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HomeMy Public PortalAbout01-03-16January 3, 2016 The Re- Organization Meeting of the Governing Body of the Borough of Re-0rganization Meetir�, Carteret was called to order by Mayor Daniel J. Reiman on Sunday, January 3, 2016, 11:00 A.M. at the Thomas J. Deverin Community Center, 100 Cooke Avenue, Carteret, New Jersey. Roll Call 2015 Borough Council Upon individual Roll Call Vote the following were noted present: Councilmember Vincent Bellino " Jorge Diaz Dennis DiMascio Randy Krum Susan Naples Noted Absent was Councilmember Joseph W. Sitarz. Also noted present was Kathleen M. Barney, Municipal Clerk and Robert J. Bergen, Law Director. 2015 YEAR ENDING REPORTS BUILDINGS & GROUNDS: Committee Chairperson Naples gave her report but was inaudible. She said that the old library has been added to our maintenance schedule. FINANCE & ADMINISTRATION: Committee Chairperson Diaz thanked everyone for coming. (He spoke but was inaudible) He reported that under the Finance Office we have shown strong fiscal responsibility by cutting operating costs and reducing our work force by nutrition and even expanding services for our residents. , We were able to increase our revenue without putting an additional burden on our residents and property owners. Years ago we had high property taxes and now Carteret has the third (3rd) lowest.... (inaudible). Under Economic Development... (inaudible) non - profit economic agency to develop businesses and ... grants ... (inaudible) small business loans attract new businesses in town ... millions from private investors throughout the Borough ... (inaudible) Roll Call 2015 Noted Absent Also Noted Present 2015 Year Fmlirg Reports &uldirgs & Grounds Finance & A"nistration 1. January 3, 201 Fine & Washington and lower Roosevelt Avenue. This past .. (inaudible) ... ArArnnistration they celebrated the ribbon cutting for the Subway Franchise Restaurant, (Con't) the first new business in 20 years on Lower Roosevelt Avenue. Councilman Diaz spoke about the new Theater and Arts district and parking garage but was mostly inaudible. He spoke about increasing our ratables. He thanked the Professional Staff and the Finance & Administrative Team. Their dedication and work ethic is second to none. He thanked Chief of Staff Michael Sica, our Municipal Clerk Kathleen M. Barney, and Law Director Robert J. Bergen Chief Financial Officer Patrick DeBlasio Construction Code Official Anthony Neibert and Borough Engineer John DuPont. He congratulated Dennis DiMascio and Skippy Sitarz on their re- election to the Borough Council. He looks forward to their collaboration in 2016. He thanked everyone for coming and wished them a safe, healthy and prosperous New Year. Fire & Dcapstic FIRE AND DOMESTIC PREPAREDNESS: Committee Chairperson Krum Preparedness wished everyone a Happy New Year. He reported that Fire and EMS responded to 3,734 calls for assistance in 2015. Also in 2015, they opened a new EMS expansion project. The ambulances are now protected from the weather. We took the ... (inaudible) ... of a new ladder truck and hazmat pumper. Both units have provided valuable and multiple calls to the city and throughout Central Jersey, also on mutual aid. The new dispatch center at Fire Headquarters has been completed. Two (2) new ambulances bought last year will be arriving shortly. He reported Progress in the Fire Department. Parks& Recreation/ PARKS & RECREATION /PUBLIC PROPERTY: Committee Chairperson Public Property Bellino gave his report but was mostly inaudible. He noted that the Lighthouse was installed. The Spray Park opened on schedule. They continued the tree program. The summer program was expanded and approximately 400 children attended. He reported that all of the events were successful, Fourth (4 of July, our Latin Festival, Ethnic Day, Halloween Parade, Christmas Festival and Memorial Day Parade. Also, at the waterfront park, the boat basin was approved for approximately 200 slips. The concerts in the park and at the waterfront were successful. He thanked the employees of Carteret, the administration and the labor department, without them we couldn't do it. He wished everyone a Happy New Year and reported Progress in the Parks Department. 2. Ja ary 3, 2016 PUBLIC WORKS: Committee Chairperson DiMascio thanked everyone Public [%brks for coming and wished everyone a Happy New Year. He reported that in 2015 the Streets & Roads Department continued to maintain approximately fifty -one (51) miles of Borough roadways. This included patching potholes, maintaining roadways, signage and making necessary repairs. The department also continued to collect all of the recyclables for the Borough. The Streets & Roads Department also provides snow removal and bulk trash removal for residents. The operation and maintenance of the Borough's recycling facility is also the responsibility of the Streets & Roads Department, In 2015, the NJDEP commended the Borough for its efficient and clean recycling yard. The Borough was just awarded a grant for $108,000.00 for our excellent performance. That was one of the largest grants given in the State. In 2015, the following roads were re- paved, Hagaman Street, New York Avenue, Vermont Avenue, a portion of Minue, a portion of Federal Boulevard, a portion of Industrial Road, Leber Avenue and a portion of Jackson Avenue and there is more to come in 2016. He reported that the Borough is currently Out to Bid on a new garbage contract. This will be received in February or March 2016. Until the contract is awarded, please follow the current schedule. If any changes to the schedule are needed, we'll send out a mailer. A new Salt Shed is currently being designed and will be on line in 2016. The Sewer Department continues to maintain the Borough's sanitary and storm sewers. This includes regular maintenance and inspection at each pump station and manhole and inlets along each section of pipe. The Borough continues the very impressive program of line cleaning and T.V.'ing. Over three hundred (300) catch basins were labeled and storm water guards were installed as required by the NJDEP. The department was commended again this year by the NJDEP for the inlet and pipe cleaning program. The Borough Garage got several new vehicles added to the fleet in 2015. These vehicles included, an Elgin Sweeper, a ... (inaudible) box and two (2) brine trucks. The Borough Garage had to perform all the maintenance on the entire fleet. This work includes snow removal, operation by repairing vehicles required during snow events. With the brine truck, the Borough can now pre -treat the roads before a snow storm. This helps to melt the snow on first contact and allows our crews to clean the roads to blacktop quicker..He commended Pat DeBella, after forty (40) years of service as a Supervisor of the Borough Garbage, he is retiring. Committee Chairperson DiMascio reported that Governor Christie's administration awards grants to different towns. The grant 3. January 3, 2016 Public Works program is designed to reward local governments for good performance P�,t) and enhanced recycling efforts across the state. Each award is based on materials collected and recycled and to be used in various ways to improve recycling results such as producing educational materials and paid ... (inaudible) ... recycling coordinators. The municipal program received the highest grant award for 2013 recycling efforts is Carteret, $108,000.00. He thanked everybody for coming and wished them a Happy, Healthy and Prosperous New Year. He thanks all of the guys from the DPW that make his job a lot easier and make him look good. He thanked all of the secretaries that helped out when he asked questions. He thanked his family that he loves very much. Board of Education BOARD OF EDUCATION: Committee Chairperson Naples congratulated Mr. Gasparro, Mr. Hart and Mr. Judge for their Victory in November and they look forward to working together for the good of the entire community. She reported that in Technology, they had 1 to 1 devices for ... (inaudible). The district has gone paperless... (inaudible). Carteret has a new app and a Facebook and Twitter page. As far as curriculum goes, (inaudible) ... after school activities ... Carteret Middle School. They are in the process of developing a Comprehensive and rigorous Gifted and Talented program for the elementary level and an Honors ... (inaudible) ...program is being upgraded as well. The Carteret High School Marching Band has won First Place in three (3) local competitions, second place as Champions in State Competitions', First Placeas Regional Champions and Fifth Place in Atlanta ... (inaudible). She spoke about the Boys and Girls Club and thanked Mayor Reiman. Carteret High School opened their International Studies Program with a trip to Italy and plan to go to Spain this upcoming year. She thanked Mrs. Jeannie Bellino for her help as school board liaison as well as ... (inaudible). She congratulated Councilman DiMascio and Councilman Sitarz. It's a pleasure to work with them. 2015 GJXIL 2015 COUNCIL ADJOURNMENT SINE DIE ADJ0[JR\T S1W DIE Mayor Reiman asked for a motion to adjourn the 2015 Borough Council Sine Die. 4. January 3, 2016 There being no further business, the Borough Council of 2015 Adjourned, Adjourned Sine Die, upon MMS &C by Councilmembers Diaz and Bellino and unanimous affirmative vote of the five (5) Councilmembers present. Certification of Election — Kathleen M. Barney, MMC Certification of Election The Borough Clerk read the following statement: State of New Jersey, Kathleen M. Barney, MC County of Middlesex, a statement of Determination of the Board of County Canvassers relative to an election held in the County of Middlesex on the third day of November in the year of Our Lord, two thousand and fifteen for the election of Borough Council. The said Board did determine that at the said election Dennis DiMascio was duly elected a Member of the Borough Council for the Borough of Carteret, County of Middlesex, State of New Jersey. Mayor Reiman recognized some dignitaries that were present in the audience, such as Mayor John McCormick from our neighboring town of Mayor Retired dignitaries care of the dignitari Woodbridge ... (inaudible) ... Judges William Feingold, Michael Sica, and in the a rliama Allen Comba.,Freeholder Kenneth Armwood, Charles Kenny and our very own Ronald Rios, County Clerk Elaine Flynn, Carol Erlick, Woodbridge Councilman Gregg Ficarra, Metuchen Councilwoman Dorothy Rasmussen, Sheriff Mildred Scott, Assemblymen John Wisnewski and Craig Coughlin, Congressman Frank Pallone, Councilwoman Sapana Shah, Former Carteret Councilwoman Iris Colon, Former Keport Mayor Robert J. Bergen, School Board Members Martin Murray, Jeannie Bellino and Joe Gasparro. Clerk's Note: Some of the dignitaries were acknowledged at another %: %: Clerk's Note point in the meeting. OATH OF OFFICE: Oath of Office Assemblyman Craig Coughlin, accompanied by Mayor Daniel J. Reiman, Co ux iLmarLer elect administered the Oath of Office to Councilmember — elect Dennis Dennis DiMascio DiMascio. 5. January 3, 2016 Roll Call Councilmember Vincent Bellino " Jorge Diaz Dennis DiMascio Randy Krum Susan Naples Noted Atsent Councilmember Sitarz was noted absent. Staterent of STATEMENT OF MEETING NOTICE: Meeting Notice The Clerk stated that notice of this meeting was mailed to The Home News Tribune and The Star Ledger and posted on the bulletin board. Notice was published in The Home News Tribune on December 24, 2015 and in The Star Ledger on December 28, 2015. Invocation INVOCATION: Very Revererd The Very Reverend Tar§ Chubenko then led the meeting in prayer for the Taras ChLkkrko invocation. Pledge of Allegianc-e PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was then led by Mayor Daniel J. Reiman. N u nation of COUM31 President NOMINATION AND ELECTION: 2016 Borough Council President Vincent Bellino. Mayor Reiman then asked for a nomination for the 2016 Borough Council President. N ydmted Councilmember Diaz then nominated Councilmember Vincent Bellino for CamikDarber the office of Council President. Councilmember Naples second the Viment Bellino Camcil President motion. Mayor Reiman then asked for a nomination for the 2016 Borough Council President. 6. January 3, 2016 Councilmember Diaz then nominated Councilman Vincent Bellino for the office of Council President. Councilmember Naples second the motion Upon MMS &C by Councilmember Diaz and Naples and unanimous affirmative vote of the five (5) Councilmembers present, Council Bellino was elected Council President. Mayor Reiman swore in Councilman Vincent Bellino as Council President. ADOPTION OF 2016 RULES OF BOROUGH COUNCIL Upon MMS &C by Councilmembers Krum and DiMascio and unanimous affirmative vote of the five (5) Councilmembers present the 2016 Rules Of Council were adopted. ADOPTION OF 2016 RULES OF BnROUGH COUNCIL RULES OF THE BOROUGH COUNCIL BOROUGH OF CARTERET ARTICLE I The deliberations of the Council shall be governed by "Robert's Rules of Order ". ARTICLE II MAYOR SECTION 1. The Mayor shall preside over the deliberations of the Council and shall conduct the meetings thereof. He shall see that the laws of the State and the ordinances of the Borough are faithfully executed and followed. He shall recommend to the Camcilmn Bellino cas elected Council President Adoption of 2016 Rules of Cotmcil Were Adopted Rules of the Borough Wmil Borough of Carteret Mayor 7. January 3, 2016 Niles of Courdil Council such ordinances, resolutions or actions that he shall deem (con 0 necessary or expedient and in the best interest and the welfare of the Borough. He shall maintain peace and good order and have power to suppress all tumultuous assemblies in the Borough. The Mayor shall oversee the daily departmental and agency responsibility of the Borough. He shall approve or veto all expenditures made by the Council and /or departments. In his absence this duty shall be assumed by the Council President. (See R.S. 40:87 et seq. and 40:88 -1). SECTION 2. He shall, on all occasions preserve the strictest order decorum, and he /she shall cause the removal of all persons who interrupt the orderly proceedings of the Council. SECTION 3. He shall decide all questions of order. SECTION 4. In the absence of the Mayor, or if he is unable to perform his duties, the Council President (or, in his inability to act, the Councilmember having the longest term as such in consecutive years) shall act as Mayor, as provided by Statute. (See R.S.40A:60 -3). ARTICLE III BOROUGH CLERK SECTION 1. The Clerk shall perform the duties enjoined upon him /her by revised Statutes of New Jersey and these By -Laws. (See R.S. 40A:9 -133 et seq.) January 3, 2016 SECTION 2. He /she shall keep the minutes and ordinance books RUZ CF 0JNM Cmt: properly and fully indexed and shall perform all the duties usually devolving upon such officer; and in addition, such other duties or services as the Mayor or Council may direct. SECTION 3. He /she and /or the Deputy or Assistant Clerk shall be the liaison officer between the Civil Service Commission and the Borough of Carteret. ARTICLE IV MEETINGS SECTION 1. The Council shall hold an annual meeting on the first Sunday of January at Eleven O'CLOCK or, during the first seven days of January in any year (See R.S. 40A:60 -3 and 40A:60- 5) in the Council Chambers at the Memorial Municipal Building or such place as designated by the Mayor. SECTION 2. That at the aforesaid meeting the Council shall fix the time and place for holding regular meetings during the ensuing year, which time and place shall be as set forth in the annual notice published by the Borough Clerk pursuant to the Open Public Meetings Act and which shall include at least one Regular Meeting to be held each month at 6:00 P.M., at the Memorial Municipal Building, 61 Cooke Avenue, Carteret, New Jersey. The public shall receive due notice of the meetings pursuant to the "Open Public Meetings Act ". 9. JanLkuy 3, 2016 14N CF GECI' SECTION 3. At the annual meeting, the Mayor will appoint with Cont, advice and consent of Council one of its members as Council President to serve for the calendar year. (See R.S. 40A:60 -3). SECTION 4. The Mayor shall, when necessary, call special meetings of the Council, in case of his neglect or refusal, and four members of the Council may call such meetings at such time and place in such Borough as they may designate, and in all cases of special meetings reasonable advance notice considered to be of forty -eight hours except in case of emergency shall be given in person to all members of the Council, or left at their place of residence. (See R.S. 10:4 -6). SECTION S. As provided for in the annual notice, preceding every regular Council Meeting the Council shall hold an Agenda Meeting at the Memorial Municipal Building at 6:00 P.M.. This shall be known as the official Agenda Meeting. At this meeting the agenda of that week's regular Council Meeting shall be planned. Resolutions, ordinances or other items of business being proposed by a Standing Committee or member of the Council shall be considered by the whole Council. If the majority of the Council agrees to put the proposal on the agenda for the business meeting, it shall then be turned over to the Borough Attorney to be put in its proper legal form. The Council shall be polled in alphabetic order to determine if any new business will be proposed and the nature of its subject matter. Any business not placed on the agenda shall be out of order and prohibited. Where, however, the majority of the Council present at a regular, special or adjourned meeting of the Council approve the matter not previously listed on the agenda, such matter may then be considered. The public shall receive due notice of the agenda meetings pursuant to the "Open Public Meetings Act ". A portion of every meeting conducted pursuant to the Open Public Meetings Act shall be set aside for public comment. The public will be permitted to speak on any issue of concern as it relates to any federal, state, county, school, municipal or local authority 10. January 3, 2016 matter. No one may be allowed more than three (3) minutes when addressing the Council, and the public comment period on any matter before the Governing Body shall not extend beyond thirty (30) minutes. The Borough Clerk is hereby authorized to schedule the public comment period within the order of business for any agenda and /or special meeting as she /he shall determine in consultation with the Mayor and Council. SECTION 6. A quorum shall be provided by the Revised Statutes of New Jersey, viz.; three Councilmembers and the Mayor, and in the absence of the Mayor, four Councilmembers (See R.S. 40:88- 1). SECTION 7. If no quorum be present at any meeting, those assembled shall have the power and are hereby authorized to set a new meeting date, and then adjourn. SECTION 8. The following order of business shall be observed viz.: 1. Call the roll 2. Moment of silent prayer 3. Pledge of Allegiance 4. Approval of minutes 5. Introduction of Ordinances 6. Public Portion on Resolutions and other Agenda items 7. Introduction of Resolutions 8. Payment of Bills 9. Presentation of communications, petition, etc. 10. Reports of committees and department heads 11. Greeting of public and invitation of discussion and new business only 12. Adjournment 11. January 3, 2016 141 Cr OMUL SECTION 8.1. Any member of the public wishing to address the Chnt; Governing Body during the public discussion portion of a meeting must request to do so by registering with the Borough Clerk in the official Borough log book. Registration is to include name, address, phone number, topic or purpose of discussion. SECTION 9. The public shall be afforded the opportunity to speak on the contents of the proposed resolutions. The public shall not be allowed to address the Council while they are taking action on the resolutions. No one may be allowed more than three (3) minutes when addressing the Council, and the public comment period shall not extend beyond thirty (30) minutes. SECTION 9.1. The Council may take action on the proposed resolutions either as individual resolutions, or grouped together as block or resolutions pursuant to a consent agenda. Any vote cast by a respective Councilmember on the proposed resolutions comprising the consent agenda will be recorded as that Councilmember's vote upon each resolution so listed on the consent agenda. SECTION 10. Reports of committees shall be presented by alphabetic order of the members of Council. SECTION 11. During the public discussion portion of a Council Meeting, each person recognized by the Chair shall be permitted to discuss matters of public concern at said meeting limiting their speaking to three (3) minutes per person, and the public comment period shall not extend beyond thirty (30) minutes. IN Janaury 3, 2016 SECTION 12. The aforesaid order of business at any meeting MTS CI 01NM Cmt: may be changed by the Mayor or a majority vote of the members of the Council present at such meeting. SECTION 13. Except as otherwise required by the Statutes, or specially provided in the By -Laws, all action of the Council shall be by a majority vote of those present. SECTION 14. Upon demand of one member of the Council, or when ordered by the Mayor or when directed by Statute, a roll call vote shall be taken and the yeas and nays entered in the minutes of the meeting. SECTION 15. For all Council Meetings, members of the Governing Body, Officers and Officials of the Borough shall be dressed in a professional and businesslike manner. At the Council's Agenda Meetings, male Councilmembers shall wear either a necktie or a jacket. At the Council's Regular Meetings, male Councilmembers shall wear a necktie and a jacket. Female Councilmembers shall dress in a similarly appropriate manner. No jeans or slacks made of denim material shall be worn to any Council Meeting. This Dress Code shall be applicable to all Borough Boards and Commissions. ARTICLE V STANDING COMMITTEES SECTION 1. The Mayor shall name all committees with such appointment subject to the concurrence of a majority of the Council. The Mayor shall see that all matters referred to the 13. Jarxoiy 3, 2016 Rules of Courr-il committees are acted upon and reported promptly. Should a (Con't) majority of the Council not concur in the appointment by the Mayor or any Councilmembers to any committee, a majority of the members of said Council are hereby empowered to make such appointment. SECTION 2. The following Standing Committees of the Council consisting of three Councilmembers, with the first named Councilmember to act as Chairperson shall be proposed at the annual Meeting, viz.: 1. Buildings and Grounds 2. Finance and Administration 3. Fire & Domestic Preparedness 4. Parks and Recreation /Public Property 5. Police & Public Safety 6. Public Works 7. Board of Education Liaison Committee members shall meet and /or consult during the first and fourth weeks of each month as the need arises in order to conduct their respective committee business. They also shall coordinate their common efforts, so as to adhere to requirements of all local Ordinances and Resolutions, as well as purchasing practices and procedures for the benefit of the Borough. A Councilmember at the discretion of the Mayor with consent of the Council may head one or more committees. SECTION 3. In addition to other responsibilities, the Standing Committees shall perform the following functions: 1. DEPARTMENT OF BUILDINGS AND GROUNDS: This committee shall be responsible for the proper maintenance and janitorial service of all Borough owned buildings. 14. January 3, 2016 2. FINANCE AND ADMINISTRATION: )3M CP aJAIaL Cant: The primary function of this committee is to assist the Mayor and Council in the preparation of the annual budget to be prepared on or before February 15, of each year as well as providing assistance for the proper coordination of purchasing functions and needs of the departments and agencies which the Standing Committee of the Borough represents. This committee shall be responsible for the personnel and equipment of the offices of the Borough Clerk, Assessor, Collection- Treasurer, Building Inspector, Engineer, Auditor, Attorney, and Senior Citizen Transportation. 3. FIRE & DOMESTIC PREPAREDNESS: This Committee shall be responsible for the personnel and equipment of the Fire Department, including all fire houses. 4. PARKS AND RECREATION /PUBLIC PROPERTY: This Committee shall be responsible for the personnel and equipment of the parks, playgrounds, senior citizens transportation and all recreation activities. This Committee shall also be responsible for the implementation and administration of the Shade Tree Program. POLICE & PUBLIC SAFETY: This Committee shall be responsible for the personnel and equipment of the Police Department and facility. 15. January 3, 2016 i 14M OF. Q.INQL 6. PUBLIC WORKS: Cmt: This Committee shall be responsible for the personnel and equipment of the Streets and Roads Department, Central Vehicle Maintenance, Recycling Department, Sewerage Department, including street cleaning and the borough dump. 7. BOARD OF EDUCATION LIAISON: This Committee shall be responsible for communicating and sharing pertinent information with the Board of Education. SECTION 4. Standing Committees are appointed to expedite and facilitate the work of the Council, but only within statutory, Borough Ordinance and Rules of Council limits as the entire Council is held responsible for any or all of its acts. SECTION S. A Standing Committee shall: 1, Plan, study and control within budgetary and statutory limitations; carry on the routine activities for which it has primary responsibility. 2. Perform such acts as may be assigned to it by the Council. 3. Report and make recommendation to the Council regarding its responsibilities and activities. SECTION 6. The Mayor shall not: 1. Make promises or commitments to anyone which directly or by inference bind the Council. 2. Act in such manner or make decisions which set a precedent or violate established Council policy. 16. January 3, 2016 3. Expend any money whatsoever, except with the RM CI am%�M Cmt' approval of the Council. SECTION 7. Special committees shall be appointed for purposes other than those included in the duties of the Standing Committees by a majority vote of the Council. SECTION 8. The Chairperson of each Standing or Special Committee shall be prepared to report to the Council at each regular meeting on the principal activities and achievements of his /her Committee. SECTION 9. All department heads in charge of Direct Supervision of Borough Employees, shall prepare and submit a monthly report on his /her department activities and achievements and a report on the conduct of his /her employees including sick leave, overtime and attendance. The report is to be submitted to the Mayor, Department Chairperson and the Municipal Clerk for proper filing. ARTICLE VI BILLS, CLAIMS & VOUCHERS SECTION 1. All bills, vouchers, or claims against the Borough shall be in writing and certified by the vendor, fully itemized and on such forms as the Borough shall promulgate for that purpose through the Finance Department. As required by Statute, said forms shall be sworn to by the claimant before submission for approval and payment, verifying that the work or materials have been supplied, or services rendered, to the Borough, in accordance with specifications, plans or order. Borough Ordinance #05 -67, et seq., sets forth the specific procedures in connection with bills, claims and vouchers, and the requirements thereto. 17. January 3, 2016 am OF oawln SECTION 2. Pursuant to the Borough's Purchasing Agent (CM,T) Ordinance, Resolution #89 -300 and other formerly adopted resolutions of Council and State Statute, no vendor's request for payment, supplies or services rendered shall be honored unless properly completed. No Borough Officer, Official, Agency Head or any other Borough employee, may purchase any article, item, material, service or equipment for use by the Borough, except in accordance with the provisions contained in Borough Ordinance #05 -67. SECTION 3. The route of purchasing requisitions, purchase orders, vouchers, bills or claims to be paid by the Borough shall be in accordance with the Purchasing Agent Ordinance #05 -67, et seq., which shall govern all purchasing within the Borough, and shall be the sole guide, subject to requirements of State Statute. The Finance Department, having confirmed compliance with the provisions of the Purchasing Ordinance, shall refer all verified bills, claims and vouchers recommended for payment to the Council. The Finance Department shall prepare a list of the total amount of the individual vouchers approved by each committee, and subsequently recommend for payment by the Financing Committee, according to budgetary appropriations. The Finance Department shall keep an accurate running total as to any appropriation for payment of any particular account or accounts, or for any particular services or supplies, so as to be available to provide this information readily. The Finance Department shall also maintain costs and /or a voucher trail as to all vouchers which have been paid and shall be paid. Authorization to draw checks and pay the amount of the approved vouchers by the Councilmembers shall be made by formal resolution of the Council, in compliance with applicable State Statute. The Chief Finance Officer may delegate the above duties /functions but in all cases shall be responsible for compliance. January 3, 2016 SECTION 4. Corresponding vouchers, invoices, or bills shall 141 C' GM\I , Cmt. accompany all checks drawn in payment thereof, when the said checks are presented to the Chief Financial Officer, Mayor and Borough Clerk for original and /or mechanical signatures. SECTION 5. All bills, vouchers, invoices and paychecks shall be filed in a safe place in the Finance Department Office. ARTICLE VII AMENDMENTS SECTION 1. The Mayor and any member of the Council may propose amendments to these By -Laws at any Regular Meeting. If the proposed amendments are listed on the formal agenda, a vote on said amendments may take place during that meeting. If not so listed, the proposed amendments may be listed for discussion at the next regularly scheduled Council Meeting; the proposed amendments may then be voted upon at the next subsequently scheduled Regular Council Meeting. Any proposed amendments to these By -Laws must be approved by a 2/3 vote of the full membership of the Governing Body. ARTICLE VIII ADOPTION AND TERM SECTION 1. The By -Laws shall be adopted by a resolution of Council concurred in by a majority of the Members of Council and approved by the Mayor. The By -Laws shall become effective immediately after adoption and shall remain in effect for no longer than December 31st of the calendar year in which the By- Laws were adopted. 19. Jammy 3, 2016 •: � a �: a «i ARTICLE IX SECTION 1. Any Borough Employee violating any of these rules shall be subjected to disciplinary proceedings and may be suspended or removed. ARTICLE X All Department Heads and Supervisors shall The Borough Engineer, Borough Attorney, Borough Collector- Treasurer, Borough Auditor, Business Administrator and Police Director shall submit the following written reports to the Mayor and to the members of Council: 1. A monthly report summarizing the progress of all matters being handled or worked upon by each. This is a monthly "Progress Report" to be submitted prior to the first meeting of the next month. 2. Project or Case Report - Reports that will give in detail all facts about the projects or cases completed by either or both the Borough Attorney, Borough Engineer, Borough Auditor, Business Administrator and Police Director, to be presented before the meeting next following the completion of the case or project. 3. Special Reports - To deal with any special information the Borough Council may need to be informed on any new case or project of either the Attorney, Engineer, Collector- Treasurer, or Auditor. To be presented as soon as needed and requested by majority vote of Borough Council. 20. January 3. 2016 4. Year End Reports - These will summarize work for the year by the Borough Attorney, Borough Engineer, Rules of Cancil Borough Auditor, Business Administrator and Police Director. They will be presented to the Mayor and Councilmembers prior to the first regular meeting of the Council in the next succeeding year. They will serve to acquaint new officials with prior and continuing activities of the Borough Attorney, Borough Auditor, Borough Engineer, Business Administrator and Police 21. January 3, 2016 Resolutions RESOLUTIONS: 1. #16 -1 Designating Official to Issue Certificates as to Liability for 'Assessments for Municipal Improvement. 2. #16 -2 Designating Official to Issue Tax Searches for the Borough of Carteret. 3. #16 -3 Designating Official Newspapers of the Borough of Carteret. 4. 916 -4 Designating Official Depositories of the Borough of Carteret. 5. #16 -5 Fixing Rate of Interest to be Charged on Delinquent Taxes and Assessments. 6. #16 -6 Establishing a Petty -Cash Fund for the Borough of Carteret Pursuant to N.1.S.A.40A:5 -21 7. #16 -7 Providing -7 Providing for a Temporary Budget for the Year 2016 Pursuant to N.J.S.A.40A:4 -19. 8. #16 -8 Authorizing the Mayor to Execute any and all Grants Agreements, Donations /Endowments on behalf of the Borough. Mayor Reiman asked if there were any questions on any of the Resolutions There were no questions. Consent ASS Mayor Reiman then asked for a motion on the Consent Agenda. RESOLUTIONS #16 -1 through #16 -8 were introduced by the Mayor and referred to the Council for action. Upon MMS &C by Councilmembers Diaz and Krum Resolution #16-1 RESOLUTION #16 -1 Designating Official "DESIGNATING OFFICIAL TO ISSUE CERTIFICATES AS TO LIABILITY FOR to Issue Certificates ASSESSMENTS FOR MUNICIPAL IMPROVEMENTS" as to Liability for Assesarents for Mmicipal InVAs. RESOLUTION #16 -2 "DESIGNATING OFFICIAL TO ISSUE TAX SEARCHES FOR THE BOROUGH OFCARTERET" Resolution #16 -2 Desigmtirg Official to Issue Tax Searchs for Borough of Carteret 22. January 3, 2016 RESOLUTION #16 -3 Resolution #16 -3 "DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF Designating Official CARTERET" Newspapers of the Borough of Carteret RESOLUTION #16 -4 Resolution #16-4 "DESIGNATING OFFICIAL DEPOSITORIES OF THE BOROUGH OF Desigr�tDesignating Offic ial CARTERET Depositories of the BoroLoi of Carteret RESOLUTION #16 -5 Resolution #16 -5 "FIXING RATE OF INTEREST TO BE CHARGED ON DELINQUENT TAXES Fixing Rate of Interest AND ASSESSMENTS" to be Q iarged on Delinquent Taxes & Assessrrmts RESOLUTION #16 -6 Resolution #16 -6 "ESTABLISHING PETTY -CASH FUND FOR THE BOROUGH OF CARTERET Fstabi.idA g petty-Cash PURSUANT TO N.J.S.A. 40AS -21" Fund for Boragh of Carteret Pursuant to N.J.S.A 4045-21 RESOLUTION #16 -7 "PROVIDING FOR A TEMPORARY BUDGET FOR THE YEAR 2016 Resolution #16-7 PURSUANTTO N.J.S.A.40A -19" Providing for a Tavrary Budget for theYear 2016 Pursuant to N.J.S.A. 4CA -19 RESOLUTION #16 -8 "AUTHORIZING THE MAYOR TO EXECUTE ANY AND ALL GRANTS, Resolution #16 -8 AGREEMENTS, DONATIONS /ENDOWMENTS ON BEHALF OF THE Authorizing the �layor to BOROUGH" Fxecute any & All Grants, Agreerents, Donations/ were adopted. Upon individual roll call vote Councilmembers Bellino, Fnd(x tiants on Bdialf of the Diaz, DiMascio, Krum and Naples voted in the affirmative. Borough Councilmember Sitarz was noted absent. Adopted ORDINANCES: First Reading: Ordi acre - First Reading Ordinance #16 -1 was introduced and adopted on First Reading and the Clerk authorized and directed to advertise same for Public Hearing to be held on January 14, 2016 upon MMS &C by Councilmembers Krum and Naples. Upon individual Roll Call Vote Councilmembers Bellino, Diaz DiMascio, Krum and Naples voted in the affirmative. Councilmember Sitarz was noted absent. ON January 3, 2016 Ordinance #16-1 ORDINANCE #16 -1 Providing for the ORDINANCE PROVIDING FOR THE CARTERET WATERFRONT Carteret Waterfront DEVELOPMENT PROJECT IN AND BY THE BOROUGH OF CARTERET, Developrent Project COUNTY OF MIDDLESEX, STATE OF NEW JERSEY APPROPRIATING Appropriating $10,000,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $10,000,000 aryl $10,000.000 BONDS OR NOTES OF THE BOROUGH TO FINANCE PART OF Authorizing the THE COST THEREOF" Issuanre of $10,000.000 Bonds or [rotes of the Eorungh to Finar_e Part of the Cost 'Thereof Ordinarce - ORDINANCE: First Reading First Reading ORDINANCE #16 -2 WAS INTRODUCED AND ADOPTED ON First Reading and the Clerk authorized and directed to advertise same for Public Hearing to be held January 28, 2016 upon MMS &C by Councilmembers Krum and Diaz. Upon individual Roll Call Vote Councilmembers Bellino, Diaz, DiMascio, Krum and Naples voted in the affirmative. Councilmember Sitarz was noted absent. Ordinary- #16 -2 Capital Inprovarent for VArious Improvarents [ hyor Reiann Nmdng of the 2016 Stamlirg Gan dttees ORDINANCE #16 -2 "CAPITAL IMPROVEMENT ORDINANCE FOR VARIOUS IMPROVEMENTS" Mayor Reiman stated that Councilmember Sitarz is under the weather and he will be swearing him in shortly. NAMING OF THE 2016 STANDING COMMITTEES BUILDING & GROUNDS: FINANCE & ADMINISTRATION: FIRE & DOMESTIC PREPAREDNESS: PARKS & RECREATION/ PUBLIC PROPERTY: POLICE & PUBLIC SAFETY: PUBLIC WORKS: BOARD OF EDUCATION LIASION: NAPLES, Krum, Diaz DIAZ, DiMascio & Bellino KRUM, Diaz, Bellino BELLING, DiMascio, Sitarz SITARZ, Naples, Diaz DIMASCIO, Krum, Sitarz NAPLES, Bellino, Diaz 24. January 3, 2016 Remarks: Newly Elected Councilmembers Rerorks - New1y Flected CouMilirarb= Councilmember DiMascio said he is lucky to be here for another three (3) years and ... (inaudible) .... He appreciates everything. He thanked Cowr-ilrren DiMa -c= everyone. BENEDICTION Benediction The Very Reverend Taras Chubenko then delivered the Benediction. ADJOURNMENT Adjmm2cl After no further discussion, upon MMS &C by Councilmembers Diaz and Naples and unanimous affirmative vote of the five (5) Councilmembers present the meeting was adjourned at approximately 11:25 A.M. Respectfully submitted, KATHLEEN M. BARNEY, MMC Municipal Clerk Jam my 3, 2016 1 1 f�• 'Oq I 1 26.