HomeMy Public PortalAbout12-09-1993 //6'
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. DECEMBER 9, 1993
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, December 9,
2 1993, in the Municipal Building in said City. Chairperson Janet Hibner presided with Dennis Grimes and Earnest
3 Jarvis in attendance.The following business was had to-wit:
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5 APPROVAL OF MINUTES OF DECEMBER 2.1993
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7 The minutes of the previous meeting were approved on a motion by Jarvis, second by Grimes and carried on a
8. unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims were submitted by the City Controller's office for $50,652.21 for various supplies and contractual
13 services. Grimes moved to approve the claims, second by Jarvis and the motion was carried on a unanimous
14 voice vote.
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16 REQUESTS
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18 A.Jarvis brought before the Board five requests for handicapped parking spaces. The first was a new
19 request from Earl Davis at 217 South 7th Street and the report of the Traffic Safety Division revealed
20 that although there is adquate off-street parking it is not available to Davis.Jarvis moved to approve the
21 request, second by Grimes and the motion was carried on a unanimous voice vote. Jarvis read a new
22 request from John Lee Douglas at 3 North West E Street who does not own a vehicle but asked for the
23 space because neighbors are taking up the available parking spaces. The Traffic Safety Division
24 reviewed the area, noting that there is a 30-foot yellow curb at the corner of North West E and Sheridan
25 Street which could be used for a loading and unloading zone as needed. Douglas addressed the Board
26 reiterating the fact that neighbors use the availalbe parking spaces. Based upon the information
27 received, Jarvis moved to deny the request but added that the Richmond Police Department would
28 allow as much leeway as possible for loading and unloading on a short-term basis, second by Grimes
29 and the motion was carried on a unanimous voice vote.
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31 Chairperson Hibner noted that there is a problem with the. placement of the handicapped sign which
32 was the result of an earlier request made by Barbara Seiber at 1213 North C Street. Since parking is
33 not allowed on the south side of the street where Sieber lives the Board authorized a handicapped sign
34 be placed across the street on the north side. However, Sieber notified the Board that she cannot use
35 the space designated. Also,the resident at 1212 North C Street notified the Board that her home is for
36 sale and she feels the sign is a deterrent to possible buyers. Based upon that information, Chairperson
37 Hibner moved to authorize the removal of the sign and deny Seiber's request for handicapped parking
38 and allow her to continue parking in the alley at the rear of her residence as long as it does not block
39 access to the alley by fire trucks if needed, second by Jarvis and the motion was carried on a
40 unanimous voice vote. Chairperson Hibner directed City Clerk Norma Carnes to notify Sieber that the
41 sign will be removed and she is to disregard payment of the fee.
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43 Jarvis read a request by the Richmond Moose Lodge No. 167 at 111 South 8th Street for two spaces in
44 front of the building for use by its handicapped members. Captain McClure said the Moose Lodge has
45 no off-street parking and the only parking available is on the street. Based upon that information,Jarvis
46 moved to approve the request, second by Grimes and the motion was carried on a unanimous voice
47 vote. A new request by Jack Goddard Sr. at 412 North 18th Street was read by Jarvis who
48 recommended approval,second by Grimes and the motion was carried on a unanimous voice vote.
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50 B. Chairperson Hibner said after consulting with the Sanitary Division and Judy Michael, manager of
51 the Leland Hotel,the request by Michael to allow the alley east of the building to go one way north was
52 found to be a feasible one. She said Michael made the request to allow patrons of the hotel to enter the
53 parking lot off South A Street and agreed that the trucks picking up trash could exit through the hotel's
54 parking lot. Chairperson Hibner moved to approve the request, second by Jarvis and the motion was
55 carried on a unanimous voice vote.
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57 C. The request made by Electa Burk, president of the Wayne County Unit of the American Heart
58 Association, brought before the Board last week was tabled again through a motion made by Grimes,
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second by Jarvis and carried on a unanimous voice vote. Captain McClure reported he had been
unable to contact Burk concerning the request for the Board's approval of collection points in a
61 fund-raising campaign to be held in May 1994.
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63 D. Jarvis said Councilmember Donat had notified him that she had received telephone calls from
64 residents who were concerned about the speed of the traffic along South A Street starting at Garwood
65 Road and going west to the new location of 40 Lanes. Captain McClure asked for time to set up radar
to check the area and Jarvis moved to table the request for another week, second by Grimes and the
motion was carried on a unanimous voice vote.
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Board of Works Minutes Cont'd
December 9, 1993 -
Page 2
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1 E. Grimes read a request made by Rebecca Kimbler who is concerned about the dead end followed by
2 a barricaded bridge at the north east corner of North 17th and North j Streets. She asked that the
3 barricades be relocated to the last intersecting road which is Maple Drive. Captain McClure asked for'.
4 more time to check the area which resulted in Grimes moving to table the request, second by Jarvis
5 and the motion was carried on a unanimous voice vote.
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7 F. Chairperson Hibner reported that she had received a letter in regard to the repair of the traffic signal
8 at North 15th and E Streets. She said the signal is over 40 years old and repair parts are no longer
9 available, adding that only a limited supply exists with no hope of getting more.The result of the survey
10 done by the Traffic Safety Division on September 14 determined that traffic in the area did not warrant a
11 signal since counts were too low.The standard as stated in the traffic signal manual is 200 vehicles per
12 hour for an average eight hours per day. City Engineer Robert Wiwi recommended that when all the
13 repair parts now on hand have been used that the signal be removed and stop signs be placed on
14 North 15th Street but not on North E Street. Captain McClure recommended the removal of the signal
15 wait until spring to avoid problems with ice and snow. Chairperson Hibner moved to authorize the
16 removal of the traffic signal in the spring, second by Grimes and the motion was carried on a
17 unanimous voice vote.
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19 G. Jarvis read a report made by Captain McClure about the scaffolding in place at P.J. & Co. at 706
20 Promenade, noting that it extends five feet from the face of the building and appears to be erected
21 correctly. He also stated there was a vehicle parked on the Promenade which he asked to have
22 removed.Jane Warren, owner of P.J. & Co., and her builder, Romer Marshall of Rome Builders, were
23 in the audience.Jarvis questioned Marshall as to whether or not he had anything under the feet of the
24 scaffolding to protect the bricks. When Marshall responded that he had fiber paper in place, Jarvis
25 noted that the City has spent thousands of dollars to get the brick work redone on the Promenade and
26 the repair work is still in process. He added that he didn't want a vehicle driving on the bricks unless it
27 was absolutely necessary. He suggested that a half-inch thick two-foot by two-foot piece of plywood be
28 placed under each of the wheels holding the scaffolding to spread the footprint out. Chairperson Hibner
29 said as a result of a telephone call after the December 2 Board of Works meeting she had given
30 temporary approval for the scaffolding but reminded the builder a formal request would be on the
31 agenda today. Jarvis said he would be inclined to ask for the replacement of the brick if any has been
32 damanged either by the vehicle or the scaffolding and Warrent assured him that would be done if
33 needed. Jarvis moved that Marshall be allowed to park his truck at the intersection north of the
34 crosswalk at 7th and Promenade long enough to load and unload the materials needed for the
35 construction work, adding as part of his motion that the pieces of plywood under each wheel of the
36 scaffolding be two-foot by two-foot and a half an inch thick second by Grimes and the motion was
37 carried on a unanimous voice vote.
38
39 H. Chairperson Hibner read a request by the Faith-Trinity United Methodist Church at 2900 West Main
40 Street for assistance from the Traffic Safety Division and the Street Division for its live nativity scene on
41 the evenings of December 18, 19 and 20. Captain McClure came forward to explain what will be done
42 to try to alleviate the traffic problem which will occur as a result of approving the request. He said his
43 department would do much the same as it had done last year which is to divide the westbound lane into
44 two lanes making no parking on the left side of Main Street as far back as the HELP the Animals
45 Shelter Inc. He said the Street Division will place cones down the center of the street allowing vehicles
46 in the right lane to turn into the church and "no left turn" .signs will be placed for the traffic in the
47 eastbound lane to keep vehicles from stopping there to turn into the church. McClure said that even
48 with all.that signage an officer had to be posted there to direct traffic. He estimated a total of 2,000
49 vehicles had passed through the area last year, entering off West Main Street and exiting onto
50 Salisbury Road. Chairperson Hibner moved to approve the request with the assistance from the traffic
51 and street divisions,second by Jarvis and the motion was carried on a unanimous voice vote.
52
53 CONTRACTS
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55 A. Grimes said six companies had presented bids for the.irrigation system at Highland Golf Course.
56 Bids opened by Grimes were checked by Chairperson Hibner for the proper papers and Jarvis read the
57 amounts.The bids were as follows: WISCO Irrigation of South Bend with a base bid of$64,320 with an
58 alternate deduct of $20,028; Mainscape Inc. of Fishers for $62,900 and the alternate No. 1 bid for
59 $45,115 which was not a deduct and the alternate No. 2 bid for $45,895; Irrigation Specialists of _
60 Indianapolis for a base bid of$64,304 and the alternate No. 1 deduct for $10,623; 0-Heil of Kettering,
61 Ohio, contained no bid bond but its base bid was $68,475 with an alternate No. 1 bid of$44,475;
62 Rainmakers Inc. of Greenwood with a base bid of $58,450 and an alternate bid for $41,237; and
63 Walker Irrigation Systems Inc. of.Indianapolis with a base bid of$63,200.and an alternate No. 1 bid for
64 $53,100. Grimes moved to take the bids under advisement and award the contract at the next meeting,
65 second by Jarvis and the motion was carried on a unanimous voice vote. .
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Board of Works Minutes Cont'd • - •
December 9, 1993
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Page 3
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1 B. Grimes moved to approve a change order in the amount of $4,550 for Gilbert & Associates,
2 3
telephone consultants acting as agent for installing the new telephone system noting this is the third
phase of the project,second by Jarvis and the motion was carried on a unanimous voice vote.
4
5 C. Jarvis moved to approve a right-of-way engineering service bill from SIECO Inc. ,for $1,294.75
6 explaining that it is just another phase of the work on Industries Road which runs east from Hill's on
7 Union Pike to Chester Boulevard and has approval of City Engineer Robert Wiwi, second by Grimes
•8 and the motion was carried on a unanimous voice vote.
9
10 D. Grimes reported that the telephone committee had reviewed the bids received last week for the new
11 telephone system from GTE for$348,738; KLF Communications of Indianapolis for$243,708;and AT
12 &•T-for $440,208. He said the committee had chosen KLF as the lowest responsible and responsive
13 bidder and he moved to accept the committee's recommendation, second by Jarvis and the motion
14 Was carried on a unanimous voice vote. .
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17 OTHER MATTERS
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19 Chairperson Hibner noted that the November report had been received from the Richmond Police Department
20 and moved that it be filed into_ the record, second by Jarvis and the motion was carried on a unanimous voice
21 vote.
22
23 PUBLIC COMMENTS -
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25 Captain Danny McClure advised the Board that the Richmond Police Department had received telephone
26 notification of the awarding of a$17,500 grant which will allow for police officers to be compensated for overtime
27 while enforcing the law on driving while intoxicated. He added that the seat belt law will also be enforced during
28 that time.
29 .
30 ADJOURNMENT
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32 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
33 voice vote,the meeting was adjourned.
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41 Janet Hibner, Chairperson
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48 ATTEST:_ _
49 Norma Carnes, City Clerk
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