HomeMy Public PortalAbout10-21-1993 fvv
BOARD OF PUBLIC WORKS AND SAFETY OF THE
,, „ CITY OF RICHMOND. INDIANA. OCTOBER 21. 1993
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1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at-9 a.m. Thursday, October 21,
2 1993, in the Municipal Building in said City. Chairperson Janet Hibner presided with Earnest Jarvis and Dennis
3 Grimes in attendance.The following business was had to-wit:
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5 APPROVAL OF MINUTES OF OCTOBER 14.1993
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7 The minutes of the previous meeting were not approved because they had not been received in time for review.
8 Chairperson Hibner said they will be held over until the next meeting.
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10 CLAIMS FOR PAYMENT
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12 Claims submitted by City Controller Dennis Grimes totaled $437,068.00 which was for payroll and payroll taxes
13 for the first payroll in October; also, $367,898.83, for supplies and contractual services; and $634,645.33 for
14 payroll and payroll taxes for the second payroll in October. Grimes moved to approve the claims for payment,
15 second by Jarvis and the motion was carried on a unanimous voice vote.
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17 REQUESTS
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19 A.Jarvis moved to approve a request by Harold Williams at 221 North 17th Street for the renewal of a
20 handicapped parking space,second by Grimes and the motion was carried on a unanimous voice vote.
21 Jarvis read a second request,this one for a new handicapped parking space for Marlene Wolfe at 1214
22 Harris Street. Wolfe appeared before the Board and told members she is unable to park at the rear of
23 her property because she is unable to get the gates open. She said her disability includes emphysema
24 and chronic bronchitis. Jarvis moved to approve the request, second by Grimes and the motion was
25 carried on a unanimous voice vote.
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27 B.Grimes read request from a local citizen,forwarded by the Mayor to the.Police Chief, inquiring about
28 the 15-minute parking on the service drive between Indiana American Water Co. and
29 Morrisson-Reeves Library.The citizen asked if the 15-minute parking could be changed to two hours to
30 comply with the surrounding parking. Sgt. Janice Passmore reported that she had spoken with
111 31 businesses in the area and found no objections. Grimes moved to approve the change, second by
32 Jarvis and the motion was carried on a unanimous voice vote.
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34 C.Jarvis brought before the Board a letter from Steve Roark,customer service manager of Greyhound,
35 requesting a designated loading and unloading space on the north east corner of North 7th Street and
36 Promenade. created at the northeast corner of North 7th Street and the Promenade. He stated that a
37 tentative agreement had been reached with Phillips Drugs to act as a commissioned agent for the
38 Greyhound Co. in Richmond. He said the bus company expected to continue to serve the City for four
39 stops daily initially and expand that to possibly eight in the near future. He said all stops will be during
40 regular business hours of Phillips Drugs from 8 a.m. to 7 p.m. seven days a week. The request-was
41 accompanied by a letter from Bob Goodwin, Planning Director,who said he had received no answer to
42 a letter sent to American Nursing Care,the only other business affected if the change is made.Another
43 letter, this one from Sgt. Janice Passmore of the Traffic Safety Division stated that the request had
44 been investigated and it was determined that there be no parking on the east side of the first block of
45 North 7th Street going north to include the first handicapped parking space. It further stated that the bus
46 will be able to use the area to load and unload and the handicapped parking space will be moved north
47 one space and the area where the bus will stop will have a sign stating there is no parking anytime with
48 a Greyhound logo attached.Jarvis moved to approve Passmore's recommendation, second by Grimes
49 and the motion was carried on a unanimous voice vote.
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51 D. Grimes said a request had been received from the Palladium-Item noting its concern about the
52 semi-trucks and large delivery trucks which service the newspaper damaging the ventilation grates on
53 North 12th Street in the alley between Main and North A Street. Dave Ferreira of the City's engineering
54 department had reviewed the area and recommended removing some of the parking spaces. However,
55 after checking the area, Sgt. Passmore noted that parking space is already at a premium in that area
56 due to a large apartment complext nearby. She added that removing the parking spaces would make
57 for a minimum turning area for a 50-foot truck impossible. She said she contacted the Palladium-Item
58 and recommended a few other options. Grimes moved to table the request until the Palladium-Item
59 could get back to the Board with a more feasible solution,second by Jarvis and the motion was carried
60 on a unanimous voice vote.
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62 E. Jarvis read a letter from Cathy Wampler, a member of the Charles School site based committee,
63 noting that the committee is concerned about the safety of the students due to a large amount of traffic
64 and loading and unloading of children. Suggested guidelines to enhance the students'safety included a
65 crosswalk to be paintedat Southeast Parkway and Reeveston Road and the words "no parking" and
"drop off lane only"be painted in the horseshoe drive in front of the school facing Southeast Parkway.
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Board of Works Minutes Cont'd : . - - -
October 21, 1993 • _
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1 . A letter from Sgt. Passmore noted that she had contacted Wampler and recommended a better option,
2 noting that since the corners are offset in the area suggested, it would be better to add a-north/south
3 ' ' crosswalk on the west side of South 24th Street and Reeveston Road:She further.stated that since the
4 horseshoe drive is on school property the markings would. be at the school's discretion. She did add
5 that from a safety perspective she agreed the horseshoe drive should be designated as suggested to
6 alleviate the congestion and confusion of double parking. Jarvis moved to approve the request as
7 recommended by the Traffic Safety Division, second,by Grimes and the motion was carried on a
8 unanimous voice vote.
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10 F. Chairperson Hibner read a request from Dana Mollenkopf at Starr School to change the no parking
11 zone next to the school on the west side of North 20th Street. He stated that the area from the corner
12 north to a curb cut leading to a door is painted yellow, adding that this reserves the area for buses
13 which creates a problem becausethe parked buses block the stop signs at the intersection of North
14 20th and C Streets.He said this makes it an unsafe situation for adults who are helping students cross
15 the street at that intersection since drivers who are unfamiliar with the area tend to drive on through.He
16 also requested a handicapped parking space. Mollenkopf suggested that the yellow no parking zone be
17 moved to the area between the curb cut leading to the side door and the exit from the staff parking lot
18 located behind the school. He said that would make the intersection.more visible, adding that the
19 parking zone currently in that area could be partially restored by removing a portion of the yellow curb.
20 He said not only would the relocation of the no parking area give drivers a better view of the intersection
21 but it would provide easier entrance and exit areas for the buses. He noted that the handicapped space
22 could be placed in that new area of public parking. Mollenkopf said he had talked with police officers
23 and they had indicated his suggestion was a workable solution.
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25 Chairperson'Hibner asked Sgt. Passmore to comment on the request. She stated that she had no
26 problem with the recommendation. Chairperson Hibner noted that an application-for a handicapped
27 parking space should be sent to Mollenkopf and returned to the Board for its approval. Chairperson
28 Hibner moved to approve the change in the parking areas as suggested and to send the application for
29 the handicapped parking permit to the school, second by Jarvis and the motion-was carried on a
30 unanimous voice vote. - '
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32 CONTRACTS . - -
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34 A.Chairperson Hibner brought before the Board an abandonment of a right of way which involves a strip
35 of area at Industrial Parkway and U.S. 40, noting that this will clear up-a long standing problem which
36 has been in dispute for some time among various property owners: She moved to sign the
37 abandonment of right of way,second by Jarvis and the motion was carried on a unanimous voice vote.
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39 B. Grimes moved to authorize the payment of $3,500.50 to SIECO Inc. for right of way engineering
40 service, explaining that this Board serves as agents for the trustee Star Bank for the redevelopment
41 board on the T.I.F. bond project on Industries Road for which payment is made from the T.I.F.
42 proceeds,second by Jarvis and the motion was carried on a unanimous voice vote..
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44 C. Three bids were received by the City from companies providing salt for the 93-94 snow and ice
45 season just around the corner. In a letter to the Board, Purchasing Manager Vickie Stevens noted the
46 companies and their bids, stating that she and Street Division Manager Bill Smith'had reviewed them.
47 The companies and their bids were North American Salt Co.of Overland Park, Kansas,$29.32 per ton;
48 Morton Salt Co. of Chicago, Ill., $30.32 per ton; and AKZO Salt Inc.of-Clark's Summit, Pa,$30.37 per
49 ton. The two recommended the bid go to Morton Salt Co., the second lowest bidder, as the lowest,
50 most responsive and responsible bidder, because Smith had talked with North American and learned
51 that the company could not guarantee delivery when it is needed and would place the City on a waiting
52 list.Jarvis explained that when warnings come out that a storm is on its way,Smith puts out a call to the
53 salt company when he sees he is going to start using from the City's present salt load, trying to
54 replenish that load at the same time.Jarvis said the City is unable to store large amounts of salt at one
55 time.Jarvis moved to award the bid to Morton Salt Co., second by Grimes and the motion was carried
56 on a unanimous voice vote. '
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58 D. Chairperson Hibner presented a drawing of the proposed parking lot at the intersection of South M
59 Street and U.S. 27 South, behind the fire station. She explained that in order to get the maximum
60 number of parking spaces it will mean infringing off of City property slightly on to state highway right of
61 way.She said the state had no problem with that proposal but wants a release of acceptance of liability
62 in case of some kind of traffic accident. Chairperson Hibner said the'City Attorney Tom.Milligan had
63 drawn up,art acceptance of liability which members of the Board.needed-to sign before work can
64 proceed on the project. She so moved, second by Jarvis and the motion was carried on a unanimous
65 voice vote .Jervis•noted that this parking lot is needed because of a local industry expanding and this is
a way the City is trying to help alleviate the probelm. Grimes added that this is another indication of the
City's commitement to economic development and Chairperson Hibner noted that it is a cooperative
effort between the City and private business to help provide additional parking spaces.
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Board of Works Minutes Cont'd
October 21,1993
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1 OTHER MATTERS
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A. Grimes reported that the Police Merit Commission's Election Nomination Committee has two
vacancies and an election for the position vacated by the Rev. Larue Griffin will be held starting at 7
5 a.m. November 12 and ending .at 7 a.m. November 13. Candidates' names must be turned in by
6 October 27 and voting will be done at the informational window at the Police Department.The election
7 for the position vacated by Jackie Moody will be held from 7 a.m. November 19to 7 a.m. November 20
8 at the same place.The deadline for names of candidates to be submitted is.November.1. Chairperson
9 Hibner noted that the Board had been informed of the elections through a report submitted by Captain
10 Thomas Cox.
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12 ADJOURNMENT
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14 There being no further business, on a motion duly made by Jarvis, seconded by Grimes and carried by a
15 unanimous voice vote,the meeting was adjourned.
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23 Janet Hibner, Chairperson
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31 Norma Carnes, Clerk
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