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Home My Public Portal About11) 7I Petty Cash and Visa Card ReportAGENDA ITEM 7.1. ADMINISTRATIVE SERVICES DEPARTMENT DATE: TO: FROM: MEMORANDUM April15, 2014 The Honorable City Council Donald E. Penman, Interim City Manager~ Via: Tracey L. Hause, Administrative Services Director By: Lee Ma, Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on a regular basis. 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from January 14, 2014 to March 31, 2014. The total of petty cash expenditures were $852.81 (Attachment "A"). The petty cash fund will be reimbursed after the City Council approves the April 15, 2014 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from February 7, 2014 to March 7, 2014. The total of the Visa card expenditures were $8,380.96 (Attachment "B") and were paid on the April 15, 2014 Warrant Register. City Council April15, 2014 Page 2 of 2 CONCLUSION: As has been our past practice, the attached Petty Cash and Visa Card Reports are being presented for Council review and for staff to answer any questions that they may have with regards to these expenditures. This practice seeks to avoid any potential misuse of public funds. FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget ATTACHMENTS: A Petty Cash Detail B. Visa Card Charge ATTACHMENT A Account No. Description 01-970-82-4510 $ 7.90 Supplies for Maintenance $ 7.90 Total 01 w940•57 •4690 $ 50.00 Supplies for Senior St. Patricks R14-06 $ 46.02 Senior Lantern $ 40.00 Senior Bingo Gift Cards $ 34.80 Supplies for Senior St Patricks $ 30.32 Senior Lnar New Year $ 21.56 Supplies for Senior Lunar New Year $ 17.50 Senior Lnar New Year $ 12.19 Supplies for Senior Lunar New Year $ 3.78 Supplies for Senior Lunar New Year $ 1.89 Supplies for Senior Lunar New Year $ 1.09 Supplies for Senior St. Patricks $ 1.00 Supplies for Senior Lunar New Year $ 260.15 Total 01-940-57-4690 $ 49.92 Little Stars Baking Supplies R14-05 $ 49.92 Total 01-940-57-4690 $ 38.31 Stars Club Supplies R14-04 $ 13.00 Stars Club Supplies $ 8.18 Stars Club Supplies $ 7.39 Stars Club Supplies $ 5.67 Stars Club Supplies $ 5.45 Stars Club Supplies $ 3.27 Stars Club Supplies $ 1.19 Stars Club Supplies $ 82.46 Total 01-940-57-4690 $ 18.51 Teens Supplies R14-03 $ 15.43 Teens Supplies $ 33.94 Total 01-940-57-4465 $ 27.74 Special Event Supplies R14-07 $ 27.74 Total 01-940-57-4465 $ 49.00 Volunteer Lunch R14·10 $ 38.61 Volunteer Luncheon $ 9.81 Volunteer Luncheon $ 3.26 Volunteer Luncheon $ 100.68 Total 01-940--57-4465 $ 26.14 SO-Card and Adaptor for Department Camera R14-01 $ 26.14 Total 01-940-57-4630 $ 5.77 Camellia Festival Luncheon R14-07 $ 5.77 Total 01-940-57-4420 $ 8.00 Parking for CPRS Conference R14-01 $ 8.00 Parking for CPRS Conference $ 16.00 Total 01-920-49-4450 $ 7.40 Certified Mail-Form 700 To Secretary of State $ 7.40 Total 01-910-41-4640 $ 44.31 Sodas and Water bottles for City Council $ 43.90 Refreshments for State of the City $ 88.21 Total 01-910-42-4465 $ 43.59 Charger and Kit for Cell Phone $ 22.91 Cell Phone Case for City Manager $ 66.50 Total 01-2302 $ 40.00 CSMFO Luncheon forT. Hause $ 40.00 CSMFO Luncheon for V. Trevino $ 80.00 Total Grand Total $ 852.81 Receipt #14-5400 to 14-5424 ATTACHMENT B I VISA CARD CHARGES I 2/7/14-3/7/14 2/7/14 LA POLICE GEAR INC. 365.41 Jackets for City Clerk and Councimembers 2/10/14 CAPIO 800.00 Conference Registration-Management Analysts Chung and Pitcher 2/12/14 COUNTRY INN & SUITES 176.00 Hotel Reservation for Arc GIS Training -Management Analyst Coyne 2/12/14 MUNICIPAL MANAGEMENT ASSOCIATION 85.00 Registration for the MMASC 2014 Winter Forum 2/13/14 CALIFORNIA CHAMBER OF COMMERCE 233.68 Human Resource Posters and Pamplets 2/13/14 DOUBLETREE HOTEL 1,079.80 Hotel Reservation -Management Analysts Chung and Pitcher 2/13/14 ALBERTSONS 42.86 Supplies for the Senior Lunch Valentine Day 2/13/14 PARTY CITY 53.84 Supplies for the Senior Lunch Valentine Day 2/14/14 MICHAELS (53 75) Credit Supply Purchase for the Senior Lunch Event 2/14/14 SIX FLAGS MAGIC MOUNTAIN 493.84 Admission Tickets for the Teens Program 2/14/14 MICHAELS 154.71 Purchase Supplles for the Senior Lunch Valentine Day 2/16/14 APA JOBS ONLINE 250.00 Website Job Ad for the Community Development Director Position 2/17/14 OFFICE DEPOT 94.79 Ink for the Fax Machine at Annex Building 2/17/14 CALIFORNIA PARKS & RECREATION CPRS 649.00 Conference Registeration -Assistant to the City Manager/Economic Development Manager Haworth 2/18/14 OFFICE DEPOT 163.49 Fax Machine for the Annex Building 2/20/14 TARGET 326.98 Camera Purchase for the Parks & Recreation Department 2/20/14 OFFICE DEPOT 45.31 Supplies for the Volunteer Luncheon 2/20/14 WESTERN CITY MAGAZINE 250.00 Job Posting for the Community Development Director Position 2/20/14 CCAPA 90.00 Job Posting for the Community Development Director Position 2/21/14 PARTY CITY 179.82 Wrist Bands for the Camellia Festival Beer Garden Event Page 1 of 2 VISA CARD CHARGES 2/7/14-3/7/14 2122114 PLANETIZEN-URBAN INSIGHT 99.95 Job Posting for the Community Development Director Position 2124114 GOVERNMENT FINANCE OFFICER ASSOCIATION 435.00 Application for the Fiscal Year 2012~13 Certificate of Achievement for Excellence in Financial Reporting Program 2125114 PP'LA DIVISION LEAGUE OF CALIFORNIA 35.00 Membership 2125/14 ESTY.COM 123.45 Supplies for the Volunteer Luncheon 2126114 NAPA STORE 56.93 Fluid for Stump Grinder 2126114 ARAMARK ASILOMAR RESORT 1,008.24 Conference Registration-Planning Manager Starns 2128/14 LA POLICE GEAR INC. 55.08 Jacket for Councilmember 314114 CA PARK & RECREATION SOCIETY 90.00 Sport Conference Registration 3/4/14 IN-N-OUT BURGERS COOKOUT 500.00 Deposit for the Employee Luncheon 316114 MICHAELS 202.26 Supplies for the Volunteer Luncheon 316114 AMAZON MKTPLACE PMTS 36.99 Purchase of Pocket Check Size Poly Expanding Files 316114 JOB POST SIMPLY HIRED 99.00 Job Posting for the Community Development Director Position 3/7/14 BANK OF AMERICA 158.28 Bank Charge I I TOTAL I 8,380.96 I Page 2 of2