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HomeMy Public PortalAbout05-20-1993 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 20, 1993 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday, May 20, 1993, 2 in the Municipal Building in said City. Chairperson Janet Hibner presided with Earnest Jarvis and Dennis Grimes 3 in attendance. The following business was had to-wit: 4 5 APPROVAL.OF MINUTES OF MAY 13.1993 6 7 The minutes of the May 13, 1993 meeting were approved on a motion by Jarvis, second by Grimes and carried 8 by a unanimous voice vote. 9 10 CLAIMS FOR PAYMENT 11 12 Claims submitted by the City Controller's office were for $62,823.70 for supplies and contractual service, 13 $611,143.44 most of which was for payroll and payroll taxes; and $109,603.21 which included a check-for 14 $106,000 for health insurance claims. Grimed moved to approve the claims, second by Jarvis and the motion 15 was carried by a unanimous voice vote. 16 17 REQUESTS 18 19 A. Jarvis read a letter written by Norman Crum, 326 1/2 North 11th Street, about problems on 11th 20 Street which is a one-way street north.The Traffic Safety Division had checked the area,according to a 21 letter from Sgt. Janice Passmore, and found appropriate one way signs. However, she noted that she 22 agreed with the suggestion made by Crum that moving the sign from the northeast corner to North 11th 23 and D to the southeast corner may make the sign more noticeable to drivers where Crum indicates 24 there is a particular problem.Addressing Crum's question about the speed limit, Passmore noted that it 25 is 30 m.p.h. in residential areas unless it is indicated otherwise with a posted sign. She saw no 26 particular hazards on 11 th Street which would warrant a lesser speed limit. 27 28 Crum told the Board that he had lived in the area for nearly three years and has reported vehicles going 29 the wrong way on the one-way street. He added that he is concerned about the speed because there 30 are small children who live in the area. Captain Danny McClure of the Traffic Safety Division reported 31 that his department had investigated the area on several occasions and also have run the radar but 32 had not determined that a problem existed. He suggested placing an additional one-way sign on the 33 southeast corner of North 11th and D Streets rather than moving the one on the northeast corner. 34 Jarvis moved to accept the recommendation by Captain McClure for an additional sign, second by 35 Grimes and carried by a unanimous voice vote. 36 37 B. Fire Chief Jim Sticco presented letters and certificates of merit to Officer David Rourke of the 38 Richmond Police Department and Firefighter Tim Brown of the Richmond Fire Department for their 39 actions above and beyond the call of duty on April 9, 1993, during a fire in a mobile home at 40 Beechwood Trailer Park. In explaining the involvement of the two men, Chief Sticco said Officer Rourke 41 was on routine patrol when he heard the call and arrived at the scene in time to pull Jim Story out of the 42 doorway of his mobile home to safety. Brown, an advanced emergency medical technician, normally 43 assigned to the aerieal truck, was on rescue that particular evening. Chief Sticco said with limited 44 resources and his skills as an E.M.T. Brown maintained the victim's stability until the arrival of AID 45 Ambulance.Chief Sticco added that these two men exemplify the caliber of individuals who work within 46 the Fire and Police departments and any of them could have done the same thing but these two just 47 happened to be there at the time and answered the need. Chairperson Hibner added her appreciation 48 and congratulations. 49 50 C.A request by Lucinda M.Wright Cage for the closure of the 900 block of North 11th Street between 1 51 and 9 p.m. Saturday, May 22, was read by Grimes. The reason for the request, Cage wrote, was a 52 celebration of her father's 71 st birthday and a cookout for the family members was planned.Attached to 53 the letter was a petition signed by residents of the 900 block noting they had no objections.The Traffic 54 Safety Division report noted there was no problem with the closing of the street since it is not heavily 55 traveled but recommended the closing should be limited to daylight hours only. Grimes said there was 56 also a request for barricades and Jarvis said arrangements for those could be made by calling 57 987-7225 or 987-7226. Grimes moved to approve the request from 1 to 7:30 p.m., second by Jarvis 58 and carried by a unanimous voice vote. 59 60 D.Grimes read a request from Mark Erdosy on behalf of the Eastside and Noon Optimist Clubs asking 61 for approval of the annual parade signifying the opening day of the Evening Optimist Club's volleyball 62 and baseball programs Sunday, May 23. The letter stated that assistance will be needed from the 63 Richmond Police Department in directing traffic around the ball park and an officer is needed to lead 64 the parade.Teams will line up at noon at Parkview and the parade route will be west on Peacock Road 65 to North West 13th Street. More than 700 youth, ranging in ages from 5 to 15, are expected to participate. After review of the request by the Traffic Safety Division there were no objections. Grimes moved to approve,second by Jarvis and carried by a unanimous voice vote. ter Board of Works Minutes Cont'd May 20, 1993 Page 2 1 E. Handicapped parking space requests read by Jarvis included renewals for Carrie O. Havens at 122 2 South 12th Street, Della C. Sanders of 19 North West 16th Street, Kathryn Crawley at 407 North 17th 3 Street and Christ Tabernacle Church at 248 Pearl Street. All but the church's request were approved 4 through a motion by Jarvis, second by Grimes and carried by a unanimous voice vote. Since Grimes 5 had presented the application for the church he abstained from voting. Chairperson Hibner seconded 6 Jarvis's motion to approve the request by the church and the motion was carried with two votes. 7 8 WALMART HEARING 9 10 Chairperson Hibner opened the discussion of the issue of notice of intent to revoke the alarm permit of Walmart. 11 She stated that the Richmond Code specifies that false alarms are any events where a police response is called 12 for and there is no attempted entry found. It also states that the Board of Works is required to hold a hearing 13 such as this for any permit holder who has had four alarm violations within six months. Based on that 14 explanation, Chairperson Hibner said Walmart was notified April 28, 1993 that it had seven false alarms from 15 January 4 to April 20 of 1993. She added that the issue today is whether or not the alarm permit should be 16 revoked. 17 18 Greg Smith, assistant manager at Walmart, explained that the false alarms occurring February 26 and March 2 19 were as a result of difficulty with the garden center door. He said the door was not secure and needed repair.He 20 brought with him a receipt dated March 4 which showed that the repair had taken place. He said the false alarm 21 occurring January 4 was also the lawn and garden door. An associate working the night shift was a new 22 employee and not aware that he was unable to access the area. Smith said Walmart was trying to correct the 23 situation by having meetings with associates making them aware of the inability to access outside doors. Now, 24 he said, the alarm situation is presented to each new associate in his or her 21-hour period training program. 25 Chairperson Hibner noted that she had had responses in writing from Walmart to each false alarm. She added 26 that the Board's major concern was that Walmart has remedied its problem. Smith apologized for any 27 inconvenience that may have been caused.Jarvis asked if the alarm information had been added to the training 28 package and Smith answered that it has been included. Chairperson Hibner asked if there were any comments 29 from the audience in favor of revocation of the alarm permit. Hearing none she moved that the alarm permit not 30 be revoked based upon the fact that the situation has been remedied, second by Grimes and carried by a 31 unanimous voice vote.Jarvis asked Smith for a letter stating that the alarm information is in the training package 32 for new associates at Walmart. 33 34 CONTRACTS 35 36 A. A change order for the street division garage renovation was read by Jarvis who noted that the cost 37 is $10,123 to cover work to be done which includes such things as installing electrical panels, drain 38 connections, roof drains and additional windows. He said the renovation work is being done at the old 39 location of the street division because the project for a new building at South 4th and Q Streets was 40 going to be far too expensive. He added that$200,000 had been set aside for the renovation and this 41 money is inside that amount.Jarvis moved to approve the change order,second by Grimes and carried 42 by a unanimous voice vote. 43 44 B. Jarvis reported that Skyline Homes was the lowest responsive bidder for the sidewalk and curb 45 replacement work to be done on South 6th Street and it was the recommendation of the city engineer's 46 office to let the bid to Skyline Homes. He said the base bid was for $35,875 with $3,200 for curb 47 replacement and $600 for the star brick detail. He added that the total of$39,675 is within the$40,000 48 budget. Jarvis noted that this project came about as a result of a petition signed last fall by neighbors 49 on South 6th Street asking for the replacement of the star brick sidewalk with concrete and the curbing 50 repaired. The bids from Skyline Homes and Oberle & Associates were received two weeks ago by the 51 Board and were taken under advisement. Jarvis said one of the comments at the time of the petition 52 was the re-use of the star bricks which brought about the idea of using the star brick detail inside the 53 concrete so it would be acknowledged that at one time the sidewalk had been made of star brick.Jarvis 54 moved to award the bid to Skyline Homes,second by Grimes and carried by a unanimous voice vote. 55 56 C. Chairperson Hibner reported to the Board that a request had been received for a contract for a 57 consultant for the southeast area annexation. Explaining the request, Bob Goodwin, director of 58 Planning, said the consultant is Q Source Environmental of Dayton, Ohio. He said entering into the 59 contract is for the purpose of reviewing the work that has been done for the annexation to the 60 southeast,to review the technical data that has been supplied by the geology department and the City's 61 own engineering department and to make recommendations to the Planning Commission and the 62 Common Council. He added that the final report is expected by Tuesday of next week. 63 64 Goodwin said the consultant has been provided with all paper work and is ready to go if the Board gives 65 its approval for the contract adding that Q Source brings several things to the project,one of Board of Works Minutes Cont'd May 20, 1993 Page 3 1 which is a hydrologist, a geology department and chemists. He added that the contract is not to exceed 2 3 $3,700 and the consultant's findings will be part of an ordinance that will go to Common Council.. Chairperson Hibner moved to enter into the agreement not to exceed $3,700, second by Jarvis and 4 carried by a unanimous voice vote. 5 6 D. City Attorney Thomas Milligan distributed copies of a resolution authorizing the Board of Works to 7 negotiate the purchase of the former Wayne Corporation bus manufacturing plant and land from its 8 owner, United States Steel and Carnegie Pension Fund of New York. He said the appraisal reports in 9 their final form will be ready next week and will be made available to this Board and to each member of 10 Common Council. Milligan said that Industries Inc., a local corporation for industrial development owned 11 by the Richmond/Wayne County Chamber of Commerce facilitated the City's efforts by entering into a 12 purchase agreement for the purchase for $2,500,000 and it is willing to sign its interest in that 13 agreement over to the City through the Board of Works for$1. 14 15 Milligan explained that a sale is being conducted by an auctioneer at 10 a.m. today for the remaining 16 machinery and the Carpenter people are interested in purchasing the items. The signing of this 17 resolution will make it reasonable for Carpenter to go forward and participate in the sale as a buyer and 18 also proceed with their plans to move manufacturing operations here on or about June 1. He added that 19 the City's project to attract an employer to that plant is coming to fruition with this and he asked the 20 Board's approval of the resolution. 21 22 Jarvis asked Milligan about the environmental reports. Milligan answered that the owner has spent 23 $103,000 in obtaining a phase I and Phase II audit of the environmental concerns and characteristics of 24 the site and conclusions reached say there is no serious contamination. He added that all the tests 25 indicated there is no contamination from the site to any surrounding property. Milligan said the only 26 contamination found is in regard to a fuel line between an above ground storage tank into the plant. He 27 said another $23,000 is being spent on a further test which whill be completed July 1 and that final 28 statement will be necessary to fully remedy the problem of that contamination which is not of a serious 29 nature. The closing, Milligan said, will take place prior to that time but money will merely be placed in 30 escrow to cover the potential cost of cleaning up that problem. He added that the seller, U.S. Steel, 31 assumes full responsibility for the site and the City will have no liability for what has happened in the 32 past. 33 34 Milligan said the inspectors from the City have gone over the site and are satisfied that the roof and 35 general physical properties, particularly on the exterior, will mean no immediate cost to the City to 36 satisfy the needs of the new tenant. Milligan said Carpenter will start out with 100 employees but at the 37 end of 1994,should be employing several times that many.Jarvis said it his understanding that former 38 employees of Wayne Corporation are to become the first employees. Milligan said that was true and 39 added that the local bargaining unit has a seven-year contract with Carpenter. Chairperson Hibner 40 moved to adopt the resolution,second by Jarvis and carried by a unanimous voice vote. 41 42 ORDINANCES REGARDING GARAGE SALE SIGNS 43 44 Captain Danny McClure reminded citizens there is a city ordinance which states that no signs may be posted 45 between the sidewalks and the curbs and there is also a state law that none shall be placed within 10 feet of a 46 state highway. He added that there is a $50 fine for the ordinance violation and if a ticket is written for the 47 highway it would far exceed that amount. He said the local newspaper could perform a service by reminding 48 citizens of the possible violation.Chairperson Hibner also requested that those individuals who placed the signs 49 be responsible for removing them. She said garage sales are not to operate longer than four consecutive days. 50 51 ADJOURNMENT 52 53 There being no further business,on a motion duly made, seconded and passed by a unanimous voice vote,the 54 meeting was adjourned. 55 56 57 58 59 60 61 62 Janet Hibner, Chairperson 63 64 65 - ATTEST: Norma Carnes,City Clerk