HomeMy Public PortalAbout04-15-1993 /5
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA.APRIL 15.1993
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday,April 15, 1993,
2 in the Municipal Building in said City.Chairperson Janet Hibner presided with Earnest Jarvis and Dennis Grimes-
3 in attendance.The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF APRIL 8.1993
6
7 The minutes of the April 8, 1993, meeting were approved on a motion by Jarvis, second by Grimes and carried
8 by a unanimous voice vote.
9
10 CLAIMS FOR PAYMENT
11
12 Claims were submitted by the City Controller's office for $423,192.24 which included $200,428.96 for medical
13 insurance claims and $39,819.70 for water for the fire hydrants. Grimes moved to accept the claims,second by
14 Jarvis and carried by a unanimous voice vote.
15
16 REQUESTS
17
18 A. Mary Farris appeared before the Board representing the Townsend-Norwood Neighborhood Center
19 which is going to have its opening day ceremonies Saturday,April 17, 1993. She withdrew the request
20 made at the April 8 Board of Works meeting for the closing of North 12th Street between North H and
21 North I streets for a block party.She said Mayor Cornett will participate in the ribbon cutting ceremonies
22 beginning at 2 p.m. Grimes moved to take no action on the street closure request, second by Jarvis
23 and carried by a unanimous voice vote.
24
25 B. Chairperson Hibner read a request by Mary Walker of the Wayne County Convention Bureau for the
26 placement of banners on light poles located on North A, South A, North and South 10th Streets and
27 North and South 5th Streets in conjunction with the Richmond Area Rose Festival's theme, "Richmond
28 Celebration 93 and the Grand Marshal theme of "A Century of Progress." The request also indicated
29 that the banners would remain on the poles from mid May to the end of October and asked the Board's
30 approval to display them not only in 1993 but also in 1994 and 1995.Written information from Walker
31 32
that RP & L had been contacted about the use of the facility's poles was accompanied by a letter of
agreement signed by General Manager Irving Huffman. Chairperson Hibner made a motion to approve
33 the request for only the year 1993, noting that if a charge is made by RP & L the Wayne County
34 Convention Bureau would be responsible for payment and added a further recommendation that the
35 Bureau consult the Traffic Safety Division so as not to obstruct the traffic lights with the signs, second
36 by Jarvis and carried by a unanimous voice vote.
37
38 C. A request by Susan Lane and Wilda L. Jones, respresenting the Earlham Environmental Action
39 _Committee at Earlham College, for a noise permit from 12:30 to 6 p.m. Saturday, April 17, 1993, was
40 read by Jarvis. The event, as stated in the letter, will take place on the patio on the east side of the
41 cafeteria where student bands, artists and musical performers will be appearing and is in conjunction
42 with Earlham's Earth Week.Jarvis moved to approve the request, second by Grimes and carried by a
43 unanimous voice vote.
44
45 D.Jarvis read a request by Lowell Nesbitt of 245 South West 3rd Street for the renewal of a permit for
46 a handicapped parking space in the front of his residence. Nesbitt appeared before the Board
47 explaining that although he has a garage at the rear of his home it is not adequate for the parking of a
48 large vehicle. Jarvis moved to approve the request, second by Grimes and carried by a unanimous
49 voice vote. Before leaving the lecturn Nesbitt suggested to the Board that directories be placed at the
50 entrance of each block on the Promenade stating what businesses are located there.Jarvis noted that
51 the suggested was an excellent one and encouraged Nesbitt to contact Tom Bivens, interim director of
52 Main Street, noting that the group which is located at the Design Center is currently involved in plans
53 for the renovating of the Promenade.
54
55 E.Grimes read a request by the committee in charge of the Richmond High School Junior/Senior Prom
56 for the placement of luminaries from 9 to midnight on Saturday,April 24, 1993,from St. Paul's Lutheran
57 Church east along South A and on South 22nd and South 23rd streets. Board members voiced their
58 concerns over placement of the luminaries, monitoring and the removal after the event. Chairperson
59 Hibner stated that the Board had granted an earlier request by the committee for the closing of South
60 23rd Street during the Prom. Grimes suggested that the luminaries be placed around Test Field and
61 Test Middle School, noting that the request did not indicate that the committee had asked for the
62 approval of the school for the placement of the luminaries. Chairperson Hibner agreed with Grimes,
63 adding that she felt that luminaries should not be placed in front of the properties of homeowners.
64 Agreeing with both Chairperson Hibner and Grimes, Jarvis said he felt the luminaries should be on
65 private property, not on city streets. Hibner suggested that the luminaries be placed around Test Field
and the school adding that the committee should seek school approval and will be responsible for the
placement and removal as well as the monitoring of the luminaries throughout the three-hour period.
Grimes so moved, second by Jarvis and the motion was carried by a unanimous voice vote.
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Board of Works Minutes Cont'd
April 15, 1993
Page 2
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1 ALARM VIOLATION HEARING
2
3 In explaining the reason for the alarm violation hearing concerning K mart West, Chairperson Hibner
4 gave background information on the burglary and robbery alarm stystems which are regulated by the
5 City and for which permits are required. She noted that Richmond Code 120.01 F defines fa se alarms
6 as any event in which a police response was the result of an external alarm and no intrusion or
7 evidence of attempted entry existed. She added that the Code states specifically that there are no
8 exceptions. She explained that an alarm system is any system that summons the police department.
9 Answering a question by Jarvis, she said the fire alarm portion of the Code is a more recent
10 amendment and had some slightly different provisions.
11
12 As a further explanation, Chairperson Hibner said the Code also requires that any time there is a false
13 alarm in which police have been called and find no apparent reason for the alarm, they leave a notice
14 for the permit holder who is supposed to respond to the City Attorney's office within 10 days as to why
15 the alarm occurred.A further provision is that upon a fourth alarm violation within a six-month period,a
16 notice of intent to revoke the alarm system permit be issued to the permit holder and at the ame time
17 the Board of Works holds an administrative hearing to see if the permit should be revoked.
18
19 Chairperson Hibner said the alarm permits are administered through the Department of Law here her
20 responsibilities lie.She informed the Board that K mart West had six false alarms from January through
21 March and had failed to respond in writing to any of the numerous notices sent by her deparcnent. She
22 added that after receiving notification of the hearing she did receive a response from K mart West on
23 April 2,acknowledging the false alarms as well as giving the dates and reasons for them which included
24 the recent remodeling and a thunderstorm.The letter contained an apology for the false alar s,stating
25 that it was felt that"all the bugs"had been worked out of the new alarm system.
26
27 The issue at hand,Chairperson Hibner explained,was whether or not the alarm system at K mart West
28 should be revoked. She said there had been no false alarms since March 9, 1993, and K mart West
29 had renewed its permit which was not due until April 30.
30
31 Chairperson Hibner moved against revoking the alarm permit, with the stipulation that; the new
32 six-month period begin from the date of the last false alarm on March 9, 1993, second by Jarvis and
33 carried by a unanimous voice vote.
34
35 CONTRACTS
36
37 A.Grimes opened the five sealed bids received for the contract for the 1993 aggregate and bituminous
38 materials, passed them along to Chairperson Hibner who announced that all the papers werie in order
39 and handed them to Jarvis who read the amounts.Those submitting bids were Stonehenge ravel Co.
40 Inc. and Stonehenge Concrete Co., Barrett Paving Materials, Contractors United Inc., American
41 Aggregates and Ernst Enterprises. Grimes moved to take the bids under advisement, secon by Jarvis
42 and carried by a unanimous voice vote.
43
44 OTHER MATTERS
45
46 A. Jarvis moved to accept a report for March 1993 submitted by the Richmond Police Dep ment for
47 filing in the City Clerk's office, second by Grimes and carried by a unanimous voice vote.
48
49 PUBLIC COMMENTS
50
51 Geneva Allen, member of Common Council, appeared before the Board to inquire about the contents of a letter
52 she had received from Paul Miller, chairperson of the Telecommunications Council. She said she felt that the
53 subject needed to be pursued. Chairperson Hibner advised Allen that the subject will be a matter of discussion
54 by the Board at a future date. Jarvis assured Allen that the Board has every intent of supporting the
55 Telecommunications Council and when the matter is brought to the Board's attention, members will take a good,
56 hard look at it and attempt to get some proper answers.
57
58 ADJOURNMENT
59
60 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
61 voice vote,the meeting was adjourned.
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Janet Hibner, Chairperson
ATTEST:
Norma Carnes, Clerk