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HomeMy Public PortalAbout22-9979 Accepting the Proposal of Sapoznik InsuranceSponsored By: City Manager RESOLUTION NO. 22-9979 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING THE PROPOSAL OF SAPOZNIK INSURANCE & ASSOCIATES, LLC FOR AGENT OF RECORD INSURANCE SERVICES FOR THE CITY'S EMPLOYEE BENEFIT PROGRAMS PURSUANT TO RFQ NO. 21-0629100; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 30, 2021, the City of Opa-Locka ("City") published Request for Proposals (RFP) 21-0629100 for Agent of Record Services for Employee Benefit Programs; and WHEREAS, four (4) sealed proposals were received by the City Clerk's Office and certified by the City Clerk on July 7, 2021; and WHEREAS, the Evaluation Committee reviewed the proposals and subsequently selected Sapoznik Insurance & Associates, LLC ("Sapoznik") as the most responsive responsible bidder; and WHEREAS, the City Commission finds that acceptance of Sapoznik Insurance & Associates, LLC's proposal for Agent of Record Services for Employee Benefit Programs and entering into an agreement with said company is in the best interest of the City of Opa-Locka and its residents. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. The recitals to the preamble herein are incorporated by reference. SECTION 2. The City Commission of the City of Opa-Locka, Florida hereby accepts the proposal of Sapoznik Insurance & Associates, LLC relating to Request for Proposals (RFP) 21-0629100, to provide Agent of Record Services for Employee Benefit Programs and authorizes the City Manager to enter into an agreement, attached hereto as Exhibit "A". SECTION 3. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected copy of the same with the City Clerk. Resolution No. 22-9979 SECTION 3. This Resolution shall take effect upon adoption and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this llth day of May, 2022. Veronica J. Willi ms, Mayor ATTEST: a Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICyIENCY: Burn deft Norris -Weeks, P.A. City Attorney Moved by: Vice Mayor Taylor Seconded by: Commissioner Davis VOTE: 5-0 Commissioner Bass YES Commissioner Davis YES Commissioner Dominguez YES Vice -Mayor Taylor YES Mayor Williams YES City of Opa-locka Agenda Cover Memo Department Director: Department Director Signature: City Manager: Darvin Williams CM Signature: • a_._,C, Commission Meeting Date: 05.11.2022 Item Type: (enterX in box) Resolution Ordinance Other X Fiscal Impact: (EnterX in box) Yes No Ordinance Reading: (EnterX in box) 191 Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: Account# : (Enter Fund & Dept) Ex: See Financial Impact Section Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (EnterX in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (EnterX in box) Yes No Strategic Plan Priority Area: Strategic Plan 04/Strategy: (list the specific objective/strategy this stern will address) X Enhance Organizational ED Bus. & Economic Dev 0 Public Safety mi Quality of Education Qual. of Life & City Image . Communication [l Sponsor Name City Manager Department: City Manager Short Title: A resolution authorizing the City Manager to accept the proposal of Sapoznik insurance, A World Company for the Agent of Record for Employee Benefit Programs pursuant to RFP No. 21-0629100 and further authorizing the City Manager to enter into an agreement with Sapoznik Insurance, A World Company. Staff Summary: Request for Proposal (RFP) 21-0629100 was published on May 30, 2021 for Agent of Record for Employee Benefits. Four (4) proposals were received and certified by the City Clerk on July 7, 2021. The Evaluation Committee reviewed the proposals and subsequently selected Sapoznik Insurance, A World Company as the most responsive responsible bidder. The proposals are listed in order from highest to lowest ranking based on Evaluation Committee scoring. (1st) Sapoznik Insurance was ranked first. The company displayed examples of cost savings beneficial to the employees. They were able to provide a list of local municipal clients for which they provide Agent of Record Services. Sapoznik Insurance and World Insurance merged, which resulted in the company being able to serve customers from 150 offices in the United States. The company is devoted to continuing its stellar service to the City. It is headquartered in North Miami Beach, FL and is committed to responding expeditiously to the City needs. (2nd) NFP was ranked second. The company did not provide examples of cost savings; however, they committed to provide excellent service to the City. They were able to provide a list of municipal clients, however they were not local. The company currently serves over 200 public entities across the Southeast area and aims to provide successful results. Although the company offices are located in Palm Beach Gardens, FL and Statesboro, Georgia, they are willing to commute to the City as needed. (3rd) National Marketing Group Services, Inc. was ranked third. The company displayed examples of cost savings beneficial to the employees. They were able to provide a list of local municipal clients for which they are providing Agent of Record Services. National Marketing Group Services has over 30 years of consistent service and their core values are to achieve positive outcomes. They are in Doral, Florida and are committed to responding to the City's needs in an expeditious manner. (4th) VistaNational Insurance Group, Inc. was ranked fourth. The company did not provide examples of cost savings; however, they committed to exceed the City's expectations as a broker. They were able to provide a list of clients; however, no references were provided for local municipal clients. The company committed to deliver exceptional service to the City and its employees. Although the company office is located in Oak Brook, IL, they are willing to commute to the City as needed. financial Impact Agent of Record cost is based on an uplift charged on the cost of the various insurance programs obtained by the Agent of Record. Sapoznik Insurance was rated as 4.15 by the Evaluation Committee with the other firms receiving scores between 2.70 and 3.90. Proposed Action: Staff recommends the City Commission approve the recommendation for Sapoznik Insurance, A World Company based on the Selection Committee review, scoring and ranking, and authorize the City Manager to enter into an agreement with said company. Attachment: RFP No. 21-0629100 Advertisements Bid Certification Committee Evaluation Forms Bid Proposals Office of the City Manager 780 Fisherman Street, 4'' Floor Opa-locka, FL 33054 Darvin Williams, JD, MBA, MPH Telephone (305) 953-2821 Interim City Manager Email: dwilliams@opalockafl.gov To: Mayor Veronica Williams Vice Mayor John H. Taylor, Jr. Commissioner Sherelean Bass Commissioner Chris Davis Commissioner Audrey Dominguez From: Darvin Williams, Interim City Manager Date: April 25, 2022 Re: Resolution: Committee Selection for Agent of Record for Employee Benefit Programs Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING THE PROPOSAL OF SAPOZNIK INSURANCE, A WORLD COMPANY PURSUANT TO RFP NO. 21-0629100; FURTHER AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE LOWEST RESPONSIVE RESPONSIBLE BIDDER; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Description: Agent of Record for Employee Benefit Programs. Analysis: Bid proposals were received by the Office of the City Clerk on July 7, 2021 at 1:12 p.m. The City Clerk's Office opened sealed proposals and certified the bids under the provisions of Sec. 2-320.1 of the City's Code of Ordinance. The following four (4) companies submitted proposals: National Marketing Group Services, Inc. VistaNational Insurance Group, Inc. NFP Sapoznik Insurance The evaluation committee met on April 14, 2022 to review proposals. Members of the evaluation committee included: Yslande Agenor, HR Specialist II - City of Opa-locka Airia Austin, Public Works/CIP Director - City of Opa-locka Sandra Bridgeman, Acting Assistant Finance Director - Consultant TriMerge CPA Geraldine Lazarre, Acting Finance Director - Consultant TriMerge CPA Nelson Rodriguez, Information Technology Director - City of Opa-locka Name Rating Yslande Agenor 2,75 Airin Austin 4.00 Sanclra Bridgman 3.00 Geraldine Lazarre 2.25 Nelson Rodriguez 1.50 'ro'I'AL 2.70 Name Rating Yslande Agenor 3.75 Airia Austin 3.50 Sandra Bridgeman 3.50 Geraldine Lazarre 2.75 Nelson Rodriguez 4.00 'I'O't'AL 3.50 Name Rating Yslande Agenor 4.25 Airia Austin 4.25 Sondra Bridgman 3.75 Geraldine Lazarre 3,75 Nelson Rodriguez 4.75 TOTAL 4.15 NFP Name Rating Yslande Agenor 4.00 Airia Austin 4.50 Sandra Bridgman 3,50 Geraldine Lazarre 3.75 Nelson Rodriguez 3.75 'i'O'I'AL 3.90 Each committee member's review evaluation and scoring of proposals were based on the following criterion and weight system: Criterion Weight _ Experience and Qualifications 25% Quality of Service 25% Cost Saving Initiatives 25% Proposed Fee 25% Below you will find the selection committee evaluations that include scoring of the four (4) proposals submitted / received. The proposals are listed in order from highest to lowest in ranking: Sapoznik Insurance, A World Company (1.0) Based on the Evaluation Committee scoring, Sapoznik Insurance company was rated the first ranked proposer. llie company displayed examples of cost savings that would be beneficial to the employees. They were able to provide a list of local municipal clients for which they are providing Agent of Record Services. Saponik Insurance and World Insurance merged as one company which resulted in the company being able to serve its customers from 150 offices with 1,300 employees across the United States. The company devoted to continuing their stellar service to the City of Opa-locka. They are in North Miami Beach, Florida and is committed to responding to the City's needs in an expeditious manner. (2") Based on the Evaluation Committee scoring, NIT company was rated the second ranked proposer. The company did not provide examples of cost savings, however they committed to provide excellence in service to the City of Opa-locks. They were able to provide a list of municipal clients, however they were not local. The company currently serves over 200 public entities across the Southeast area and aim to provide successful results. Although the company offices are located in Palm Beach Gardens, FL and Statesboro, Georgia, they are willing to commute to the City as needed. National Marketing Group Services, Inc. (3rl) Based on the Evaluation Committee scoring, National Marketing Group Services, Inc. was rated the third ranked proposer. The company displayed examples of cost savings that would be beneficial to the employees. They were able to provide a list of focal municipal clients for which they are providing Agent of Record Services. National Marketing Group Services has over 30 years of consistent service and their core values are to achieve positive outcomes. They are in Doral, Florida and is committed to responding to the City's needs in an expeditious manner. VistaNational insurance Group, inc. (4111) Based on the Evaluation Committee scoring, VistaNational Insurance Group, Inc. was rated the fourth ranked proposer. The company did not provide examples of cost savings, however they committed to exceed the City's expectations as a broker. They were able to provide a list of clients, however no references were provided for local municipal clients for which they are providing Agent of Record Services. The company committed to deliver exceptional service to the City ol'Opu-locks and its employees. Although the company office is located in Oak Brook, IL, they are willing to compute to the City as needed. Recommendation(s): Staff recommends approval based upon the committee's review, evaluation, scoring and ranking of the proposals submitted. Therefore, it is the recommendation of the Selection Committee that the City negotiates and enters into an agreement with Sapoznik Insurance. Attachments: Request for Proposal (RFP) #21-0629100 Advertisements Bid Certification Committee Evaluation Forms Bid Proposals '1'� * END OF MEMORANDUM**" EVALUATION MATRIX RFP No. 21-0629100 Agent of Record for Employee Benefit Programs Firm Name: Evaluation Criterion Reviewer Name: Weight Experience and Qualifications 25% Quality of Services 25% Cost Saving Initiatives 25% Proposed Fee 25% Total 100% Firm Name: Evaluation Criterion National Marketing Group Services, Inc. Yslande Rating Agenor Score 5 1.25 4 1.00 3 0.75 3 0.75 3.75 Airia Rating Austin Score 4 1.00 4 1.00 3 0.75 3 0.75 3.50 Sandra Bridgeman Rating Score 3 0.75 4 1.00 4 1.00 3 0.75 3.50 Gerri Lazarre Rating Score 3 0.75 3 0.75 3 0.75 2 0.50 2.75 VistaNational Insurance Group, Inc. Reviewer Name: Weight Experience and Qualifications 25% Quality of Services 25% Cost Saving Initiatives 25% Proposed Fee 25% Total 100% Yslande Rating Agenor Score 4 1.00 3 0.75 2 0.50 2 0.50 2.75 Airla Rating Austin Score 5 1.25 4 1.00 3 0.75 4 1.00 4.00 Sandra Bridgeman Rating Score 3 0.75 4 1.00 2 0.50 3 0.75 3.00 Gerri Lazarre Rating Score 4 1.00 3 0.75 0 0.00 2 0.50 2.25 Nelson Rodriguez Rating Score 5 1.25 4 1.00 4 1.00 3 0.75 4.00 Nelson Rodriguez Rating Score 1 0.25 1 0.25 2 0.50 2 0.50 1.50 EVALUATION MATRIX RFP No. 21-0629100 Agent of Record for Employee Benefit Programs Firm Name: Evaluation Criterion Reviewer Name: Weight Experience and Qualifications 25% Quality of Services 25% Cost Saving Initiatives 25% Proposed Fee 25% Total 100% Firm Name: Evaluation Criterion Yslande Rating Agenor Score 5 1.25 4 1.00 4 1.00 3 0.75 4.00 NFP Airia Rating Austin Score 5 1.25 4 1.00 4 1.00 5 1.25 4.50 Sandra Bridgeman Rating Score 3 0.75 5 1.25 3 0.75 3 0.75 3.50 Sapoznik Insurance Gerri Lazarre Rating Score 5 1.25 3 0.75 3 0.75 4 1.00 3.75 Reviewer Name: Weight Experience and Qualifications 25% Quality of Services 25% Cost Saving Initiatives 25% Proposed Fee 25% Total 100% Yslande Rating Agenor Score 5 1.25 4 1.00 4 1.00 4 1.00 4.25 Airia Rating Austin Score 4 1.00 4 1.00 5 1.25 4 1.00 4.25 Sandra Bridgeman Rating Score 4 1.00 4 1.00 4 1.00 3 0.75 3.75 FIRM SELECTED Gerri Lazarre Rating Score 4 1.00 3 0.75 4 1.00 4 1.00 3.75 Nelson Rodriguez Rating Score 4 1.00 4 1.00 4 1.00 3 0.75 3.75 Nelson Rodriguez Rating Score 5 1.25 5 1.25 4 1.00 5 1.25 4.75 Reviewer: Yslande Agenor Airia Austin Sandra Bridgeman Gerri Lazarre Nelson Rodriguez AVERAGE RATING National VistaNational Marketing Group Insurance Group, Services, Inc. Inc. 3.75 3.50 3.50 2.75 4.00 2.75 4.00 3.00 2.25 1.50 3.50 2.70 NFP Sapoznik Insurance 4.00 4.50 3.50 3.75 3.75 4.25 4.25 3.75 3.75 4.75 3.90 4.15 EVALUATION FORM RFP No. 21-0629100 Agent of Record for Employee Benefit Programs By signing this form as an Evaluator, I certify that I have no conflict of Interest. Reviewer Name: Signature: Firm Name: Evaluation Criterion Experience and Qualifications S Quality of Services i.-1 Cost Saving Initiatives 2 Proposed Fee National Marketing Group Services, Inc. Ratan Firm Name: Evaluation Criterion Experience and Qualifications Li Quality of Services Cost Saving Initiatives ; Proposed Fee )., Ratin Firm Name: Evaluation Criterion Experience and Qualifications 5 Quality of Services 4 Cost Saving Initiatives Li Proposed Fee Date: Notes: =__.9°l4) C -)Y r%tCh .?tc.'r) VistaNational Insurance Group, Inc. Notes: NFP Ratln Firm Name: Evaluation Criterion Ratin Experience and Qualifications S Quality of Services I.1 Cost Saving Initiatives L, Proposed Fee (..i, Notes: Sapoznik Insurance Notes: EVALUATION FORM RFP No. 21-0629100 Agent of Record for Employee Benefit Programs By signing this form as an Evaluator, I certify that I have no conflict of Interest. Reviewer Name: Signature: Firm Name: Evaluation Criterion Experience and Qualifications 11 Quality of Services it Cost Saving Initiatives Proposed Fee . 3 if 4. 'a. 1 Ratin Firm Name: Evaluation Criterion Experience and Qualifications 5 Quality of Services 4 Cost Saving Initiatives Proposed Fee (1 Ratin Firm Name: Evaluation Criterion Experience and Qualifications 6 Quality of Services q Cost Saving Initiatives 4 Proposed Fee Ratan Firm Name: Evaluation Criterion Experience and Qualifications 4 Quality of Services 41 Cost Saving Initiatives '5"' Proposed Fee if National Marketing Group Services, Inc. Notes: PkgPOBV rui Zg_...kcai eC1AK: VistaNational Insurance Group, Inc. Notes: NFP Notes: Sapoznik insurance Ratin Notes: EVALUATION FORM RFP No. 21-0629100 Agent of Record for Employee Benefit Programs By signing this form as an Evaluator, I certify that I have no conflict of Interest. Reviewer Name: Signature: Firm Name: Evaluation Criterion Experience and Qualifications .J. 0 Quality of Services (t 0 Cost Saving Initiatives 4 0 Proposed Fee d 1, 0 Sam,' 73ecd Ratan Firm Name: Evaluation Criterion Experience and Qualifications 3•v Quality of Services 4.11 Cost Saving Initiatives a Proposed Fee J' v erg • Ratan Firm Name: Evaluation Criterion Experience and Qualifications 3.o Quality of Services 5 0 Cost Saving Initiatives A Proposed Fee t 0 4c National Marketing Group Services, Inc. Notes: Date: 0 V/hOD _ M/e vL. oA-1 _ ��e��q 'e lea 4i' g7`.`."a.."E.` L��G�'�"%-.', "G& (/ r4 -e -p VistaNational Insurance Group, Inc. Notes: &crtfitova c7 r z4.-0�24zaz ! � / - ` tee NFP VePd�4/ ov/u "44-145 Ratin Firm Name: Evaluation Criterion Experience and Qualifications 4 # Quality of Services 4.D 4.0 Cost Saving Initiatives Proposed Fee 3.) Ratin Notes: 6'400170,' -504' ittr 4 Sapoznik Insurance Notes: //POW .v/TL at &o_c _iu/e. g /2ddu IkpApehof , 4 ? oz/z—t/ EVALUATION FORM RFP No. 21-0629100 Agent of Record for Employee Benefit Programs By signing this form as an Evaluator, I certify that I have no conflict of Interest. Reviewer Name: Signature: Firm Name: (---Vr ZQr National Marketing Group Services, Inc. Evaluation Notes; Criterion Experience and Qualifications Quality of Services Cost Saving Initiatives r) Proposed Fee Ratin Firm Name: Evaluation Criterion Experience and Qualifications Ratin 9 Quality of Services Cost Saving Initiatives Proposed Fee Firm Name: Evaluation Criterion Experience and Qualifications 5 Quality of Services Cost Saving Initiatives Proposed Fee Ratin 47(.1-&27.-7,-(41 (.9 o 0 J.,-4-0.4,-cA,v04 oiarto 1,2k kJo. ow-4— Ts•muriT)L-4, �t _ Pk ov 1 -U r 4-+U Date: VistaNational Insurance Group, Inc. W(1 . d id /7or 44 e s 1 -.d.e NFP Firm Name: Evaluation Criterion Experience and Qualifications LA Quality of Services Cost Saving Initiatives • Proposed Fee \ \ Sapoznik Insurance Rati Notes: 6rt9 EVALUATION FORM RFP No. 21-0629100 Agent of Record for Employee Benefit Programs By signing this form as an Evaluator, I certify that I have no conflict of Interest. Reviewer Name: Signature: Firm Name: Evaluation Experience and Qualifications Quality of Services Cost Saving Initiatives Proposed Fee Firm Name: Evaluation Criterion Experience and Qualifications i Quality of Services I Cost Saving Initiatives Proposed Fee a Ratin Firm Name: Evaluation Criterion Experience and Qualifications Quality of Services 4 Cost Saving Initiatives 4 . Proposed Fee 3 Rvc.✓•tUe2,- National Marketing Group Services, Inc. Notes: oc l._c . __ rie. ce- __JC _4.ears___. ?Q� p favi cuz . (>erca.n Date: G�iy)zz. VistaNational Insurance Group, Inc. Notes: KO- 1(101 A (i-1) eicXCAW ce 1;Skec\ . NFP Rating Firm Name: Evaluation Experience and Qualifications Quality of Services Cost Saving Initiatives Proposed Fee Notes: I 1 1 C.eY' pcv_ .t AN/ >� ttti 1s gp&\Pcl City. iv.c} d °b1, .- S r 1-eo r( • La cep i oq4- p e rIC nee_ Sapoznik Insurance Notes: 1.001_ W Z r �IcQ,_1 CA/fli VI cc p1rin v c .eiAltel..goOn()5 ‘.v• 007e. CITY OF OPA-LOCKA CERTIFICATION REQUEST FOR PROPOSALS RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS I, Joanna Flores, City Clerk of the City of Opa-locka, Florida, do hereby certify that sealed proposal(s) were received and opened at the Opa-locka Municipal Complex, Office of the City Clerk, 780 Fisherman Street, 4th Floor, Opa-locka, Florida, at 1:12 p.m. this 7th day of July, 2021. PROPOSAL(S) RECEIVED NAME/ADDRESS 1. National Marketing Group Services, Inc. 7705 NW 48th Street, Suite 100 Doral, FL 33166 Contact: Michelle Gonzalez-Febres, Vice President Tele: (786) 262-6356 Contact: Roger Gonzalez III, Operations Manager Tele: (305) 205-4482 Website: www.mynmgs.com 2. VistaNational Insurance Group, Inc. 1301 W 22"d Street Oak Brook, IL 60523 Contact: Kahlil Hogan, Principal Tele: (630) 468-6507 Email: hogank(aivistanational.com 3. NFP 3300 PGA Boulevard, Suite 50 Palm Beach Gardens, FL 33410 Contact: Peter Troup, Vice President, Corporate Benefits Tele: (561) 350-1329 Email: peter.troupAnfp.com 4. Sapoznik Insurance 1100 NE 163rd Street North Miami Beach, FL 33162 Contact: Rachel Sapoznik, President Tele: (877) 948-8887 Email: rachelsAsapoznik.com Website: www.sapoznik.com Bid Certification RFP No. 21-0629100 Agent of Record for Employee Benefit Programs I further certify that sealed proposal(s) were submitted and properly opened in the presence of the following: Sha'mecca Lawson Executive Assistant to the City Manager City of Opa-locka Joanna Flores, CMC City Clerk Kierra W Director of Human Resources City of Opa-locka 2 City of Opa-locka RFP NO: 21-0629100 REQUEST FOR PROPOSAL (RFP) AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS CITY OF OPA-LOCKA AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS RFP NO. 21-0629100 TABLE OF CONTENTS Subject Page Number Cover 1 Table of Contents 2 Advertisement 3 Part I - Proposal Guidelines 4 Part II - Nature of Services Required 8 Part III - Proposal Requirements 10 Part IV - Evaluation of Proposals 12 Proposer Qualifications 15 Price Proposal 16 Debarment, Suspension Certification 17 Drug -Free Certification 19 Non -Collusion Affidavit 20 Non -Discrimination Affidavit 21 E -Verify Form 22 al YOFOPA LOCKA REQUEST FOR PROPOSALS RFP NO: 21-0629100 Agent of Record for Employee Benefit Programs Sealed Proposals for Agent of Record for Employee Benefit Programs will be received by the City of 0pa- locka at the Office of the City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Tuesday, June 29, 2021 by 1:00 p.m. Any RFP Package received after the designated closing time will be returned unopened. The City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The address to submit sealed proposals is listed below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-locka, Florida 33054 An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and marked RFP for Agent of Record for Employee Benefit Programs. Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting the City's website at www.opalockafl.gov or www.demandstar.com. The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award the contract to that proposer whose proposal best complies with the RFP NO: 21-0629100 requirements. Proposers may not withdraw their proposal for a period of ninety (90) days from the date set for the opening thereof. A Mandatory pre -bid meeting will be held on Tuesday, June 8, 2021 at 10:00 a.m. at Sherbondy Village, 215 Perviz Avenue, Opa-locka, FL 33054. City Clerk Joanna Flores, CMC CITY OF OPA-LOCKA RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PART I PROPOSAL GUIDELINES 1-1. Introduction: The City of Opa-locka is requesting proposals from qualified professional consultants to provide Agent of Record for Employee Benefit services for the City of Opa-locka. 1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The City must receive all proposals by 1:00pm on Tuesday. June 29, 2021. The address to submit sealed proposals is listed below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-locka, Florida 33054 To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO. 21-0629100 - Agent of Record for Employee Benefit Program. This package shall also include the Proposer's return address. Proposers may withdraw their proposals by notifying the City in writing at any time prior to the deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of 90 days. Once opened, proposals become a record of the CITY and will not be returned to the Proposer. The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305) 688-4611 before proposal closing time. Any proposal received after the established deadline will not be considered and will be returned unopened to the Proposer(s). 1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus one copy on CD in PDF format of the proposal in a sealed, opaque package marked as noted above. The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail or any other delivery medium. 1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this Request for Proposal. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of the RFP. 1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning or interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are authorized only to direct the attention of prospective Proposers to various portions of the RFP so that they may read and interpret such for themselves. No employee of the City is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to what is contained in the written RFP document. 1-6. Addendum: The City may record its response to inquiries and any supplemental instructions in the form of written addenda. The CITY may mail written addenda up to three (3) calendar days before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before the RFP opening will not be binding. All Proposers are expected to carefully examine the proposal documents. Any ambiguities or inconsistencies should be brought to the attention of the City's Purchasing Agent through written communication prior to the opening of the proposals. 1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who submits the proposal judged by the City to be most advantageous. The Proposer understands that this RFP does not constitute an offer or an Agreement with the Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are reviewed, accepted by appointed staff, the best proposal has been identified, approved by the appropriate level of authority within the City and executed by all parties. The City anticipates that the final Agreement will be in substantial conformance with this sample Agreement; nevertheless, Proposers are advised that any Agreement may result from the RFP may deviate from the Sample Agreement. The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re - advertise for other proposals. 1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and incorporated in the final award. The order of contractual precedence will be the Contract or Agreement document, original Terms and Conditions, and Proposer response. Any and all legal action necessary to enforce the award will be held in Miami -Dade County and the contractual obligations will be interpreted according to the laws of Florida. Any additional contract or agreement requested for consideration by the Proposer must be attached and enclosed as part of the proposal. 1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the highest number of points will be ranked first; however, nothing herein will prevent the City from assigning work to any firm deemed responsive and responsible. The City reserves the right to further negotiate any proposal, including price, with the highest rated 5 Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the right to negotiate and recommend award to the next highest Proposer or subsequent Proposers until an agreement is reached. 1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever occurs first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response to the RFP, and must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. Document files may be examined, during normal working hours. 1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of all news releases or other publicity pertaining to this RFP or the service, study or project to which it relates. 1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or a self -insured organization, different insurance requirements may apply. Misrepresentation of any material fact, whether intentional or not, regarding the Proposers' insurance coverage, policies or capabilities may be grounds for rejection of the proposal and rescission of any ensuing Agreement. 1. Evidence of General Liability coverage with limits not less than $1,000,000 per Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period); 2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period); 3. Evidence of Workers' Compensation coverage with statutory limits and Employer's Liability coverage with limits not less than $100,000 (Including Policy Number and Policy Period); 4.The City listed as an additional insured (this may be specifically limited to the specific job(s) the contractor will be performing); 5. Minimum 30 -day written notice of cancellation. 1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed and certified shall be rejected. 1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the Department of Management Services' "Convicted Vendor List". This list is defined as consisting of persons and affiliates who are disqualified from public contracting and purchasing process because they have been found guilty of a public entity crime. No public entity shall award any contract to, or transact any business in excess of the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months from the date that person or affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has been removed from the list. By 6 signing and submitting the RFP proposal forms, Proposer attests that they have not been placed on the "Convicted Vendor List". 1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be disqualified from performing the work described in this proposal or from furnishing the goods or services for which the proposal is submitted and shall be further disqualified from submitting any future proposals for work, goods or services for the City of Opa-locka. 1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Work Place (DFW) programs. Whenever two or more proposals which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a proposal received from a business that completes the attached DFW form certifying that it is a DFW shall be given preference in the award process. 1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes, and give all notices necessary and incidental to the due and lawful prosecution of the work. 1-18. Protests: Protests of the plans, specifications, and other requirements of the request for proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working days prior to the scheduled bid opening. A detailed explanation of the reason for the protest must be included. Protests of the award or intended award of the bid or contract must be in writing and received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed explanation of the protest must be included. 1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City at any time and for any reason in accordance with this clause whenever the City shall determine that such termination is in the best interest of the City. Any such termination shall be effected by the delivery to the contractor at least five (5) working days before the effective date of a Notice of Termination specifying the extent to which performance shall be terminated and the date upon which termination becomes effective. An equitable adjustment in the contract price shall be made for the completed service, but no amount shall be allowed for anticipated profit on unperformed services. 7 PART II NATURE OF SERVICES REQUIRED 2-1 PURPOSE AND SCOPE OF WORK The City of Opa-locka seeks proposals from qualified firms to provide Brokerage and Consulting Services for the City's employee benefit services. The successful Proposer will obtain competitive market quotes and will provide enrollment and administrative support services for a wide range of employer group and individual employee benefits as further provided herein. The City has approximately 248 employees and retirees participating in the benefit plans. The benefit plans should include the following, but is not limited to: • Health Insurance • Dental Insurance • Life Insurance • Long Term Disability • Short Term Disability • Vision • Voluntary Benefits Services • Serve as the City's Broker of Record/Consultant and provide such brokerage services to the Employer to ensure comprehensive and cost-effective benefits are included in the City's benefit plans for selection by the City's eligible employee and retirees. • Present plan design recommendations that support the City's benefits strategies and position the Employer to comply with Federal, State and other regulatory requirements each year. • Administer the City's health and welfare plans, including setting reserves, reporting experience and projecting funding levels when applicable. • Provide ongoing advice on ERISA, COBRA, FMLA, and HIPAA reporting obligations, and other laws and regulations affecting the City's benefit plans as it relates to the insurance products within this RFP. • Provide comprehensive services (traditional and web -based) necessary to enroll current plan designs, plan modifications and consumer education. • Provide comprehensive services necessary to serve Voluntary Benefits, including enrollment support and election reconciliation. • Provide a call center with representatives to respond to City employees and retirees. • Shall agree that all data exchanged between the selected Proposer and the Employer or prospective customers belongs to the Employer and shall be accessible at any time during the life of the contract for no additional fee. • The Proposer must provide a benefits administration technology platform to be accessible year-round for new hire enrollment and change in status elections of benefits. • Provide technical assistance to reduce the overall cost of providing these benefits through a variety of means including developing effective negotiation strategies to expeditiously reduce the absolute cost of health insurance benefits. • Solicit and negotiate annual renewal of existing coverage including soliciting multiple or alternative proposal coverage. 8 • A comprehensive summary of responsive quotes from insurance carriers will be presented to the City Manager. • Respond to all employee issues and questions in a timely manner regarding their benefits. • Provide City with dedicated agents for any assistance needed. • Provide the City with support for the wellness program. • Support the City in organizing and coordinating two (2) employee wellness fairs annually. • Assist the City in the evaluation and implementation of a wellness and disease management program and measure the effectiveness of the program. • Provide a program for ACA Tracking and 1095 reporting, which includes mailing out forms. • Identify claim trends and anomalies in a timely manner and prepare recommendations to the City on actions to be taken, if any. • Review, process and administer all employee claim issues. • Review historical claims experience, demographic data trends and plans performance form a financial prospective. • Coordinate and participate in the implementation and enrollment process and employee meetings. • Assist in the review and or creation of enrollment materials to enhance the overall perceived value of the benefits and compensation. • Coordination of annual benefits fair at no cost to the City. • Preparation of insurance applications, compile and format support information needed and requested by insurance company underwriters. • Compile and maintain historical underwriting information. Provide copies of this information to the City. • Development of annual employee benefits statements. Qualified firms must demonstrate competence and experience in all areas of expertise required by the scope of services. 2-2 PROPOSER QUALIFICATIONS Adequate information and documentation must be provided in the Proposal to support or confirm satisfaction of the required qualifications below: • The Proposer shall have extensive experience, expertise and reliability in Municipal Agent of Record services; established reputation, particularly with governmental clients; Proposer must have a minimum of five (5) years of consecutive and successful experience in the aforementioned areas. • Proposer's track record in providing Agent of Record services to governmental agencies as well as private entities (Please provide a list of current and relevant projects, including client names, titles, phone numbers and email address. Please ensure that contact information is current.) • Demonstrate an overall combination of skills, prior work experience, business reputation, and commitment to diversity. 2-3 TERM OF CONTRACT The term of the contract is anticipated to be one fiscal year with a renewal of two one-year terms, subject to negotiation of terms with the contractor and the concurrence of the City of Opa-locka City Commission and availability of annual appropriation. 9 PART III PROPOSAL REQUIREMENTS 3-1 RULES FOR PROPOSALS In order to maintain comparability and enhance the review process, proposals shall be organized in the manner specified below and include all information required herein. The proposal must name all persons or entities interested in the proposal as principals. The proposal must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to this RFP. 3-2 SUBMISSION OF PROPOSALS The proposal shall be submitted on 8 Ya "x 11" paper, portrait orientation, with headings and sections numbered appropriately. Ensure that all information is written legibly or typed. The following should be submitted for a proposing firm to be considered: 3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of contact person, date, and the proposal number and description. 3.2.2 Tab 1- Table of Contents Include a clear identification of the material by section and by page number. 3.2.3 Tab 2 - Letter of Transmittal 3.2.3.1 Limit to one or two pages. 3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a positive commitment to perform the work. 3.2.3.3 Give the names of the persons who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers. 3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the Proposer's responses to the City's Request for Proposal. 3.2.4 Tab 3 - General Information 3.2.4.1 Name of Business. 3.2.4.2 Mailing Address and Phone Number. 3.2.4.3 Names and contact information of persons to be contacted for information or services if different from name of person in charge. 3.2.4.4 Normal business hours. 3.2.4.5 State if business is local, national, or international and indicate the business legal status (corporation, partnership, etc.). 3.2.4.6 Give the date business was organized and/or incorporated, and where. 3.2.4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at that office. 3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please state the name of the parent company. 3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. 10 3.2.5 Tab 4 - Project Approach Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of this RFP. 3.2.6 Tab 5 - Experience and Qualifications 3.2.6.1 Specify the number of years the Proposer has been in business. 3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed in section 2-2 of the Scope of Services. Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City. 3.2.7 Tab 6 - Schedule 3.2.7.1 Include a timetable that identifies the amount of time required to complete each component of the Program. 3.2.7.2 Indicate the earliest available start date for your project team. 3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1. 3.2.8 Tab 7 - Pricing of Services 3.2.8.1 Fee basis should be an all-inclusive, base fee. 3.2.9 Tab 8 - References 3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided Agent of Record services. Include the name of the organization, brief description of the project, name of contact person telephone number and email address. 3.2.10 Tab 9 - Additional Forms Proposers must compete and submit as part of its Proposal all of the following forms and/or documents • Proposer Qualifications • Certification regarding debarment and suspension • Drug Free workplace certification FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY PROPOSER. 11 PART IV EVALUATION OF PROPOSALS 4-1 SELECTION COMMITTEE A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals submitted. The Selection Committee will use a point formula during the review process to score proposals and assign points in the evaluation process in accordance with the evaluation criteria. The Proposer shall satisfy and explicitly respond to all the requirements of the RFP including a detailed explanation of how the services shall be performed. Each proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlines in the Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation that includes all documents are submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non- responsive. The Contract (s) will be awarded to the most responsive proposer whose Proposal best serves the interest of and represents the best values to the City of Opa-locka. 4-2 EVALUATION CRITERIA The Committee may select and choose to invite any and/or or all firms to make a presentation and be interviewed by the Committee as part of the evaluation process for this Solicitation. The Committee's decision will be communicated by staff to all Respondents. The Respondent's presentation may clarify but may not modify their submitted proposal. Any discussion between the presenter (s) and Evaluation Committee during presentations are intended only for purposes of providing clarification in response to questions from the Committee. Category Points Experience and Qualifications / Ability of Professional Personnel/Financial Qualifications and experience of assigned staff 1. Expertise of human resources and employee benefits management in public, private and/or non-profit sectors. 2. Qualifications & experience of the firm and its subcontractors/suppliers relevant to the Scope of Work. 3. Availability of qualified personnel. 4. Ability to meet set standards. 5. Previous contracting experience with the other public, private and/or non- profit agencies. 6. Financial resources and capabilities per financial statements. 7. Evidence of insurance and/or bonding capacity. 8. Location of local office. 25 12 Quality of Services / Technical Approach to the Scope of Work 1. High -quality level of services to be provided to the City. 2. Understanding of City needs. 3. Ability to convey a depth of understanding of the Scope of Work and the firm's capacity to accomplish it successfully. 4. Conveyance of a willingness to work with City staff to maximize resources. 5. Approach to the Project and Methodology. 6. Technical Soundness of the proposal. 7. Applicability of the service offered. 25 Cost Saving Initiatives 1. Development of long-range cost strategies. 2. Innovative ideas for cost containment. 3. Examples of cost -savings implementation for clients that may have saved money. 25 Proposed Fee 1. Pricing Structure 2. Fee Schedule/Cost Proposal 3. Any other additional costs 25 TOTAL 100 4-3 ORAL PRESENTATIONS Proposers may be required to make individual presentations to the City Selection Committee in order to clarify their proposals. Only those firms with the highest rated scores in accordance with the stated criteria and their weights will be invited to give oral presentations. However, the City has the right to accept the best proposal as submitted, without discussion or negotiation. If the City determines that such presentations are needed, a time and place will be scheduled for oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of the proposal submitted, and its qualifications to perform the specified services. During the oral presentations, the Proposers should relate their discussion to the evaluation criteria, which will include (but not be limited to) their approach to the project. The proposed Project Manager must be in attendance. The Evaluation Criteria may be changed for the oral presentations evaluation phase. References and site visits (if completed) shall be included in the final evaluation criteria, along with other criteria and weights as determined by the Selection Committee. Finalists will be informed as to the revised criteria, if any, prior to their oral presentation. Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers to submit such additional information bearing upon the Proposer's ability to perform the services in the Agreement as the City deems appropriate. 4-4 FINAL SELECTION The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. The 13 City's decisions will be final. Following the notification of the selected firm, it is expected that an Agreement will be executed between both parties. City staff will recommend award to the responsible Proposer whose Proposal is determined to provide overall best value to the City, considering the evaluation factors in this RFP. 4-5 AWARD AND CONTRACT EXECUTION After review by the Selection Committee of the proposals and oral presentations a recommendation will be made to the City Manager for submission to the City Commission for final approval. Upon Commission authorization, contract negotiations will be initiated with the first ranked firm. If those negotiations are unsuccessful, the City will formally terminate negotiations with the first ranked firm and will commence contract negotiations with the next ranked firm, etc. Upon successful contract negotiations with the prevailing firm, the remaining firms will be notified that the process has been completed and that they were not selected. 14 RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Address: City, State, Zip: Phone/Fax: 2. Check One: Corporation () Partnership () Individual () 3. If Corporation, state: Date of Incorporation: State in which Incorporated: 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Date Elected: 6. The length of time in business: years 7. The length of time (continuous) in business as a service organization in Florida: years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. 15 RFP NO: 21-0629100 PRICE PROPOSAL FORM AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: LUMP SUM PRICE: $ SUBMITTED THIS DAY OF 2021. BID SUBMITTED BY: Company Telephone Number Name of Person Authorized to Submit Bid Signature Title Fax Number Email Address 16 CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed 17 that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. Signature Printed Name 18 CITY OF OPA-LOCKA RFP NO. 21-0629100 DRUG -FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by the (Name) of (Title/Position) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above. Date Signature 19 CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE being first duly sworn, deposes and says that: (1) He/She/They is/are the (Owner, Partner, Officer, Representative or Agent) of the PROPONENT that has submitted the attached proposal; (2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: By: Witness Signature Witness Print Name and Title 20 NON-DISCRIMINATION AFFIDAVIT I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. By: Title: Sworn and subscribed before this day of , 20 Notary Public, State of Florida (Printed Name) My commission expires: 21 E -VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 22 E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: Authorized Signature: Print Name: Title: Date: 23 Agent of Record for Employee Benefit Programs RFP#21-0629100 ADDENDUM -01 Please be advised that the Pre -Bid Meeting for RFP No. 21-0629100 (Agent of Record for Employee Benefit Programs) will be held in person at Sherbondy Village, 215 Perviz Avenue, Opa-locka, FL 33054 AND via zoom. To participate by Zoom please use the call in information listed below: Join Zoom Meeting https://us02web.zoom.us/j/89623252819?pwd=YWIJeURPUTZuVU9sMzRXTEOzeFBtQT09 Meeting ID: 896 2325 2819 Passcode: 5KkVlz One tap mobile +16465588656„89623252819#,„,*468351# US (New York) +13017158592„89623252819#„„*468351# US (Washington DC) Dial by your location +1 646 558 8656 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Meeting ID: 896 2325 2819 Passcode: 468351 Find your local number: https://us02web.zoom.us/u/kI06Mi59j, Agent of Record for Employee Benefit Programs RFP#21-0629100 ADDENDUM -02 Please see responses to all questions asked to date: 1. Which firm current serves as the City's current benefits broker/consultant and what is the current annual compensation (stating whether commission or flat fee)? Sapoznik Insurance / Commission 2. Are the City's current health and dental plans fully insured or self -funded? No, the City pays 100% for employee only and 50% for dependents 3. If self -funded, does the city currently use the services of an actuary to set rates/reserves and file the report of actuarial soundness with the state? If so, which firm and what is annual cost of services? N/A 4. Please state the name of the carrier for each line of City benefits coverage including any voluntary/supplemental coverages currently being offered? Please include a copy of the current employee benefits handbook. Please see the attachment 5. Does the City currently utilize a web -based enrollment platform for open enrollment and qualifying events? If so, which one and what is the annual cost associated? Who absorbs the cost - the City or the current broker/consultant? Yes, the broker absorbs the cost 6. What is the name of the City's current payroll software? ADP 7. Does the City currently host two wellness fairs each year in addition to the benefits fair at open enrollment? Can you elaborate on the need for two wellness fairs each year? Yes, continuity in promoting wellness & health education 8. Regarding the two requested wellness fairs each year, can you please describe the services provided at the fairs (i.e. what kind of local vendors or carriers attend? Screenings, educational sessions, health activities, wellness activities Health and Insurance vendors are in attendance Are screenings or other health services performed during the fair?) Yes 9. What software does the City currently use for ACA hours tracking, completing forms and mailing out forms? What is the annual cost? Diversified Administration Inc. Service & cost provided by current broker 10. How many part-time employees does the City have. 17 11. The Scope of Work states "Development of annual employee benefits statements" - Would these statements include benefits information only or additional information such as salary, vacation, or retirements benefits? Benefits information only, but we would like to add salary, vacation, or retirement benefits 12, Please use ancillary census template for the following: Date of Birth (All lines of coverage) Gender (Mines of coverage) Salary (Needed for Voluntary Life, "X Salary" options, All disability) • If including bonus/commissions/K1 - include base in salary column and create another column for these amounts Occupation (All disability) Employee Home Zip Code (Dental, Vision (All sizes) and Life quotes for groups over 100+) Name (needed if we would need to cross-reference with a current invoice for elections of dental, vision, voluntary/contributory coverages) Current Elections (Dental, Vision, Voluntary/Contributory coverages) Please see the attachment 13.If coverage is in force currently the following documents are needed: Current Benefit Summaries Current Certificates Current Rates and/or last renewal Invoice if elections are not on the census 14. Experience will be needed in the following scenarios and broken down by month for the last 24-36 months; premium paid vs. claims paid: Dental and STD (100+ Enrolled) Life (500+Enrolled) LTD (200+Enrolled) Please see the attachment 15. What is participation rate? Please provide clarity on the question 16. We will also need to know how much the group will be contributing towards the premium for each line of business. The City pays 100% for employee only and 50% for dependents 17.On page 11 you ask for a timetable to show time required to complete each component of the project and then on 3.2.7.3 it asks to indicate the project completion date based on date provided in 3.2.7.1. Timeline you anticipate to complete the program 18. Are you referring to the 'scope of services' as the 'project.' Need clarification on what you want to see on the schedule. Yes, the Scope of Service is the project 19. On page 11 Tab 6, 3.2.7 Can you please clarify what you mean by schedule? Is it a timeline of when we need items to implement your program to meet your effective date? Timeline you anticipate to complete the program 20. On page 16 the Price Proposal Form The cost being asked for is in a lump sum. Does that mean that you are requesting an annual fee or are you open to having a commission -based cost structure? It should be a commission -based cost structure 21. Will you be responding to questions as they come in or will you be issuing one addendum to respond to all questions? The City will be responding to questions up until eight (8) days prior to the submittal date. 22. Are you amenable to looking at other funding options: level funded, self -funded, etc.? Not at this time 23. If we complete the RFP through the Demand Star e -bid website, do you still require an original, six copies, and a USB drive delivered to the Office of the City Clerk? No 24. During the pre -bid meeting on Tuesday you shared prospective bidders can still ask questions yet the deadline for questions was not confirmed. Has there been a communication released to confirm the deadline for questions? If so, 1 did not receive the communication. Pursuant to Page 5 of the RFP document, written requests for clarification may be submitted until eight (8) days prior to the submittal date. City of Opa Locka 24 Payroll Ded. 10/01/2020 NOTE: COOL is paid 26 times BUT City of Opa Locka only deducts 24 (no deductions month of December) Monthly AvMed HMO Rate HMO OA 7422 EE+SP EE+CH FAM 863.06 819.91 $1 337.74 Monthly Employer Contribution $431.63 $431.63 Plus 50% of Dependent Cost 0.00 226.74 205.18 $464.08 " Employed Semi - TOTAL EMPLOYER TOTAL EMPLOYEE Monthly payroll MONTHLY CONT MONTHLY CONT deduction $431.53 $858.27 636.89 $895.81 0.00 0,00 204.80 MIME 102.40 $442.14 91.61 $221.07 Monthly AvMed POS Monthly Employer POS Choice 7, 7.0 +_ ;Rate Contribution EE Only EE + SP EE+CH FAM 525.76 1051.52 998.95 1629.86 431.53 431.53 431.53 431.53 Employee Seml- Plus 50% of TOTAL EMPLOYER TOTAL EMPLOYEE Monthly payroll D tpl dent Cost MONTHLY CONT MONTHLY CONT deduction 0.00 $226.74 $205.16 $464.08 Employer GAP/Am. Fidelity Mo. Prem Contribution EE E+SP E+CH FAM $41.25 93.53 $70.38 $122.65 0.00 0.00 0.00 0.00 Employee Semi - Monthly Deduction 20.83 8,77 35.19 61.33 "As of 10/02017 • GAP is now 100% employee paid 31.53 $658.27 $636.69 $895.81 METLIFE MET290 Dental HMO EE Onl EE+SP EE+CH FAM Mo. Prem. 11.86 20.75 ER Contribution 11,86 11.86 11.86 11,86 $24.90 34.99 EE Cont. 0.00 $8.89 $13.04 Employee Semi Monthly Deduction 0.00 $6.62 METLIFE Dental PPO EE + SP EE+CH FAM Mo. Prem. $80.83 97.48 $145.48 ER Contribution $11.86 $11.86 11.86 $68.97 $85.62 $133.62 Employee Semi Monthly Deduction .i w -I METLIFE Vision EE Only Mo. Prem. $6.80 Semi Monthly P/R Deduction $3.40 EE + SP $13.62 $6.81 EE+CH $14.02 $7.01 FAM $21.79 $10.90 94.23 $393.25 $362.26 $734,25 47.12 $196,63 $181.13 $367,13 MetLife Matropotltan We Insurance Company TO: CITY OF OPA LOCKA ATTN: KIERRA WARD 780 FISHERMAN STREET 4TH FLOOR/HUMAN RESOURCES OPA LOCKA FL 33054 • 1 001 im II PRINT DATE: 05 14 2021 For customer service please contact us at: 1-800-ASK-4MET (275-4638) (Prompt 2} PLEASE NOTE THE FOLLOWING: • PLEASE COMPLETE A CHANGE FORM FOR ALL CHANGES WHICH CAN BE LOCATED AT http://www.wh motif a, com/adminmenual/ • ASK YOUR ACCOUNT SPECIALIST ABOUT ELECTRONIC FUNDS TRANSFER (EFT) • FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE OF 11 -HE LAST PAGE NAME Of INSURED / 10, NUMBER INSURED BIRTH MO. - C1ASS S ADJ. DAIS OT COOL SIMENT TITIY fAM, IYO. ADS, COOS FASHION VOLUME TOTAL PREMIUM ESIN ABIA 0001 TI DENTL A 145.48 01-1951 VV VIS A 21.79 GLADYS ACHI 0001 TI .DENTL C 40.42 03-1968 VV VIS C 6.80 YSLANDE AGENOR 0001 TI DENTL C 40.42 04-1987 HUGO ALVARADO 0001 TI DENTL A 145.48 09-1980 VV VIS A 21.79 JOHN PATE 0003 TI DENTL D 97.48 11-1983 VV VIS D 14.02 ATRIA INImm 0001 TI DENTL A 145.48 10-1960 VV VIS A 21.79 WILLIE lam 0002 TP DMOPL B 20.75 01-1958 VV VIS B 13.62 KAM.A BARNES 0002 TP DMOFL A 34.99 05-1976 VV VIS B 13.62 167.27 47.22 40.42 167.27 111.50 167.27 34,37 48.61 NONIG010111. Id MetLife TO: CITY OF OPA LOCKA Metropolitan Life !mum°. Company GE 2 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE MAIZE OF INSURED / ID. NUMBER FURLED BIRTH MO. • YR CLASS 4 ADJ. DATE DT CODE BENEFIT rITLE FAM, INO, ADJ. CODE PREMIUM VOLUME TOTAL PREMIUM ROBERT BELL RUBEN BORRERO GERMAN 80SQUR ANDREA MOHAN BRITTON TIQUELLA BROWN SHERINE BULLOCK ALVIN HURK� IVIS BUSTILLO RRXR� FREDRIK CADET OWEN CARNEY xxxx- CLEBFORD CHARLES X 12-1969 08-1969 08-1963 05-1957 11-1972 04-1987 04-1981 04-1954 02-1977 03-1993 05-1965 06-1993 0002 TP DMOFL C 11.86 11.86 0002 TP DMOFL B 20.75 VV VIS B 13.62 34.37 0001 TI DENTL 8 80.83 VV VIS B 13.62 94.45 0002 TP DMOFL C 11.86 vv VIS C 6.80 18.66 0002 TP DMOPL C 11.86 VV VIS C 6.80 18.66 0002 TP DMOFL D 24.90 24.90 0002 TP DMOFL D 24.90 VV VIS D 14.02 38.92 0004 TP DMOFL C 11.86 11.86 0002 TP DMOPL D 24.90 24.90 0002 TP DMOFL C 11.86 VV VIS C 6.80 18.66 0001 TI DENTL D 97.48 VV VIS D 14.02 111.50 0002 TP DMOFL C 11.86 11.86 i74d71.fae N1 I$) � MetLife TO: CITY OF OPA LOCKA Mauopdttan Ufe Insurance Company PAGE 3 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME OP WSURMO / L0, NUMBER IN1UHhU • BIRTH MO. - Y0. CLASS t ADJ, AA's BT j BENUPIT corm rr*i,i PAUL NOD, A01. CODE PRlMIUM VOLUME rOTAt PRPMIUM VENIS CHARLOT XXXXAMIIII 09-1964 0002 TP DMOFL C 11.86 DARON L CHIC V 0001 TI DENTL C 40.42 11-1973 VV VIS C 6.80 ANYELINA CUEVAS 0001 TI DENTL C 40.42 XXXXIIIIII 09-1978 DIANE CURE 0001 TI DENTL C 40.42 12-1963 VV VIS C 6.80 47.22 LUBOTES DAUPHIN 0002 TP DMOFL C 11.86 xXXX 01-1981 VV VIS C 6.80 18.66 CHRIS DAVIS 0003 TI DENTL C 40.42 XXXXiiiii 09-1987 VV VIS C 6.80 47.22 CORION J DELAINE 0001 TI DENTL C 40.42 XXX.X 05-1990 VV VIS C 6.80 47.22 PANEL DESIR 0001 TI DENTL A 145.48 Xxxx� 10-1959 vv VIS b 14.02 159.50 FRANTZ DONAT 0002 TP DMOFL 8 20.75 xxxx}• 03-1974 VV VIS A 21.79 42.54 DEON EDWARDS 0001 TI DENTL C 40.42 WAN= 01-1971 VV VIS C 6.80 47.22 GEORGE ELLIS JR 0003 TI DENTL 8 80.83 XXXX4.111 09-1958 VV VIS B 13.62 94.45 JEFFREY C EUGENE 0001 TI DENTL C 40,42 XXXXX 06-1986 VV VIS C 6,80 47.22 11.86 47.22 40.42 1VWlmitit IC;101 TO: CITY OF OPA LOCKA 111 MetLife Metropolitan Life Insurance Company PAGE 4 r 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME OE INSURED / LO. NUMBER Imaxo STATE MO, •VA, CLASS I AD1, DATE 97 CODE 9ENEFIT TITLE FAM. INO. AD 1. CODE E7CMIUM VOLUME TOTAL FREUIUM JEFFREY FAUWVLKNER XX GLENN FINLAY XXRX� JOANNA FLORES SHARON GALLIMORE XXXX- GREGORY GAY MARIELISA GOMEZ XXXXXIIIII CARLOS GONZALEZ XXXX/1111111 MARCOS GONZALEZ xxxx110111 RANDY GRICE XXXX- JOHNNY GUANTE XXXXX_ YESLY GUILLEN XxXH- JOHNNY HALL Xxxx�� 04-1964 07-1966 12-1974 04-1971 06-1963 03-1995 03-1966 03-1973 06-1987 10-1967 12--1977 01-1962 0002 1P DMOFL A 34.99 VV VIS A 21.79 0002 TP DMOFL C 11.86 0001 TI DENTL D 97.48 VV VIS D 14.02 0004 TP DMOFL C 11.86 VV VIS C 6.80 0001 TT DENTL A 145.48 VV VIS A 21.79 0001 TI DENTL C 40.42 vv VIS C 6.80 0002 TP DMOFL VV VIS 0002 TP DMOFL VV VIS 0001 11 DENTL Vv VT8 C C C C C c 11.86 6.80 11.86 6.80 40.42 6.80 0002 TP DMOFL C 11.86 0001 TI DENTL C 40.42 Vv VIS C 6.80 0001 TI DENTL B 80.83 VV VIS B 13.62 56.78 11.86 111.50 18.66 167.27 47.22 18.66 18.66 47.22 11.86 47.22 94.45 ..1Ol i,SCJI tams kg MetLife TO: CITY OF OPA LOCKA Metropolitan Life Insurance Company iminiAGE 5 0001 SPA PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME OF INSLIKED / Lo. `UMeen ORIN MO, • YR, CLAII 1 A01, DATE BT CODE Re eFlr TITLE FAM, WO. ADJ. CODE ofIlf,D.111 vow TOTAL PREMIUN 0002 TP DMOFL C 11.86 KINSHANNTA XXXXX 02-1989 Vv VIS C 6.80 18.66 JOYANIA HAW OR 0002 TP DMOFL A 34.99 XxX7� 08-1980 VV VIS A 21.79 56.78 LAWRENCE IIOLBOROW 0001 TI DENTL C 40.42 XXXXX- 03-1964 VV VIS C 6.80 47.22 SEKENA HOLLIS 0001 TI DENTL B 80.83 XXXXJIIIII 05-1976 VV VIS B 13.62 94.45 HASSAN EAMAIIII 0001 TI DENTL C 40.42 04-1986 40.42 MAKENDZY JEAN BAPTISTE 0002 TP DNOFL C 11.86 XXXXiIIIII 09-1982 11.86 STANLEY JEAliiiifOIS 0001 11 DENTL C 40.42 XXXX 04-1982 VV VIS C 6.80 47.22 NIKE;YA JENKINS 0001 TI DENTL C 40.42 XXXXXIIIII 03-1982 40.42 JIMMY J0:11,111 0002 VV VIS C 6.80 X 06-1953 6.80 ROBERT G JOHNSON 0001 Ti DENTL C 40.42 XXXX 10-1966 VV VIS C 6.80 47.22 DANIEL KELL 0001 TI DENTL A 145.48 XXXX 01-1983 VV VIS A 21.79 167.27 RONNIE KING 0002 TP DMOFL B 20.75 XXXX 12-1955 VV VIS B 13.62 34.37 /4Hf.Iax MetLife TO: CITY OF OPA LOCKA Metropolitan Life Ineurbnoo Company GE 6 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME OP INSURED / 1,D, NUMStlR BIRTH MO. - YR. CLASS M AO& DATE ST CODE BENEFIT TITLE PALL ADJ. (ND. ODE PE MBA VOLUME I TOTAL ARpMEUM CORY M KROTENBERG 0002 TP DMOFL D 24,90 XXXX.MMI 11-1971 24.90 TWANNA L LA EEL 0001 TI DENTL C 40,42 XXXX}� 01-1969 VV vr8 C 6.80 47.22 ONIAS LAURENT 0002 TP DMOFL C 11.86 XXXXX_ 10-1990 11.86 SHAMECCA LAWSON 0001 TI DENTL 8 80.83 XXXX 10-1980 VV VIS B 13.62 94.45 JOSEPH LEE 0002 TP DMOFL C 11.86 XXXX>_ 11-1970 VV VIS C 6.80 18.66 GERALD LEE 0002 TP DMOFL B 20.75 XXXX. 10-1959 VV VIS B 13.62 34,37 KING LEONARD 0002 TP DMOFL C 11.86 XXXX111111 04-1972 VV VIS C 6.80 18.66 GABRIELA LLANES 0002 TP DMOFL C 11.86 AMAIN 12-1992 VV VIS C 6.80 18.66 ALAINDY LOUIS 0002 TP DMOFL C 11.86 Xxxx.11 06-1998 VV VIS C 6.80 18.66 GINETTE LUXAMA 0001 TI DENTL D 97,48 Mali= 07-1977 97.48 KENDRICK MCIliam 0002 TP DMOFL C 11.86 XXXX 03-1963 11,86 NARCISO MONTERO 0001 TI DENTL C 40,42 XXXX41111 10-1959 VV VIS C 6.80 47.22 .rla N,9a a,f10 kg MetLife TO: CITY OF OPA LOCKA Metropolitan Lite Insurance Company PAGE 7 0001 PAINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME OF INSURED / to, NUMI!R Fs�eo BIRTH N0, YR CLAES ADJ. DATE ar COOS EENEF IT TITLE PAK MO, ADJ, CODE Puma VOLUME TOTAL PREMIUM MARIE NOEL 0002 TP DMOFL D 24.90 XXXX 09-1988 VV VIS D 14.02 38.92 KERBY F NORD 0001 TI DENTL C 40.42 XXXX_ 09-1980 40.42 AMBROSE 06ASI 0002 TP DMOFL C 11.86 XXXXX1111. 04-1960 VV VIS C 6.80 18.66 MARTHA PARPAITFELIX 0001 TI DENTL C 40.42 XXXX1111111 07-1972 VV VIS C 6.80 47.22 TANGELAR PARKER 0001 TI DENTL C 40.42 Man= 11-1966 VV VIS C 6.80 47.22 DELVEN PATTERSON 0001 TI DENTL 8 80.83 MAIM 08-1983 VV VIS S 13.62 94.45 MANUEL PEREZ 0002 TP DMOFL C 11.86 MAIM 07-1954 VV VIS C 6.80 18.66 SERGIO M PEREZ 0001 TI DENTL C 40.42 XRXXI 12-1986 40,42 MARILYN PETI RERE 0001 TI DENTL D 97.48 XXXX 10-1964 VV VIS D 14.02 111.50 KATHY PHILLIPS 0001 TI DENTL C 40.42 XXXX. 02-1960 VV VIS C 6.80 47.22 OLGA PICHARDO 0002 TP DMOFL C 11,86 XXXL 11.1944 11.86 MATTHEW PIGAiiiii 0003 T1 DENTL A 145.48 XXXXX 09-1986 VV VIS A 21,79 167.27 rvnn.eoe .;ll, MetLife T0: CITY OP OPA LOCKA Metropolitan Life Insurance Company 8 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME OP INSURED / ID. NUMIER INSURED BIRTH MO. • YR. CLAS9 I ADJ, DATE IT CODE • 9IlULP1T TITLE FAM, 9b. ADJ. CODE PREMIUM VOLUME TOTAL PREMIUM DWAYNE RAM� 0002 TP DHOF'L C 11.86 06-1983 VV VIS C 6.80 ZONYA RAY 0002 TP DMOFL C 11.86 xxxx� 10-1967 vv VIS c 6.80 JOHN R RENAUD 0001 TI DENTL C 40.42 XXXI 05-1973 VV VIS C 6.80 ANDREW RIVERA 0002 TP DMOFL D 24.90 XXX,XXIMII 02-1986 BARBARA ROBINSON 0002 TP DMOFL C 11.86 XXXXXIIIIII 02-1960 VV VIS C 6.80 LUIS RODRIGUEZ 0002 TP DMOFL C 11.86 xXXXi 04-1959 NELSON RODRIGUEZ 0001 TI DENTL D 97.48 XXXXX- 09-1981 VV VIS D 14.02 ALVIN ROGERS 0001 TI DENTL D 97.48 XXXXX- 01-1979 JAIRO ROS 0001 TI DENTL C 40.42 XER 04-1982 WILKINSON SAINT JEAN 0002 TP DMOFL C 11.86 xXlU� 05-1981 VV VIS C 6.80 BRADLEY SAIiiiiii, 0002 TP DMOFL C 11,86 XXXX 02-1991 LUIS SERRANO 0001 TI DENTL C 40.42 xxx. 04-1974 VV VIS C 6,80 18.66 18.66 47.22 24.90 18.66 11.86 111.50 97.48 40.42 18.66 11.86 47.22 JY4IML1301 62!!114 id MetLife TO: CITY OF OPA LOCKA Metropolken Life Insurance Company rimAGE 9 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME or OWED / LO, NUMBER BRANDEN SHIPMAN XXXX.1111 LOWRIE C SIMON XXXXI_ MICHAEL A STEEL XXXXXOPM11 PRUDENCE SWIFT RXXXJ� JOHANE TAYLOR XXXX4111111 JOHN TAYLOR XXXX}IM KENNETH THOMAS XXXXX- YVETTE THO XXX NATALYA THOMPSON JOSE TRIGO KXXIIIIIII DERRICK TROUPE XXXX� EDWARD VEGA XXXX,111111 INSpRED B IRTH MO, YR, 08-1987 12-1979 03-1973 08-1971 11-1986 10-1988 05-1971 01-1461 03-1981 07-1961 08-1961 09-1962 C.ABB 1 ADJ, DATE BT CODE BENEFIT TITLE. FAN. I ID, ADJ. COD? PREMIUM 1 VOLUME TOTAL PREMIUM 0002 TP DMOFL A 34.99 VV VIS A 21,79 56.78 0001 TI DENTL C 40.42 VV VIS C 6.80 47.22 0002 TP DMOFL A 34.99 VV VIS C 6.80 41.79 0002 TP DMOFL C 11.86 VV VIS C 6.80 18.66 0002 TP DMOFL C 11.86 11.86 0004 TP DMOFL D 24.90 VV VIS D 14.02 38.92 0001 TI DENTL C 40.42 VV vr5 D 14.02 54.44 0002 TP DMOFL C 11.86 Vv VIS c 6.80 18.66 0001 TI DENTL C 40.42 40.42 0001 TI DENTL A 145,48 VV VIS A 21.70 167.27 0001 TI DENTL C 40.42 VV VIS C 6.80 47.22 0001 TI DENTL B 80.83 VV VIS B 13.62 94.45 ly4l1.m m$J No MetLife TO: CITY OF OPA LOCKA Metropolitan Life Insurance Company GE 10 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE MMIE OF JNSURE0 / 1,0. KLM111111 INDLEED BIRTH MO. • rR CLASS. I ADJ. DAre DT CODE EE? F!T TITLa FAM, T ADJ, CODE PRIMIUM VOLULE TOTAL PREMIUM LIIDWIN VIELMAN 0001 TI DENTL A 145,48 XXXX 03-1971 VV VIS A 21.79 KERBY VITAL 0001 TI DENTL D 97.48 XxXX� 11-1986 LATRICE WALDEN 0002 TP DMOFL C 11.86 XXX� 06-1968 ERIC WAQIIIIIP _ 0001 TI DENTL C 40.42 09-1988 VV VIS C 6.80 K1ERRA WARD 0002 TP DMOFL A 24.90 XXR� 04-1986 FLORENCE WEST 0002 TP DMOFL C 11.86 XXXIIIIIII 03-1958 WILMA WILC 0001 TI DENTL B 80.83 XXx 06-1957 vv VIS B 13.62 TERRELL WILLIAMS 0002 TP DMOFL 0 24.90 XX11111111 05-1974 VV VIS 0 14.02 KAKWANZANA WILLIAMS 0002 TP DMOFL D 24.90 XXAIIIIIIII 11-1982 VERONICA WI 0004 TP DMOFL C 11.86 08-1975 VV VIS C 6.80 WILLIE WI TH OR 0002 TP DMOFL C 11.86 XX1XC�� 09-1964 VV VIS C 6.80 PLORALBAXX� 0002 TP DMOFL C 11.86 09-1968 VV VIS B 13.62 167.27 97.48 11.86 47.22 24.90 11.86 94.45 38.92 24.90 18.66 18,66 25.48 J.../.,M AIM) r MetLife TO: CITY OF OPA LOCKA Matropontan 1110 Insurance Company E 11 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDS NAME OF rnURED / LD. NUMBER INSURED SKIM MO, Y1. CLASS 1 ADJ. DATE 9T COOS SERUM TITLE FAM. IND. ADJ, CODE PPENIUM VOLUME roru PREMIUM NELSON ZONIiiiiii 0002 TP DMOFL 0 20.75 X,XXX 12-1952 VV VIS B 13.62 34.37 TOTAL FOR THIS BILLING PERIOD 5,967.97 **ADJUSTMENTS** CLEEFORD CHARLES 04 01 2021 TP DMOFL A 23.72 XXXX- 23.72 VENTS CHARL 04 01 2021 TP DMOFL A 23.72 23.72 WUI HUDSON FRANCOIS 03 01 2021 TP DMOFL T 35.58- XXXX VV VIS T 20.40- 55.98- JOYANIA HAWTHORNE 02 01 2021 TP DMOFL A 139.96 XXXX_ VV VIS A 87.16 227.12 HAASSAN HOS 03 01 2021 vv vIS S 20.40- XXXx� 20.40- ONIAS LAUtlR�� 04 01 2021 TP DMOFL A 23.72 X"" 23.72 NICHOLAS LLEWELLYN 03 01 2021 IP DMOFL T 35.58- xxx, 35.58- EMMANUEL MCNEAL 03 01 2021 TI DENTL T 121.26- xXXX� VV VIS T 20.40- 141.66- DELVEN PATTERSON 02 01 2021 TI DENTL A 323.32 XXXX VV VIS A 54.48 377.80 DARRYL STR 05 01 2021 IP DMOFL Y 11.86- XXx0 11.86- 4V»7,.10, (..,,., ig MetLife TO: CITY OF OPA LOCKA MotropofNan Llte tnsuranoa Company GE 12 0001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE NAME OF INSUREI / f,D, NUMBER INSUNC'J BIRTH MO. •YR CLASS A ADJ. DATE ET BENEFIT CODE TITLE PAM. IMO. ADl, CODE PREMIUM VOLUME TOTAL PREMIUM ERIC WALTON 02 01 2021 TI DENTL A 161.68 XXXX.' VV VIS A 27.20 188.88 TERRELL 03 01 2021 TP DMOFL A 74.70 VV VIS A 42.06 116.76 VERONICA W 02 01 2021 TI DENTL X 161.68— XXX TP DMOFL X 47.44 vV VIS x 27.20 87.04 — OUTSTANDING DUB AS OF 05/14/2021 ***GRAND TOTAL DUE PLEASE PAY THIS AMOUNT ? AFTER CHANGES HAVE BEEN RECEIVED AND MADE IN OUR OFFICE, PREMIUM ADJUSTMENTS WILL BE REFLECTED ON YOUR BILLING.STATEMENT. 6,597.17 5,896.08 12,493.25 rvas,$sa 011.9; MetLife TO: CITY OF OPA LOCRA NAME OF INSURED / 10. NLMAEER *ie*SUMMARY TOTALS*** INSUREDS DEPENDENTS TITLE COUNT VOLUME PREMIUM COUNT PREMIUM DENTL 57 0 2,344.36 51 1,886.94 DMOFL 59 0 818.34 35 431.03 VIS 85 0 646.00 73 470.50 FI Tr BIRTH 110. - 4R, Metropolitan Lite Insurance Company iiiiiiiii1111 13 001 PRINT DATE: 05 14 2021 FOR ADDITIONAL INFORMATION, SEE REVERSE SIDE CLASS M ADI, DALE qY CODE OCMEM TITLE PAM. ADJ. CODE PgEMIUM VOLUME **********PLEASE NOTE********** METLIFE MUST RECEIVE YOUR PREMIUM WITHIN 31 DAYS OF THE BILL DUE DATE OR YOUR POLICY WILL TERMINATE ACCORDING TO ITS TERMS. TOTAL PREMIUM Ny.f1.9cA .f1,ca • Checks or money orders should be made payable to Metropolitan Life Insurance Company. Send payment along with the remittance copy of the billing to: Metropolitan Life Insurance Company P. 0. Box 804466 Kansas City, Missouri 64180-4466 • ELECTRONIC FUNDS TRANSFER (EFT) - EFT Is an electronic payment option for remittance of the monthly premium, without the processing and postage costs associated with issuing and mailing a check to us each month. To Implement EFT, contact your Customer Service Representative at 1 800 ASK 4 MET (1 800 276-4638) to obtain more information and an authorization form. • PREMIUMS FOR NEW ENROLLMENTS OR CHANGES - New enrollments and changes will be billed on the next premium statement if we receive this information from you before the next bill date. FAMILY INDICATORS A = Family B = Member and Spouse C = Member Only D = Member and Children Spouse is Excluded E = Spouse and Children Member is Excluded F = Spouse Only G = Children Only ADJUSTMENT CODES A= 8= C= E_ G= H= J=4 Kr: M= N= O= S= U= V= W= X= Y= 2= 3= 7= 6= 8= Member Addition Benefit Record Change Class Change Dependent Change Evidence Change Family Indicator Change Group Generation Change Division Generation Change Reinstatement Substandard Rate Update Reinsurance Change Lapse In Coverage Medical Rate Table Change Non -Medical Rate Table Change Only Manual Adjustments Selected Benefit Election Change Generation Retirement Change in Benefit Status Termination Elected Units Factor Table Change Other Changes Member Adjustment/Correction Age Change Batch Control Salary Change Adjustment Of Elected Volumes Disability Event Change Payroll Event Change Member Key Change Family Rate Table Change MX Screen Changes ME Screen Changes Applied Retroactively, Equal To The Member Effective Date u�rev.w� - e • rogisi n Lincoln Financial Gro up - City o(Opa Lod en Mena want 760 F sterman Street Opa LO CIG, FL 33054 The Lincoln National Life Insurance Company ReMgsRiedElM oos 4988 51 P reopen ?lvoesed -4988 51 0.00 498920 -55.00 CsrwKi linanlmoe 493420 4934 20 Cu rrent Premium CHi8NO. Abi;EioD_ MIL Gadys Ammar. VLIVOLIAIE LFE ADD 933 032 14 35 1.10 1435 1.10 15A5 BILLING SUM MARY Aoometa Atndatnue 4 .93420 anorumool ir C annata Refere nd a 06-01-2021 06-01 2021-06-30-20221 4253771032 ,8111 Date 05-20-2021 V UFParke a oa awoor3sl sz-,xoo .LTDPoi ga 007010:03159-t '000 MP G/rya Oddours6163-OddOn LUEP olya 00;010e'Oo't58-. .1;DO LTD VLFE VAD.D VSLSE VS A13.13 VCLFE T OTAL 10.05 1545 Attrardd0, H goA_ 14 35 1.10 24.19 2767 67 .31 -. - M clan, Robert - 7.18 0. 55 -, _ 7 .73 Austin, Aida Asia 14 35 1.10 41.00 56.45 Balky , Willie J. 20000 1435 1.10 1890 20 20 0.64 10.10 032 '","°'.,�".,-'" 65.61 Bames, Kama 14 35 1.10 -- 15 45 Beg, RobertA . -. -: -. _ 1435 1.10 - - - - _, -> .r- - - - - - - � 15.45 Bonero .Ruben 1435 1.10 5221 67.66 Bonne. Gem= - - 1435 1.10 = 15.45 Br aynan, Andre a 14 35 1.10 15.45 Britton, Mohan S. • - 150000 1435 1. 10 43. 50 4 .80 63J5 Brom, Tkgee Ia 20000 14 35 1.10 16.73 7.45 1.80 0.64 200 44.07 Bullo ck Simile 150000 1435 1.10 16. 50 4.80 :200 .. - -- 3815 Berke. Alin 1435 1.10 - . ._ _.. 15.45 Btefb. Ms 1. 1435 1_10 2055 _ . 36.00 Cadet, Men 1435 1.10 12. 05 3 51 31.01 C amey_OdenH_ 1435. 1.10 - - 1545 Chafes. Cleefatl 1435 1. 10 .. _ - 1545 CUM. Verb 1435 1.10 1525 40.48 - 71.18 Chwenen. Damn L 20000 14 35 1.10 5.80 0.64 2199 C ook, John T. 1435 1.10 19.11 34.56 Cuevas. 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Ave d Embrace better health' Bill To; City of Opa Locka 3400 NW 135th St Bldg B Opa Locka, FL 33054-4708 FOR CLUNG INQUTRII3S: 1.800-656-9323 BILLING INVOICE INVOICE DATE ACCOUNT/`,NBFR ID PERIOD COVERED DUE DATE INVOICE NUMBER 06/11/2021 07/01/2021-07/31/2021 07/01/2021 258349 AMOUNT TOTAL CONTRACTS 119 TOTAL, MEMBERS 207 PREVIOUS BALANCE $147,406.30 AMOUNT PAID $147,406.30 BALANCE FORWARD $0.00 TOTAL ADJUSTMENTS $4,023.18 CURRENT PREMIUMS $75,890.65 PLEASE PAY THIS AMOUNT $71,867.47 *" PLEASE PAY THIS INVOICE IN FULL "* AvMed is a pre -paid health plan, with payments due on the first day of the month for which services are contracted. Any payments, additions, changes in coverage and terminations that are not received by the 5th will be reflected on a subsequent invoice. Please submit all additions via an Employee Enrollment Form and changes via an Employee Status Form to our Enrollment Services Department. Please print and separate coupon along the dotted line, and include it with your payment. AvMed Embrace better health' AvMed, Inc, D 860363 Orlando, FL 32886.0363 INVOICE NUMBER 258349 ACCOUNTIMEMBER ID PAYMENT DUE DATE 07/01/2021 PAYMENT AMOUNT DUE $71,867.47 PLEASE INDICATE AMOUNT PAID 000000258349 000000AIUA 07012021 00007186747 G 2 Home > pith > Request for Proposal Agent of Record for Employee Benefit Programs Request for Proposal Agent of Record for Employee Benefit Programs 30 1480 0 9 Planholders Broadcast to Supplemental Watchers Suppliers Bid Details Agency Name City of Opa•Locke Bid Writer Sha'mecca Lawson Bid ID RFP-21-0629100.0-2021/SL Bid Type RFP - Request for Proposal Broadcast Date May 30, 2021 12:OOam (EDT) Fiscal Year 2021 Due Jul 7, 2021 1:00pm (EDT) Bid Status Text None Scope of Work None Documents Filename Type File Type File Size Date Modified Status Addendum -04 Addendum PDF 4.46 MB Jun 29, 2021 Complete Addendum -04 Addendum PDF 70.32 KB Jun 29, 2021 Complete Addendum -03 Addendum PDF 62.44 KB Jun 28, 2021 Complete Addendum -02 Addendum XLS 58.00 KB Jun 16, 2021 Complete Addendum -02 Addendum PDF 5.04 MB Jun 16, 2021 Complete Addendum -9i Addendum PDF 70.17 KB Jun 7, 2021 Complete RFP No. 21-0... Bld PDF 832.72 KB May 24, 2021 Complete Document / Specifications Under Evaluation 2 Post Bid Viewers 1/3 eBidding Info Require Suppliers To Enter Bid Yes © Home > Bids > Request for Proposal Agent of Record for Employee Benefit Programs view Juppuer into on I- u1ly sealed - no intormation is visible to you unto the due date and time. Tabulation Sheet Required Documents 1. Bid Document 2, Certificate of Insurance 3. W-9 form 4, Drug Free Workplace Certification 5. Non -Collusive Affidavit 6. Sworn Statement on Public Entity Crimes 7. Permits and Licenses Distribution Info Bid Bond None Plan (blueprint) None eBidding Yes Distributed By DemandStar Distribution Method Download and Mail Distribution Options Bid has no blueprints associated with it Publications Miami Herald - Neighbors View Legal Ad Pre -Bid Conference MANDATORY Tuesday, June 8, 2021 at 10:00 a.m. at Sherbondy Village 215 Perviz Avenue, Opa-locka, FL 33054. Statistics Planhotders There are 30 Planholders for this bid. Filtered No Broadcast List 1480 Suppliers have been notified Post -Bid Viewers There are 2 Post -Bid viewers Supplemental Suppliers 0 Supplemental Suppliers Commodity Code [001-946-00] FINANCIAL SERVICES [001-952-00] HUMAN SERVICES [001-953-00] INSURANCE AND INSURANCE SERVICES, ALL TYPES [001-958-00] MANAGEMENT AND OPERATION SERVICES [001-998-00] SALE OF SURPLUS AND OBSOLETE ITEMS Show More Export 2/3 © EmE > uidi > Request for Proposal Agent of Record for Employee Benefit Programs �� Update aid * Award Bid 3/3 16NE I BROWARO COUNTY NEIGHBORS I 37 cats, 7 cows rescued, and dead animals recovered in animal -abuse cases RV DEVOUN CETOUTE datoute@mtamiheratd.com Sunrise police and sev- eral animal -care organiza- tions rescued mistreated animals In separate abuse cases in Broward County: a home with more than 40 dead and live cats, and more than seven aban- doned malnourished cows. The animal -abuse woes began Thursday when officers received a call of malnourished cows in the area of 44th Street and Hiatus Road, police said. Some of the cows in the area were rescued with the help of the American Socie- ty for the Prevention of Cruelty to Animals. Seven cows will be relocated to Homestead. Sunrise police have been Feeding the animals. Police said Rafael Guev- era is connected to the case and had been arrested previously on animal -in- volved charges in Miami - Dade County. It is unclear what charges he is facing. On Saturday, Sunrise officers were called to a "deplorable" home that seemed abandoned, police said, After going inside, officers saw dozens of cats. With the help of the Humane Society of Bro- ward County, Saving Sage Animal Rescue Foundation and other groups, officers began working to rescue the animals. Over the course of four days, 37 cats were found alive and about five were dead. Police said the rescue process was long to ensure the animals' safety, "We were working under the guidance of the Hu- mane Society who have more expertise in this mat- ter," Sunrise Police Spokes- man Luis Femandez said. Police planned to contin- ue searching the home for cats. The next step is to search the property's walls. No information has been given about a possible suspect in the feline case as police continue investigat- ing and focus on rescue efforts. CITY OF OPA•LOCKA REQUEST FOR PROPOSALS RFP NO: 21.000100 Comprehensive Turks and Recreation \luster Plan Scaled I'rupunuls tin a C• iiipoiku.ivc Parks ei freLiteation blaster Plan will be w'.rived by the City of Opa•lucka aI the Office of the City C ktk. 780 Fidwttliiul Si. .I Mom Opn•luvka. Plot Ida 00004.0Yedncsdny..luae 111. 2011 hr 1:110 uda. Any 111'1' I'ackor. rocelmt nftur Ile it ienaled 01,0101 11,11, will he 4011111111,1 unopened. '1 ha lily 01 Ups- Iocka will he swap utg pmp o lk by moil. tun C,er it is your responsibility o submit your proposal by the due date. hi addition. plolxouls may he suburined .in www.demandslar emu rr•nidt. 'the nl•Ires, m whn,i W111011 proposals in hoed !white. CITY OF W'A-LUCK,\ Cllln'e 4d the City l'klk 7X11 fishes man Street. P. Flom Opa•lucka. Florida ..3034 Au itnguud and sit 161 crgila for 11 naval 1,l .('1011 171 plus I ropy of the I'nqui.a package on 11SI1 Flash Ihine in 1'111' fuuu:u 01,01 no sulintiued i1, sealed envelopes/packages adtic.sed to the City Clerk, Ott of Opa.loeha, flop!,, and nuked REP fur a Cnusprrhensl.0 Porto; and Rrerrullun Jlunlor Plan, rruIxners tksirioN pnfonnal,on for toe in preparing prnpotals may 'Motu .1 40, nl welt documents by visiting the City's wchshe w Iva w.upuliwkull.gov 411 a ww.dcmandwar.conl. 'the City mien r4 11x' right 111 twrc10 or meet any aul app propiwds :lull Itt waive any let bnh:ditic• nr ino1ulurilley thcicin. The City further 10001114 the tight to await] the eosins to Ohlt puttix let whose prupo40l hey\ complies with the REP NI): 21.116301011 ratlair,mma t. Ptopow',s may not withdraw their proposal for period of ninety Ooh days from the date 001 tin the opening Ihcrcul. A blandnory 110-hW m„lill9 will be 1166 1,u \l'eduesduy, .lulu, 9. 2021 111 10:101 1.111, 0l Nhcrbuoty Villeins 215 Pevrix Avrmro, l>larbx kn. 11, 1.1110.1. .Joanna Flores, (0MC City Clerk SUNDAY MAY 30 2021 Denture Dorone M. Manasse, D.M.D., P.A. I'red Gelfand, Deplal Tech � + Cosmetic 1 Implants -'General Den*try 1 Yl.J� J.RS • Ong 11,c, Temporary Dentures inon14 nwiti Startin: at'van- "Where The Dental Office & Laboratory Come Together" (954) 92B,51S3 Mao h1•i bl. frirm 1•tLa Pbl n Thanban fir An All,: WoodHhthnay, Suite 2N. loIi, xWk thud, W R 91'EAK F:NGLI9 H. Demme bh Slsnner. Next to Mg Roy Casino SPANISH & HEBREW • 0.01A. r..). • 11,1411-Malapy • Pow,laln CIA. Ilk and arWge. • I'nunnk perming • Cnoneuc I0dum4 • Owl 1••01111,4 • hlltrarllmy • NM Call TIP:mat' • Pallal With Ck.0 Whittle Clam • 0011 ILuud ii i,w al • Couirlic airaahing • MEd wldt0ulnp • Repairs & Rulinra While Tau (Yuil • 24.Hnur Emergency Drumm At unable • Cluuntnge • EXAM • S10Ie of the Art 141141 \any Leh On Preadres • 12 Month Interest -Free Financing For Those Who Qualify Senior Citizen Discount FREE DENTURE CONSULTATION fl CITY OF OPA•LOCKA REQUEST FOR PROPOSALS RPP NO: 21.0629100 Agent or Record rnr Employee 11010111 Programs Sealed Proporals for Agent of Record for Employee Benefit Programs will he received by the City of Opo.la•kn at the Office of the Ciy Clerk, 2X0 Fislwmuul SI, 44 Floor. (Ipu.hlvku, Flando 0.10.0.1, Tuesday, Juno 29. 21121 by 1.1.011,1m, Any RR, Package nvvied after the dcrisnated eluting time will he IAurn d unopened. The City of OF" •hvka will h1, .wvcptiur pngmxnls by 40,0, hmecvci 1110 your tespxnlydrlllly to submit )0x11 popx•.al by the dll0 dai. la addition, pop oils may he submitted vin www.dc tatruknu.rom to•bidi. The address to submit sealed pmpuouh 1s liyl,d below: CITY 011 OI'A-I.00K,\ Clfllr, of the City ('lark 7811 I•I.charabut Street, •1. Hoot Opa-kh•kn, Florida 11114.1 An original awl sit I6y copies for is tidal of x,cn 371 play 1 copy of the Pmpnwl piwkugn 1,u 11511 Flash prise i1, PI)F fumed shud1 he yubmlaed in sealed ell\'elrlp ey/(,ockagus addressed to the City Cloth. City of Opa-bi.ka, Fluddu. and marled RFP for Agent 0t Breast' fur Knyduy 1,e IlenoN Programs. Prnpnh•r. desiring IIn1111111111mt for 100 In p,npildng pnlpinnll may obtain n WI I1,' ou•h duxuuculs Iy visiting th, City's I1rhdtc at www.npnlixkall gar or mew lruuuWvlar coin 'Hit! City 10}01 vet the light lu accept or ideal ant and 011 proposal, slid 11, waive ally Icett1110dilien ni ineyuladlivs 0wrnu,'0,, f:ily huller reserves the right to 111,111 II ilia (unrra01 I1, dial pxupnucI 11111.0' plolxnul 1101 auuplics 101111 the RFT Nth 21.0629190 tcsl,inmwaI.. Durum::is may nut withdraw 101, poimsul fui a Katie! of ninety 10101 days from the date set fin Ike inviting Ihchcuf. A hlmitamry pmAhid meeting win 11, kW a, 'I',i• k y, join, N, 21121 1,1 1011111 1,ul. 0l ShrlMnuly \'011110'. 210 Pen'ir Avenue. ltpa•Ineka, 1•I. 1103!. .10010011 Flores, CHIC City Clerk 16NE I BROWARD COUNTY NEIGHBORS I 37 cats, 7 cows rescued, and dead animals recovered in animal -abuse cases BY DEVOUN CETOUTE dceto ute@udmn II rerald.com Sunrise police and sev- eral animal -care organiza- tions rescued mistreated animals In separate abuse cases in Broward County: a home with more than 40 dead and live cats, and more than seven aban- doned malnourished cows. The animal -abuse woes began Thursday when officers received a call of malnourished cows in the area of 44th Street and Hiatus Road, police said. Some of the cows In the area were rescued with the help of the American Socie- ty for the Prevention of Cruelty to Animals. Seven cows will be relocated to Homestead, Sunrise police have been feeding the anlnals. Police said Rafael Guev- era is connected to the case and had been arrested previously on animal -in- volved charges in Mintni- Dade County. It is unclear what charges he is facing. On Saturday, Sunrise officers were called to a "deplorable" home that seemed abandoned, police said. After going inside, officers saw dozens of cats. With the help of the Humane Society of Bro- ward County, Saving Sage Animal Rescue Foundation and other groups, officers began working to rescue the animals. Over the course of four days, 37 cats were found olive and about five were dead. Police said the rescue process was long to ensure the animals' safety. "We were working under the guidance of the Hu- mane Society who have more expertise in this mat- ter," Sunrise Police Spokes- man Luis Fernandez said. Police planned to contin- ue searching the home for cats. The next step is to search the property's walls. No information has been given about a possible suspect in the feline case as police continue investigat- ing and focus on rescue efforts, CITY OF OPA•LOCKA REQUEST FOR PROPOSALS RFP \(1: 21.116301(X) Comprehensive Parks and Recreation Siegler Plan 0441k11 Deposals far a Comprehensive I'uL C Remeahm1 hlaawr Plan will be lesiiscd h) no: City of O3 .Io ka ut 1110 Office of the City Clerk, 780 Fialwnnutt 5I, •I' Flair, Opu•kivku. Flo,Wa 33054. Wednesday. June 311, 2021 119 Pen eat, Any Ins' Package received after 019 dexipnnled 41nsInp tone will he mimed unopened. The lily of 0311docka will he aneilling proposal,' by mail lioneon i1 iv your ,4 iu nsihi)Ity to submit your plasma' hy the due time, hi twWilinn, pn 31041)14 may he sobnliiled rlu w tkvalena0114tar loan (4.111(1), '1119 ndkreas 10 01hmi1 a snlag proposals 1, lined below' CITY OF UP& LUCK,\ Of rive of the Cily Clek 7)al Fisherman Street. V Flom Opa•Iticka. Florida 3705') Au mom! aid *I+ 161 copies hit a total of .seem 174 phi I ropy of the I',lwo al par11ug4 on 11011 Huh uh I1d4e in PDF Como 411411 he soluuitted In scaled eovoluporitacku)w addressed to the City Clark. City of 00,luck1. Florida, and marked RFP for a Compreheushe I'urka and Recreation Muster plus. Proposers desiring information for nett h1 preparing proposals may obtain a 141 of such dominants by Waning the Clly's 11'l`kl1Fl4 tit Ww1Y.(Ip4I14kan.gul IN \Yw'iv ik'lllandVmr,Wllll The City roe, o, dw right w Iwee)a 1111ey04'I any nod all pwpinule and to woke Any Iv1'hnioilI11e1 10 irmguluritlor ewlel%,11i City futdtei Immos tie 1)5111 In ulwud the 4enira41 10 111111 inoWs4r whole pllpn"al bein vo1)4411411 +11111 the REP NUl 21.11)1341lml eemilremems, l'rnp rism4 may not withdraw their mooed toe a period ol'ninety 19111 Jaya from the shoe sal fur 014' omitting thewul. .\ Maodnuuy pn.hid meeting will hu held rot W4dnwwluy, June 9. 1021 ul 111100 ears, a1 Sh4ihllndy \'411404. 2 m b Pavia Avow. Op.ohn(4o. 111. 11044.). bonito Flores, CMC Cloy Clerk SUNDAY MAY 30 2021 II 3. Denture Problems Dorone M. Manasse, D.M.D., P.A. fred Gel fend, De tai Teeh Cosmetic 1 bnp!an s e.neral Det:tistry Js .,. r s+ MRS ,xperience. CDC Compliant Temporary Matures (rsi)in, rlSAll) Martin "Where The Dental Office & Laboratory Come Together" • InrpLnr Ti4..py• Pacdain riaw,r, od niIJsu•r.'nnmtt4 nv.lIn,.r.'n,ln'ur 04mure.• Met 39o11lres• Italallimv • Root Canal yllurapy • ralual with Clem Inhibit Clay • San 014411)1'mlata • Co,nleur Illealung • 20011 WhItaarte • Repaint & Rams While 1'Inl 11'ull • 2.1.Hour Enuagenncy Math/1U A,ulhihle • Cleaningt • WinS1,1. of the Art 1Npllal 0 -ray lath Ott Premises • 12 Month Interest -Free Financing For Those Who Qualify Senior Citizen Discount �. FREE DENTURE CONSULTATION /`,'9514)��5.5� kkn•Thanegg Akl•smrot' rd 9.m AM' IIa4 PM Inn V. k,krnl Highway.. 4ui1 .F MA.. 1),9.11 WE SPEAK. ENGLISH, ' Dole..04011191,' N,•a11o61(Pm)Caainn SPANISH &HEBREW D.k40.,NA. CITY OF OPA•LOCKA REQUEST FOR PROPOSALS REP NO: 21.0579100 Agent of Record for Employee Benefit Programs Seaiad Proposals for Agem of Record for Employee aen4al Programs w111 he received by the City of Opa•Iakn Si the Office of the City Clerk, 7115 Fishemran St. 4'• Ilan. Opn.lIlvku. Florida .3.11154, Tumidity, June 29, 2021 by I:OlLiuio .Any RFP Package reedsed after the dtakgnat4(1 closing time will be returned unopened. The City of Op11-la'ka will 119 a9tapling INIpg4111 ly 141,1)1. btnv4v4r it 1s your Itspon.4ilsillly 10 submit (''1iu1 pinpoint by the due JAI.. 111 luldi0nn, plot/owls 111117 be sabnlilld 1'111 wwsl'.del11lI11d.V1oLCu111(e"bid).The address to xublllll.aided plupu/111 is listed below: env 1131 OPA•LO(:KA Office of the City Clerk 7X11 Fisherman Street. 4' Ilour Omoloela,FIusidu 1,3004 All uripinul cap 41.4 1(1) coplea for a tulul of even (7) plus I Copy of 1111.1 Plopnsul pmskuge on USD Koh I)rh'e in PDF fuuuatshod) be winnings! in smiled envelop :nipix'kugus addi4ssed 114 Inc City CIerk, City of OpaJllcka, Phu Ida, and ulurk,'d R01. for Agent of Record for Employee Ru"451 Programs. i'ru)wq'rs lk'sldllg information 1,1r roe In writing proposal, 1141y 111110in it 11) 111'4,1411 du,'u1nenln by visiting the City's 010114110 at www'.opnlrcknfl gm. WWW.den nn•hdar anal Tie Ciq' 141)144, 1114 449141 10 uccepl of (51941 uuy told till ploiwsal Iuti 111 waive any 14'111111cn111140 of illepululhie) Ile"1n, The City (,Idler I0041Yck 1110 119111 Ill 01901111111 4111114101 111111111 3111)na111411aaL' pllam11,+111 I't'sl pimple\ tvilb 1119 REP NO2 21.0629100 ts'quitelwnls. Pitipthet4 way 1101 wid.Jruw 111911 proposal fw a (14'1101 of uhlel)' 1901 guys 1,0m die doe .et la 1)1 opening thvr414f. A \Iaalnory 114.hid meeting w111 Ile I..'Id 1141 Tuesday, June N, 21121 at 1111111114,111. of tihedlnndy Villa).. ' 11 Per,IY Avenue. Opal-Irleka. H. 111151. Joanna Flores, CMC Cily Clerk SUNDAY MAY 30 2021 CITY OF OP,1•LOC:KA R11QULST FOR PROPOSALS RIP NO: 21.0630100 Comprehensive Parks and Recreu11010 Master Plan Scaled Proposals for a Comprehensive Parr. R Recreation Master Plan will he received hy the ('lay 111 Opu•takn ut the Office of de City Clerk. 700 Fisherman Si. 4' Pula. Opa•luoLa. Fluridu 33054, 1Yedneod:iy, June 30, 2021 bt sao0 gal •\ny Rf•'1' Package received niter the &signaled closing lisle will he roomed nnoprned. The Ciry 01 llpm lockn will he .wacpdng proposals by mail. hoouler it is your respauuibillly lu Ilubmil your piopusal by lw dull date. 111 wklitiun, prnpmsuls May be +ulnlllllell tin WW W.lenla1t1111nr1'nlll le•htd1. The udllre.6ln su11101t sealed Irnposala lo IIal11 helms CITY OP OPA•LOCKA 011iec of the Chy Clerk t9U Plsburnlan Sheol. 4* Flour Opa•Iu1k1I. Florida ,3203.1 An anginal and 1)11 161 copies for n total of seven 17) plus I copy nt' the Proposal paekago on 11011 Flash Move In I'DP Nome shall be suuulilled in scaled co veloperipaa•Lagos addmssed to the City Clerk. Chy u(Opu•loeku. Florida. who marked RFP for n Comprehensive Parks and Recreation Master Pion, Proposers desiring infonngtion for use in prep:11ing proposals may obtain a set of midi ducumems by visiting the City's woulte at www.inmlolka0.gov or Www.demundslar.nnn. 'the City rrwrms the right h1 ara•p nr reject any anti all proposals and u, waive any teehnienlates or irregularities therein. The City further resonns the right to owned the vunlraet to :let p10 110, whose proposal best complies 1101 the RFF NO: 21.0630100 requlrcnlenls. Proposers may not wltiWrmv their proposal fora period o1 ninety 1911 days from the dare set fun the opening diem), A Mandatory pre'1id meeting will he held on Wednesday. June 9. 2021 ul 10:011 udn, u1 :Medway Village, 115 Pan4s Avenue. Opa•Ioeko. PL 33054. Joanna Flores, CMC City Clerk CITY OF OPA•LOCKA REQUE'S'T FOR PROPOSALS RIP NO: 21.0629100 Agent of Record for Employee !tenant Programs Sealed Proposals for Agenl of 1)000111 for Employee 118nefil Program will be received by the Clly of Opa.hleka al the Office of 111' City Clark. 7811 Fisherman SI, .l NOW, Op lowka. Florida 33054, Tuesday, June 19.2011 by 300 u.rly Any RFF Package received after Illy deslguued closing dose will ba moaned ulopeind. The City of Oishlovka will ha accepting Inlry,nsaks by 11111, huwamr it k yam ruse ntabilily to submit your 911/10401 by the duo data. Iu addition. prepaid:: may be 111bNi1104 via aww•.demand: daimon la.bid1. The address to submit settled proposals Is Fisted below: ('r1'Y OF OPA•LIN.'KA 01 of the C'liy Clerk 7kn l'Isherman Seem. •1' Floor Opa-haiku, Florida 131154 An original and 1% 161 81111101) (01 a 10111 of .sewn (7) plus F ropy of 1110 Proposal package un 1130 Flesh Dave In POP format shall be subntilloll 111 sealed onselopes/pack ages addessud to the Cily Clot. Cliy of Opudw ku. PIuOtl;k mud rlmlrkud REP for Agent of Word fur Employee benefit Programs. Proposers desiring informal for use in preparing proIlslds may 1aaaln a gel of snch 11011111111114 by %lading 1110 C'lIy's wehsilo 111 w1vu• npallekall.gnv nr uww.danlandsiar coin. The City reserves d1• light to mush or term any 18111 all 1110101,0)1 Itlld W 0111111 1111y 111*I1111111111lata of iva'yulurlUus therein. The Chy fusilier 10101 1 81 1111 right It Iewled the cololni( in dud proposer 111111se proposal ball complies Wilk 111• RfF 60: 21.00291011 requllguwnls. Plupals0u only 11111 whhdruw (heir proposal fur a period of ninety 1101 days fluor 11111 Jule set for ore opening Meseta. A Slandolnry prc•hid alerting '*111 he held on Dieoley, June K. 21121 u1 10:1111 n,m, nl 3hertomly V111uge. 213 Pewit. Avenue. Op.olocka. 1'1.33054 Joanna Flores, CMC City Clerk 1 NEIGHBORS I 9NW LEGAL F 11.1.41 a = I" m ly 44 co�p Ulti►�``• NOTICE PUBLIC HEARING COMPREHESIVE PLAN LAND USE MAP AMENDMENT On Wednesday, lune 911', 2021, at 6:00 P.M. in the 310 Hoar Council Chambers of City Hall at 501 foam Avenue, the Hialeah Planning and Zoning Hoard, the Local Planting Agency, will hold a Public Hearing on six (6) owner -initiated amendments to the Iliuleah Comprehensive Plan, which are Small Scale Amendments in accordance with Section 98.102 of the Code of Ordinances of the Cily of Hialeah. and Chapters 163.3184 and 163.3187, Florida Statutes, 1 Small Scale Amendment Boot Kennels to tom/arum. Location: 240 Wesl 211".Street. Hialeah. Florida Zoned: hl -1 (industrial District) 2 Small Scale Amendment from Industrial lo Transit Oriented Development District. Location: 4800 NW 370 Avenue. Hialeah, Florida Zoned: M -I (Industrial District) 3 Snell Scab:Amendment from Low Density Residential to Medium Density Residential. Lutetium 2s901 East S1) Avenue, Hialeah, Florida 7.mted: R -I (Onc•Family District) 4 Small Scale Amendment from Medium Density. Residential 10 Commercial. Location: 1179 West 69" Place, I (Minh, Florida Zoned: R-3..3 (Multiple -Family District) 8 Small Scale Amendment from Medium Density Residential to Commercial. Locution: 1174 West 70'` Place, Hialeah, Florida Zoned: R-3.3 (Mulliplu•Fumily District) G Small Soh:Amendment from Commercial to Iligh Density Residential. Covello: 3090 Palm Avenue, Hiulenh, Florida Zoned: C-2 (Liberal Retail Commercial District) The p If 110S0 of 11310 hearing is it) give the applicants an opportunity to justify their requests, pit. Plain ng Division of the Conummity Development Deportment lo present n rccoatmendiitioi on 1110 application,( and l6 provide an opportunity for the public to nsk questions and mak1. comments regarding the amendments. Intort union on 1110 application can be obtained at the Hialeah Planning & Zoning Division. 21111 Floor — Hialeah Chy Hall, 501 Palm Avenue, or hy culling (305) 883.8075 or (305):183.8001i belwcco 7:30 A.M. — 11:30 A.M, and 12:30 P.M. — 3:30 P.M„ Monday through Friday, A'f THE CONCLUSION OF TIIE ITEM, A RI:COMNIENDATION FOR APPROVAL 011. DENIAL WILL BE 4IADE AND FORWARDED 1'0 THE HIALEAH CITY COUNCIL FOR CONSIDERATION AT ITS PUBLIC MEETINOS OF JUNE 220I', 2021 AND JULY 13111, 2021. IN ACCORDANCE WI'I'I I'I'I IEAMERIC'ANSWITl1 DISABILITIESAC'l'OF 1990, PERSONS NEEDING A SPECIAL ACCOMMODATION TO PAR'1'ICIPa\TE IN nos PROCEEDING SHOULD CONTACT THE PLANNING DIVISION BE'T'WEEN 8:00 — 11:30 A.M. AND 12:30— 4:00 P.M., MONDAY TI IROUOI I FRIDAY, NO LATER THAN SEVEN DAYS PRIOR TO THE PROCEEDING, TELEPHONE (305) 883.8075 FOR ASSISTANCE: IF HEARING IMPAIRED, TEI.EPIIONE THE FLORIDA RELAY SERVICE NUMBERS, (81)0) 955.8771 ('l'DD) OR (8001955.8771) (VOICE), FOR ASSISTANCE. HIALEAH PLANNING & ZONING DIVISION SUNDAY HAY 30 202! CI'I'V 01 OP,\-LOCKA REQUEST POR PROPOSALS RFP No: 21.0630100 .comprehensive Parks and Recreation Mlnstcr I'Imt Sculcd Ihopuculs lima Comprehensive Parks A. Recreation hladcr Plan will he received by I1w 411y nl Oprliwka at ihr Office of 010 City Clerk, 780 Fithenmml St..P Fluor. Opa-luokn. Ploridu .1203.. 'Vednesduy, Jun' 30, 2021 In 1:00 o rly Any ft 11' Package received after the designated closing time will ho menial unopened. The City of 1xna.locka rill he ceptint pl01..0, by mail. (110101 it iv yew m.puusihilily 10 %ubnitl your proposal by the dmu Ilolo.111 mkliliuu, paryw°ul, nay he suhmmdl 0(11 wu 1v.dmnmulvrar *41111Io•htdi.'1 he awklrea9 to drhuut called proposal: is li.ual nohow. CI'1'S' ()1' ()PA•L1x: K.\ 0100,' of dm City Clerk 780 F7sharnan Siren. 4' Floor Opa'lueka. Florida :303.1 An slrigmal and six 101 copies ler a tool °1 wren 171 plus I copy of the Ptoinied p,lekage ,m 1111' Plash (hive in I'I)I' (annul shall be submitted In sealed envelo(w'slparkagos addmased m die Clty Clerk. City of Opu•Iucku. Florida. and marked RFI' for a (comprehensive forks and !Intention Milder Plan. Proposer% desiring ht(utnmdun for mss' (11 preparing proposals only obtain a Arti or sack documents by visiting the City's wehsll0 at www.o(4lrekad,glw Ile w1Hw,11*miandslar.*oiii, The City reserves Owe light to :weeps or reject any and .di proposals and 10 waive any technicalities *1 irregularities thetdn. The City further rescn es 010 right to ins tad the enamel 10 that 110100 )1 whose >10110s'al bed complies with 1I1e 0 F Nth 21.06301111) requuenrrnrs. Proposers may net withdraw their poison' fora period of ninety PI01 Jays from the dal* set 011 the opening thereof. A Mandatory prahid mauling will ho hold on 55'ednesday. June 9, 2021 tit 111:01 tom, al Sherhnntly Village. 213 Parris Avenue, Opu'owko, FL 331134, Joanna Flores, CA'1C City Clerk CITY OF OPA•LOCKA REQUEST 100 PROPOSALS RIP N0: 21.0629100 Anent of Record for Employee Benefit Program Sealed Proposals for Agent of Record for Employee Benefit Programs 0111 he received by the City of 0pa•Ilw110 al the office of Zhu Clly Clerk. 7011 Fisherman SI, 4" hone. opu•bwkn. Flmidu .131154. Tuesday, June 29, 1011 by Milo/ Any RFP Package torched ;dirt mw designaled closing lima will b0 mimed utw(t•m'd. The City of 0pa'Imrkn will bu avowing inoryualo by nwtl, bow', cc it is your rusp,uslbilily to submit your pupus,J by dm due date. In addition. pi pos's may be subedited 1101N4'w'.1101111ndsaL4x1111 Io.bidi. The uddiess to submit sealed proposals Is Owed below.. ('((5' 111' OPA V LO('K,1 (111ive of the ('(1y Clerk Mt' Fishermen llrocr. 4's Moor Opa.look*. Merida :13115.1 An'0iyirnd ,101 sus 1.6> 10004 rut u HA I 71 plu, 1 volt). of 11te I'nryoval p,wkugu un 11111 !hall helve in P1)1 (*1111141 shall be submitted III sealed 0u0leireslp:lrk,tgrs addiesuil to the City Clot k. City ul'O(nrIovku, Plwid,t, raid marked RFP for Agent m1' Record (or Employee Rrneni Pei;runic, Ihnposirs desiring infanmubm Sur uu' lit pmparing prupwnls only uhlnhu o vet 1,1 well lw'nnwnls by visiting the ('ity's webvIte At www op0dockall.gnl' ur www.demandsarcmn. The Cily reset 01 la' right w at0cpt ei reject an)and all proposals and to waive any lol,i,leuillies or in*guludlies ilwuohi. 'rum ('11)' Iort11e1 1e x0110' III* Ile hi 11, 1111' mull nil* r0ar1;a11,, 111,11 (11 optima 111111,0 purymsal bv'.t complies with the REP NO; 21.062910111cquiwuwnts. Poryouvs may null whhdluls thulr p ol,t,N d fun O'wiled of ninety 1901 dots (1001 Ihr dine set fat Mc °poling; 'humor A Shlalolory >10.11(1 Howling 1,01 he held tin 'rousing, Jag* 1, 21121 al 11111111 nail. et 111*lnmdy 215 Pclritt ,51 smite. (Ipa•Inckn. 19. 3105.1 Janina Flores, CMMC City Clerk I NEIGHBORS I 9NW F °H'I At�4 LEGAL NOTICE PUBLIC HEARING COMPREHESIVE PLAN LAND USE MAP ANIENDMENT On Wednesday, June 9"' 2021, nl 6:00 P.M. in the 3' floor Council Chambers o1' City Ilnll at 501 Palm Avenue, the Hialeah Planning and Zoning Board, the Local Planning Agency, will hold a Public !fearing on six (6) owner -initiated amendments to the Ilialealt Comprehensive Plan, which are Small Settle Amendments in accordance with Section 98.102 oldie Code of Ordinances ol'the City of Hialeah, and Chapters 163.3184 and 163.3187. Florida Statutes, 1 Smell ScaleAmcullmem from Kunu*ls t0 IIduslritd. Lo0arion: 240 N4sl 20A Street, Htateuh, FIo,ridn Zoned: M -I (lndus(riol district) Small Scale Amendment front Industrini toTmnsit Oriented Development district. Location: 4800 N'IV 17" Avcnuc, Ilialeuh. Florida Zoned: NI -1 (Industrial District) T Small Scale Amendment front Low Density Residential 104hhlium Do*sily Residential. Location: 2901 L•:ast 5''M'enue, Hialeah, Florida Zoned: R -I (Otte -Fondly District) 4 Small Seale Amendment from Median Density Residential to Commercial. Location: 1179 West 690' Place, Hialeah, Florida Zoned: R-3.3 (Multiple -Family District) 5 Small Sole Amendment from Medium Density Residential 10 Commercial. Location: 1174 West 70" Place, I Ilulcah, Florida Zoned: R-3.3 (Nluhiple•Family District) 6 Small Scale Amendment from Cunrmcreiat to High Density Residential. Locution: 3090 Polio Avenue, Iliuleuh, Fluridu Zoned: C-2 (Liberal Retail Commercial District) The p 1rp000 0(11110 hearing is to give the uppli lints an opportunity to justify their requests, Mi. Planning Division of the Community Development Department to present n recouunendaliot on the applications and 10 provide an opportunity for the public to ask gilt:AI S and make comments regarding the amendments. Information on the application can he nhlainlxl at the Hialeah Planning & Zoning Division. 2nd Floor- Hialeah City Hall, 501 Palm Avcnuc, or by calling (305) 883.8075 or (305) 883.8000 between 7:3(1 A.M. - 11:39 A.M. and 12:30 P.M. -- 3:30 I'.M., Monday through Friday. Ar TIIG CONCLUSION 01 THE: trim, A RECOMMIINDA[ION FOR AIH'ItOVAI. 011 DENIAL WILL BE MADE AND FORWAROEDTOTHE IHIALEAH CITY COUNCIL FOR CONSIDERATION AT ITS PUBLIC NIFFTINGS OF JUNG 22t11, 2021 AND JULY I.V" 2021. IN ACCORDANCE WITH 'I'I IEAMI IRIC'ANS WI'rl I DISABILITIES ACI.OF 1990, PERSONS NEEDING A SPECIAL ACCY.)hi\'IODA'I'ION 1'(1 PARTICIPATE IN THIS PROCEEDING SHOULD CON'U\C'l' THE PLANNING DIVISION BETWEEN 8:00 - I1:30 A.M. AND 12:30- 4:00 P.M., MONDAYTIIROUGII FRIDAY, NO LATER TIIAN SEVEN DAYS PRIOR To 'HIE PROCEEDING. TGLI PIIONE (305) 883.8075 FOR ASSISTANCE: IF HEARING IMPAIRED. TELEPHONE THE. FI.ORIDA RELAY SERVICE NUMBERS. (8(10) 955.8771 10313) 011 (800) 955-8770 (VOICE), 1011 ASSISTANCE, I'IIALEAII PLANNING & ZONING DIVISION 12SE I NEIGHBORS I CITY OF OPA•LOCKA REQUEST' FOR PROPOSALS RFP NO: 21.0629100 Agent of Record for Employee Benefit l'rograma Sealed rmprisub fur Agent of Record for Rmployec 0cucfit Pmgrens will be tcecivcd by the Ciiy of Opa•Ileka al the Office o1'the City Clerk. 7011 ndovnunt 91, 4" Fluor, Opu-Iwkn. F1uddn 33054. Tuesday. June 29, 1o2111) - Any RFP Package received allot do deslgnuled closing lime will to roomed unopened. The Ciiy of Opude:ko 1141 be emoting propsn'al, by mull, Wooer it is your responsibility lo submit your proposal by lw duo duce. In addition, pugmuds may be euhllliin tl yW www.dctoai:latareo111 lei Nth. The Adios to :Wand sealed proposals is listed below: CITY OP OPA-Lr1CK,1 I Wire of ilia City Clerk 7911 fisherman Street, 4^ fioiu Opa•Iteku. nitride :13054 Ali original and oil 161 copies rut a total of seven 171 plus I copy of the 14opwsul package on USR Flash Drtve itt PDF (01)114 shall 110 submitted in :eol:d ens elopes/packages addwasud to the City C'l01k, City of Opo.louka. Honda, and marked RFP For,lgsnl of Record for Employee Benefit Programs. Prop ioora desiring information for use in preparing proposals may obtain a .set of such document. by visaing the City's wehsite www.tq::duukaa.gov 01 www.denwnsbbr.eons. The Coy r*Kn0s Ihn right of wrry0 nr reject any and all monism b mil 111 lcuicu 1111). technicalities or irreguhuhlus tlwroin, The City fnnher reserves the right to award the contract to that proposer whose proposal best complies with the RFP Nth 21.1161911111 unp1tn'n141114 PIa111WM:111111' 11111 wlilliliaw thei' mopmal for a veiled:if ninety 011 days loom 11e date set for the opening thereof. .1 .Mandatory pm•hid mevling will be held on Tuesday. June 11 2011 01 101191 non, ai Shertnmdy Pillage. 215 Pen•1r Avenue. )lpa•lacko. N. 3.11154. Jounnu Flores, CHIC City Clerk NOTICE BY THE VILLAGE OF PINECREST OF INTENT TO USE THE UNIFORM AD VALOREM METHOD OF COLLECTION OF A NON•AD VALOREM ASSESSMENT Notice Is hereby 91ven ghat the following resolution will be considered by the Pinecrest Village Council coo meeting lo be heel on Tuesday, June 8, 2021, 6:00 p.m., al the Pinecrest Municipal Cenlar/ Council Chamber, 12645 Pinecresl Parkway, Finevest, Florida. A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, PROVIDING FOR THE UNIFORM METHOD OF LEVYING, COIIECTING AND ENFORCING NOMAD VALOREM ASSESSMENTS FOR POTABLE WATER IMPROVEMENTS IN ACCORDANCE WITH THE PROVISIONS 01 SECTION 197.3632, F.S. THROUGHOUT THE INCORPORATED AREA OF THE VILLAGE FOR THE FISCAL YEAR BEGINNING ON OCTOBER I, 2022; STATING A NEED FOR SUCH IEVY; PROVIDING FOR THE MAILING AND TRANSMITTAL OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. The putposo of the public hearing is to consider odopllon al the resolution authorizing Iho Village to use the uniform ad valotom method oI collecting nonad valorem assessments loviod by Ho Villago as provided in 1,5. 197.3632. Mbroslad patties ao invdod b oppoar and bo hoard Written comments may also bo subminod to Iho Village Council. Vigil www.pineelWJl.gov/Ine for details. Copies of the proposed resolution may be obtained at the Howes' Munklpol Center, 12645 P)noo,oil Pnikwoy, Pinecred, Florida 33156 or via amail 6y sandlot, a request b ckrk9Tslnecrml4l.gov. In accordance with who Americans with Disubiliiies Aol of 1990, all potions who cue disobled and who need spodn) accommndoiioos to purllcipol0 in phis meeting because of flint disability should contact Ile Village Clerk al 305.234.2121 not toter than two business days prior to such proceeding. Should any person decide b appeal any decision of Ito Vidago Council with rmpocl to any manor to loo considered d this mooting, dint person shut insure ltd o vadoliu, 'maid of Aso piorntldings is node including rill tustimel y and evidhmce upon which any upped may be based 11.5. 286,01051. Publication Doles: Muy 1616, Muy 2314, Moy 30111, lone 6111 www,pineerest•fl.gov Guido H. Inguan00. Ir., CMC Village Clark SUNDAY MAY 30 2021 CITY OF OPA•LOCKA REQLIF.ST FOR PROPOSALS RFP NO: 21 .(163(11011 Comprehensive Parks and Recreation Master Ilan S*alcd 14,1p1snls fur a ('omprahrmite Parks ,e Reentolon 1hl,h•r Plan will be m,•rtved by the City or (l) a.la•ka a the Office o1 the City Clerk, OM H4honnnn Si. 4° Floor. llpn•Incko. Florida 334344, 11'edn*odoy. June M, 21121 bs' 1dh1 O.BL Any REP Atekage imbed alei the designated dosing don' will la tenoned unopened. The Clty of Opa•lucka will be inserting proposals by mail, 1001001 et It Is your respolulbiltly to submit your 4111141440111 by the due date. In addition. pro{wals may he uihmill:J via wow armnmbntr 411/11 10.111111.1110 addros,1 : submit scaled [1101111i111,111 listed below: CITY OF OPA•LOCKA Office of Uw City Clerk 7511 Fishcnoan Slreel. 4 ` Iliotn 1'1pa•hsuka. Florida .I:ui54 An mislaid and slot 1641 soplrc for a Whiled seven 171 plus 1 copy of the Proposal package on (1SR flash Drive In )'Dr tanner shall he solo:Med in sealed envelopes/packages addres4e,l 101110 ('i1y ('leak. City of 0pl•leka. Pl0lnla. awl matted RFP fur u Comprehensive Parks used Recreation hlusler Plan, Pngosars 110:11111)4 Infwmulkm fat use in pluming proposals may obtain a set of such documents by visiting the City's ti elide at o-vw.npaiwkoi) 4nv or www'.denousdstar0'n1. 1110 C'ily rescrvas the right its accept or reject any and all pnlosels and 10 009)40 any lechmndilics or irregulutitiro therein. The City farther aw•rovs 111* right to award the contrite( la that proposer whose proposal best complies with the REP NO: 2141639100 requirements. Proposers may not withdraw their proposal for a pc(1011 of ninety 19141 days from dye date Bel ht dm'pelting 'hereof. A %hindmost'' ptvbid mevtin)4 will 110 held on Wednesday. Jung 9, 21121 at 10:110 e.m 111 Shettsotly \Merge. 215 Penis ,lean*, Opa•tocka, FL 33051. Joanna Flores, CIVIC City Clerk STOP THE PAID POLITICAL ADVERTISEMENT 2021 PINECREST Et " ,Itpy7iris'193 ire r.::::41.1.,::::, rr --at..— ', .44 No WATER PROJECT! More DERM Letters) No More Taxes! No Moro Forced Connections) No WARD Bills! Also, GO TO CHANGE.ORG TO SIGN THE PETITION: htles;Nwww,channa.ominlnInecrest vlIIaon coundl•slog•thetflnecrost water•Brolects please contact your local and state elected officials and tell them you don't want this latest water project: kleb I Rsee none Elan Mayor (305(234.2121 coen4l8uloocrnslOasw Coo dlno,Joe (305)606.2364 Icotradlno0ofneemsWLomf AI•Lnne Ahhot)).Knlle 16461541.7330 kabbol8olnec sh8.aev 1 Hnlhkammo',Anna (3051329.7050 nhoohkammor nkaaentli ov 2 Krill, Nun (3051812.8837 dkrall®oMeaes1R mw 3 OolPrado Shannen (300)976 -$$II 6delaradoaolneaesee.aoir None fjeete eennsen 7 Regaled°, Raoul (305)376.5080 disldcl7QmiamWadeeav fie akin s.dnWIWF 1_(5 aup 1 Vance (305) 27041530 vane. alormisellsvtiaidebouse.aof( _ 27 Online, Inane (3651442.684) narda.peanaPOsn iilanor fI0thi 10oSenhis, Ron (8501717.9337 noverno:000,00santloB 011 mvtiakla.com Paid for by Citizens Against Forced Water Connections 305-668-8532 12SE 1 NEIGHBORS I CITY OF OPA•LOCKA ItEQLIISS'I' FOR PROPOSALS RPP N0: 21.0629100 Agent of Retard fur Employee Benefit Progenitor Scaled Proposals for .Agent of Record for Employee Benefit Programs will be received by the Coy of 0pa•Iocka at the Ofnco ol'Iho Cily Clerk. 7811 Fisherman 51, 4'" Floor, Oprollwkn, Pl old, 3.3014. nimbly, Juno 29, 21131 by japLip y, Any RFP Pnckuro revoked after the designated dosing lime will he returned unopened, The C'ily of 0padoekn will lw necepllug proposals by n,,iil. however 11 is your Ies(lui0R'Ilhy In submit your proposal by the doe data In addition, luoposufk may be submitted y1a w9Y3V,,Ie111n11d3ra amit1 (3.lnlfr. The address 11, ,llhllllr WIIICII 10011041114 is IIsWd below, CITY OF (7PA-Is1CKA (lfIlee of the ('lly Clerk lam Fisherman Street, 4'.10nns flpa.11r•ks. Florida .1303.1 An ori6hul :Ind six 161 Ironies for 0 anal u( seven 17) plus I copy of the Proposal paekuge u,, US8 Flush DrIvo In POF format s all be subn1111•d in scaled cues dlPeNpukuges addressed to the City Clerk, lily ofOpt•ka•ko, Florida, mid narked RFP for ,(Feel of Record fur Employee Benefit Programs, I'rupluels desiring information for use in preparing proposals may °horn a :CI of etch documents by visiting the Clay' wehab3 fir 10,131. opalockall.gnv or eww.donunldstar.3uul. The ('lly 1133, y3, 11,0 right to uteep0 111 nyL0l any and all plupw%Ilh and to w'aiv'e any technicalities as lneg,lmltle, therein. The CIIy further reserves the right TO owned ,he Contract 10 that proposer whom proposal best compllas wish the REP N(1: 21.162911111 requueuun0a Proposers rimy 11111 oid1111aw' 11111, pinpo oI far a period artillery 0101 Clays front die dote set for the opening rh,reol. .A Slaw,rory pro•hid mreang will he hold on Vriesdoy, ,1mr 33, 21121 ,,l 1101111 n.m, 1,l Sherhuml) %'illugs•. 215 Penlr Avenue. (Ipa•lockn. Ph 33054 Joanna Flores, CAW City Clerk NOTICE BY THE VILLAGE OF PINECREST OF INTENT TO USE THE UNIFORM AD VALOREM METHOD OF COLLECTION OF A NON'AD VALOREM ASSESSMENT Notice is hereby given thou the following resolution will be considered by the Finevest Village Council al a meeting to be held an Tuesday, Juno 8, 2021, 6:00 p.m., al the Pinocrost Municipal Center/ Council Chamber, 12645 Plnecrest Parkway, Pinecresl, Florida, A RESOLUTION OF THE VILLAGE OF PINECREST, FLORIDA, PROVIDING FOR THE UNIFORM METHOD OF LEVYING, COLLECTING AND ENFORCING NON'AD VALOREM ASSESSMENTS FOR POTABLE WATER IMPROVEMENTS IN ACCORDANCE WITH THE PROVISIONS OF SECTION 197.3632, F.S, THROUGHOUT THE INCORPORATED AREA OF THE VILLAGE FOR THE FISCAL YEAR BEGINNING ON OCTOBER I, 2022; STATING A NEED FOR SUCH LEVY; PROVIDING FOR THE MAILING AND TRANSMITTAL OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. lha purpose of the public hearing is to consider adopnon of 1110 resolution oulherising Btu Villogo io me rho uniform ad valorem method of collecting nomad valorem assossmenls levied by iho Village as provided In F.S. 197.3632. InIeroded parties aro invited lo oppcar and be heard. Written commons may oleo be submitted to the Village Council, V111 w,vw.pineuasl1l.gav/live fa details. Copies of the proposed resolution may be obtained at Ise Nome Municipal Confer, 12645 Pinocred PoAwny, Pinnace, Florida 33156 or via email by sending n requestlu elorkalpinrcrost1l.gov. In accordance with rho Americans with Disabilldos Acl of 1990, all potions who aro disabled and who need spacial accommodations (0 pudicipoIe In this mooring becuus° ul that disability should canner rho Vlllugo Clerk al 305.234 2121 nor Inter Ilion two 'mimosa days prior to such proceeding. Should any person deride to appeal any decision of the Village Council with respect to any mono to be considered d this meeting, ihul poison shot 1ltruru dad n vndmhnl record of aha proceedings is undo including dl Wimpy and evidence upon which any upped may be bused (1.5, 286.01071. Publication Oaks: May 1616, Muy 23rd, Muy 3011,, lung 611, www.pineereat•fl.gov Guido H. Inguunzo, Jr., CMC Villopn Clark SUNDAY MAY 30 2011 CITY OF OPA•LOCKA REQUFw\'I' RIR PROPOSALS RFP NO: 21.06311100 Comprehensive Parks and Recreation Master Plan Sealed I'rnpustds fora Comprehensive Parka rk Recreation Motet Plan will he received by the ('ily of (Ip:rkwl:a :u the Office M the City Clerk, Tan Fisherman St, 4" Inlau, 0pn•Ineka. Florida 331154.1Cedneaduv. Jun° .4k 2121 by 1,1111 gm, Any RFP Puekuge tttcked uftei the designated closing time will be returned unopened. The City of Opa-lo'ko sill be accepting proposals by marl, however it is your responsibility to submit your proposal by the ducdete. In addition, proposals may he abmlulvl Vm aw'3. deIntmJslar 31111113.01,1.'1110 nddr.'cs to submit waked prophets is listed below: CITY OF OPA•LOCKA Office of ((10 City' Clerk Tan Eiawunan Street. 41 Flex 0p1-lacka, Flodrlu .33054 An original and six 101 copies for a anal of seven (7) plus I eopy of the Proposal package an USts Ruth Drive in P0F format 1111011 he mb11duel m waled envelopes/packages addressee to the City Ckrk. City of Opa•Iaka. I4ordn, and marked RFI' for u CunlpreltonsIce Parks end Recreation Muster Plan, Proposers desiring information for 11x' hi inquiring proposals luny obtain a set of such tk:un i nls by visiting the City's lehsile at www.mpaloCtull.g0v or w'II'Ic.demandshu crow 1110 City ro_'rees 1110 riphl to accept or row any and all proposals and to None any technicnliues or lnegulorines 1lwtcvn, The City further reserves the right to maid the conuuvl to that proposer whose protium! best complies 151014 are 811' N11: 21.0630100 requirements. Proposers may not withdraw their prgwsal fora period of ninety 3901 days from the due +ce fig the opening thereof. A Nnndulury plc -bid meering will be hold on Wednesday. June 9, 21121 at 1011111 3.01, at Sherbondy Village, 215 Ferule Avenue. Opa-lake, FL 33053, Joanne Flores, CMC City Clerk STOP THE PAID POLITICAL ADVERTISEMENT 2021 PINECREST eprt,tr(� ¢yd,'� Val •Y n� ,�" - ( i Tt L_ .g, No WATER PROJECT( ; ef More DERM Letters! No More Taxes! No Moro Forced Connections! No WASD BIllsl Also, GO TO CHANGE.ORG TO SIGN THE PETITION: IRos:l/wow.channe.ors/nlninecrostlillann•coundl•ston•the•ninncrest water•nrnlncl1 pteasn conlacl your local and slate elected officials and tell them you don't want this latest water project: eatricl 0(11 PApI9 MgVlllsaCelnc 005)234.2121 coundl@oklecrest•saov erradioo0dneereat41.no1— mot Couseino Joe (305)6D6.2384 AFLoro Atilwll. K ttIe (646) 841'330 kab0oR@ainecresM'Lno I Rschhammor, Anna (306)336.7656 Abm:hkammorenirnerest4.nov dkmh@olnaooetfl.aav 2 Kraft noun (305)8124837 Ool Prado.6 moon (30519758811 edrkradaeaineuost•O,elw 7 Roaaladn,Rae0el (305)375.5060 Qlstncllomlamdadenot ,aalslatorr -JhMasUla 116 Alan* Vance (305)2704530 yafaeslottnis Ov0didahauR0ooy , Ileano (305) 4424841 oarda.8eana@Ibenate,aov X37 ppp�8o,6 1 Mantis, Ron (8501717.9337 OovemaiRoo.Deoanlls@eoo.noII dda.com Paid for by Citizens Against Forced Water Connections 305-668.8532 8SW I MIAMI-DADE COUNTY NEIGHBORS I `Debtors' prison': Night court, Zoom could help people with suspended licenses BY DOUGLAS HANKS dhank.(,fl niamtheretd,rour A Miami -Dade County judge wants to reduce a source of so much of the traffic in the courtrooms he supervises: suspended licenses tied to unpaid fines for minor offenses. "If you ever want to see n grown man cry, come to our court as we're able to help someone get their license back for the first time," Judge Steve Leif - man said Tuesday during the first meeting of a coun- ty task force on suspended licenses, "It's only because we're waiving fees. And making it possible for them to get a fresh start." In Miami -Dade, more than 630,000 people have suspended licenses, tied to about 1.3 million open court cases, according to statistics provided by Leifman. That means more than a third of Mia- mi-Dade's drivers have suspended licenses. Most were suspended for unpaid fines that trace back to a ticket for something other than dangerous driving, such as failing to present an insurance card during a traffic stop, a parking cita- tion or failing to pay a toll. The new task force will look at the cycle generat- ing a cascade of suspen- sions — where county debt collectors tack on 40 percent surcharges on unpaid fines and many vio- lators keep Judge Steve driving while Leifman suspended in order to remain employed. Leifman said the traffic magistrates he oversees can occasionally waive fees, but the problem is too large to tackle without changes in the system itself. "We've created a debtors' prison," said Leifman, an administrative judge with the county's courts system. "That's really what we have CITY OF OPA-LOCKA REQUEST FOR PROPOSALS RFP N0: 21-0630100 Comprehensive Parks and Recreation Master Plan Sealed Proposals for a Comprehensive Parks 8 Recreation Master Plan will be received by the City of Opa,locka at the Office of the City Clerk, 780 Fisherman 81, 4^ Floor, Ope•locka, Florida 33064, Wednesday, June 30, 2021 by 1:00 Day Any RFP Package received after the designated closing lime will bo returned unopened. The Oily of Opa-locka will bo accepting proposals by mall, however II is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via ydww.demandslar.cony (o -bid). The address to submit sealed proposals is listed helm CITY OF OPA•LOCKA Office of the City Clerk 780 Fisherman Street, 4. Floor opa4ocka, Florida 33054 An original and stn (6) copies fora lolal of seven 171 plus 1 copy of the Proposal package on USB Flash Drive In PDF formal shall bo submitted h sealed onvelopes/pookagos addressed to the Cily Clerk, City of 0pa•locka, Florida, and marked RFP for a Comprehensive Parks and Recreation Mester Plan, Proposers desiring information for uaa in preparing proposals may obtain a sel of such doeumenla by visiting the City's websao at lr w,0oalockatl noir or env domendslor.cao . The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The Clly further reserves the right to award the contract to that proposer whose proposal bosh complies with the RFP NO: 21.0830100 requirements, Proposers may not withdraw their proposal for o period of ninety 180) days from the dojo sot for the opening thereof. A Mandatory pre-bld meeting will be held on Wednesday, June 9, 2021 at 10:00 a.m, at Shorbondy Village, 216 Perviz Avenue, Opa-locka, FL 33054. Joanna Flores, CMC City Clerk done. It really puts people into a spiral." The task force includes a seat for the county's police chiefs association, public defender and prosecutors office, as well as for the court clerk's office respon- sible for ticket processing and fine collections. The first meeting was mostly a discussion of the breadth of the suspension issue, but some potential fixes were mentioned. Those included: • Making traffic court more accessible by extend- ing the pandemic practice of online proceedings, and extending hours into the evening and on weekends. • Court notices that are texted, rather than only sent through the mail. • Redesigned tickets that stake it clearer what's next in terms of court options and locations, • Amnesty for some unpaid fees. Most of the rules in- volving license suspensions are set in Tallahassee. That Includes a law that allows "hardship" licenses letting people drive to work after a drunken -driving citation but denies them for people with a license suspended over unpaid fines, accord- ing to a presentation by Ker-twang, an and -poverty consulting firm in Miami. Florida law also allows 40 percent fees by collec- tion agencies the local court systems hire to collect unpaid fines. "If you have money, it's almost certainly the case you've never had a license suspended for more than five or six years," Harris Levine, a partner at Ker- I SUNDAY MAO 30 2021 twang, told the tusk force. Ker-twang cited data from the Fines & Fees Justice Center showing that in 2017 more than 250,000 suspension no- tices went out in Miami - Dade, but only 2,232 were connected to what the non-profit considers "dan- gerous driving," such as drunken driving and reck- less operation of a vehicle. Suspensions can last for more than a decade, as back fines pile up and vio- lators rack up more offens- es for driving illegally. "Most of these people had their driver's license suspended not because they were terrible drivers. But because they were having trouble paying their fines," said Commissioner Eileen Higgins, sponsor of the legislation that created the panel. "We have a system in place that punishes people further simply because they're poor," she said, CITY OF OPA•LOCKA REQUEST FOR PROPOSALS RCP NO: 21.0629100 Agent or Record for Employee Ilene111 Programs Sealed Proposals lin Agent of Record for Employee aoneih Pwgr ms will Iw received by the City of flpa•loek,t 0 the Office of the City Clerk. 780 Fisherman St. 1-' floor, Opn-lake, Plonda 131151,'I'uradny, hoe 29, 203) by J:nn nay, Any 1111' IMCkagc rewh•ed after the tlrsigmaed closing time will he returned unopened. The ('ly of Opo-loeku w•yll he accepting proposals by mall. however 11 is your responsibility in submit your proposal by the due date. In addition. pr"pusuls may he submitted via www.duuwml,lurrom fe-hid). The address to nautili smiled pmtposals is listed below: CI'T'Y OP 0PA-LQCKA Oxley of dw City Clerk 780 Fulwnuou Siegel, 4s Muni Olio-lukn, Florida 33014 An engine' and sot No copies fora mind of wen r7) plus I copy ol'the Proposal package on USa Plash Drive in PUP forum( shell h' .ninths, in sealed envelopes/packages addressed ht the City Clerk, City of 11pte Enka, Iludda. and muted RFP for Agent of Knord for Employer (learnt Program. Pruyuuau tasking in6uuwtOm fur 100 ht pralwnhip pruimsud+ may ohlrdn u >rl of stab doauuwou by visiting the City's wuhsite at w ww,upaitakan.am, or www.demnndstaeenan. The City mere, the tight to decent or lejecl ony and all pn5mvtls and in waive any technicalities or inegulodtics therein. The City funher resertes the right to award the contract to that proposer whose proposal best complies with tlw RFP NOt 31-061911K1 uvpdwutents, Proposers stay 1104 wlllidotw their pmptmnl for a period of ninety OM Joys fnuu the date set for the opening thereof. A 8Iundnuty Nesbitt mvatiug will lit, held nu Tuesday, June 8, 2021 ul 11100 Nail, A Slw,hualy ViIh,gc, 15 Pend/ Avenue, Opo-hteku. Fl..151154, Joining Flores, CHIC City Clerk 8sw I MIAMI-DADE COUNTY NEIGHBORS I `Debtors' prison': Night court, Zoom could help people with suspended licenses BY DOUGLAS HANKS dhankrQ,udani fh crald.eum A Miami -Dade County judge wants to reduce a source of so much of the traffic in the courtrooms he supervises: suspended licenses tied to unpaid fines for minor offenses. "If you ever want to see a grown matt cry, come to our court as we're able to help someone get their license back for the first time," Judge Steve Leif - man said Tuesday during the first meeting of a coun- ty task force on suspended licenses. "It's only because we're waiving fees. And making it possible for them to get a fresh start," In Miami -Dade, more than 630,000 people have suspended licenses, tied to about 1,3 million open court cases, according to statistics provided by Leifman. That means more than a third of Mia- mi-Dade's drivers have suspended licenses, Most were suspended for unpaid fines that trace beck to a ticket for something other than dangerous driving, such as failing to present an insurance card during a traffic stop, a parking cita- tion or failing to pay a toll. The new task force will look at the cycle generat- ing a cascade of suspen- sions — where county debt Judge Steve Leifman collectors tack on 40 percent surcharges on unpaid fines and many vio- lators keep driving while suspended in order to remain employed. Leifman said the traffic magistrates he oversees can occasionally waive fees, but the problem is too large to tackle without changes in the system itself. "We've created a debtors' prison," said Leifman, an administrative judge with the county's courts system, "That's really what we have CITY OF OPA-LOCKA REQUEST FOR PROPOSALS RFP NO: 21-0630100 Comprehensive Parks and Recreation Master Plan Sealed Proposals for Comprehensive Parks & Recreation Master Plan will be received by the City of 0pa'locka al the Office of the City Clock, 760 Fisherman SI, 4^ Floor, 0po'locka, Florida 33054, Wednesday, June 30, 2021 by 1:00 o.m. Any RFP Package received after the designated closing time will bo returned unopened. The Oily of Opa•lonka will be accepting proposals by moil, however II is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via yyww.demandolaccgfg (e -bid). The address to submit sealed proposals is listed below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4'" Floor Opa-lecke, Florida 33054 An original and Is (61 copies for a total of seven 17) plus 1 copy o1 the Proposal package on USB Flash Drive in PDF formal shall bo submitted In soaiod onvolopes/packagos addressed to tho City Clerk, City of Opa•iocka, Florida, and marked RFP for a Comprehensive Parks and Recreation Master Plan. Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting tho Clly's webeite at yvww,00alookoll.goy or y,wydomandstaccom. The City reserves the right 10 accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award the contract to that proposer whose proposal bast compiles with the RFP NO: 21.0630100 requirements. Proposers may not withdraw their proposal for a Period of ninety 1901 days from the date sot for the opening thereof. A Mandatory pre -bid meeting will bo hold an Wednesday, June 9, 2021 at 10:00 a.m. at Shorbondy Village. 215 Porvlz Avenue, Opa•locka, FL 33054. Joanna Flores, CMC City Clerk done. It really puts people into a spiral." The task force includes a seat for the county's police chiefs association, public defender and prosecutors office, as well as for the court clerk's office respon- sible for ticket processing and fine collections. The first meeting was mostly a discussion of the breadth of the suspension issue, but some potential fixes were mentioned, Those included: • Making traffic court more accessible by extend- ing the pandemic practice of online proceedings, and extending hours into the evening and on weekends. • Court notices that are texted, rather than only sent through the mail. • Redesigned tickets that make it clearer what's next in terms of court options and locations. •Amnesty for some unpaid fees. Most of the odes in- volving license suspensions are set in Tallahassee. That includes a law that allows "hardship" licenses letting people drive to work after a drunken -driving citation but denies them for people with a license suspended over unpaid fines, accord- ing to a presentation by Ker-twang, an anti -poverty consulting firm in Miami. Florida law also allows 40 percent fees by collec- tion agencies the local court systems hire to collect unpaid fines. "If you have money, it's almost certainly the case you've never had a license suspended for more than five or six years," Harris Levine, a partner at Ker- SUNDAY MAY 30 2021 twang, told the task force. Ker-twang cited data from the Fines & Fees Justice Center showing that in 2017 more than 250,000 suspension no- tices went out in Miami - Dade, but only 2,232 were connected to what the non-profit considers "dan- gerous driving," such as drunken driving and reck- less operation of a vehicle. Suspensions can last for more than a decade, as back fines pile up and vio- lators rack up more offens- es for driving illegally, "Most of these people had their driver's license suspended not because they were terrible drivers. But because they were having trouble paying their fines," said Commissioner Eileen Higgins, sponsor of the legislation that created the panel. "We have a system in place that punishes people further simply because they're poor," she said. CITY OF OPA-LOCKA RGQUBST FOR PROPOSALS RFP NO: 21.0639100 Agent of Record Pnr kmpinyre Henrttt Programs Sualal F"hos.k au Agent of Remit for Hutpluy a Renelll Pwgrams will he welted by the Clp of Opwlrek., m Ilw Office of the City Clerk, 780 pishennan 01.4" Floor. Opo•Incka, Florida 33104. Tuesday, June 29, 3031 by Pm n.m Any REP Package received after the designated eluting time will he remotal unopened. The City of rlpwliwka will he accepting pmpocale by mail. however it 11 you responsibility to submit you proposal by dm duo date. In addition. proposals may Ise submitted via www.demandstur.rnnt (e'h(dl.'11,,, akin,. to ',Omit :waled pn,p,00ts is lined below: CITY OP OPA•I.00KA OfTwe of the City Clerk 70(1 Fisherman Sheet, 41 Fin,,. Ono -luck,,. Florida 33054 An onllnal and sit (6) copies fora toad of seven 171 plus 1 copy of the Proposal package on L168 Plash Udv4 in POP formal shall Is'' submitted in willed envelopes/packages nddreswd to the City Clerk. City of Opnd,teka, Markin, and marred RFI' far .Agent of Record for F:ntpleyer Ilrnrgl I'rogrmac, pngts,s,a.i deaidug lamination for use in meowing prupusnis may oh11110 0 set of math documents by visiting 11,e CO)'' wohdtu at www.npnlockna,gnv or www.demnnds"u.cnm. 11w City restive,. die fight to accept or 'Owl oily and 1111 proposals sail lu waive ally technicalities or iterguhntues therein. The City funher reserves the right to award the contract to that proposer whose proposal bent compiles with the REP Nth 21.06271181 iequiruuwuls. Pomona% may e01 window their pmfu",d for a mind of Moiety 1401 days hum the date set for the opening thereof. A Mullion) p,0.bld meeting will he held 011 Tuesday, June 0, 21)21 nl 10,011 min. at Shebundy V,Ih,lr. 213 NMI Avenue. Op;i.l. cku, Pi..1.11104. Jounna Flores, C\IC City Clerk CITY OF OPA-LOCKA AGENT OF RECORD FOR EMPLOYEE BENEFITS AGREEMENT THIS IS AN AGREEMENT, dated the day of , 2022, between: THE CITY OF OPA-LOCKA, a Florida municipal corporation, hereinafter "CITY" and SAPOZNIK INSURANCE & ASSOCIATES, LLC, a Florida Limited Liability Company, hereinafter "CONTRACTOR." WITNESSETH: In consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, CITY and CONTRACTOR agree as follows: ARTICLE 1 PREAMBLE In order to establish the background, context and form of reference for this Agreement and to generally express the objectives, and intentions, of the respective parties herein, the following statements, representations and explanations shall be accepted as predicates for the undertakings and commitments included within the provisions which follow and may be relied upon by the parties as essential elements of the mutual considerations upon which this Agreement is based. 1.1 CITY is in need of a CONTRACTOR to provide the services for Agent of Record for Employee Benefits. 1.2 CITY has a strong commitment to provide high quality Insurance and Benefits to the CITY employees. 1.3 CITY issued RFP NO. 21-0629100 ("RFP"), seeking a professional company with the knowledge and ability to perform the services sought. 1.4 At its meeting of , CITY selected CONTRACTOR to perform the services needed for Agent of Record for Employee Benefits. 1.5 CONTRACTOR's firm shall furnish all services, work, labor, equipment, and materials necessary to obtaining competitive market quotes and will provide enrollment and administrative support services for a wide range of employer group and individual employee benefits for the City of Opa-locka. ARTICLE 2 SCOPE OF WORK 2.1 CONTRACTOR shall furnish all the materials, tools, supplies, and labor necessary to perform all of the work described in the Request for Qualifications RFP 21-0629100, a copy of which is attached hereto and specifically made a part of this Agreement as Exhibit "A", and the Scope of Services attached hereto as Exhibit "B". 2.2 CONTRACTOR shall abide by all specifications outlined in RFP 21-0629100. 2.3 CONTRACTOR hereby represents to CITY, with full knowledge that CITY is relying upon these representations when entering into this Agreement with CONTRACTOR, and that CONTRACTOR has the professional expertise, experience and manpower to perform the services to be provided by CONTRACTOR as set forth in CONTRACTOR's response to RFP. 2.4 CONTRACTOR assumes professional and technical responsibility for performance of its services to be provided hereunder in accordance with applicable recognized professional standards and relevant Florida Statutes. ARTICLE 3 COMMENCEMENT OF SERVICES 3.1 The CONTRACTOR shall commence work as directed by CITY upon the effective date this Agreement is executed by both parties. ARTICLE 4 COMPENSATION 4.1 Sapoznik Insurance, A World Company will contract services as listed below at a commission rate: • Medical: 4% commission rate • Dental: 5% commission rate • Vision: 5% commission rate • Short & long term disability: 10% commission rate • Supplemental: 10% commission rate 4.2 CONTRACTOR shall be solely responsible for and shall provide for the payment of workers compensation insurance coverage and premium, and all other insurance pursuant to Article 5 below, withholding taxes, FICA, pension and profit-sharing contributions, retirement contributions, if any, all remunerations; all labor contract compliance, and all other charges, fees, permits and expenses associated with the employment of such personnel provided by CONTRACTOR hereunder. CITY shall bear no responsibility for any such charge, fees, permits or expenses associated with the employment of such personnel by CONTRACTOR. 4.3 Payment to CONTRACTOR for all tasks and charges under this Agreement shall be based on the following conditions: A. Disbursements. There are no reimbursable expenses associated with this Agreement. B. Payment Schedule. Invoices received from CONTRACTOR pursuant to this Agreement will be reviewed by the appropriate financial staff. If services have been rendered in conformity with the Agreement, the invoice will be sent to the City of Opa-locka's Finance Department for payment and may need to be subsequently approved by the State of Florida. C. Availability of Funds. CITY's performance and obligation to pay under this Agreement is contingent upon an annual appropriation from the CITY. 4.4 The making and acceptance of the final payment shall constitute a waiver of all claims by the CITY. It shall also constitute a waiver of all claims by the CONTRACTOR, except those previously made and still unsettled. ARTICLE 5 CONTRACTOR'S LIABILITY INSURANCE 5.1 The CONTRACTOR shall not commence work under this contract until it has obtained all insurance required under this paragraph and such insurance has been approved by the CITY nor shall the CONTRACTOR allow any Subcontractor to commence work on his sub- contract until all similar such insurance required of the subcontractor has been obtained and approved. 5.2 Certificates of insurance, reflecting evidence of the required insurance, shall be filed with the CITY prior to the commencement of the work. These Certificates shall contain a provision that coverage afforded under these policies will not be canceled until at least thirty days (30) prior written notice has been given to the CITY. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. 5.3 Insurance shall be in force until all work required to be performed under the terms of the Contract is satisfactorily completed as evidenced by the formal acceptance by the CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this contract, then in that event, the CONTRACTOR shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of the contract and extension thereunder is in effect. The CONTRACTOR shall not continue to work pursuant to this contract unless all required insurance remains in full force and effect. 5.4 Comprehensive General Liability insurance to cover bodily injury liability and property damage liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrences. Exposures to be covered are: • Premises and Operation • Products/Completed Operations • Broad Form Property Damages • Broad Form Contractual Coverage applicable to this specific Agreement, including any hold harmless and/or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minim limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, and must include: • Owned vehicles • Hired and Non -Owned Vehicles • Employers' Non -Ownership. 5.5 The CONTRACTOR shall hold the CITY, the City of Opa-Locka their agents, and employees, harmless on account of claims for damages to persons, property or premises arising out of the operations to complete this Agreement and name the CITY as an additional insured under their policy. 5.6 The CITY reserves the right to require any other insurance coverage it deems necessary depending upon the exposures. ARTICLE 6 PROTECTION OF PROPERTY 6.1 At all times during the performance of this Contract, the CONTRACTOR shall protect the CITY's property and properties adjoining the Project site from all damage whatsoever on account of the work being carried on pursuant to this Agreement. ARTICLE 7 CONTRACTOR'S INDEMNIFICATION 7.1 The CONTRACTOR agrees to release the CITY from and against any and all liability and responsibility in connection with the above -mentioned matters. The CONTRACTOR further agrees not to sue or seek any money or damages from CITY in connection with the above -mentioned matters, except in the event that the CITY fails to pay to CONTRACTOR the fees and costs as provided for in Article 4 herein. 7.2 The CONTRACTOR agrees to indemnify and hold harmless the CITY, its trustees, elected and appointed officers, agents, servants and employees, from and against any and all claims, demands, or causes of action of whatsoever kind or nature, and the resulting losses, costs, expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments, or decrees, sustained by the CITY or any third party arising out of, or by reason of, or resulting from the CONTRACTOR's negligent acts, errors, or omissions. 7.3 If a court of competent jurisdiction holds the CITY liable for certain tortuous acts of its agents, officers, or employees, such liability shall be limited to the extent and limit provided in 768.28, Florida Statutes. This provision shall not be construed as a waiver of any right or defense that the CITY may possess. The CITY specifically reserves all rights as against all claims that may be brought. ARTICLE 8 INDEPENDENT CONTRACTOR 8.1 This Agreement does not create an employee/employer relationship between the parties. It is the intent of the parties that the CONTRACTOR is an independent contractor under this Agreement and not the CITY's employee for all purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Workers Compensation Act, and the State unemployment insurance law. The CONTRACTOR shall retain sole and absolute discretion in the judgment of the manner and means of carrying out the CONTRACTOR's activities and responsibilities hereunder provided. This Agreement shall not be construed as creating any joint employment relationship between the CONTRACTOR and the CITY and the CITY will not be liable for any obligation incurred by CONTRACTOR, including but not limited to unpaid minimum wages and/or overtime premiums. ARTICLE 9 CONTRACT BOND 9.1 The bond requirements for this Agreement shall be as follows: NOT APPLICABLE ARTICLE 10 CHANGES TO SCOPE OF WORK AND ADDITIONAL WORK 10.1 CITY or CONTRACTOR may request changes that would increase, decrease or otherwise modify the Scope of Services/Basic Services to be provided under this Agreement as described in Article 2 of this Agreement. Such changes or additional services must be in accordance with a written amendment, executed by the parties hereto, with the same formality and with equality and dignity prior to any deviation from the terms of this Agreement, including the initiation of any additional or extra work. Each amendment shall at a minimum include the following information on each project: PROJECT NAME PROJECT DESCRIPTION ESTIMATED PROJECT COST ESTIMATED COST FOR ADDITION OR CHANGE TO PROJECT CONTRACT ESTIMATED PROJECT COMPLETION DATE 10.2 In no event will the CONTRACTOR be compensated for any work which has not been described in a separate written agreement executed by the parties hereto. ARTICLE 11 TERM AND TERMINATION 11.1 This Agreement shall commence upon execution of this Agreement and shall be effective for one year with two one-year renewals upon agreement of the parties and subject to City Commission approval. 11.2 This Agreement may be terminated by either party for cause, or the CITY for convenience, upon thirty (30) days written notice by the CITY to CONTRACTOR in which event the CONTRACTOR shall be paid its compensation for services performed to termination date. In the event that the CONTRACTOR abandons this Agreement or causes it to be terminated, he shall indemnify the CITY against any loss pertaining to this termination up to a maximum of the full contracted fee amount. All finished or unfinished documents, data, studies, plans, surveys, and reports prepared by CONTRACTOR shall become the property of CITY and shall be delivered by CONTRACTOR to CITY. ARTICLE 12 CONTRACT DOCUMENTS 12.1 CONTRACTOR and CITY hereby agree that the following Specification and Contract Documents, which are attached hereto and made a part thereof, are fully incorporated herein and made a part of this Agreement, as if written herein word for word: this Agreement; RFP 21- 0629100, Exhibit "A", and the Scope of Services, attached hereto as Exhibit "B". ARTICLE 13 MISCELLANEOUS 13.1 Legal Representation. It is acknowledged that each party to this Agreement had the opportunity to be represented by counsel in the preparation of this Agreement and, accordingly, the rule that a contract shall be interpreted strictly against the party preparing same shall not apply due to the joint contribution of both parties. 13.2 Assignments. This Agreement, or any interest herein, shall not be assigned, transferred or otherwise encumbered, under any circumstances, by CONTRACTOR without the prior written consent of CITY. For purposes of this Agreement, any change of ownership of CONTRACTOR shall constitute an assignment which requires CITY approval. However, this Agreement shall run to the CITY and its successors and assigns. 13.3 Records. CONTRACTOR shall keep books and records and require any and all subcontractors to keep books and records as may be necessary in order to record complete and correct entries as to personnel hours charged to this engagement, and any expenses for which CONTRACTOR expects to be reimbursed, if applicable. Such books and records will be available at all reasonable times for examination and audit by CITY and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by CITY of any fees or expenses based upon such entries. CITY is a public agency subject to Chapter 119, Florida Statutes. To the extentCONTRACTOR is acting on behalf of CITY pursuant to Section 119.0701, Florida Statutes, CONTRACTOR shall: a. Keep and maintain public records that ordinarily and necessarily would be required to be kept and maintained by CITY were CITY performing the services under this agreement; b. Provide the public with access to such public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law; c. Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and d. Meet all requirements for retaining public records and transfer to CITY, at no cost, all public records in possession of the CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the CITY. 13.4 Ownership of Documents. Reports, surveys, plans, studies and other data provided in connection with this Agreement are and shall remain the property of CITY. 13.5 No Contingent Fees. CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONTRACTOR, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this provision, the CITY shall have the right to terminate the Agreement without liability at its discretion, to deduct from the contract price, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration. 13.6 Notice. Whenever any party desires to give notice unto any other party, it must be given by written notice, sent by registered United States mail or national delivery service with verified confirmation. If by mail, with return receipt requested, addressed to the party for whom it is intended and the remaining party, at the places last specified, and the places for giving of notice shall remain such until they shall have been changed by written notice in compliance with the provisions of this section. For the present, the CONTRACTOR and the CITY designate the following as the respective places for giving of notice: CITY: Copy To: Contractor: Darvin Williams, Interim City Manager City of Opa-locka Municipal Complex 780 Fisherman Street, Fourth Floor Opa-locka, FL 33054 Burnadette Norris -Weeks, City Attorney Burnadette Norris -Weeks, P.A. 401 North Avenue of the Arts Fort Lauderdale, Florida 33311 Rachel Sapoznik 1100 NE 163rd Street North Miami Beach, FL 33162 13.7 Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. 13.8 Exhibits. Each Exhibit referred to in this Agreement forms an essential part of this Agreement. The exhibits if not physically attached should be treated as part of this Agreement and are incorporated herein by reference. 13.9 Headings. Headings herein are for convenience of reference only and shall not be considered on any interpretation of this Agreement. 13.10 Severability. If any provision of this Agreement or application thereof to any person or situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 13.11 Governing Law. This Agreement shall be governed by the laws of the State of Florida with venue lying in Miami -Dade County, Florida. 13.12 Disputes. Any claim, objection, or dispute arising out of the terms of this Agreement shall be litigated in the Eleventh Judicial Circuit Court in and for Miami -Dade County. 13.13 Attorney's Fees. To the extent authorized by law, in the event that either party brings suit for enforcement of this Agreement, the prevailing party shall be entitled to attorney's fees and court costs in addition to any other remedy afforded by law. 13.14 Extent of Agreement. This Agreement together with Contract Documents, attached as an Exhibit hereto, as amended herein above represents the entire and integrated agreement between the CITY and the CONTRACTOR and supersedes all prior negotiations, representations or agreements, either written or oral. 13.15 Waiver. Failure of the CITY to insist upon strict performance of any provision or condition of this Agreement, or to execute any right therein contained, shall not be construed as a waiver or relinquishment for the future of any such provision, condition, or right, but the same shall remain in full force and effect. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. City of Opa-Locka ATTEST: BY: Joanna Flores City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Burnadette Norris -Weeks, City Attorney Darvin Williams Interim City Manager CONTRACTOR WITNESSES: BY: Rachel Sapoznik, President Sapoznik Insurance, A World Company ATTEST: SECRETARY STATE OF FLORIDA ) ) SS: COUNTY OF MIAMI-DADE) BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments, personally appeared as , of a Florida corporation, and acknowledged executed the foregoing Agreement as the proper official of , for the use and purposes mentioned in it and affixed the official seal of the corporation, and that the instrument is the act and deed of that corporation. IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State and County aforesaid on this day of , 2022. NOTARY PUBLIC My Commission Expires: EXHIBIT "A" RFP 21-0629100 ("RFP") City of Opa-locka RFP NO: 21-0629100 REQUEST FOR PROPOSAL (RFP) AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS CITY OF OPA-LOCKA AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS RFP NO. 21-0629100 TABLE OF CONTENTS Subject Page Number Cover 1 Table of Contents 2 Advertisement 3 Part I - Proposal Guidelines 4 Part II - Nature of Services Required 8 Part III - Proposal Requirements 10 Part IV - Evaluation of Proposals 12 Proposer Qualifications 15 Price Proposal 16 Debarment, Suspension Certification 17 Drug -Free Certification 19 Non -Collusion Affidavit 20 Non -Discrimination Affidavit 21 E -Verify Form 22 CITYOFOPA LOCKA REQUEST FOR PROPOSALS RFP NO: 21-0629100 Agent of Record for Employee Benefit Programs Sealed Proposals for Agent of Record for Employee Benefit Programs will be received by the City of 0pa- locka at the Office of the City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Tuesday, June 29, 2021 by 1:00 p.m. Any RFP Package received after the designated closing time will be returned unopened. The City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The address to submit sealed proposals is listed below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-locka, Florida 33054 An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and marked RFP for Agent of Record for Employee Benefit Programs. Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting the City's website at www.opalockafl.gov or www.demandstar.com. The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award the contract to that proposer whose proposal best complies with the RFP NO: 21-0629100 requirements. Proposers may not withdraw their proposal for a period of ninety (90) days from the date set for the opening thereof. A Mandatory pre -bid meeting will be held on Tuesday, June 8, 2021 at 10:00 a.m. at Sherbondy Village, 215 Perviz Avenue, Opa-locka, FL 33054. City Clerk Joanna Flores, CMC CITY OF OPA-LOCKA RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PART I PROPOSAL GUIDELINES 1-1. Introduction: The City of Opa-locka is requesting proposals from qualified professional consultants to provide Agent of Record for Employee Benefit services for the City of Opa-locka. 1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The City must receive all proposals by 1:00pm on Tuesday. June 29, 2021. The address to submit sealed proposals is listed below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-locka, Florida 33054 To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO. 21-0629100 - Agent of Record for Employee Benefit Program. This package shall also include the Proposer's return address. Proposers may withdraw their proposals by notifying the City in writing at any time prior to the deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of 90 days. Once opened, proposals become a record of the CITY and will not be returned to the Proposer. The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305) 688-4611 before proposal closing time. Any proposal received after the established deadline will not be considered and will be returned unopened to the Proposer(s). 1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus one copy on CD in PDF format of the proposal in a sealed, opaque package marked as noted above. The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail or any other delivery medium. 1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this Request for Proposal. Proposers should prepare their proposals simply and economically, providing a straightforward and concise 14 description of the Proposer's ability to meet the requirements of the RFP. 1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning or interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are authorized only to direct the attention of prospective Proposers to various portions of the RFP so that they may read and interpret such for themselves. No employee of the City is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to what is contained in the written RFP document. 1-6. Addendum: The City may record its response to inquiries and any supplemental instructions in the form of written addenda. The CITY may mail written addenda up to three (3) calendar days before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before the RFP opening will not be binding. All Proposers are expected to carefully examine the proposal documents. Any ambiguities or inconsistencies should be brought to the attention of the City's Purchasing Agent through written communication prior to the opening of the proposals. 1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who submits the proposal judged by the City to be most advantageous. The Proposer understands that this RFP does not constitute an offer or an Agreement with the Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are reviewed, accepted by appointed staff, the best proposal has been identified, approved by the appropriate level of authority within the City and executed by all parties. The City anticipates that the final Agreement will be in substantial conformance with this sample Agreement; nevertheless, Proposers are advised that any Agreement may result from the RFP may deviate from the Sample Agreement. The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re - advertise for other proposals. 1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and incorporated in the final award. The order of contractual precedence will be the Contract or Agreement document, original Terms and Conditions, and Proposer response. Any and all legal action necessary to enforce the award will be held in Miami -Dade County and the contractual obligations will be interpreted according to the laws of Florida. Any additional contract or agreement requested for consideration by the Proposer must be attached and enclosed as part of the proposal. 1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the highest number of points will be ranked first; however, nothing herein will prevent the City from assigning work to any firm deemed responsive and responsible. The City reserves the right to further negotiate any proposal, including price, with the highest rated Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the right to negotiate and recommend award to the next highest Proposer or subsequent Proposers until an agreement is reached. 15 1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever occurs first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response to the RFP, and must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. Document files may be examined, during normal working hours. 1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of all news releases or other publicity pertaining to this RFP or the service, study or project to which it relates. 1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or a self -insured organization, different insurance requirements may apply. Misrepresentation of any material fact, whether intentional or not, regarding the Proposers' insurance coverage, policies or capabilities may be grounds for rejection of the proposal and rescission of any ensuing Agreement. 1. Evidence of General Liability coverage with limits not less than $1,000,000 per Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period); 2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period); 3. Evidence of Workers' Compensation coverage with statutory limits and Employer's Liability coverage with limits not less than $100,000 (Including Policy Number and Policy Period); 4.The City listed as an additional insured (this may be specifically limited to the specific job(s) the contractor will be performing); 5. Minimum 30 -day written notice of cancellation. 1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed and certified shall be rejected. 1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the Department of Management Services' "Convicted Vendor List". This list is defined as consisting of persons and affiliates who are disqualified from public contracting and purchasing process because they have been found guilty of a public entity crime. No public entity shall award any contract to, or transact any business in excess of the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months from the date that person or affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has been removed from the list. By signing and submitting the RFP proposal forms, Proposer attests that they have not been placed on the "Convicted Vendor List". 16 1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be disqualified from performing the work described in this proposal or from furnishing the goods or services for which the proposal is submitted and shall be further disqualified from submitting any future proposals for work, goods or services for the City of Opa-locka. 1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Work Place (DFW) programs. Whenever two or more proposals which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a proposal received from a business that completes the attached DFW form certifying that it is a DFW shall be given preference in the award process. 1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes, and give all notices necessary and incidental to the due and lawful prosecution of the work. 1-18. Protests: Protests of the plans, specifications, and other requirements of the request for proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working days prior to the scheduled bid opening. A detailed explanation of the reason for the protest must be included. Protests of the award or intended award of the bid or contract must be in writing and received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed explanation of the protest must be included. 1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City at any time and for any reason in accordance with this clause whenever the City shall determine that such termination is in the best interest of the City. Any such termination shall be effected by the delivery to the contractor at least five (5) working days before the effective date of a Notice of Termination specifying the extent to which performance shall be terminated and the date upon which termination becomes effective. An equitable adjustment in the contract price shall be made for the completed service, but no amount shall be allowed for anticipated profit on unperformed services. 17 PART II NATURE OF SERVICES REQUIRED 2-1 PURPOSE AND SCOPE OF WORK The City of Opa-Iocka seeks proposals from qualified firms to provide Brokerage and Consulting Services for the City's employee benefit services. The successful Proposer will obtain competitive market quotes and will provide enrollment and administrative support services for a wide range of employer group and individual employee benefits as further provided herein. The City has approximately 248 employees and retirees participating in the benefit plans. The benefit plans should include the following, but is not limited to: • Health Insurance • Dental Insurance • Life Insurance • Long Term Disability • Short Term Disability • Vision • Voluntary Benefits Services • Serve as the City's Broker of Record/Consultant and provide such brokerage services to the Employer to ensure comprehensive and cost-effective benefits are included in the City's benefit plans for selection by the City's eligible employee and retirees. • Present plan design recommendations that support the City's benefits strategies and position the Employer to comply with Federal, State and other regulatory requirements each year. • Administer the City's health and welfare plans, including setting reserves, reporting experience and projecting funding levels when applicable. • Provide ongoing advice on ERISA, COBRA, FMLA, and HIPAA reporting obligations, and other laws and regulations affecting the City's benefit plans as it relates to the insurance products within this RFP. • Provide comprehensive services (traditional and web -based) necessary to enroll current plan designs, plan modifications and consumer education. • Provide comprehensive services necessary to serve Voluntary Benefits, including enrollment support and election reconciliation. • Provide a call center with representatives to respond to City employees and retirees. • Shall agree that all data exchanged between the selected Proposer and the Employer or prospective customers belongs to the Employer and shall be accessible at any time during the life of the contract for no additional fee. • The Proposer must provide a benefits administration technology platform to be accessible year- round for new hire enrollment and change in status elections of benefits. • Provide technical assistance to reduce the overall cost of providing these benefits through a variety of means including developing effective negotiation strategies to expeditiously reduce the absolute cost of health insurance benefits. • Solicit and negotiate annual renewal of existing coverage including soliciting multiple or alternative proposal coverage. • A comprehensive summary of responsive quotes from insurance carriers will be presented to the City Manager. • Respond to all employee issues and questions in a timely manner regarding their benefits. • Provide City with dedicated agents for any assistance needed. • Provide the City with support for the wellness program. 18 • Support the City in organizing and coordinating two (2) employee wellness fairs annually. • Assist the City in the evaluation and implementation of a wellness and disease management program and measure the effectiveness of the program. • Provide a program for ACA Tracking and 1095 reporting, which includes mailing out forms. • Identify claim trends and anomalies in a timely manner and prepare recommendations to the City on actions to be taken, if any. • Review, process and administer all employee claim issues. • Review historical claims experience, demographic data trends and plans performance form a financial prospective. • Coordinate and participate in the implementation and enrollment process and employee meetings. • Assist in the review and or creation of enrollment materials to enhance the overall perceived value of the benefits and compensation. • Coordination of annual benefits fair at no cost to the City. • Preparation of insurance applications, compile and format support information needed and requested by insurance company underwriters. • Compile and maintain historical underwriting information. Provide copies of this information to the City. • Development of annual employee benefits statements. Qualified firms must demonstrate competence and experience in all areas of expertise required by the scope of services. 2-2 PROPOSER QUALIFICATIONS Adequate information and documentation must be provided in the Proposal to support or confirm satisfaction of the required qualifications below: • The Proposer shall have extensive experience, expertise and reliability in Municipal Agent of Record services; established reputation, particularly with governmental clients; Proposer must have a minimum of five (5) years of consecutive and successful experience in the aforementioned areas. • Proposer's track record in providing Agent of Record services to governmental agencies as well as private entities (Please provide a list of current and relevant projects, including client names, titles, phone numbers and email address. Please ensure that contact information is current.) • Demonstrate an overall combination of skills, prior work experience, business reputation, and commitment to diversity. 2-3 TERM OF CONTRACT The term of the contract is anticipated to be one fiscal year with a renewal of two one-year terms, subject to negotiation of terms with the contractor and the concurrence of the City of Opa-locka City Commission and availability of annual appropriation. 19 PART III PROPOSAL REQUIREMENTS 3-1 RULES FOR PROPOSALS In order to maintain comparability and enhance the review process, proposals shall be organized in the manner specified below and include all information required herein. The proposal must name all persons or entities interested in the proposal as principals. The proposal must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to this RFP. 3-2 SUBMISSION OF PROPOSALS The proposal shall be submitted on 8 Y2 "x 11" paper, portrait orientation, with headings and sections numbered appropriately. Ensure that all information is written legibly or typed. The following should be submitted for a proposing firm to be considered: 3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of contact person, date, and the proposal number and description. 3.2.2 Tab 1- Table of Contents Include a clear identification of the material by section and by page number. 3.2.3 Tab 2 - Letter of Transmittal 3.2.3.1 Limit to one or two pages. 3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a positive commitment to perform the work. 3.2.3.3 Give the names of the persons who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers. 3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the Proposer's responses to the City's Request for Proposal. 3.2.4 Tab 3 - General Information 3.2.4.1 Name of Business. 3.2.4.2 Mailing Address and Phone Number. 3.2.4.3 Names and contact information of persons to be contacted for information or services if different from name of person in charge. 3.2.4.4 Normal business hours. 3.2.4.5 State if business is local, national, or international and indicate the business legal status (corporation, partnership, etc.). 3.2.4.6 Give the date business was organized and/or incorporated, and where. 3.2.4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at that office. 3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please state the name of the parent company. 3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. 20 3.2.5 Tab 4 - Project Approach Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of this RFP. 3.2.6 Tab 5 - Experience and Qualifications 3.2.6.1 Specify the number of years the Proposer has been in business. 3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed in section 2-2 of the Scope of Services. Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City. 3.2.7 Tab 6 - Schedule 3.2.7.1 Include a timetable that identifies the amount of time required to complete each component of the Program. 3.2.7.2 Indicate the earliest available start date for your project team. 3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1. 3.2.8 Tab 7 - Pricing of Services 3.2.8.1 Fee basis should be an all-inclusive, base fee. 3.2.9 Tab 8 - References 3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided Agent of Record services. Include the name of the organization, brief description of the project, name of contact person telephone number and email address. 3.2.10 Tab 9 - Additional Forms Proposers must compete and submit as part of its Proposal all of the following forms and/or documents • Proposer Qualifications • Certification regarding debarment and suspension • Drug Free workplace certification FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY PROPOSER. 21 PART IV EVALUATION OF PROPOSALS 4-1 SELECTION COMMITTEE A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals submitted. The Selection Committee will use a point formula during the review process to score proposals and assign points in the evaluation process in accordance with the evaluation criteria. The Proposer shall satisfy and explicitly respond to all the requirements of the RFP including a detailed explanation of how the services shall be performed. Each proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlines in the Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation that includes all documents are submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non- responsive. The Contract (s) will be awarded to the most responsive proposer whose Proposal best serves the interest of and represents the best values to the City of Opa-locka. 4-2 EVALUATION CRITERIA The Committee may select and choose to invite any and/or or all firms to make a presentation and be interviewed by the Committee as part of the evaluation process for this Solicitation. The Committee's decision will be communicated by staff to all Respondents. The Respondent's presentation may clarify but may not modify their submitted proposal. Any discussion between the presenter (s) and Evaluation Committee during presentations are intended only for purposes of providing clarification in response to questions from the Committee. Category Experience and Qualifications / Ability of Professional Personnel/Financial Qualifications and experience of assigned staff 1. Expertise of human resources and employee benefits management in public, private and/or non-profit sectors. 2. Qualifications & experience of the firm and its subcontractors/suppliers relevant to the Scope of Work. 3. Availability of qualified personnel. 4. Ability to meet set standards. 5. Previous contracting experience with the other public, private and/or non- profit agencies. 6. Financial resources and capabilities per financial statements. 7. Evidence of insurance and/or bonding capacity. 8. Location of local office. Points 25 22 Quality of Services / Technical Approach to the Scope of Work 1. High -quality level of services to be provided to the City. 2. Understanding of City needs. 3. Ability to convey a depth of understanding of the Scope of Work and the firm's capacity to accomplish it successfully. 4. Conveyance of a willingness to work with City staff to maximize resources. 5. Approach to the Project and Methodology. 6. Technical Soundness of the proposal. 7. Applicability of the service offered. 25 Cost Saving Initiatives 1. Development of long-range cost strategies. 2. Innovative ideas for cost containment. 3. Examples of cost -savings implementation for clients that may have saved money. 25 Proposed Fee 1. Pricing Structure 2. Fee Schedule/Cost Proposal 3. Any other additional costs 25 TOTAL 100 4-3 ORAL PRESENTATIONS Proposers may be required to make individual presentations to the City Selection Committee in order to clarify their proposals. Only those firms with the highest rated scores in accordance with the stated criteria and their weights will be invited to give oral presentations. However, the City has the right to accept the best proposal as submitted, without discussion or negotiation. If the City determines that such presentations are needed, a time and place will be scheduled for oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of the proposal submitted, and its qualifications to perform the specified services. During the oral presentations, the Proposers should relate their discussion to the evaluation criteria, which will include (but not be limited to) their approach to the project. The proposed Project Manager must be in attendance. The Evaluation Criteria may be changed for the oral presentations evaluation phase. References and site visits (if completed) shall be included in the final evaluation criteria, along with other criteria and weights as determined by the Selection Committee. Finalists will be informed as to the revised criteria, if any, prior to their oral presentation. Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers to submit such additional information bearing upon the Proposer's ability to perform the services in the Agreement as the City deems appropriate. 4-4 FINAL SELECTION The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. The 23 City's decisions will be final. Following the notification of the selected firm, it is expected that an Agreement will be executed between both parties. City staff will recommend award to the responsible Proposer whose Proposal is determined to provide overall best value to the City, considering the evaluation factors in this RFP. 4-5 AWARD AND CONTRACT EXECUTION After review by the Selection Committee of the proposals and oral presentations a recommendation will be made to the City Manager for submission to the City Commission for final approval. Upon Commission authorization, contract negotiations will be initiated with the first ranked firm. If those negotiations are unsuccessful, the City will formally terminate negotiations with the first ranked firm and will commence contract negotiations with the next ranked firm, etc. Upon successful contract negotiations with the prevailing firm, the remaining firms will be notified that the process has been completed and that they were not selected. 24 RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Address: City, State, Zip: Phone/Fax: 2. Check One: Corporation () Partnership () Individual 9 ) 3. If Corporation, state: Date of Incorporation: State in which Incorporated: 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Date Elected: 6. The length of time in business: years 7. The length of time (continuous) in business as a service organization in Florida: years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City ofOpa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract If there are any terms and/or conditions that are 25 in conflict, the most stringent requirement shall apply. 26 RFP NO: 21-0629100 PRICE PROPOSAL FORM AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: LUMP SUM PRICE: $ SUBMITTED THIS BID SUBMITTED BY: DAY OF 2021. Company Telephone Number Name of Person Authorized to Submit Bid Signature Title Fax Number Email Address 27 CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non -responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. 28 AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. Signature Printed Name 29 CITY OF OPA-LOCKA RFP NO. 21-0629100 DRUG -FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, andthe penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by the (Name) of (Title/Position) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above. Date Signature 30 CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE being first duly sworn, deposes and says that: (1) He/She/They is/are the (Owner, Partner, Officer, Representative or Agent) of the PROPONENT that has submitted the attached proposal; (2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: By: Witness Signature Witness Print Name and Title 31 NON-DISCRIMINATION AFFIDAVIT I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. By: Title: Sworn and subscribed before this day of , 20 Notary Public, State of Florida (Printed Name) My commission expires: E -VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 32 E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: Authorized Signature: Print Name: Title: Date: 33 EXHIBIT "B" SCOPE OF SERVICES NATURE OF SERVICES REQUIRED PURPOSE AND SCOPE OF WORK The City of Opa-locka seeks proposals from qualified firms to provide Brokerage and Consulting Services for the City's employee benefit services. The successful Proposer will obtain competitive market quotes and will provide enrollment and administrative support services for a wide range of employer group and individual employee benefits as further provided herein. The City has approximately 248 employees and retirees participating in the benefit plans. The benefit plans should include the following, but is not limited to: • Health Insurance • Dental Insurance • Life Insurance • Long Term Disability • Short Term Disability • Vision • Voluntary Benefits Services • Serve as the City's Broker of Record/Consultant and provide such brokerage services to the Employer to ensure comprehensive and cost-effective benefits are included in the City's benefit plans for selection by the City's eligible employee and retirees. • Present plan design recommendations that support the City's benefits strategies and position the Employer to comply with Federal, State and other regulatory requirements each year. • Administer the City's health and welfare plans, including setting reserves, reporting experience and projecting funding levels when applicable. • Provide ongoing advice on ERISA, COBRA, FMLA, and HIPAA reporting obligations, and other laws and regulations affecting the City's benefit plans as it relates to the insurance products within this RFP. • Provide comprehensive services (traditional and web -based) necessary to enroll current plan designs, plan modifications and consumer education. • Provide comprehensive services necessary to serve Voluntary Benefits, including enrollment support and election reconciliation. • Provide a call center with representatives to respond to City employees and retirees. • Shall agree that all data exchanged between the selected Proposer and the Employer or prospective customers belongs to the Employer and shall be accessible at any time during the life of the contract for no additional fee. • The Proposer must provide a benefits administration technology platform to be accessible year-round for new hire enrollment and change in status elections of benefits. • Provide technical assistance to reduce the overall cost of providing these benefits through a variety of means including developing effective negotiation strategies to expeditiously reduce the absolute cost of health insurance benefits. • Solicit and negotiate annual renewal of existing coverage including soliciting multiple or alternative proposal coverage. • A comprehensive summary of responsive quotes from insurance carriers will be presented to the City Manager. • Respond to all employee issues and questions in a timely manner regarding their benefits. • Provide City with dedicated agents for any assistance needed. 34 • Provide the City with support for the wellness program. • Support the City in organizing and coordinating two (2) employee wellness fairs annually. • Assist the City in the evaluation and implementation of a wellness and disease management program and measure the effectiveness of the program. • Provide a program for ACA Tracking and 1095 reporting, which includes mailing out forms. • Identify claim trends and anomalies in a timely manner and prepare recommendations to the City on actions to be taken, if any. • Review, process and administer all employee claim issues. • Review historical claims experience, demographic data trends and plans performance form a financial prospective. • Coordinate and participate in the implementation and enrollment process and employee meetings. • Assist in the review and or creation of enrollment materials to enhance the overall perceived value of the benefits and compensation. • Coordination of annual benefits fair at no cost to the City. • Preparation of insurance applications, compile and format support information needed and requested by insurance company underwriters. • Compile and maintain historical underwriting information. Provide copies of this information to the City. • Development of annual employee benefits statements. Qualified firms must demonstrate competence and experience in all areas of expertise required by the scope of services. 35 REQUEST FOR PROPOSAL (RFP) AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS RFP NO: 21-0629100 Oft, (2r cory1,-, Presented by Rachel Sapoznik, President rachels@sapoznik.com Eugene Mintze III, Benefits Consultant eugenem@sapoznik.com Sapoznik Insurance, A World Company 1100 NE 163rd Street North Miami Beach, FL 33162 Office: 877-948-8887 Visit us online at W W W.SAPOZN IK.COM • IM 1 AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. TABLE OF CONTENTS TABLE OF CONTENTS 2 3.2.3 TAB 2: LETTER OF TRANSMITTAL 3 3.2.4 TAB 3: GENERAL INFORMATION 6 3.2.5 TAB 4: PROJECT APPROACH 12 3.2.6 TAB 5: EXPERIENCE AND QUALIFICATIONS 47 3.2.7 TAB 6: SCHEDULE 51 3.2.8 TAB 7: PRICING OF SERVICES 56 3.2.9 TAB 8: REFERENCES 58 3.2.10 TAB 9: ADDITIONAL FORMS 61 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 2 #1: Employees are concerned with safety and expect their employers to play a greater role. znik /\WORLD COMPANY Dear Selection Committee, LARGE RESOURCES. LOCAL RELATIONSHIPS. On behalf of Sapoznik Insurance, a World Company, we are pleased to submit our response to your request for proposal for Agent of Record for Employee Benefit Programs. We are proud of what have accomplished together and appreciate the opportunity to participate in this process. Although we hope to be in the home stretch of these unprecedented times, one thing is certain; healthcare has never been more top of mind. If there is a lesson to be learned from the pandemic, it is that we need to remain nimble, understand the importance of employee education, take a holistic approach to wellness, and to modify our strategy and services with technology. We use employee benefits portals, customized websites, text messaging, virtual wellness classes, and virtual meetings to expedite employee communications and increase engagement. Although the technological advancements are critical, the human element is still essential. We believe that the key is to embrace technology while never losing sight of the importance of the human touch. Saponnik takes a hands-on approach to help a host of organizations Click to play video - -Oat. same "Education is the most powerful weapon which you can use to change the world." +� vmaaltr. Through this response, we hope to demonstrate that a continued partnership with Sapoznik Insurance will have a positive impact on the engagement of your team in your benefits program through education and innovative initiatives, cutting edge technology, recruitment and retention, and the containment of escalating healthcare costs. We understand your organization, the complexity of managing the challenges of limited resources and sometimes overwhelming priorities in the human resources area and are fully prepared and committed to continue to support the employees of the City of Opa-locka. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 4 7nik AWORLD COMPANY 1 AM Rachel Sapoznik, President Sapoznik Insurance, A World Company 1100 NE 163 Street North Miami Beach, FL 33162 305.948.8887 Akin Ayodele, Business Development Executive Sapoznik Insurance, A World Company 1100 NE 163 Street North Miami Beach, FL 33162 305.948.8887 LARGE RESOURCES. LOCAL RELATIONSHIPS. Eugene Mintze, Benefits Consultant Sapoznik Insurance, A World Company 1100 NE 163 Street North Miami Beach, FL 33162 754.423.7747 Robin Konikoff, Client Manager Sapoznik Insurance, A World Company 1100 NE 163 Street North Miami Beach, FL 33162 305.948.8887 Our respective organizations believe in the importance of health and well-being, in our dedication to each employee's success, to serve the communities we are part of, and to deliver on the promise to make a difference in the lives of individuals. We look forward to the opportunity to continue our journey together as your partner and achieve success during these extraordinary times. We are Opa-locka! Rachel Sapoznik President Sapoznik Insurance, A World Company REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 5 LARGE RESOURCES. LOCAL RELATIONSHIPS. AWCALD COMPANY 3.2.4 TAB 3: GENERAL INFORMATION DID YOU KNOW? 62% of employee think employee benefits are more important now because of the pandemic Source: MetLife's 19"' Annual U.S. Employee Benefit Trends Study 2021 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 6 znik ®AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.4.1 Name of Business. Sapoznik Insurance, A World Company 3.2.4.2 Mailing Address and Phone Number. 1100 NE 163rd Street, North Miami Beach, FL 33162 305.948.8887 3.2.4.3 Names and contact information of persons to be contacted for information or services if different from name of person in charge. Eugene Mintze, Benefits Consultant Robin Konikoff, Client Manager eugenem@sapoznik.com 754.423.7747 3.2.4.4 Normal business hours. Monday — Friday 8:30 AM — 5:30 PM robink@sapoznik.com 305.948.8887 Should you need assistance outside of our normal business hours, we will provide cell phone numbers for key contacts as well as contact information for the carriers directly. 3.2.4.5 State if business is local, national, or international and indicate the business legal status (corporation, partnership, etc.) Sapoznik Insurance was acquired in September of 2020 by World Insurance Associates LLC. Sapoznik Insurance serves as the employee benefits division and continues to operate with the same personnel from the same location in North Miami Beach. Sapoznik has been serving the needs of the South Florida community for 34 years. World Insurance Associates is a limited liability corporation and is a nationally ranked, full -service insurance brokerage providing individuals and businesses with products and services across personal and commercial insurance lines, employee benefits, retirement and financial services, and human capital management solutions. Since its founding in 2012, World has completed 102 acquisitions and serves its customers from 150 offices with 1,300 employees across the United States. World is a Top -100 U.S. Broker, ranked #2 on the Fastest Growing Brokers list by Business Insurance, and is a Top -50 ranked personal lines agency by Insurance Journal. LARGE RESOURCES. LOCAL RELATIONSHIPS. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 7 inLk 1 AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. W RLD World By the Numbers LARGE rif SOURCf5 LOCAL RELATIONSHIPS Our consistent growth strategy means our clients benefit from two key advantages —the large-scale resources of a major national agency and the personalized, white -glove service from a local agent. As World continues to grow, our commitment to our clients remains the sarne -to deliver the best of both worlds. INDUSTRY RANKING'_' 100 LARGEST BROKERS OF U.S. BUSINESS Business Insurance Ranked by total U.S. client revenue from previous year. YEAR 2021 2020 2019 RANKING TBO #62 #96 REVENUE -$81.0 Million $53.3 Million $28.4 Million i TOP 100 INDEPENDENT P&C AGENCIES Insurance Journal Ranked by total P/C revenue from previous year. YEAR 2021 2020 2019 RANKING rf3v #41 #77 REVENUE -$53.4 Million $52.3 Million $28.4 Million i TOP 50 PERSONAL LINES AGENCIES Insurance Journal Ranked by personal lines PIC revenue from previous year. YEAR 2021 2020 2019 RANKING TB i7 #38 #49 REVENUE -416.5 Million $10.8 Million $6.0 Million by Business Insurance 2020 i KEY Si AT') • 2011 founded In Tinton Falls, NJ • 2020 Investment by Charlesbank • 150+ offices with 1,320+ employees • 26% employee owned • $81MM in 2020 revenue • 5228MM in run -rate revenue • 102 acquisitions completed • 15 acquisitions under LOI • 200,000+ clients • 260+ carriers • 150+ MGAs and wholesalers • $2+ million In IT investment REVENUE & BUSINESS MIX $ ire milfwn., current run ra le at of 2,128/202l. 511.8 11111111. 2016A $18.e MIN 2017A 2016A 2019A 2020A 4% • Gummervid • Emplvynaaeunlitn ,, Pereond - • Y/Iralwule lit Surety 581.E 5228.0 RRLTM Feb 2021 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 8 znik ANi\A_-RLD COMPANY 3.2.4.6 Give the date business was organized and/or incorporated, and where. Sapoznik Insurance & Associates, 1987 in Miami -Dade County World Insurance Associates LLC, 2012 in Tinton Falls, New Jersey LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at that office. 1100 NE 163rd Street North Miami Beach, FL 33162 so LUL r URALLY Ul VERSE i EAM MEMBERS 3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please state the name of the parent company. Sapoznik Insurance & Associates is owned by World Insurance Associates LLC 3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. Yes, we are licensed, permitted, and certified to do business in the State of Florida. oOlDN D PARTNIFNT of FINANCIAL, s viC s, SAPOZNTK INSURANCE ASSOCIATES, LLC I Il111 NE. 163RD STREET 2N1) FLOOR N0R'1'11 MIAMI REACH FL 33161 Agency License Number 1..056952 Locution Number 184301 Issued On 11/03/2014 Pursuant To Seedun G:t6.U428, Plotkin Swot., Thir Agency Location Shall De In The Acllou Full'Time Charge Of Licensed And Arynolmcd Agent I leldin8 Ilia Requited Agent License', lo Tronsact'I he Lines Of In,unmce )lehlg Ilnndled 4,Thi, l oodlun. Pur,unnl To Subsection 624.172141. IQoridn Stotdlen, Each .Agoltuy Location Muat Dlapiny 'I he License Prnminendy In A Manner That Mike, It Clearly 1'4141, To Any Customer Or 'townie! Customer Who Enlcra The Agency I.ucntinn, ,oirota.aier Chlanwalnl ulna, Suds or Flnridn REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 9 LARGE RESOURCES. LOCAL RELATIONSHIPS. FLORIDA DEPARTMENT OF FINANCIAL SERVICES Resident Insurance License .0215 - LIFE INCL VAR ANNUITY & HEALTH Non, Note: EUGENE MINTZE 1!! License Number : P139604 Issue Date 03/28/2008 A lama ma ^i Ianan rata. vat on al,. oaan••n4 4y n 0144201 1.a N 01.0102* 1 ,OI W 01.20 •. • .✓P'. *N. •Oo0 .d4K 104209., a toolaava 01anad 4 mMOpana ta. Ym Moat h.1. Mk ...hoof !04424.! N 1001 can Ana n lb .M w 9.4/4[•14 4 )0• ter uemv d yaa 1n*w feat. I9. anw .anal oa ;hay n.4am•0 d 9na44 Ors« annotoloy I. 9.a.a rte a9.o a ma• *an •e „n9. 14.4.. 9.-u n *9a.b.40 d tan u of roam. loaf dean owls. avow Ow 07,''0141 w a !1004144 l4 n p0y N a 0114049. *Watt, 014 *rN..n aa'lo1 or Moo • aaaao aan.aton apt. 11, M .d. O.Nn9Am a no.. Srnr.• M ION. a 1n*401 b a0MY w01 aMd.nq •49!•4001 11mun11aa CnW1af N 0201!16 a 54049. fddl SWUNG. A .0017,•• no, ytea P.. o0andy .auuron aaAnanaY ana•ad of 7,101.! 041 MII MFNd0t **a.. Itandabl0an. re nhai. 9w *matey d OW 0,.n• ym mato.. ON nanta1 /a7,. Wad 1..101 40170. 040,04! n 014 rbn0. 0%010101 01 4.9.0199•nKn w.WNMt0m.'.wawM r1210.Q0mw0A *[014*.. 1lnnly Palmas Chief Pinuno of Ot1h•91 stow 1.r F'kridn FLORIDA DEPARTMENT OF FINANCIAL SERVICES ROBIN JILL BOURAAS:S`A License Number : W545787 Resident Insurance License Issue Date •0215 - LIFE INCL VAR ANNUITY & HEALTH 02/05/2019 flew Ndo, A 1a1M4 129 NW nano mural. w0, M 41114 406nmNr 5y 011 •1470* NU* a nOleya N yal 000 VINO 44 I N1a110 O7,. 00114, 0Otte 021+040, ar 'm among. e MA m 11.1 Ner410 , 9.1 a I1 n a.a /01020 mm 40 n 1411 On M 0010 Vo dinar. »Nr 1 'µ 41r 14 d WO, P.n. slas e, Oland cer.. 120 I'+M4I M4mmw d 0090424 Mr0.4 11.11540009 as W,WA. area I A Ilan 40 m9 011 M0 *4 n*.laan 034190191 kr ^.914 0207 a r_CJ 9 11140. N 0.410 0401.40(0 04(44, IM 1000404 all t0 M004020 10 12.701711 41 y ',NAM 7010111 :I 04 *0910'10'44 024!001 0y 49900 e Ka.4W1 turn(4a 01'5.0 4y IN F10009 /4444,011 01 .V1a04 95(49. P4 1:ana ,. '004190 a C010y 4101 tOotrs .4 10010400 1444019114'14 [0041100 41 547'1019 M 4111.409. 11010• 4duat. n k 1.0 m0y 'yak 97,' 4000.000* 01,.:0100 la1u1'0m11O 0117+90000 *r 2.00011 1n Ivo M4✓049 0(40101 n •17er4VA4a01.K01n. to *MAY 911 54414014 0 510 awn. WY 041 Iwmn 11.0 109904/ 0141* 9Ca0 .405 'L4414I4 9491411' al UN 3'4144 NO5y1.11 11 0017,04 S.rkosao4.r* at Iap0 enlai.rla104Cr0.a1MIMIk1MOSn. 9111,111' P011'01114 (77,14 I1lnmxlnl 010450 ih40 0f 19101,1,0 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 10 nikr�l AWORLD COMPANY FLORIDA DEPARTMENT OF FINANCIAL SERVICES RACHEL ABITBOL £APOZNIK License Number : A231974 Resident Insurance License Issue Date .0215 - LIFE INCL VAR ANNUITY & HEALTH 09127/1952 .0218 - LIFE 08/18/1982 .0256 - LEGAL EXPENSE 02/04/1989 .0240 • HEALTH 08116/1982 .0218 - LIFE & HEALTH 08/16/1982 Plena Not. IFVC,Ilny Illy 1 11,4.1,e0141 hoi nyehr.rrv,1 Ilv Irr 1'5141 2441414,11114 0,;.l'41041.- .l'k01.'- 1 ya: 11 11]1(5 1 ::441x:. I.nrl rrklr, 111.1 .11110$ a 1401-011. II Onlnryyll.l J'1Mr3-l. TII.' 111x:4 11101• n: :li .:Hi lr y0 111141X•4 11 pit 1w 1. 10: wlll 110 n:rlr 0011 70 4 w n yv111 11606 NUI YO'. IMO 1C1112. 10 1010 14,124110 14 110140 %,11.1211I1IrHr1WY. 1111 1111* :1110.010 1 .1420 Pm 11 70111 11114 031104 01 0K01111Nt Yr 1 111/... 01 m .d 2 >11II nrpiniw a J Ito r42Mdln 41 a tlm !n 0 14led m ty PI Inl-:ilr> rnrkml N 1110 11:1011 tpxl 1X1,1144 Fy nr0i15 0 1/01/11141 * m1111110 ry PO 110141 *2111'141 14 (11011 5624:01, 11 1-01100 n 115461 (1 101ro1y '4111 COIi'lur5 014/2110 ]*311142141 1611104 III stems 0 11571 1Ivd1 51 11 A l 4 01 PA 101101010 vllxal414 ro1u001rnr11 .3317131A1' 1.741,31 11 1 NyP01n 5 1 1 111C,431101113171> * '1 10111 1111:11:1 101 11 10 10H 051 112? rrylln' 011 ly'WIV1I 1111411 1:111 4181 'LIHIO• 010111'' 114 7* '0.01 711?1111 3. Moo N 11,4I.:w1101:11' 1:I10w00y1N 01100 .1:11/1,41.1A,111 LARGE RESOURCES. LOCAL RELATIONSHIPS. Rimy y P111onr1 Chid Yln*itd*l llmoop SIm2 Orflock%G FLORIDA DEPARTMENT OF FINANCIAL SERVICES AKIN J AYODELE License Number : W740688 Resident Insurance License Issue Date •0215 - LIFE INCL VAR ANNUITY & HEALTH 05/11/2021 Jimmy Patronis Chief Financial Officer State of Florida REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 11 sopoznik COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.5 TAB 4: PROJECT APPROACH TOP FIVE TRENDS IMPACTING THE WORKPLACE 4,4 'yore than half of employees are now concerned about their well-ieing. And that's hurting productivity. Source: MetLife's 19t" Annual U.S. Employee Benefit Trends Study 2021 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 12 inik /vW( RLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of this RFP. SERVICE PHILOSOPHY At Sapoznik Insurance, our most important differentiator is our commitment to service. Our philosophy is delivering unparalleled customer service, while bringing value to your employee benefits program. We strive to anticipate and fulfill every request and need that our clients have, surpassing expectations. The cornerstones of our service philosophy are defined by responsiveness, support, health education, advocacy, and technology. We are committed to utilizing our collective talent and technological advancements in the management of healthcare to support your employee benefits goals. We strive to identify activities that drive claim frequency and implement an action plan to control healthcare costs and promote a healthy work environment for your employees. Sapoznik specializes in evaluating, negotiating with, and recommending insurers and providers to our clients. In this process, we employ a rigorous selection criteria and performance objectives when considering an insurance carrier. Contact We meet with clients monthly to ensure carriers, coverage and costs are meeting expectations Educate We conduct employee meeting and provide customized communication materials for employees based on your specific plan Advocate We work on your behalf to bring an unbiased perspective to all situations, with no allegiance to any specific carrier or vendor Personnel We hire and maintain a professional, experienced staff and ensure that they are up to date on all the latest trends and information Inform We have information and expertise that allows us to negotiate comprehensive, competitive benefits programs and we provide the most accurate responses to your insurance, employee benefits and human resources questions Our range of value-added services for clients includes delivering custom solutions for all their healthcare management needs, including benefit plan analysis, contribution strategies, health and wellness education, training, claims analysis, and developing employee policies and consumer - driven programs. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 13 znik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. We understand that not every employee in an organization sits behind a desk or workstation or works conventional hours. Therefore, Sapoznik has created and implemented innovative communication techniques and personal outreach sessions that educate on effective use of benefit plans, and wellness programs that positively impact medical claims and the overall well- being of the population. Spectrum of Benefits From compliance to communication, we provide a full spectrum of solutions for you and your organization. We understand the challenge today's employers face, and we know you are asked to take on more than ever before. INSURANCE GUIDANCE WORKPLACE WELLNESS TECHNOLOGY COMMUNICATIONS DECISION SUPPORT BENEFITS ADMINISTRATION COMPLIANCE Sapoznik continuously evaluates our support structure to ensure that the needs of our clients are always being met. Our operational structure was designed with our clients in mind. Each department works together to ensure success through teamwork. Benefits Consultant Your Benefits Consultant is involved with your program on an on -going basis to ensure that the plan administration and all vendor relationships are running smoothly. They are responsible for collecting and analyzing information, compiling reports, and conducting financial analyses, as well as negotiating with carriers to provide the best possible plans and price structure at renewal. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 14 inik - AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Client Managers Your Client Managers are available to assist in the day-to-day activities and provide prompt service and guidance with respect to the overall benefits package. They work with vendors to ensure everything is working smoothly, conduct billing audits and resolve all issues related to any vendor partner. All support personnel are HIPAA certified and crossed trained to ensure adequate depth of support and have invaluable insight when it comes to negotiating with carriers and designing cost effective health insurance plans. Claims Advocacy and Customer Support Should employee claims become a concern; we want your employees focused on their work responsibilities. Therefore, some claims will be escalated to our claims advocates to follow through and resolve. These can include difficult claims, incorrect billing, or coding issues. To be able 00% success rate in negotiating to share confidential information, our claims claims, the highest in the industry advocates are HIPAA certified. This alleviates your HR ��, Department from this specific risk. Sapoznik Insurance customer support guarantees our clients a 24 -hour response time. We understand that in many cases, dealing with insurance claims and processing can be urgent and our team does not take this responsibility lightly. The inbound calls are handled by individuals who possess 20+ years of claims and medical billing knowledge. They act as a liaison between providers, hospitals, clients, and HR departments. Our claims department boasts a 90% success rate in negotiating claims, the highest in the industry. • Review adjudicated medical claims, determine levels of completeness, accuracy, and timeliness • Prepare and deliver appeal and grievance letters to carriers and providers • Monitor completed work processes and cross reference with state and federal law • Identify overpaid claims, payment errors, coding errors and missing information on claims • Determine and establish medical necessity negotiations with providers for utilization of out -of -network services • Assistance with prescription issues and copay discrepancies REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 15 inik AWORLD COMPANY STRATEGIC PLANNING AND HR SUPPORT LARGE RESOURCES. LOCAL RELATIONSHIPS. Sapoznik prides itself in our dedication to making your organization successful. This dedication includes identifying cost containment strategies. We proactively manage the entire benefits program to ensure we are constantly looking for opportunities for cost containment and proper plan utilization. We understand that healthcare costs continue to be a serious concern. Sapoznik Insurance can assist by: • Helping employees understand their benefits and become better healthcare consumers • Managing and reducing redundancy of claims • Establishing proper plan designs • Proactively implementing wellness initiatives to help reduce claims from preventable illnesses We are an extension of your Human Resources Department, and as such, we participate in meetings to discuss your goals for the year, any challenges, and the strategies we will put in place to obtain the desired outcome. We also have experience in helping with the development of a multi -year strategic plan for employee benefits. We assist with presentation materials as needed. As an example of the strategic thinking we bring to the table for the benefits program - our focus begins with the employee. If you start by thinking about the employee and how best to support their care and that of their family, the rest falls into place. Every single time an employee engages the health plan, we have an opportunity to try and accomplish what we call our triple aim. The triple aim is: 1. How can we help our families get predictably better medical outcomes? 2. How can we reduce the out-of-pocket exposure for our families (i.e., their co -pays, deductibles, and their premium contribution)? 3. Since the health insurance premium is directly correlated to the underlying cost of the claims, how can we lower the claim costs for the employer? Based on our extensive knowledge and experience in generating savings without compromising the quality of the benefits provided, we will perform a comprehensive cost analysis of benefits and utilization. By analyzing medical and prescription utilization reports - medical loss ratio, medical claim trend, provider network discounts, administrative fees, prescription drug cost trend, generic drug substitution rate and prescription drug rebates, to name just a few, we are able to REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 16 znik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. identify opportunities to further implement cost containment strategies while keeping in mind the unique needs of the City of Opa-locka. The use of alternative funding mechanisms will depend on each individual company's demographics, prior claims experience, and tolerance for risk, financial and administrative resources, and interest in promoting wellness. Strategies currently being utilized and/or to be considered include - alternative funding options, employee education to encourage healthcare consumerism, prescription drug management, risk management, and medical advocacy programs. Tools and initiatives include: • Health risk assessments • Incentive management • Nurse advisory line • Care coordinators • Predictive modeling and claims analytics • Data management • Clinical health coaching • Client portal • Wellness programs • Claim line audits of all hospital and facility claims MARKET ANALYSIS Sapoznik is dedicated to securing impartial, objective benefit quotes every year, typically, a minimum of three to six months prior to the renewal date. A key element of this process includes the identification of new product offerings and funding mechanisms which may contribute to savings and improved plan offerings. The process continues with us aggressively negotiating with health insurance providers and underwriters to secure the most competitive rates for the most effective level of coverage. Prior to your renewal, our Marketing Analysts begin the process of submitting employee census data to all the major insurance carriers. Our thorough analysis permits us to present only the most competitive proposals from carriers, providing a comprehensive spectrum of choice among benefit types and cost ranges. Within those ranges, Sapoznik creates an easy to interpret comparison spreadsheet presentation used to illustrate every benefit and plan design. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 17 znik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. In today's environment, all clients are looking for advice on how to change or restructure their benefits and control costs, while not decreasing the actual benefits provided. Renewals do not have to be a surprise. In the age of big data, where an endless amount of benefits program information is available, there is ample intelligence available for a broker to project the new rate. It also pays to understand the drivers that will impact your renewal. Sapoznik Insurance does not leave your renewal until the last minute. We take steps throughout the year to identify and prevent unsustainable trends by: • Approaching your renewal as a year -long process with predetermined dates for review and analysis • Providing an employee advocacy center to administer plan participant claims and inquiries with analysis of the cost and utilization challenges that your users are encountering • Offering a wellness program, which allows us to extract data about your organization's health challenges that are driving up claims • Mitigating risks and traps by using benefits administration technology and managing your annual and day-to-day management. These solutions can give you additional access to essential data for projecting your next renewal. Sapoznik Insurance is well-acquainted with the time, cost, efficiency, and potential regulatory pitfalls associated with plan administration. • Offering a healthcare insurance consumerism educational campaign. When employers offer benefits without supporting employee education, your team members do not understand how their utilization impacts the insurance rate or their out-of-pocket costs. We know that keeping the lid on renewal rates is not an easy process. It requires a thoughtful review of program data and an understanding of the rationale that the carrier's underwriters apply when calculating your renewal premiums. Armed with this information, as your partner, we analyze the forensics of your current plan and identify cost risks that can potentially be mitigated. The key to a no -surprise renewal is to proactively plan for rate adjustments as much as possible and to anticipate how your health insurance program will be impacted. The basis of this project is capturing and analyzing program data. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 18 znik AWORLD COMPANY Plan decision support is critical for cost containment: LARGE RESOURCES. LOCAL RELATIONSHIPS. • Through benchmarking, we can show you how your group's healthcare claims compare to the industry and regional norms, to identify cost and utilization disparities. • Our sophisticated analytics help us dig deep into your real claims data, to isolate specific cost drivers that we can address with targeted plan decision strategies to help manage high healthcare costs. • Altering plan design is one strategic solution we can implement after analyzing your data. We go one step further by using a plan modeler to evaluate different scenarios and the impact of those changes, prior to making any decisions. Marketing your benefits plans is also key and is done with the objective of avoiding disruptions that can arise by a change in carriers. We know that jumping from carrier to carrier to avoid rate increases isn't a strategy — it's a reaction that could potentially cost you money. We strategize to identify the most competitive rates available while ensuring the incumbent carrier stays competitive. Cost Savings Example 1 During renewal, Client A received a proposed 36% increase from Florida Blue. They budgeted a 15% increase for the upcoming year. We created a new plan with no change in co -pays to primary care physicians, specialists, and urgent care facilities. The reasoning behind this was to educate and encourage the use of urgent care facilities for non -life -threatening cases. We educated employees regarding the advantages of urgent care facilities versus the use of hospital emergency rooms. This ultimately reduces the cost of the plan and protects against higher renewal rates. Plan design changes were instrumental in reducing costs for the current year renewal, but also looking to reduce employee out of pocket expenses. Emergency room costs went from a $200 to a $300 co -pay, and we moved inpatient from a $700 co -pay to a deductible + 20%. By instituting a GAP plan, we negated the employees' cost for inpatient expenses and educated on the value and use of GAP insurance. By adding a $6,500 inpatient Gap with a $3,250 for outpatient, we covered the deductible and the coinsurance at 100% for inpatient stays. The employees first $3,250 was paid by the GAP for any outpatient procedure. By implementing these changes and adding the Gap plan, the total increase was less than 1%. The renewal was at a 7% increase and the following year would be a 4% increase. If you split the 12% over the three year period, it is an average of 4% on a yearly basis. We were still below the REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 19 znik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. budgeted 15% increase. The group and members love the plan and the Gap. They have learned to utilize the plan to its fullest through ongoing education. The education is shared with the employer and the employee to keep the overall premium and payroll deductions stable. Education is focused on preventative care and how and where to seek care when needed. Current NEW PLAN W/REVISIONS ;, _ KMBlueOptans In -Network $10 CO -PAY 03566 Mod Out -Network DED & 50% Physician $10 CO -PAY 540 CO -PAY Specialist $25 CO -PAY 560 CO -PAY $25 CO -PAY DED & 50% Adult Wellness Adult Wellness Max COVERED 100% AFTER OFFICE VISITS CO -PAY (NO MAX) COVERED 100% (NO MAX) 50% (NO MAX Mammograms COVERED 100% DED & 50% COVERED 100% DED & 50% Emergency Room - Waived if Admitted 5200 CO -PAY DED & 5090 5300 CO -PAY $O With GAP*" Urgent Care 550 CO -PAY DED & 50% 550 CO -PAY S4 With GAP'- DED & 50% Independent Clinical Lab COVERED 100% DED & 50% COVERED 100% DED & 50% Diagnostic Testing/ M RI, CAT Scans 5200 CO -PAY DED & 5090 5200 CO -PAY SO With GAP" DED & 50% Outpatient Surgery - Ambulatory Surgical Center 5200 CO -PAY DED & 50% DED & 80% SO With GAP-- DED & 50% Provider Services Ambulatory Surgery Center 510/525 CO PAY $40 CO -PAY DED & 80% $O With GAP" DED & 50% Outpatient Surgery - Hospital 5300 / 5600 CO -PAY DED & 50% DED & 80% SO With GAP DED & 50% Inpatient Hospital 5700 / 51000 CO -PAY DED & 50% DED & 80% $0 With GAP" DED & 50% Provider Services Hospital 550 CO -PAY IN -NET DED & 80% Horne Health DED THEN 100% 75 VISITS DED & 50% 75 VISITS DED & 80% 20 VISITS DED & 50% 20 VISITS Outpatient Therapy $45 / $60 CO- PAY 75 VISITS DED & 50% 75 VISITS 545/560 CO -PAY 35 VISITS DED & 50% 35 VISITS Deductible $250/5750 51000/53000 $5000/510000 SO With GAP' Deductible Included in Out of Pocket Max YES YES Co -Insurance 100% 50% 80% 50% Maximum out of Pocket 53000/56000 56000/512000 56350/512700 SO With GAP- 510000/520000 SO With GAP" Out of Pocket Includes DED, CO -PAY & CO -INS DED, CO -PAY, CO -INS & RX Prescription Retail: 5100 DED & 50% In -Net Mail Order: 520/50/80 5100 RX DED & 510/560/5100 50% Lifetime Maximum UNLIMITED UNLIMITED Premium Breakdown Current Negotiated Plan w/GAP Comments Increase 24.20% Increase 7.52% Monthly Total 5248,362.19 5215,005.09 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 20 inik' AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Cost Savings Example 2 Proactive approach to cost containment produced annual savings of $246,000 A great deal of attention is being focused nationally on prescription drugs because of concerns about rising costs and lack of coverage in select populations. Spending on prescription drugs continues to be an important healthcare concern, particularly in light of rising pharmaceutical costs, the aging population, and increased use of costly specialty drugs. In recent history, increases in prescription drug costs have outpaced other categories of healthcare spending. In fact, drug prices rose three times faster than inflation over the last decade. This client scenario is an example of our team's ability to analyze data, understand it and provide solutions that benefit the employee and the employer. In reviewing a claims report, a Sapoznik Benefits Consultant noticed an unusually high RX cost - 18% of the total premium. Upon further examination, the Benefits Consultant investigated options for substituting the medication. He uncovered that the employee was taking it in pill form and there was an injectable option. The cost of the medication (pill to injectable) went from $330,000/year to $84,000/year - for an annual savings of $246,000! To incentivize the member and create a true win -win situation, the Benefits Consultant then negotiated with the insurance carrier so that they would cover the cost of the medication in injectable form at 100% so the member's cost went to $0. This exemplifies our proactive approach to managing our client's benefits program and always looking for opportunities to contain costs. Top Ten Brand Utilization w/Chart Page 1 °" UnitedIlealthcare Run 0.19, 04,030015 AIAr0,s4 'tl, 0,0.p Cmpiry V.nun 2.5 5.04.0 58,1516 201400 TO 201005 Sio01m ID. 012744 Employee 0002*: I3ASSRIfu0.013RBli5A1Si9410d4000101Nwntho JaPl93000411906 2045 Nmf pM5er°IPIInnP Pfloenla56 Tp1'1U' Id PMPM 050011111104184 75 3 53 25 1430 III 50 12 0151NOPRIL TA 71 744% 511.38 5000 M,ILODIPINE TA 09 1.14 % 545 01 50 01 ATORVABTATIN 57 278% 5174.13 5005 41077050109 TAR 44 2.13•% 52067 1001 CL071000REL T 30 1.54 14 5125121 50 0A 0(1070002000 CA 37 1.70% 50].17 5002 C400001LOL TA 35 100'.6 5000 5000 01GLOBEN2APR 35 105% 53.79 5000 IBUPROFEN 'ma 32 1.55;4 5000 5000 Toole for Top Ten: 490 03.72.1, 5912.17 00 7, All 019611 1,586 7525% 8821,559,80 001,1, for All 2.006 1821,791.01 7 Drug Name NumM101 ProwNP4lol 75,1.01005 'It= uM PMPM 2041AP10 CAP 9 4861'2, 5258,09021 5'xl 50 OIEEVEC TAB 4 11 10.11% 505.00281 020.02 ATRIPLA TAB 12 4.74'5 520125 72 5700 ENBRELINJ50 6 419'% 522.17020 5015 NOVOLOG INJ7 6 30211 510.00200 54.47 COMPLERA TAB 0 2.1414 312.848.16 55.44 PRE215TA TAB 10 2 20 49 512.04045 67.58 11V1CA111181 0 2.13'14 311 247 60 53.18 IANT03142 50 18 1.34 67.052 40 51.07 TRUVADA TAB 4 0.91'5 5513002 5143 101115 for top Ten: Btl 51.55!'1, 544!.51948 $139.16 All 01490. 1,576 12,18% 109,10021 401010W Ali. 2.080 100.00 X 5537,751.07 Immo., cop OL11VI9 TA.4 1400404 740 2 44111011111.100 TIVICAV 740 0 04,531573 TAB NOVOL001NJi 001471.54,4 TAO 10910801NJSO 4151704 TAO Claim cost from one medication = 18% of premium 0P*OJ0n01UP0r41051ary M0107PO..n,04, o nlnninJ,,44ell7,d0,00,411, A00I1F1nl9rn,P14n10414P.01ttled 04*0114,03u0,1P110e0u 41,000109 poll 7 un0U11g11204431055 uM,1091004.009. 0,06017,00001 e05Af00ei01a v 00n7den4a147 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 21 znik '\WORLD COMPANY EDUCATION LARGE RESOURCES. LOCAL RELATIONSHIPS. We strongly believe in the power of education and keeping abreast of the latest tools, regulations, and market trends. We provide this either from our company or through our partners. The following is a representative array of the guidance and consultation we provide: • Monthly and quarterly benefits newsletters • Benchmarking information • Quarterly webinars/seminars on hot topics impacting employers • Educational videos • Monthly wellness newsletters • Compliance tools: bulletins, up-to-date forms, and checklists • Regulatory and legislative bulletins Our team will accommodate all City of Opa-locka needs to ensure that we are reaching your employee population in the most effective manner. For example: "Hospital spending is one of the biggest drivers of the rising health care costs in the U.S." Therefore, an educational campaign for healthcare consumerism is important. Cost comparing through FloridaHealthFinder.gov for hospitals, physicians, ambulatory surgery centers, and more. This site provides a quality report card, care bundle pricing, and information on success of procedures. Access the website by visiting FloridaHealthFinder.gov or put your phone camera on the below code. FloridaHealthFinder.gov a service of the Agency for Health Care Administration Please see samples of educational campaigns on the following pages. Live Well, Work Well Monthly Newsletter REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 22 nik AWORLD COMPANY Live Welt Work Well grougmto you by City of Opa•looko F.WG's 2021 Dirty Dozen List Is Here Nearly 7096 of norkorgnle produce fold in the United Stain eonleim pesticide residue, wording to the Environmental Working Group IEWGL Every year, the EWG rota pesticide residue levels of fruits and vegetables based on samples taken by the U.S. Depsrtmont 01 Ag0Cultuce and the Food end Drug Admin4tretion, publishing the results In the 5.hepee'6.Gulda.t0.PS6bpQeg in Produce Included in the report is a Ibt of the most pestieidol.Inted produce, which is known as the 'DO nv Dawn.' For 2021, the following were on this list, 1. Stra0bemos 2. Spinach 3 gale, collard and mustard greens 4. Nectarines 5. Apples 6. Grapes 7. Cherries 9. Poaches 9. Peers 10. Bell and hot peppers 11. Caws/ 12. Tomatoes In addition to the Dirty Dozen, the EWG publishes the 'Von FAleen' highlighting the 'cleanest' produce. For 1021, avocados end sweet cam topped the 1161. Whet C. You Des Most Americans aren't eating enough fruits and vegetables daily. 0on't lei the Dirty 00200 eerie you away from eating fruits and yegglss—all properly handled fresh produce, whether organic of not, a helloed to be safe to eat. only! in 10 adults oat enough fruits and vegetables each duy, according „cr�Fi, mthe Contort for Disease Control and Prevention. ro remove am postieide residue, simply wash your fresh produce under running tap waterier 30 seconds. If you're f IIII uneasy about pestlddes, buy the frozen or canned versions or your favorite produce as en alternative Cphoo. Frozen fruits and vegetables aro just as nutritious for you, to find whet works best for your household. if you have any questions or concerto, talk to your doctor. S' io , WORLD ro...au. LARGE RESOURCES. LOCAL RELATIONSHIPS. Summer Picnic Safety Tips One of the best ways to celebrate summer Is to get outside end enjoy good food with friends and family. As nationwide C0010.19 cases decline. COVIIY19 yaccinaeon rates increase, and stales relax then COVID'19 restriction1, picnics and barbecues will likely be a summertime staple this year. However, it you aren't careful about handling foods during these cookouts, you're putting yourself and others at risk for potential food'reloted illnesses. Stay safe with these simple tips. • Wash cooking equipment, dishes and utensils between uses. 0o sure to dean the grill's surface afire each use and to wash cutting bpoms that had raw mot on them. • Store all perishables In a cooler with ice on top, not just underneath. Use one cooler for drinks and another for food. Never eat anything that has been left out of a refrigerator or cooler for more than two hours. Avocado and Corn Salsa Maker: 5 servings Ingredients 1 avocado(diced) R cup }men corn kernel. (thawed) Y. cup grape tomatoa(quartered) 1 Tine. fresh cllantre(chopped) 2 tsp. Una Jule. M Up. Nil Preparations 1) Tose avocado, corn. tondos, cilantro. lime Juice ends Nth medium bowl. • Invest 111 A meat thermometer so you Can make sure all means cooled to 2) Chilton• hour. and thanserve. the proper internal temperature. Woe men temperatures requoe extra attention to food safely when cooking and eating outdoors. visit Fp0E53feyggy to learn more about food safety practices. Peck the Perfect Picnic Whether you're packing a basket for the park, a hike or your backyard, consider including these healthy and portable foods, Fresh cheese Vegetables and • nd cured meats hummus Masonic' Weds Leave Your Shoes at the Door you may be tracking diseaso•causing germs into your home A you regularly keep your shoes on Inside, Research found that the outside of your shoes on he carder for viruses and bacteria. including E. role. Ahh0ugh this level of contamination Is a low health threes for most healthy adults, you can reduce the unnecessary spread of germs in your living space by; • Taking off your shoes oldie door • Washing your hands mmediately llynu removed your shoes with your hands • Cleaning your shoes according to the manufacturers Instructions In general, regardless if It's your home or someone else's place, It's important to remove shoes If there are young children crawling on floors or people in the home whose Immune systems are compromised. When In doubt. ask the host If you should lace off your shoes. Nutritional Information (per moving) Total calories 67 Total fat 4g Protein 19 Sodium 119 trig Carbohydrate fig Dietary fiber lg Saturated fat 1 g Totalsupre 1g Some: Mrl'bh' REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 23 s Aznik WORLD COMPANY Employee Educational flyer WHERE TO GO FOR CARE Getting core at the best piece for your condition could says you money on your out•of•pocket cash. Bee your primary care phyakhn (PCP) or family doctor first. 11 seeing your PCP ln't possible. n'a Important to know your qukk tare option°, espsclally before heading to on ER. tumpan quick care options to halo keep rods duvnu Average Cott PCP Caro from tho doctor who knows you best Voles by plan type NrbhlVldb gee•doctor . whenever, wherever lest than $50 care far the following ConwnImo Can 041k CondIt1one that aren't Ige•threatening $90....__. conditions' Urgent Car* Serious Conditfens that aren't IIIethreatening Emagancy Room Ufa andllmb• threatening emerpndee Om $2,000 ✓ Indicates the eroksneones Chest Pik recommended place Aar / ✓ Cough Hver ✓ ✓ ✓ Muscle Strain ✓ ✓ PNkeye ✓ ✓ ✓ Shannon d&Nth ✓ gnus Problem. ✓ ✓ ✓ San Ahrat ✓ ✓ ✓ gamin ✓ 1 1 t.,,,„„,,,^nct ✓ ✓ NY of l nr no la an ennfpanay loam OM N you have !:n. .. S AWe ()R(,D(OH(e (file)(*(J 1077.940.88971 sapoznik.cnm LARGE RESOURCES. LOCAL RELATIONSHIPS. Eat Well, Live Well: Recipe Book Educational Videos - Choosing the right Healthcare Provider Video rs,'�t� KNOW YOUR BENEFITS. 1► ,0 -4_ REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 24 Rlnsights r.rrro 5 14F11 rends to Manitnr in 1020 µma ..;rn;. r,r.d. s IP.31Y. IRS Anew. WNW. to Caw. COvlpda tarn COVI0,1e RdNI l.w. Reed,. P.Id Employ. l..v === .•1. na. .e NwNuwr ACA OVERVIEW 2020 Compliance theckltt mrsmonisoutus Presented by S.pornik Inwlance s'T: `gnik. Regulatory and legislative bulletins RISK INSIGHTS Reopening a Business After the Coronavirus Shutdown CARES Act Makes Changes for Health Plans DOL AUDIT GUIDE: Enlidoyee Benpfit Plans LARGE RESOURCES. LOCAL RELATIONSHIPS. HR COMPLIANCE i BULLETIN Coronavirus end the Workplace — a . Compliance Issues for Employers Coronae rus 6111 Requiring Paid Employee Leave Signed Into Law U.-MO10J Lew. 4. AA ...eneftlIgkAait• irer Florida Minimum Wage WIII Rise Gradually to 515 per hour a...t2010 lama.. et ea neat met aromas a aw te e.m i-,.r4.s. wa�gWrroaH.. w„,„ Ni rn raw.. a Ms 01{ 11.14.0 znatso asr,yc LEGAL UPDATE .vale 1..rar. p....e.11,ta.a The Att inquires po/A 2.areh.neps related to the mron6Wiw outbreak LEGAL UPDATE 11611 r+t.Rmo ..0.14 rats Florida', minimum erne. rate wlil leave a rad, yea, mall lt reaches $15 per Hour In 2026. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 25 znik AWORLD COMPANY OPEN ENROLLMENT LARGE RESOURCES. LOCAL RELATIONSHIPS. The open enrollment period is an important time to have presence and comprehensive support. Sapoznik Insurance believes it is a key opportunity to meet and educate your employees on their benefits. Being a technology -driven broker, we can set up an automated enrollment process, which eliminates the expense and hassle of distributing and collecting paper enrollment forms. However, we understand that with five generations in the workforce, it is critical to have a multi- channel approach. Your team members can enroll through their preferred channel: ONE-ON-ONE ENROLLMENTS In -person session with a benefits counselor VIDEO CONFERENCE Via GoToMeetingTM with a benefits counselor AL OVER THE PHONE With a benefits counselor WELCOME TO'faun FMI'I OYFF HFNFFI I5 ENHa11 MFN I SELF -ENROLL Online portal or mobile app REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 26 ,,„ znik bVt_ RLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. In addition, we can provide end -to -end enrollment support through technology platforms such as: Employee Navigator • Benefits administration and employee communication o Streamline the process of enrolling in your benefits and make sure employees stay connected. • New hire and open enrollment • Defined contribution • Decision support • Medical, dental, vision Payroll • Critical illness & accident • Life & disability • FSA, HSA & transit FSA accounts • E01& COBRA support • ACA compliance tracking o Access eligibility tracking for hourly employees and data collection for 1094/1095 reporting • Paid time off and vacation tracking o Build the perfect PTO policy for your company and allow employees to easily request time -off • Integrated COBRA and FSA o Modernize the data exchange and eliminate the manual process for third -party administrators • For employees o Easy access to HR Information o Intuitive benefit enrollment and paperless on -boarding o Mobile access COBRA Insurance ' Benchmarking ID Thieft Telemedicine REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 27 s to, znik AWC)RLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. MARKETING AND COMMUNICATIONS The way that employers communicate benefits information to employees has a tremendous impact on how well the programs are understood, utilized, and perceived. Sapoznik Insurance has a team of experienced, full-time, in-house marketing and communications specialists, ensuring that a wide variety of communications tactics across a large span of topics are effectively reaching your employees. We believe that multiple forms of communication tools help us reach, educate, and engage the greatest number of employees. From customized print materials, digital forms of communication including web -based portals and videos, to in -person educational seminars and one-on-one meetings — Sapoznik has all bases covered. Please see a sample of our open enrollment materials: 2020-2021 EMPLOYEE BENEFITS ANNUAL ENROLLMENT C I TY 01 OPA-LOCKA FLORIDA WELCOME TO YOUR VIRTUAL ENROLLMENT Open Enrolment is the time to learn more about your employe° beeetits R 0ry01 fir 010 2020 2U21 plan year. This wil be your only time 00 8101.6 yhsnaee until next year's open enrollment, unless you home qualifying elent (scan e9 MI/00M divorce, Wei Policy effective date: October 1, 2020 PARTICIPATION IS MANDATORY ZOOM MEETINGS Loom about your bone fite Join Zoom Meollog 0i1l reOiro0web_iW mmirileZlite1P0f142. ywd.00IIhraeSSI OQVJItkVN1 FVIINVEdz08 Catkin Number: 1 1848) 680.8688 Join 2n011 Meeting Wednesday, 10:00 AM - 11:00 AM bhom rl:+ dmZ0R0dif4Xex8NdaZz6TL-00 Sept, 9th Tuesday, Sept. 8th 10:00 AM• 11:00 AM 00114 Numban 1 (646) 668.8988 ENROLLING OPTIONS Selecting your benefits Ono•On-Ono Enrollments Colonial repredentmlve 10111 be 00.0118 for a 8.011.one enrollment' Tuesday September 8th and Wednesday, September OM from 60:00am • 8:00pm. Schedule your appointment time by choking thls Ilnk: htmsdfcolaltplle rivs c°mischechde/onslled Cell the Enrollment Center 18001 311.7084 Colonial rapre6°ntale/0 will be available for bell center 0llydmonts- Thuredey, September 10th through Monday, Soplombor 1410 from 9:Ooem • 0100pm eat. Schedule your appointment time by clicking This Zink: htlu&lk01101101i10 rive ouii0sclwdulefvirW Dli9C) 877.948.8887 www.sapoznik.com REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 28 znik i VV(_ RLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. In today's technology -driven world, there are multiple ways to communicate employee benefits with your workforce. As your partner, in conjunction with your HR team, we will evaluate how your employees prefer to be communicated with and then develop plans to tap into these resources when creating communications. We also offer customized on-line surveys, that can be anonymous, which can be used to help us solicit communication preferences and specific areas and topics they would like covered. All of Sapoznik Insurance's communication and educational pieces are customizable, and we believe that they must be — because there is no one -size -fits -all. We recognize that companies have employees that span different generations, demographics, cultural populations, and geographic locations. Specifically, for open enrollment, we use a combination of communication methods to ensure every employee has an opportunity to become educated about their benefits and has resources to make the best decisions for their families. Typically, we: • Create open enrollment posters that can be posted in a physical workspace to announce the open enrollment schedule • Create an email blast to reiterate the meeting schedule, and includes a memo outlining any plan changes or items we want to highlight • Circulate a video recording of the benefits package so employees can learn more at their convenience or share the information with their spouse • Provide printed and digital copies of benefit booklets that include details about each plan that is being offered. • Post -pandemic sustainability and taking your open enrollments y u ;, 4 Digital Employee Benefit Guides • Schedule text message blasts to remind employees to attend meetings, enroll in a timely manner, and let them know that we are available if they need assistance • • • •_•_• . • '. OPA, LOCKA ri goav me dri4 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 29 znik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Areas of communication include: Printed and Marketing Documentation From one -page printed to full-scale marketing campaigns, Sapoznik can create written and printed documentation to communicate employee group benefits information. This can be very effective because information can quickly be disseminated to all employees at any time of the year. Additionally, written, and printed documentation of benefits information can be edited as benefit plans change. All written documentation includes access to plan detailed explanation of benefits. We create a set of printed benefits documents for employees that include rate schedules and coverage amounts; and a separate set of documents that are designed to provide basic benefit information to candidates before they are recruited for employment. In an increasingly multi -cultural environment, we also recommend that our clients allow us to create a set of documents that are translated into other languages for ease in communicating benefits to all employees. Benefit Information Meetings Whether handled informally or via formal sessions, benefit meetings are an effective way of getting plan information and questions answered quickly. We help your team facilitate the meetings or we can lead them from start -to -finish. We make sure that all new hires can speak with a benefit plan administrator before selecting any benefits for the coming year. V® ••• MTT Throughout the year, the Sapoznik team will come on -site to your offices or virtually and be available to schedule meetings with employees, one-on-one, to answer specific questions about how to use their benefits. This can be especially important if there are claims issues. During open enrollment, we make sure that our team is available to conduct meetings that highlight important updates to the benefit plan and encourage more employees to participate in the group offering. Digital Communication Methods We live in a world where digital communication has become the norm. Digital communication includes emails, text messaging, instant messaging, mobile apps, your Intranet and more. We use all available methods to get benefit information out to your employees on a regular basis to remind them of all the perks that they have available to them. Examples include: • A short video of how to use one of your benefits (example: 7 Tips for Health Care Spending) • A text message blast sent to all employees announcing an upcoming open enrollment meeting • An email blast about how they can earn rewards by completing their annual physical REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 30 znik. AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Corporate Benefits Portals and Websites Sapoznik Insurance offers your company a web -based benefit portal that hosts employee benefits information and resources. This is a secure way for the City of Opa-locka to share important benefits information and instructions for enrolling in benefit plans. Benefit websites are encrypted to the highest level possible and designed with a single -sign -on process to protect personal health information and other data, locked behind user credentials. Social Media Communications Social media can also be a highly effective way of communicating employee benefits, as well as important updates including information about benefit plans and reminders about programs and activities available to them. The Sapoznik team will work together with your benefits administrator to create benefits messages that encourage participation in the group plans. We will create content and customized images that can be shared by your team on your social media accounts featuring health and wellness tips, financial responsibility tips, and updates to enrollment periods. Annual Employee Benefits Statements (Total Compensation Statements) To make a greater impact when communicating benefits, Sapoznik Insurance helps design an annual statement of total compensation to all employees. This is a document that is organized by salary, benefits, and other perks that the company offers to employees. It is a written document that shows in black and white how much the company is investing in every employee. As evidenced by research, many employees don't realize how much the workplace benefits them - so a total compensation statement can create a meaningful dialogue between you and employees. Please see sample on the following pages: STATEMENT 111 REQUEST REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 31 nik' AWORLD COMPANY znik. AWORLDCOMPANY 2021 Benefits Statement Dear Joe Smith: LARGE RESOURCES. LOCAL RELATIONSHIPS. TOTAL COMPENSATION STATEMENT Prepared for: This personal benefits statement Is a brief outline of the benefits provides to you. It summarizes each benefit and illustrates the significance of your benefits package as part of your total compensation, Please review the information carefully and direct any questions or concerns to Jane Doe at 414-444-5586. TOTAL COMPENSATION: $39,419.18 Personal Information: Employment Information: SSN1Employee ID: Name: Address: 088-88-8888 Joe Smith 800 Langdon St. Madison, WI 53708 Date of Hire: Annual Base Salary: Job Title: January 1, 2002 $32,582.00 Electrician City, State, Zip Benefit Natne: Benefit Description: Annual Cost Employer Cost, Employee Cost. Medical UnitedHealthcare Choice $4,884.42 $ 783.90 Dental MetUfe Dental Plan $ 380.86 $ 228.20 Vision Vision Service Plan Discount Card $ 0.00 $ 26.00 Employer -provided Short-term Disability Company Provided STD benefit equal to 80% of your weekly rate for maximum benefit period of 13 weeks $ 126.10 $ 0.00 Employer -provided Long-term Disability Company provided LTD monthly benefit begins after 80 days of total disability. Benefit equivalent to 70% of basic monthly earnings while disabled up to age 65. $ 210.20 $ 0,00 Employer -provided Baslo Life & AD&D One times salary to maximum benefit of $100,000 $ 174.10 $ 0.00 VolunterylSupplement Life No coverage $ 0.00 $ 0.00 Dependent Life No Coverage $ 0.00 $ 0.00 Voluntary Long-term Care Base plan covers $1,000 per month facility for 3 years or $500 per month homecare for 6 years. $ 0.00 $ 0,00 Health Care Spending Account 2006 Contribution $ 0.00 $ 384.00 Dependent Care Spending Account Paid Yearly $ 0.00 $6,000.00 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 32 znik AWORLD COMPANY Commuter Expense Reimbursement Account 401(k) Plan Profit sharing Employee Stock Purchase Plan Pald Yearly Can elect to defer up to 25% of your Income pretax. Company match Is 50% of withholdings up to 4%. Determined annually by board of directors based on profitability Shares of company stock can be purchased 2 times annually with a 15% discount (see plan document for more details). otal Benefits Cost: Plus Annual Base Salary: TOTAL COMPENSATION: Cost of employer -sponsored benefits as a percentage of total compensation: Miscellaneous Benefits: LARGE RESOURCES. LOCAL RELATIONSHIPS. $ 0,00 $1,302.48 $ 0.00 $ 0.00 $ 800.00 $2,604,96 86, 857.18 $ 650.54 $ 650.54 $11,105.14 Benefit Description: 401(k) and Profit Sharing ABC Co. Is pleased to partner with you In providing for your retirement Our tax -deferred 401(k) plan otters you many advantages over a typical savings account With a 401 (k) plan, the money you put in the account is tax -deferred. Additionally, the interest you earn on the money in your account grows without having taxes withheld, so the total grows much quicker than It would withoutthls tax advantage. Bereavement Pay We have taken Into consideration the personal needs which arise from the death of an Immediate family member. Up to 5 days off may be granted with pay. Credit union membership As an employee you are eligible for membership in the Southeastern State Credit Union. See HR for details. Direct Deposit Direct Deposit to your financial Institution is available for our convenience. See HR for details. Employee Assistance Program An employee assistance program Is available for all employees and their families for confidential assistance In dealing with personal concerns. Paid Holidays ABC Co. recognizes 10 paid holidays each year, typically: New Year's Day and the day before or atter; Presidents Day; Memorial Day; Independence Day; Labor Day; Thanksgiving Day and the day following; and Christmas Day and the day before or after. Jury Duty Pay If you are chosen for jury duty you will be provided with your regular pay minus any compensation from the court for up to 10 working days. Onsite Child Care Contact Great Kids at (800) 555-5555 for Information, Severance Pay Negotiated upon hire. Paid Sick Days Our sick leave policy is established to assist you when you are unable to work due to illness, injury, or a medical condition. Tuition Reimbursement 100% reimbursement of tuition and course -required books for classes pertinent to present position or next logical step. Course must be from accredited school, college or university. Reimbursement not to exceed $1500 annually. Uniform Expense $200 annually Is allowed for purchase of uniforms. Vacation Each employee earns 10 days of vacation In the first year of employment One vacation day Is added for each additional year of employment up to a maximum of 25 days per year. Voting Leave ABC Co. provides up to 2 hours to vote in both the primary and general elections held each year, Wellness Program Up to $100 annually for eligible wellness classes, health club membership or weight loss program. See HR for program details. Please contact Human Resources with questions or comments about your personal benefits summary. is pleased to be able to offer these valuable benefits to you, and we thank you for being a partner in our success. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 33 LARGE RESOURCES. LOCAL RELATIONSHIPS. AWORLD COMPANY COMPLIANCE There are countless rules and regulations governing employee benefit plans, many of which are complex. Our resources will help you meet your compliance obligations and keep you up to date on laws and regulations that affect your employee benefits program. We provide: • Compliance Bulletins, Compliance Overviews, and newsletters • Education on plan design • Step-by-step breakdowns and guidance on State and Federal benefits laws • ACA interactive tools • In person training as necessary • Access to compliance seminars and webinars • Work with the carriers to prepare and distribute SPDs • Our materials cover healthcare reform, COBRA, HIPAA, FMLA, Medicare Part D, ADA, State -specific legislation and more. We also have full access to ERISA attorneys. The Affordable Care Act (ACA) has created an unprecedented environment of compliance complexity. In effect, the ACA has rewritten the rules of U.S. workforce management - transforming what was once an annual enrollment event into a monthly process of tracking and reporting. Moreover, noncompliance carries the potential of devastating penalties. The truth is the ACA impacts every element of an organization from HR, benefits, payroll, IT and legal, to the CFO. Under the ACA, having the ability to consult with true partners and analyze data is more important than ever. Additionally, after an extensive review of technology platforms, we have a fully customized online technology platform to track and report ACA compliance on behalf of the City of Opa-locka. We will also take on most of the plan implementation and maintenance responsibilities to reduce the burden on the human resources team. Sapoznik Insurance has many sources to provide information that ensures we are current with all legislation, compliance, trends and new products and services. Our primary sources are Zywave and ThinkHR — both are industry -leading solutions platforms for benefit brokers. As your trusted advisor, we understand your struggles and are committed to innovative and supportive solutions that help you manage your business and not get bogged down by complex compliance concerns or human resource issues. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 34 LARGE RESOURCES. LOCAL RELATIONSHIPS. Z)WAV E 11,150,1,0 "POW', Our partner, who stores our data, Zywave®, has successfully implemented administrative, physical, and technical safeguards throughout its organization to ensure that its use and disclosure of protected health information (PHI) and electronic protected health information (ePHI) complies with the requirements set by the Health Insurance Portability and Accountability Act (HIPAA). Because compliance is an ongoing process, Zywave continually devotes resources to reviewing and improving its business practices and policies to ensure the protection of all confidential information entrusted to it. As part of its compliance program, Zywave requires all employees to attend training on Zywave's privacy policies. All storage at rest, regardless of the product, is encrypted with AES 256 -bit encryption, and all data publicly transmitted is encrypted using the TLS protocol. Our partnership with ThinkHR provides you: Think ii • Real-time expert HR and compliance support - unlimited, immediate access to certified, experienced advisors to help navigate your people risk management issues. • Fully integrated content combined with expert analysis of employment laws and regulations and best practice information to help you handle current issues and to better understand how to prepare for future issues. • Team of attorneys and experts monitor and anticipate future challenges and prepare you through email and CE accredited webinars. • Updated handbook - The industry's only wizard -based handbook tool covering all 50 states, complete with policy change alerts to ensure your handbook is always up-to-date, accurate, and protecting your business as effectively as possible. • Training - Whether you train because you have to or because it is just a really good idea, we've got you covered with a full -featured learning management system with the industry's most comprehensive unlimited training catalog. • Thousands of templates, tools, checklists, and policies to make your job easier. Resources include FLSA classification, performance management, salary benchmarking, interactive audits, job description builder, and more. G✓ G✓ G✓ REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 35 znik AWORLD COMPANY IN-HOUSE WELLNESS DEPARTMENT LARGE RESOURCES. LOCAL RELATIONSHIPS. The customized educational materials we provide can do everything from helping employees understand their healthcare needs to making healthy lifestyle changes. Helping employees understand the benefits that are available and make educated decisions about which benefits are right for them, allows them more to say in their healthcare, and saves you money. Employees educated on the importance of preventive care may be less likely to rack up hospital bills resulting from leaving conditions untreated. Employees with large families and frequent doctor visits may choose a health plan with broader coverage than employees who live alone and visit the doctor infrequently. Sapoznik Insurance is committed to helping the City of Opa-locka implement personalized corporate wellness programs which will reduce healthcare costs and increase employee productivity and satisfaction. After conducting a study of your population (surveys and/or face- to-face interviews with management and employees), we design a wellness program specific to the City, and provide access to quality health and wellness services that meet the essential employee needs. Save time, money, and potential liability without hindering staff. Sapoznik's turnkey wellness solution will help change health behaviors of employees, spouses, and dependents. Our program: • Aligns with the company culture and builds employee engagement • Engages employees in a healthy lifestyle, on and off the job • Increases productivity and decreases turnover • Lowers health risks and reduces chronic disease • Assesses compliance with state and federal regulations • Provides employees with tools to become more educated healthcare consumers • Measures wellness initiatives and compares data year -over -year • Can help lower insurance premiums and healthcare costs • Creates an overall culture of wellness REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 36 S , znik !Y _ RLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. To allow the City of Opa-locka's HR department to stay focused, Sapoznik assumes a boots -on - the -ground approach. We invest the time, resources and expertise to design and execute a highly personalized employee focused wellness strategy - from building an annual calendar based on the needs of the population, to comprehensive marketing campaigns for each event, to collecting feedback from the employees immediately after events, and meeting with management quarterly or semiannually to review and evaluate results and modify the program if necessary. Sapoznik will include elements from each of the following engagement drivers: • Leverage every tool from your health insurance carrier • Integrated health risk assessments • Biometric screenings Compliment carrier offerings with: • Nutrition education and plans (vending machine assessment, deliver healthy meals, etc.) • Fitness programs for all levels • Rewards based activities and challenges • Individual and group health coaching • Meditation, mindfulness, and mental health initiatives • Dashboards, reports and aggregate health risk data (please see sample dashboard on following page) What makes our wellness program unique is our "boots on the ground" approach ensuring that everyone is engaged. We communicate with our PASSI clients, and their employees and respective dependents, keeping them WELLNESS WELLNESS informed of their progress every step of the way. Led by our President who HCALTHY EMPLOYE! S, HEALTHY BMW UNE shares her passion for wellness, we focus on all aspects of well-being, and unaua because our programs are so highly customized, we appeal to all employees. We create innovative wellness programs that people love, and as a result they remain committed throughout the entire wellness journey. Our wellness AACIIEL A. SAPOZIIIN ggit programs are a recruiting and retaining tool, making a difference when an employee considers taking another job. We serve thousands of associates and we remember their names! We don't look at it as "just" a wellness program. We design a program that is focused on behavior change. We anticipate the employees' needs and as a result we deliver creative solutions. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 37 Pik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Since wellness is an evolving concept in organizations, it is important to point out the legal ramifications that are also evolving. Having a third party that works synergistically with any insurance carrier will help safeguard a company from liability issues that revolve around HIPAA, ACA, ADA, GINA and ERISA. Lastly, Sapoznik understands the importance of data. We review and analyze claims, health risk data and identify specific areas that impact employees' health as well as the City of Opa-locka bottom line. Additionally, we conduct campaigns and reach out to employees using all means of communication: payroll stuffers, posters, employee newsletters, and educational flyers on health and wellness, designed to help the City of Opa-locka drive consumerism in your workplace. On the following pages, please see dashboard report, event flyers, and employee comments from surveys conducted. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 38 REPORT TO DATE 2017-2020 LARGE RESOURCES. LOCAL RELATIONSHIPS. CITY 01 OPA-LOCKA F L 0 R l ID A RATE COMPARISON , 2017 2018 2019 2020 Medical 2% 4% -7.18% -7.39% Dental Rate pass Rate pass Rate pass Rate pass Vision Rate pass Rate pass Rate pass Rate pass Life 10% Rate pass Rate pass Rate pass STD Rate pass Rate pass Rate pass Rate pass LTD Rate pass Rate pass Rate pass Rate pass 143 Employees Enrolled AUDITS 1 ER MI NATIONS/ENROLLMENTS 48 210 4 -YEAR NEGOTIATED PREMIUM SAVINGS $605,821 EMPLOYEE SAVINGS ON CLAIMS WE MANAGED $24,820 • In 2019, 298 million people in the United States had some sort of health insurance. 1 • 46% of the employees who selected insurance benefits said that their dental insurance benefit reduces their financial stress. 2 • In 2020, the average deductible cost for an individual was 1,644 U.S. dollars. 3 1 https://www.statista.corn/statistics/200946/americans-with-health-insurance/ 2 https://www.statista.com/statistics/665570/benefits-employees-expect-usa/ https://www.statista.com/statistics/186001/annual-deductibles-of-hdhp-and-so-employer-health-insurance/ REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 39 AWORLD COMPANY WELLNESS DAY SNACKS & PRIZES!!! WHERE HEALTH BENEFITS < Messages City ofOpa-iocka Details Wednesday, July 10 11:00 AM - 7:00 PM Suite 335 Massage Stretching StLtt`on Blood pressure Total Cholesterol BM' Chart In`n Back Screen' 11, Skin Screening www.sapozrrik.com 877.948.8£387 How did you like the City's Wellness day? Very informative, and the information provided was very useful information regarding health. Good intentions (assistance) for helping employees to get healthy Good resources & Info nrI 6 Ic- 1 ext message r6 WELLNESS INITIATIVES DATE: TUESDAY MARCH 27 2018 LOCATION: 780 Fisherman Street 3`' Floor - Slide 335 0pa-locka. Florida 33054 TIME: 12.00 PM 100 PM LUNCII WILL BE PROVIDE, /5000, Wvlalit WJICI*ls neimbursemenl Praarum AVMod's Personal Health Assessment (PHA) Chellon•e ♦• .15Med Gym Ulseaunt 4} nragnm LARGE RESOURCES. LOCAL RELATIONSHIPS. LET'S GET STARTED! malthy .5 ahuut ❑uvmy il Pa5ltive m•apeoeve, a resilient sport. and a „t system that encourages t rep ncedmy rn a healthy I every m,te you run, bike .vu tdIte hell might ya., Sleets vegetable you sal. t •1at's why we're proud to alter ,r:-110ns rr1en Ihnl tit your nerds said the needs of your family, and r' the resources you need to help au embrace better health every dy at home. 01 work. or • WHERE HEALTH DERVli5 000 www.r..apovnik.com 877.948.8867 Messages City ofOpa-iocka Details How was AvMed's Wellness Presentation? Variety of useful services are available, please make sure they are mentioned durnig open enrollment. Very informative, learned things about plan that I didn't use. They informed me of the many offers that we have that I did not know of. I would like to see more events like this to bring awareness end REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 40 znik AWORLD COMPANY FINANCIAL WELLNESS DATE: WEDNESDAY JUNE 20, 2018 LOCATION: 780 Fisherman Street 3rd Floor - Suite 335 Opa-locka, Florida 33054 TIME: 12:00 PM - 1:00 PM FINANCE 101 k BUDGETING & SPENDING FINANCE 102 DEBT & CREDIT FINANCE 103 INVESTMENTS & SAVINGS 000 www.sapaznik.com 877.948.8887 JOIN US! Wells Fargo will be conducting a seminar on being a first time home buyer Learn how to buy in today's market, the steps in the home buyina processhow to identify the costs associated with buying a home, and the types of financing available LUNCH WILL BE PROVIDED! < Messages City ofOpa-locka Details Finanical Seminar on Credit? Brought up different aspects o credit I was not aware of. She was very knowledgable of everything on the slides Informative 70/30 rule. ext message LARGE RESOURCES. LOCAL RELATIONSHIPS. < Messages City of Opa-locka Details Finanical Seminar on Budgeting? Very relatable and efficient in explaining financial process and proving information A lot of valuable info & recommendations Lovely presentation - great having PowerPoint presentation on paper to follow along with. Text message Send < Messages City of Opa-Iocka Details Finanical Seminar on Home Buying? Informative, more information then most other places. Very informative. Revealed stuff I didn't know. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 41 znik AWORLD COMPANY BREAST CANCER AWARENESS & FLU VACCINE 4- OCTOBER CANCER AWARENESS MONTH BRING YOUR ID AND MEDICAL CARD 000 Www,lap()Znik.COM N77.: -i49. I:Fn7 DATE: Friday, October 11, 2019 LOCATION: HR Conference Room TIME: 11:30 AM - 12:30 PM Pink Photo Booth, Breast Self -Exam Information, Tree of Hope Note Card. • WHILE HEALTH BENEFITS Sepoznik Inavannoe Corporow Wellness LARGE RESOURCES. LOCAL RELATIONSHIPS. BREAST CANCER AWARENESS Don't miss all the info! ©00 wwvt sopo�nik.con, 877.94N.0007 LET'S BE AWARE We can fight breast cancer together DATE: Tuesday, October 30, 2018 LOCATION: 780 Fisherman Street Suite 335 Opa-locks, Florida 33054 TIME: 12:00 PM - 1:00 PM ENJOY HEALTHY SNACKS, Pink Photo Booth, Breast Self -Exam Information, Tree of Hope Note Card. sHznik: WH[P[ HEALTH BENEFITS ;ip O_nil: liiliuriwee COr,Orale 4Vellnu, REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 42 LARGE RESOURCES. LOCAL RELATIONSHIPS. City of Opa Locka Health & Wellness Fair Photos Due to the pandemic, in 2020 we pivoted our focus to virtual wellness and providing Covid-19 resources through our website and webinars. Our virtual wellness strategy fosters total wellness - a holistic approach. We offer complimentary classes for all ages to address physical, mental, and financial health. Whether it is a yoga class with your pet, an art class for kids, or a managing your money class, we provide options any time on any day. Register today at http://www.sapoznik.com/register #ENDALZ 4) GO PURPLE JOIN US FOR COMPLIMENTARY CLASSES ON JUNE 2021 ALZHEIMER'S & BRAIN AWARENESS MONTH SHARE YOUR STORY #ENDALZ #ENDALZHEIMERS REGISTER TODAY WWW.SAPOZNIK.COM » Nutrition » Mental Health Virtual Wellness Calendar 4 #wegotyou » Financial Health » Physical Well-being #sapoznikcares znik 1 AWC)RLD COMPANY Tag us ®U(1) 0 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 43 znik AWORLD COMPANY YEAR-ROUND SUPPORT LARGE RESOURCES. LOCAL RELATIONSHIPS. Sapoznik believes that there should be a monthly priority that pertains to employee benefits. For most brokers, there is always a presence during open enrollment, but for our company there is continued service in the 10 months outside of this period. Throughout the year, Sapoznik will schedule time to be onsite or available virtually. During that time, we are available for questions from your employees, conduct open enrollment for new hires, and make sure your plan for wellness and education is being reinforced. • Monthly on -site or virtual new hire enrollment meetings — to educate all new hires on their benefits and facilitate their understanding and choice of benefits • Monthly and quarterly review of claims reports — ensure we are on top of any trends that would increase costs, as well as analyze high claimants and potential solutions • Quarterly wellness reviews — review metrics to quantify and qualify events/activities and design future events • Mid -year review of program — review of entire program and any course corrections that need to be made • Key compliance dates - ensure timely compliance of ACA and benefits related mandates The calendar on the following page shows you our commitment to year-round support: REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 44 s znik 1 AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. 43 vu NO 43 43 TO OUR COMMITMENT TO YEAR-ROUND SUPPORT JANUARY FEBRUARY MARCH APRIL • New hire meetings all locations • Wellness newsletter • Claims Review • New hire meetings all locations • Wellness newsletter • New hire meeting all locations • Promote Biometric screenings • Wellness newsletter Health and Wellness Fair Biometric Screenings • Body Mass Index • Ergonomic Screenings • Breast Cancer Awareness Nutrition Counseling Fitness stations New hire meetings all locations • Wellness newsletter MAY JUNE JULY AUGUST • New hire meetings all locations • Wellness newsletter SEPTEMBER Hold Annual Open Enrollment Meetings Across All Locations Announce WeIhaL Program for Foilowh Year • Renewal finalized • Wellness Newsletter • Pre -renewal meeting — strategy discussion • Begin renewal • Preparations and census data collection • New hire meetings all locations • Wellness newsletter OCTOBER Renewal Implemented with carriers and payroll company ID cards mailed to employees Wellness event -- Breast Cancer Awareness Month • Wellness newsletter Wellness Event --- Lunch & Learn: Diabetes Awareness Quote and customize plans with all carriers Claims review Compliance check New hire meetings all locations Wellness newsletter NOVEMBER • New hire meetings all locations • Wellness kick off meeting • Wellness newsletter • Wellness program discussion • Finalize payroll deductions • Deliver employee benefit guides and kits • New hire meetings all locations • Wellness newsletter DECEMBER Wellness Event - Lunch & Learn: Eating Healthy and Staying Active • New hire meetings all locations • Wellness newsletter REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 45 PHILANTHROPY At Sapoznik, philanthropy and charitable outreach are part of who we are. From the president's office to the receptionist's desk to every team member who works closely with our clients, each employee embraces our core values that take charitable outreach well beyond sitting on a board or writing a check. We get our hands dirty -- literally. We've built gardens, participated in Teach-A-Thons, and served as role models for our public schools. We've fundraised, provided meals, and delivered materials for area teachers and backpacks brimming with school supplies for children. LARGE RESOURCES. LOCAL RELATIONSHIPS. 2020 A YEAR OF CHANGE We are in this pandemic together, and there are many arnong us who desperately need our help. For this reason, we started the #SapoznikCares initiative, to ensure that the most vulnerable members of our communities are not forgotten. It is imperative that we not only take care of ourselves, but that we also extend a helping hand to those who urgently need it. 500 HOT MEALS DELIVERED coRPORATE GIVING $779851 cash contributions 500 POUNDS OF FOOD DONATED VIRTUAL WELLNESS 360 CLASSES G $350,000 In supplies donated to non -profits In partnership with The Education Fund fridge acs Sant La - fridge - AEi iti INNWRY 33,500 LIVES IMPACTED 44 We've donated bikes and helmets ■ i ��>`: ? .: for children, volunteered at food banks, distributed turkeys for Thanksgiving, collected clothes for the homeless at Miami's Camillus House, and spearheaded capital campaigns for foster and group homes. Being successful in business isn't just about the bottom line. It's about doing what's right. That is why we are consistently recognized as one of the leading philanthropic companies in South Florida. 46 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 Pik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.6 TAB 5: EXPERIENCE AND QUALIFICATIONS DID YOU KNOW? 86% of ernplrwwppc- say finances are top source of stir( for them now and on future. Source: MetLife's 19"' Annual U.S. Employee Benefit Trends Study 2021 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 47 2n1k AWORLD COMPANY 3.2.6.1 Specify the number of years the Proposer has been in business. Sapoznik Insurance has been in business for 34 years. LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed in section 2-2 of the Scope of Services. Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City Please see tab 8 for current Agent of Record services to governmental agencies as well as private entities. Eugene Mintze III VP, Benefits Consultant 2-15 License HIPAA Certified Eugene joined Sapoznik Insurance in 2014. As a member of the Sapoznik team, Eugene's role is to retain current clients as well as identifying and building new client relationships. His goal is to make sure that once you are a client of Sapoznik Insurance, you are a client for life. During his time at Sapoznik Insurance, Eugene has worked with several non-profit organizations and municipalities. Specifically, he has seven years of experience in the public sector. Eugene grew up in Opa-locka and cares deeply about the community. He is a graduate of Youngstown State University where he played college football and ran track. He was recognized by South Florida Business and Wealth magazine's 40 under 40. Robin Konikoff Benefits Account Champion 2-15 License HIPAA Certified Robin has over 20 years of experience in employee benefits and 25 years in human resources. She has worked with public sector clients for over seven years. Prior to joining the Sapoznik team, Robin's history included benefits administration with a background in human resources for a large automotive group and a medical management company. Robin was born in Georgia but was raised in South Florida, living here most of her life. She is the proud mom of two sons, one of which serves in the United States military. Suany Roye Claims Advocate HIPAA Certified As a 12 -year Sapoznik team member, Suany manages claims policy issues. She advocates on behalf of our clients and has vast experience and knowledge in the claims processing arena. Prior to joining Sapoznik, she worked as a case worker for a national carrier for 10 years. She has a specific expertise in medical billing. Suany is the proud mom of two wonderful children. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 48 2nik' AWORLD COMPANY Rachel Sapoznik, Founder and President 2-15 License HIPAA Certified LARGE RESOURCES. LOCAL RELATIONSHIPS. Rachel A. Sapoznik is the founder and President of Sapoznik Insurance, an industry leader in employee benefit and wellness solutions serving clients nationwide. She founded Sapoznik in 1987 from her home. Celebrating 34 years in business, Sapoznik Insurance, a World Company, is one of the Top 100 Insurance Brokers in the country, an Inc. 5000 Fastest Growing Private Company, a Best Place to Work and one of the largest independently owned agencies in the South Florida region. Rachel has 25+ years of experience working with public sector organizations, specifically municipalities. Rachel is recognized as one of South Florida's leading healthcare experts being featured in several national mediums such as CNBC.com, Yahoo! Finance, MarketWatch, Reuters, Employee Benefit Advisor, and Automotive News. Locally, she has been featured in Invest Miami, The Miami Herald, The South Florida Business Journal, Crain's Miami, South Florida Business & Wealth Magazine, and Miami Today. She is a pioneer and thought leader in employee wellness initiatives. Rachel recognized early on the importance of education and wellness and building strong programs for her clients. She authored a book, A Passion for Wellness: Healthy Employees, Healthy Bottom Line, which was on Amazon's best seller list for new releases. Aside from her numerous business accomplishments, Rachel has always made it a priority to help the communities she serves. As a leading philanthropist in South Florida, she is deeply involved in several charities, with a focus on those that are dedicated to improving the lives of children - JAFCO and The Education Fund. Awards/recognitions she has received in the past five years: • 2021 South Florida Business Journal Power Leader • 2020 Honoree for the South Florida Business & Wealth Apogee Awards • Philanthropy Miami 2020 Donor Next Door Award • South Florida Business Journal's Top Insurance Agencies in South Florida, 2015 - 2019 • The Commonwealth Institute Top 50 Woman -Led Businesses in Florida, 2015-2019 • South Florida Business Journal's Top Women -Owned Businesses, 2015 - 2019 • South Florida Business Journal's Top Corporate Giving/Corporate Foundations, 2015, 2017, 2019 • Employee Benefit Adviser Top Women in Benefit Advising, 2018 • The Silver Stevie Award for Female Entrepreneur of the Year, Business Services 2017 • Enterprising Women of the Year Award Honoree, 2017 • South Florida Business Journal's 2016 South Florida Ultimate CEO REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 49 Iznik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Akin Ayodele, Business Development Executive 12-15 License HIPAA Certified Akin Ayodele is Head of Business Development for Sapoznik Insurance, A World Company. His focus is opening new channels to help drive business opportunities through relationships with community leaders and organizations. An entrepreneur at heart, Akin was Managing Partner and Co -Founder of Eagle Rock Wealth Management before joining Sapoznik Insurance. He may be familiar to many people in Florida from his nine years as a starting linebacker in the NFL, including playing for the Miami Dolphins and the Jacksonville Jaguars, who drafted him in 2002. Known for his athleticism and work ethic, Akin also played for the Dallas Cowboys, and Buffalo Bills. Akin received his Liberal Arts degree from Purdue University where he played football and studied Psychology & Law in Society, with a minor in Organizational Leadership. After retiring from the NFL he earned his Masters of Business Administration degree from The George Washington University. Akin has a passion for giving back and is Co -Founder of The Dream Builders Foundation, a nonprofit organization that matches NFL players with local charities to benefit at -risk youth. He is also a motivational speaker, inspiring youth groups, educational organizations, and corporations with his belief in the power of perseverance, positivity, and hard work. In his personal life Akin is an avid traveler and has been to five continents. He still works out five days a week and loves to take on new challenges, like jumping out of planes, scuba diving or working on his golf game. Akin is recently married and is a new father to a baby girl. Other significant achievements: • 2003 & 2004 Candidate for NFL Man of the Year Award (Jacksonville Jaguars) • 2005 Jacksonville Chapter, The Force Behind The Change Award • 2009 Candidate for NFL Man of the Year Award (Miami Dolphins) • 2006 Attended Harvard Business School's Entrepreneurial Business Program, receiving credit and certification for completion of the course. • 2009 Drew Brees Mental Toughness Award • 2013 United Nations Friends of Good and Health Awards REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 50 #3 Flexibility i here to stay, buy will require creative solutions to foster collaboration and manage workloads. LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.7.1 Include a timetable that identifies the amount of time required to complete each component of the program. DATE SERVICE STANDARDS DELIVERABLE SAPOZNIK June 2021 Client designates the benefits administrator to provide guidance throughout the process Pre -renewal meeting — strategy discussion Begin renewal preparations and census data collection Ongoing meetings With client designated benefits administrator Discuss and determine the City's goals, and set expectations to ensure all stakeholders agree with the plan and next steps Census collection including employee information such as: • Name • • • • • Dob Gender Benefits participation/ Carrier Eligibility status (part-time, full-time, seasonal, etc.) • Eligibility guidelines plan documents of benefits being offered • Employer/employee contributions by product line by carrier • Summary of benefits • Billing set up guidelines • IRS schedule 5500 • Claims reports • Cobra Upon the City confirming their decision to contract Sapoznik Insurance the account team will begin their process Benefits consultant Client managers REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 52 inik AWORLD COMPANY July 2021 August 2021 Ongoing through the open enrollment period and as necessary Wellness event Ongoing through the open enrollment period and as necessary September Open enrollment 2021 October 2021 Renewal implementation with carriers and payroll Mail ID cards December Wellness event 2021 April 2022 Wellness event Quote and customize all plans with carriers Meet to set the service expectations and timelines Set up implementation calls with the carriers and monitor deliverable timelines Determine OE specifics Notify additional enrollment partners of the process, expectations, and timelines Wellness Lunch & Learn Finalize payroll deductions Deliver employee benefit guides and kits Hold annual open enrollment meetings Announce wellness program for the following year Review accumulators reports to ensure the deductible and maximum out of pocket amounts are properly credited (whenever applicable) Breast Cancer Awareness Event Wellness Lunch & Learn Wellness Day 1 LARGE RESOURCES. LOCAL RELATIONSHIPS. Benefits consultant Dedicated client manager Carrier representatives Employee communications Benefits consultant Carrier representatives Prior carrier Benefits consultant Carrier representatives Client managers Benefits consultant Carrier representatives Prior carrier Wellness team and approved vendors Wellness team and approved vendors REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 53 2fl1k' AWORLD COMPANY Quarterly, On agreed set semi- schedule annually and at renewal Weekly, Ongoing throughout monthly, or the year as needed. Monthly On -going throughout the year Review eligibility and claims reports Weekly and/or monthly meetings as needed to assist new hires with questions regarding their benefits Ordering of marketing materials for meetings To assist and educate employees in the enrollment process LARGE RESOURCES. LOCAL RELATIONSHIPS. Benefits consultant Designated client manager Carriers Designated client manager Champion/enroller Carrier representatives Ongoing employee service meetings Designated client manager Carrier service representative Initial weekly meetings with employees; after the first quarter on a bi-monthly basis until group is completely implemented Maintenance educational meetings held with the employees until all enrollment materials have been collected Follow up with benefits administrator to verify all employees are in receipt of their id cards, and the first month billing is audited REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 54 znik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.7.2 Indicate the earliest available start date for your project team. Given an October 151 effective date, the pre -renewal meetings start in June. 3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1. The open enrollment is finalized and completed by September 31St. However, our work continues throughout the year to help educate city employees, conduct wellness programs, ensure compliance, and provide customer service and claims advocacy support. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 55 nnpioyers are avowing their benerits approach ro iYueei changing needs of eniv oyees, build employee �f suppol well-being. Pik AWORLD COMPANY 3.2.8.1 Fee basis should be an all-inclusive, base fee. LARGE RESOURCES. LOCAL RELATIONSHIPS. All commissions outlined below cover the costs associated with the services we render on your behalf including those listed below. • Employee Navigator (on-line enrollment tool) • Wrap documents for Welfare Benefit Plan 5500's • Development and printing of the benefits guides • Wellness program and fairs • ThinkHR (training, compliance information, educational platform, and more) • Completion of 1095's • Cobra administration (available) Medical 4% Dental 5% Vision 5% Short & long-term disability 10% Supplemental 10% This is what we've done for the City of Opa-locka to contain costs and save money: • Through our negotiations with the carriers, we've saved the City over $605,000 in the past four years • We've absorbed all costs relating to compliance, technology, and wellness programs • Provided educational programs to help employees understand their benefits and where to go for care, which in turn reduces claims costs • Provided claims advocates to ensure that your workforce is more productive - we manage the process • Supported and participated in the City's annual October breast cancer awareness campaign to ensure breast cancer prevention REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 57 nik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.9 TAB 8: REFERENCES TOP FIVE TRENDS IMPACTING THE WORKPLACE social justice cor ;e o s, employees need then: employer's support. Source: MetLife's 19" Annual U.S. Employee Benefit Trends Study 2021 REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 58 LARGE RESOURCES. LOCAL RELATIONSHIPS. 3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided Agent of Record services. Include the name of the organization, brief description of the project, name of contact person telephone number and email address. Miami Shores Village Employee benefits program that includes medical, dental, vision, Life & AD&D, long-term care, long-term disability, whole life, critical illness, medical bridge, cancer policy, and accident insurance Sarah Simpson, Controller 305.762.4856 SimpsonS@msvfl.gov Town of Lauderdale -by -the -Sea Employee benefits program that includes medical, dental, vision, life & AD&D, long-term disability, Gap plan, and short- term disability Lisa Slagle, Senior Office Specialist 954.640.4203 lisas@lauderdalebythesea-fl.gov LAUDERDALE BY • THE •SEA Family Resource Center of South Florida Employee benefits program that includes medical, dental, vision, short-term disability, long-term disability, Gap plan, accident insurance, critical illness coverage, cancer policy, whole life, life and accidental death & dismemberment Oren Wunderman, CEO 305.374.6006 owunderman@frcflorida.org FAMILY RESOURCJ CENTER_ OF SOUTH FLORIDA, INCA REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 59 znik AWORLD COMPANY Florida Memorial University Employee benefits program that includes medical, dental, vision, life & AD&D; Long term disability, short term disability, GAP plan, voluntary life and AD&D, supplemental insurance — accident, cancer, critical illness, disability, and term life Youseline Poteau, Director of Human Resources 305.626.3622 Youseline.poteau@fmuniv.edu Town of Cutler Bay Employee benefits program that includes medical, dental, vision, life & accidental death and dismemberment, short term disability, long term disability, voluntary life, and supplemental policies for accident, cancer, critical illness, life, and medical bridge Jazmin Gonzalez, Administrative Services Director 305.234.4262 JGonzalez@cutlerbay-fl.gov LARGE RESOURCES. LOCAL RELATIONSHIPS. FLORIDA MEMORIAL UNIVERSITY Cutter 93a dcuuruuwruu y00I REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 60 42o irki� all employees say social justice issues are a source of stress and anxiety znik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. Proposers must compete and submit as part of its Proposal all of the following forms and/or documents • Proposer Qualifications • Certification regarding debarment and suspension • Drug Free workplace certification REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 62 LARGE RESOURCES. LOCAL RELATIONSHIPS. RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Sapoznik Insurance and Associates, LLC Address: 1100 NE 163rd Street 2 FL City, State, Zip: North Miami Beach, FL 33162 Phone/Fax: 305.948.8887 2. Check One: Corporation'( Partnership () individual () 3. If Corporation, state: 1987 FL Date of Incorporation: State in which Incorporated: 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Rachel Sapoznik, President Date Emoted: 1987 6. The length of time in business: 34 years 7. The length of time (continuous) in business as a service organization in Florida: 34 years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. Please refer to 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locku and will be a factor considered In awarding any resultlnq contract. The purpose Is to Insure that the Contractors, in the sole opinion of the City ofOpa-lacks, can sufficiently and efficiently perform all the required services In a timely and satisfactory manner as wi!l be required by the subject contract If there are any terms and/or conditions that are In conflict, the most stringent requirement shall apply. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 63 inik' AWORLD COMPANY City of North Miami Beach Conununity Development Division Business Tax Receipt 17050 NE 19 Avenue North Miami Beach, FL 33162 MAIL TO: SAPOZNIK INSURANCE AND 1100 NE 163 STREET 2FL NORTH MIAMI SEACH,FL 33162-4515 �Gf SCE LARGE RESOURCES. LOCAL RELATIONSHIPS. Thank you for choosing the City of North Miami Beach! You can now visit us on-line at www.citynmb.com or you can e-mail us at NM13BTR®cityrunb.com !, 1 't f\ , pii Now MoreBeautiful! THIS IS YOUR 2020-2021 BUSINESS TAX RECEIPT. Important Reminders: Business Tax Receipts expire September 30th of each year. You must submit all fees and documents (if applicable) prior to that date or you may be subject to delinquency fees, an additional Cost Collection Fee of $250.00, placement of a Ilen on the property, andfor involuntary shutdown of this business by the Police Department, You are required to notify the City, in writing, if there have been any changes In ownership, location, nature of business, any contact information, and/or when this business ceases operations. This Is In order to ensure that you are not billed In error, Failure to notify this office of such changes may result In the assessment of penalty fees and collection activities, Have any more questions? Our friendly staff is here to assist you by phone, (305) 948.2917, Monday -Friday from 8:30 am.- 5:00 p.m., or at our office Monday -Friday from 9:00 a.m.• 4:00 p.m. We would love to hear from youl *** THIS IS NOT A BILL — DO NOT PAY *** Please detach the below receipt and display in a conspicuous place. 2020-2021 City Of North Miami Beach BUSINESS TAX RECEIPT Valid 10/01/2020 - 09/30/2021 No.: 189399 - RENEWAL Acct No: 603317 Taxes: 177.05 DBA: SAPOZNIK INSURANCE AND Penalty Fee: 0.00 Location: 1100 NE 163 STREET 2FL Credit: 0.00 NORTH MIAMI BEACH, FLORIDA TOTAL PAID: $ 177.05 Activity: INSURANCE AGENCY Remarks: This receipt is nontransferable without City approval and Is only valid at the location(s) listed herein Now MoreBeautifiil! REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 64 AWORLD COMPANY RFP NO: 21-0629100 PRICE PROPOSAL FORM LARGE RESOURCES. LOCAL RELATIONSHIPS. AGENT OF RECORD FOR EMPLOYEE (BENEFIT PROGRAMS PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: LUMP SUM PRICE: Please refer to Tab 7 for complete pricing of our services and refer to RFP addendum no. 2 page 3 question #20. SUBMITTED THIS r9 K DAY OF n 2021. BID SUBMITTED BY: Sapoznik Insurance, A World Company Company Rachel Sapoznik Name of Person Author ed to Submit Signature President Title 305-948-8887 Telephone Number n/a Fax Number rachels@sapoznik.com Email Address REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 65 LARGE RESOURCES. LOCAL RELATIONSHIPS. CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 66 =2 nik AWORLD COMPANY LARGE RESOURCES. LOCAL RELATIONSHIPS. that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE A:OVE REQUIREMENTS. Signature Printed Name Rachel Saoznik REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 67 ' , }_ nik , IAWORLD COMPANY CITY OF OPA-LOCKA RFP NO, 21.0629100 DRUG -FREE WORKPLACE CERTIFICATION FORM LARGE RESOURCES. LOCAL RELATIONSHIPS. Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. Rachel Sapoznik This Certification is submitted by the (Name) President of Sapoznik Insurance, A World Company (Title/Position) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287,087, Florida Statutes, rich are identified in numbers (1) through (6) above. (4 A./CR( Date Sign re REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 68 znik AWORLD COMPANY CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE LARGE RESOURCES. LOCAL RELATIONSHIPS. Rachel Sapoznik being flrst duly sworn, deposes and says that: (1) He/She/They is/are the President (Owner, Partner, Officer, Representative or Agent) of Sapoznik Insurance, A World Company the PROPONENT that has submitted the attached proposal; (2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties In interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: Witness By: Signature Rachel Sapoznik, President Print Name and Title REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 69 LARGE RESOURCES. LOCAL RELATIONSHIPS. NON-DISCRIMINATION AFFIDAVIT I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be Iaw»1, y used as a basis for service delivery. Sworn and subscribed before this day of -7‘..an a° , 202 1 Notary Public, State of Florid Chi ask;, Nutc:2 n (Printed Name) My commission expires: /I�/ `I By. President Title: ,.".$4. y . CHRISTINE NUNZIO IA MY COMMISSION # HH 53875 • 1 EXPIRES: June 16, 2024 Bonded Thvu Nobly Publb Undene8en REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 70 LARGE RESOURCES. LOCAL RELATIONSHIPS. £-VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering Into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat,, "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract, Failure to comply will lead to termination of this Con tract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 71 LARGE RESOURCES. LOCAL RELATIONSHIPS. E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: Sapoznik Insurance, A Worl ompany Authorized Signature:,_ Print Name: Rachel Sapoznik Title: President Date: co)as \a REQUEST FOR PROPOSAL AGENT OF RECORD FOR EMPLOYEE BENEFITS PROGRAMS RFP NO: 21-0629100 72 Response to Request for Proposal June 29, 2021 Copy I Prepared by: Peter Troup Vice President, Corporate Benefits 3300 PGA Blvd Suite 530 Palm Beach Gardens, FL 33410 T: 561-350-1329 Peter.Troup@nfp.com •NFP® • N FP' TAB 1 - TABLE OF CONTENTS 3.2.3 Tab 2 — Letter of Transmittal - 1 - 3.2.4 Tab 3 — General Information 10 3.2.5 Tab 4 — Project Approach 12 3.2.6 Tab 5 — Experience and Qualifications 25 3.2.7 Tab 6 — Schedule 29 3.2.8 Tab 7 — Pricing of Services 31 3.2.9 Tab 8 — References 32 3.2.10 Tab 9 — Additional Forms 33 Tab 10 — Exhibits 30 CONFIDENTIAL ON FP 3.2.3 TAB 2- LETTER OF TRANSMITTAL We appreciate this opportunity to propose how NFP can partner with the City of Opa-locka to provide employee benefits broker services. We believe there is an exceptionally strong match between the needs identified by the City and our strengths and experience in the public sector. We are confident that our team's energy, expertise, and oversight will bring a fresh approach for strategy and provide an enhanced level of service and capacity for your human resources department. Throughout our response, you will see how our organization was strategically designed to provide the very services you are and should be requesting. Simply put, we are built to effectively serve public entity clients and to provide a comprehensive level of customer service. Our public entity team's sole focus is the delivery of effective customer service for our public sector clients. We currently serve over 200 public entities across the Southeast and have a proven track record of successful results, client satisfaction and client retention. We build meaningful long-term relationships as we pride ourselves on quality and consistency. We have a commitment to excellence in service. It is reflected in every aspect of what we do, from our dedicated client service teams to our comprehensive service model, to technology and benefits administration, to our extensive client resources and industry expertise. We successfully couple our national presence with local resources to provide the high touch level of personalized service required to be an effective partner with public entity clients across the Southeast. We believe a client's needs and desires are the most important factors in the insurance process. We take an extraordinary amount of time and care to ensure our clients receive the services and products they deserve. Client satisfaction is our number one priority. We strive to exceed our clients' expectations with the following approach: • Contact — We consult with clients regularly to ensure all aspects of their benefits programs are meeting expectations. • Education — We conduct employee meetings and provide custom communication materials for all employees. • Advocacy— We work on behalf of our clients to bring an unbiased perspective to all situations, with no allegiance to any specific carrier or vendor. • Personnel — We hire, train and retain a professional, experienced staff and that are dedicated to the clients they serve. We have the capacity to support growth with a consistent level of service. • Information — We possess the information and expertise to negotiate comprehensive, competitive benefits programs. We know where to find the answers to any of your insurance, employee benefits and human resources questions. Thank you for your consideration of our response. Any questions can be directed to the individuals listed below: Peter Troup (Authorized Representative) Vice President, Corporate Benefits 3300 PGA Blvd, Suite 530 Palm Beach Gardens, FL 33410 561-350-1329 Peter.Troup@nfp.com Johnathan Shaw (Authorized Representative) AVP, Public Sector Practice Leader 13 North Main St, Suite 201 Statesboro, GA 30458 770-713-8375 Johnathan.Shaw@nfp.com CONFIDENTIAL (NFP RFP NO: 21-0629100 Agent of Record for Employee Benefit Programs City of Opa-locka TO: The City of Opa-locka All: I hereby certify the contents of the attached proposal to be accurate and deliverable. Respectfully submitted, Tammi Starkey Title Signature: Date: CONFIDENTIAL •NFP" 3.2.4 TAB 3 - GENERAL INFORMATION 3.2.4.1 Name of Business. NFP Corporate Services (SE) Inc. 3.2.4.2 Mailing Address and Phone Number. 3300 PGA Blvd, Suite 530 Palm Beach Gardens, FL 33410 800-994-7429 3.2.4.3 Names and contact information of persons to be contacted for information or services if different from name of person in charge. Primary Contact: Peter Troup — peter.troup@nfp.com 561-350-1329 Secondary Contact: Johnathan Shaw — Johnathan.shaw@nfp.com 770-713-8375 3.2.4.4 Normal business hours. Monday — Friday 8:00am — 5:00pm 3.2.4.5 State if business is local, national, or international and indicate the business legal status (corporation, partnership, etc.). International Incorporated 3.2.4.6 Give the date business was organized and/or incorporated, and where. NFP was established in 1999 as National Financial Partners in New York. CONFIDENTIAL •NFP 3.2.4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at that office. Account Management — 6 Senior Level Employees 3300 Palm Beach Gardens Blvd 1 Suite 530 Palm Beach Gardens, FL 33410 Service Center and Technology — 35 Customer Service Representatives 351 Washington Ave (Suite 120 Marietta, GA 30060 3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please state the name of the parent company. Your proposed team is a part of the NFP Public Sector Solutions specialty practice that works exclusively with public entity clients in Georgia, Florida and South Carolina. This vertical is strategically designed to offer a comprehensive suite of customer services for public entity clients. 3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. NFP is licensed to do Business in the State of Florida. A copy of that license is in section 3.2.10 required forms. CONFIDENTIAL (NFP 3.2.5 TAB 4 — PROJECT APPROACH Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of this RFP. Scope of Service Requirements NFP Standard Operating Procedure Broker Health, Dental, Life, Short-term disability, Long-term disability, Vision and Voluntary benefits NFP will actively broker all employee benefits on the City's behalf on an annual basis. Serve as the City's Consultant and provide such brokerage services to the employer to ensure comprehensive and cost - annual effective benefits are included in the City's benefits plan selection by the City's eligible employees and retirees NFP will actively broker all employee benefits on the City's behalf on an basis. Step 4 details the comprehensive nature of our process once the strategy is identified to ensure comprehensive and cost-effective benefits are being offered to your employees. See step 4 (product and service selection) Present plan design recommendations that support the City's benefit strategies and position the employer to comply with Federal, State, and other regulatory requirements each year Your dedicated team will present plan design recommendations upon the conclusion of a comprehensive market review. All plans are reviewed to ensure they are in compliance with all applicable laws. See step 4 (product and service selection) Administer the City's health and welfare plans, including setting reserves, reporting experience and projecting funding levels when applicable Steps 5-7 address our comprehensive suite of customer service offerings to include actuarial review and claims reporting. Claims reports will be provided to the City on a monthly basis. See step 5 (implementation), step 6 (service model) and step 7 (ongoing service and performance monitoring) Provide ongoing advice on ERISA, COBRA, FMLA and HIPAA reporting obligations, and other laws and regulations affecting the City's benefit plans as it relates to the insurance products within this RFP. The NFP Compliance team, which includes industry attorneys, provide ongoing communication as it pertains to legislative updates and support for benefits and employer issues to include but not limited to: ERISA/COBRA/FMLA/HIPAA/ARPA/FFCRA See page 16 (Suzanne Spradley) Provide comprehensive services (traditional and web -based) necessary to enroll current plan designs, plan modifications and consumer education Steps 5-7 address our comprehensive process and suite of customer service offerings to include our benefits administration system, bswift, that is available for year-round enrollment and support. The 5 core components of bswift are enrollment, electronic data interfacing, employee communication, administration, and reporting. Provide comprehensive services necessary to serve as the Voluntary benefits, including enrollment support and election reconciliation Steps 5-7 address our comprehensive suite of customer service offerings to include open enrollment education and support for all benefits to include voluntary offerings. Step 5 details our implementation strategy as it pertains to enrollment support. Your dedicated service team is responsible for all post enrollment activities to include audits and billing reconciliation. Provide a call center with representatives to respond to City employees and retirees Our service center works exclusively with public sector clients and is designed to assist your employees and retirees with general benefits questions, enrollment assistance, claims assistance and to provide other benefits related support. Shall agree that all data exchanged between the selected Proposer and the Employer or prospective customers belongs to the employer and shall be accessible at any time during the life of the contraction for no additional fee Agreed. Our model is fully transparent. The Proposer must provide a benefits administration technology platform to be accessible year-round for new hire enrollment and change in status elections of benefits Bswift is to be provided at no cost. NFP is responsible for the development and build of your site and is available to your employees on a year-round basis. Provide technical assistance to reduce the overall cost of providing these benefits through a variety of means including developing effective negotiation strategies to expeditiously reduce the absolute cost of health insurance benefits We believe and aggressive marketing, prescription drug analysis, comprehensive wellness programs and potential clinic solutions to reduce and stabilize the direct cost of your health insurance. Our comprehensive approach looks at both the direct and indirect cost of offering and administering your health insurance and benefits cost to save our clients as much as possible without sacrificing quality. Aside from the cost we can save on the benefits themselves; we have found that the time we are able to save your benefits team and employees has proven to be invaluable. CONFIDENTIAL •NFP Solicit and negotiate annual renewal of existing coverage including soliciting multiple alternative proposal coverage. We conduct comprehensive plan marketing on an annual basis in accordance with the client's annual timeline. See step 4 (product and service selection) A comprehensive summary of responsive quotes from insurance carriers will be presented to the City Manager NFP solicits proposals from all A rated insurance carriers and will provide recommendations and executive summary to the City Manager on an annual basis. See step 4 (product and service selection) Respond to all employee issues and questions in a timely manner regarding their benefits Our strategic design allows us to deliver real time service and support for our clients. Email communication turnaround requirement is <24 hrs. Our service center is available M -F 8:30-5:00 with an average wait time of less than 1 minute. Cell phone information provided to benefits team for emergency situations and after hours assistance. Provide City with dedicated agents for any assistance needed The proposed NFP service team will provide a comprehensive suite of service and assistance to the benefits team and your employees. See proposed service team. Provide the City with support for the wellness program Our director of wellness program strategies, Ebony Marbury, will oversee the wellness program development. Her role is to provide a comprehensive level of support to the wellness program and assist with coordination of various wellness related activities. Support the City in organizing and coordinating two (2) employee wellness fairs annually Our director of wellness program strategies, Ebony Marbury, will oversee the wellness program development. Her role is to provide a comprehensive level of support to the wellness program and assist with coordination of various wellness related activities. Assist the City in the evaluation and implementation of a wellness and disease management program and measure effectiveness of the program. We currently oversee more than 150 comprehensive wellness programs and have a proven track record of delivering positive results. Please refer to the City of Albany case study for an illustration on how we track and measure the effectiveness of our programs. See Tab 10 (Exhibits) Provide a program for ACA tracking and 1095 reporting, which includes mailing out forms. Through bswift, we provide assistance as it pertains to ACA tracking and reporting as needed. We provide services for the development, delivery, and submittal of your annual 1095 reporting requirements. Identify claims trends and anomalies in a timely manner and prepare recommendations to the City on actions to be taken, if any, We provide monthly claims reporting services to track and identify any claims trends both positive or negative in a timely manner. We have provided a sample monthly claims review for your consideration. Review, process and administer all employee claim issues Agreed. Our structure is designed to funnel all employee issues through our service team. We ask that your team direct individuals to us for assistance on any and all benefits related issues, questions or concerns. Review historical claims experience, demographic data trends and plan performance from a financial perspective Agreed. Coordinate and participate in the implementation and enrollment process and employee meetings Our philosophy is to provide as many resources as possible to empower your employees to make educated decision regarding benefits elections. Education will be the first major component of our implementation process and is detailed in Step 5 of our process. In addition to educational meetings, we also provide both on -site and telephonic enrollment support. See step 5 (implementation) Assist in the review and/or creation of enrollment materials to enhance the overall perceived value of the benefits and compensation Agreed. NFP will develop enrollment materials, benefits confirmation statements and total compensation statements to help employees better understand the value of the benefits you provide. See tab 10 (Exhibits) Coordination of annual benefits fair at no cost to the City Agreed. See step 5 (implementation) Preparation of insurance applications, compile and format support information needed and requested by insurance company underwriters Agreed. See step 4 (product and service selection) Compile and maintain historical underwriting information. Provide copies of this information to the City Agreed. Our model is fully transparent. We compile and maintain detailed claims and benchmarking data on your behalf and is made available for you at any time. Claims reports are provided monthly and are reviewed no less than quarterly with your team. Development of annual employee benefits statements Agreed. See attached benefits confirmation statement and total compensation statement. See Tab 10 (exhibits) CONFIDENTIAL •NFP Our public entity team's sole focus is the delivery of effective customer service for our public sector clients. We build meaningful long-term relationships as we pride ourselves on quality and consistency. Our organization is strategically designed to provide a comprehensive and specialized level of support. Each of these dedicated team members play a specific role and is vital in delivering quality service pertaining to the administration, education, development, service and support of your employee benefits package. Consultants — NFP Broker Consultants are the point -of -contact for product and plan solutions. Consulting brokers interact with client specific account managers regularly to ensure cohesive management of their NFP clients. The consulting broker's responsibility is to analyze, evaluate and work with each client to ensure measurable solutions are implemented to reduce and stabilize cost while ensuring that a quality benefit plan structure is in place. Placement — NFP placement department provides analytical support to our Broker Consultants. This team specializes in developing RFP's, marketing products and analyzing results for clients on an annual basis. Account Management — Your dedicated account manager serves as the primary day-to-day contact for the clients' administrative staff. Each Account Manager has assigned client support staff members who assist them with in -office administrative support. Your account manager is responsible for administrative support for your benefits team/HR for billing, audits, eligibility, open enrollment and claims assistance. Client Support — NFP account managers are supported by client support specialist. The client support specialist's primary function is administrative in nature. They update insurance carrier systems for specified changes, collect and process qualifying event documentation, process new hires and termination data to payroll and carrier systems, process open enrollment documentation, assist in the resolution of claims and provide general support to your service team. Compliance and Regulatory Support - Our dedicated team of in-house compliance professionals aggregate, interpret, disseminate, and provide specific action steps for each piece of legislation. Our compliance team, which works closely with our consulting team, is well versed in a variety of benefits compliance topics, including ACA, HIPAA, COBRA, etc. Our team is entirely focused on keeping up to speed with the rapidly changing environment and ensuring content is provided to our consultants in a timely manner. Technology - NFP has centralized (in house) technology staff that focus solely on our clients' on- line enrollment and data collection systems. These individuals are responsible for building and customizing employee sites, managing electronic data feeds (EDI) with insurance carriers, developing enrollment portals and managing the employee benefit communication center for clients. By having an in-house technology team, we have the ability to customize your online education and enrollment system and have more efficient response time to the changes that may be require. Employee Service Center — Our service center will serve as the primary point of contact for the majority of your employees and is operated in our corporate office in Marietta, Georgia. These dedicated specialists act as an advocate for your employees and assist in the understanding of benefits, resolution of claims, appeals assistance, locating in -network providers, ordering new ID cards, on-line enrollment support, confirmation statements and other general benefit assistance. The call center operates a VOIP telephone system that allows for all calls to be recorded and documented in our internal database. Enrollment Support - NFP benefit counselors provide enrollment support in conjunction with brokers and account managers. Our enrollment counselors are salary based, which enables them to offer sound advice and assistance to your employees. This advice and assistance is designed to MIMIMINENINIP CONFIDENTIAL QNFP educate your employees and answer specific questions to ensure they fully understand their options. This ensures your employees are provided with enough information to make the best decision for their specific situation. Removing the "pressure sell" environment is an extremely valuable and important aspect of our model that has been very well received by our clients. Wellness Services - NFP employs a full-time Director of Comprehensive Health Strategies. Her role is to design and implement worksite wellness programs that are cost effective and provide optimum results. She guides our clients through all aspects of program design, marketing and implementation. As we review the scope of services listed in this RFP, it is important to understand that our model provides all of these services as a part of our standard operating procedure. We strategically built our team to provide an all-inclusive level of service to our public entity clients. We understand the challenges you face as you try to control cost, improve employee communication and education, provide ongoing assistance while juggling everything else you have on your plate; we are here to help. Essentially, our team is designed to become a direct extension of your human resources to serve as the City's benefits department. Below, we outline our approach for this project and highlight where the scope of services listed in this RFP are provided as a part of our methodology and approach. The scope of services review at the beginning of this section clearly illustrates are all inclusive service model we provide and the comprehensive approach we utilize to serve our clients. Our goal is to be your partner for long-term, strategic success. To that end, it is imperative that we understand the features of your current and previously offered benefits, the goals of your organization, your employees' needs and expectations, your budgetary constraints, your employee recruitment and engagement challenges and plans, your communications capabilities and preferences, and other aspects of your business and employee group. To gain that understanding, we ask questions of various stakeholder groups, we listen, and we work with you to develop a benefits structure and implementation plan that will positively impact your organization. Above all, we listen, and we act according to your goals and needs. We have simplified the explanation of our process of providing consulting and brokerage services as our Methodology and Approach; the seven steps shown here graphically and then discussed in detail in the following pages. Discovery Ga"A" a ysis Set New Strategy Product & Service Selection Implementation Service Model On -going Service & Performance Monitoring 1. Discovery — Collecting vital information about your company, current benefit plans, and employees 2. Gap Analysis — Identifying missing plan elements and ways to improve performance 3. New Strategy — Providing recommendations to optimize the plan 4. Product and Service Selection — Reviewing and selecting the best product and service mix for you 5. Implementation — Managing, administering, and communicating changes to your benefits plans 6. Service Model — Acting as an extension of your HR/Finance team for you and your employees 7. Ongoing Service and Performance Monitoring — Creating opportunities for feedback to ensure optimum impact on the organization, plus regulatory training and compliance CONFIDENTIAL ()NFP Immommo Discovery STEP 1 — NFP will work with you to understand your organization's philosophy about employee benefits, your current benefits, and the goals you have for your benefits plan and for your organization. We want to understand your employee population - not just their claims history, but also their needs and expectations from a benefits program and other factors such as their tolerance for change. Understanding your benefits philosophy Different employers offer benefits for different reasons. While some offer benefits due to industry standards that necessitate them for recruitment and engagement purposes, others take a very active approach in designing a benefits plan that enhances the organization's culture. To some, benefits are an expense to be mitigated, while to others, benefits are an investment in their employee population and a key element for attracting new employees. Gaining an understanding of your competitive position and your benefits philosophy creates the basis for building a strategic direction for the future. Assessing your current benefits position We will review your benefit offerings, plan design, current carriers and service providers, administration, and funding. We will also do a financial assessment of your benefits budget, plan costs (historical and forecasted future costs), review the main cost drivers, determine opportunities for savings, and develop options for employer and employee contribution strategies. In addition, we will review your communications strategy and look for opportunities to ensure your employees understand the breadth of benefits and services that are available to them, as well as the value of the "hidden paycheck" they receive through your contributions to their benefits. We can include competitive survey data, involve your benefits committee, and take other actions necessary to ensure that we both agree on "the big picture." Surveying your employees and your competition At your discretion, we can also conduct a survey of your employees, in total or by focus groups. The survey allows us to measure employees' attitudes, perceptions, and understanding of their benefits package. If you're uncertain of the specific benefits offered by your employment competition, we can also survey them, or access survey information available in the industry. The results of our surveys are formulated in full color charts and tables with quantitative data that provides us with an even greater understanding of your employee population or competitors. STEP 2 — After reviewing the necessary information in the Discovery phase, we will conduct an in-depth analysis of your overall benefits package and make recommendations based on our findings. As part of this process, we provide detailed and thorough analysis in specific areas, including in-depth claims analysis and predictive modeling, network analysis and benchmarking reports. We utilize two cutting edge analytical tools to provide these actuarial services for our large self -funded clients. NFP uses data analytic tool that allows us to drill down by disease state, member type and more to strategically target engagement levels and project future cost drivers within your benefits program. We also provide benchmarking analysis and plan modeling capabilities to provide all information necessary to make informed, data driven decisions. CONFIDENTIAL (NFP By using the most current data to target these cost drivers and forecast what you will spend in the future, you will: • Get ahead of the spending curve by seeing a 360 -degree view of your entire population • Identify prevention treatment compliance and gaps in care, and apply a risk stratification to your population, identifying those at high risk. • Have an important resource tool for designing an effective wellness program and/or coordinating with your well-being vendor to support other employer initiatives to actively engage the right members at the right time. • Make an accurate assessment of your claims in comparison to other large employers • Understand the potential impact of plan changes to employee cost share and City budget Network Analysis Health care quality transparency continues to emerge as an important element in strategically managing health care cost increases. Using DMW and other tools provided by NFP, we are able to meet the changing demands of the health care selection and plan design process by providing a comprehensive software solution that allows us to analyze carrier networks using both access and quality information, allowing us to help you: Make informed decisions about provider cost, quality and access; Compare networks on an apples -to -apples basis; Request the right information from health plans; Identify gaps in your network; and Identify the network(s) that offer the best discount for services in your area. Ultimately, we will help you determine what is important to the success of your plan, assist you in setting appropriate goals, and then help you achieve those goals. Set New Strategy STEP 3 — Once we have completed the Gap Analysis, we will provide you with formal recommendations to set the new strategy for your organization's benefits with a 5 -year strategic master plan. This master plan will consider both your financial and cultural objectives, the needs of your employees, your competitive position, and your strategic plans. We will prepare recommendations to manage the long-term cost of your benefit package, while maintain the value. Your NFP team will partner with you to evaluate plan designs in the context of emerging industry trends and changing regulations, in addition to the other factors already noted. The focus areas will vary depending on our analysis and the feedback received during the Discovery and Gap Analysis steps but may include the following items. Employee cost sharing Contribution structure - Funding alternatives Wellness, disease management programs and/or onsite clinic models Prescription drug management Case management/coordination and utilization review - Voluntary benefits Employee education and communications Dependent eligibility audit CONFIDENTIAL •NFP STEP 4 — Based on the new strategy, your NFP team will work with various insurance carriers, TPAs, pharmacy benefit managers and other vendors to create the optimum plan design for the products to be offered to your employees. There are many viable, A -rated carriers and vendors available in the benefits market. Due to our overall block of business and experience in the insurance marketplace, NFP has developed "preferred broker relationships" with multiple carriers that have proven themselves to be service -oriented, creative, flexible and consistent. We are able to leverage these relationships to create a competitive situation that ultimately results in improved pricing, higher guaranteed -issue amounts, and lower participation requirements. NFP doesn't consider any firm to be an exclusive carrier or vendor because we will not limit our flexibility in providing you the best, unbiased, options for your benefits. Our responsibility is to leverage our relationships on your behalf to secure the products and solutions that provide the most value for you and best meet your needs. NFP has preferred broker relationships with the following vendors. Medical Carriers — Aetna, Alliant, Anthem (Blue Cross and Blue Shield), Cigna, Humana, Kaiser, United Healthcare Pharmacy Benefit Managers (PBMs) — Benecard, Data Rx, Express Scripts, Optum, PharmAvail, ProCare Rx, ScripWorld, True Rx, as well as NFP Rx Solutions Stop Loss Carriers and Third -Party Administrators (TPAs) — Aetna, Allied Benefits, AmWINS, Anthem, Beacon Risk, Berkley, Capital Administrators, Cigna, Excess Re, HCC Tokio Marine, HealthSmart, HM Insurance Group, International Risk, Key Benefit Administrators, Meritain Health, National General, Nippon Life, Optum Health, Paragon, Stealth Partner Group, Sun Life, Symetra, Voya, Zurich, as well as the NFP Stop Loss Center of Excellence Dental and Vision Carriers — Ameritas, Anthem, Avesis, CEC Vision, Cigna, Delta Dental, EyeMed, Guardian, Lincoln, MetLife, National Vision Administrators, Principal, Standard, Sun Life, Superior Vision, United Concordia, United Healthcare, Unum, VSP Life and Disability Carriers — Anthem, Cigna, Dearborn National, Guardian, Hartford, Lincoln, MetLife, Mutual of Omaha, Nippon Life, OneAmerica (AUL), Principal, Prudential, Reliance Standard, The Standard, Sun Life, Unum, Voya Worksite Carriers and EAP Vendors — Aflac, Allstate, Ceridian, Chubb, Colonial, ComPsych, Concern: EAP, Corp Care, EAP Consultants, Guardian, LifeWorks, MetLife, Optum, Texas Life, TransAmerica, Trustmark, Unum FSA/HSA/HRA Administrators — Admin America, Ameriflex, Continuon, FlexCorp, Flores & Associates, Medcom, Navia, Optum, TASC, WageWorks Other Vendors/Administrators — Aetna Global, ARAG, Care Here, Corporate Health Partners, FlexCare, GeoBlue, GoPivot, HPOne, ID Experts, IMG Global, MetLaw, MyldealDoctor, Nationwide, Starmark, Teledoc, UHC Global, Wrangle 5500 Once we have established the type of plans, products, and services to be included in your benefits package, we begin the process of soliciting bids from the appropriate carriers and service vendors. We prepare and submit Requests for Proposals and analyze the responses to those RFPs. Throughout this process, we also negotiate with carriers and vendors to obtain the most competitive price and performance guarantees available. We gather all the carrier and vendor proposals, then we present their proposals in a format that allows you to easily compare the details of each. CONFIDENTIAL • N FP Based on your preferences, past experience and our industry insight, we will select the appropriate products and services and negotiate contracts to meet the needs of the organization and your employees. We will work with each selected carrier to develop an implementation timeline. And to make certain that you continue to have the optimum plan, your NFP team performs marketing efforts and analysis on an annual basis. It is not our intention to frequently change the carriers or TPAs utilized by your organization. Our preference is to use competitive data from the marketplace to leverage your renewal with the incumbent carriers unless there is an issue with the service provided. Implementation STEP 5 — At NFP, we understand that our clients are searching for more efficient methods to manage, administer and deliver employee benefits to their employees. They are not only looking for cost-effective solutions, but also user-friendly tools and resources that heighten the employee experience. Our philosophy is to arm your benefits team with as many resources and your employees with as much information as possible to allow each person to make an educated decision regarding the optimum benefit plan election for their family situation. We think employee education is extremely important in today's market and, because of this, education will be the first major component of our implementation process. Comprehensive Benefits Education and Communication Employee benefits are more complex than ever, and the impact of making a poor choice can be devastating to an individual employee. Making benefits decisions from a wide array of increasingly complicated and costly health care plans and voluntary benefits can be overwhelming. Different employees have different coverage needs. So, they need information, and they sometimes need help in making decisions. To ensure your employees fully understand their options, we will meet with various groups to explain each line of coverage in detail. We prefer to conduct these educational meetings on -site as they are designed to provide access to the information for all employees. The service team assigned to your organization is available to answer your employees' questions, and our Service Center is available for those who cannot attend educational meetings. We also provide benefits enrollment guides, voice-over PowerPoint presentations, and educational videos through an online Benefits Resource Center to provide better access to employees in remote or multiple locations. Enrollment Assistance Once these educational meetings have been completed, our team of salaried enrollment counselors are available for one-on-one enrollments. For those who wish to enroll themselves, our on-line enrollment technology is provided to streamline and simplify the process. And for those who still have questions or who are not "tech savvy", our Service Center staff will complete the enrollment process with them by phone. We do not outsource any of these activities and we absorb all costs associated with these value-added services. Technology Tools We will develop and maintain a customized Benefit Resource Center designed to be an extension of your own human resources and benefits website. As mentioned above, this resource will be your employees' access point for the decision -support and ongoing education capabilities. It will house all the enrollment guides, explanatory videos, plan documents, forms, FAQs, and other information we will provide to help your employees understand the benefit options available to them. Many of our clients elect to utilize this as an onboarding hub and house required new hire forms on this site CONFIDENTIAL • N F P as well. Our goal is to have this resource be the "go to" website for your employees 24 hours a day during open enrollment and throughout the year. bswift is the benefit management system brought to you by NFP. It is consistently ranked as the #1 benefit information system by Business Insurance magazine. We currently have 70 clients utilizing our bswift platform representing over 40,000 employees plus their dependents and beneficiaries. Additionally, we are a channel partner with bswift, meaning that we one of the few firms selected by bswift to have access to develop and customize the system for our clients. This also means that we have our own well -trained staff to design the system with complete control of the process and quality of delivery to our clients. The major components of the bswift benefits management system can be described in the following sections. Enrollment bswift's award -winning enrollment system offers a wide range of options that can be tailored to fit all of your needs for open, new hire, life event and special (individual) enrollments. The system enforces all applicable rules so that administrators and employees cannot make mistakes, and so that eligibility effective dates and premium bills are accurate. Enrollment options include: Administrator -only or employee self-service enrollments; - Passive, semi -passive and active enrollments; - Enrollment for only one benefit plan or for each benefit plan offered to an employee; - Side -by -side plan comparisons that include "drill down" information; Overage dependent notifications, status change alerts, emails to employees who have not completed enrollment; and Web links, FAQ's, documents, glossary, online question submissions and more. EDI An electronic data interface (EDI) is an automated process of transmitting information directly to insurance carriers, other vendors and even back to your own HR/Payroll system. bswift's ability to generate these files create major time -saving opportunities for your staff. - NFP develops, tests and maintains all of your EDI feeds - Expert development of HIPAA 834 feeds, Web services and Single Sign -On (SSO) connections - Over 3,700 existing EDI feeds with carriers, TPAs and payroll/HRIS systems - Proprietary EDI Feed BuilderTM tool saves our clients time and money - Ability to import data in any format Employee Communication We can also utilize bswift to communicate directly with your employees. Through bswift, your employees have access to: Employee benefits portal Educational videos Customized enrollment guides Decision making tools Total compensation statements Benefit Plan Comparisons CONFIDENTIAL •NFP Benefits Administration By offering the following services, bswift allows us to take some workload from your HR/Benefits/Payroll team, freeing them to do the more important work they should be doing. COBRA administration — Data transmission Billing reconciliation Beneficiary designation — Premium reconciliation — Data analytics - Payroll processing Reporting Our system offers over 300 standard reports including census reports, billing reports, pending enrollments, overage dependents, and many more. Reports can be downloaded into Excel or .csv format for further manipulation if desired. In addition, bswift's reporting tool allows your dedicated service team to design custom reports that can be scheduled to run automatically at predetermined intervals. These reports can be run for specific time periods and limited to specific benefit types, departments, locations, divisions and/or benefit classes. bswift will help you reduce costly errors, eliminate paperwork and other manual processes, allow your administrative staff to be more effective, and give your employees the right tools at the right time to enroll in their benefits in a safe and secure manner. bswift provides you with the tools you need for a smooth implementation and ongoing administrative support. Service Model STEP 6 — The NFP service model is focused on providing a level of service that you will consider exceptional. That service starts during the implementation phase, but once enrollment has concluded, we handle claims issues, benefit questions, and all other forms of customer service for the employees of our clients. We seek to provide you with unparalleled service by acting as an extension of your human resources or payroll staff, giving you the ongoing support capabilities needed to administer your benefits efficiently and effectively. We will serve as a liaison between you and the various insurance carriers and service vendors, offering assistance as needed with any claims, billing, or general service issues. Our model provides service from a team where each consultant works with several account managers for different clients, and the same is true for client support specialists. This flexible "matrix" structure allows us to create the most effective team for your needs. Your service team is led by an account manager. These are employees that have risen in our organization based on their communication skills, service skills, and attention to detail. Account managers have responsibility for the overall satisfaction and retention of our clients. Each service team includes a dedicated client support specialist. The CSS is responsible for processing applications and confirming eligibility for employees of their assigned clients, for billing reconciliation and data transmission to carriers, as well as for answering employees' claims questions and resolving other escalated service issues. As part of our service model, NFP's Georgia offices have a fully staffed Service Center that is operated in our Marietta location. The service center is open 8:30 am to 5:00 pm (Eastern), Monday through Friday except for holidays. We use the term "service center" with purpose. We are not just answering a call. We operate as a full -service team because these client support specialists act as CONFIDENTIAL •NFP advocates for your employees and assist in the understanding of benefits, resolution of claims, appeals assistance, locating in -network providers, ordering new ID cards, on-line enrollment support, confirmation statements and general benefits assistance. The Service Center team is accessible by phone, fax and email. Through our Service Center, we track and monitor all of a clients' incoming calls. We realize our Service Center is the primary point of contact for the majority of our clients, handling over 50,000 calls annually. Our client service metrics are monitored on a daily basis and are documented in our customized client database. Each client support specialist utilizes this database of information to resolve claims issues and answer benefit questions. All calls are logged into the database and reviewed by the account manager. We can help you establish and work with employee wellness and benefits committees as well as ad hoc focus groups if needed. We are a huge proponent of client and employee feedback and can design and implement employee surveys on behalf of our clients that provide valuable insight on the overall perception of your benefits package. This helps identify pain points that may be present and allows us to take a proactive approach to provide solutions. Typically, this is conducted in the discovery phase of implementation to assist in our gap analysis and formulating an effective benefits strategy. On a regularly scheduled basis, we are available to conduct enrollment meetings for new employees. These employees receive the same comprehensive and educational meetings that existing employees receive during Open Enrollment. These service teams, coupled with our Service Center, are integral parts of our service model and represent another defining difference between NFP and other brokers in the employee benefits field. This is service that you can depend on. And it is the level of service offered by NFP. Ongoing Service & Performance Monitoring STEP 7 — At NFP, we know that our job does not end after your annual Open Enrollment period. To be your partner for long-term strategic success, we must have transparent, ongoing communication with your HR/Finance team. We will meet with them throughout the year to evaluate the success of the benefit plan strategies we have put in place and to address any needed change. We are here for you at any time to assist you and your employees in any way we can. The feedback loop works as we question various stakeholder groups — including the carriers and other vendors, listen, and come to understand the issues that arise, administrative challenges, changes in strategy or organizational dynamics, or other impactful circumstances related to your organization and benefits. And then we discuss the impact and any necessary changes for our team, communication with your employees, or plan of service by the carriers and vendors. These meetings are strategically conducted throughout the year utilizing data derived from claim analytic tools. CarrierNendor Review We will have regular meetings (quarterly, annually and as needed) to discuss claims experience, exposure changes, and general administrative matters that affect overall plan performance. We will also provide reports on a monthly, quarterly and annual basis. These reports will assist us in monitoring the plan's performance and highlighting any areas that need to be reviewed in future meetings as well as ideas for future plan design changes, wellness program design and/or the utilization of an on -site clinic model. CONFIDENTIAL ()NFP sommume The level of detail included in each of these meetings varies depending on the amount of claims experience (or other measures) that is available, but may include the following: Monthly Reports - Claims Analysis - Budget Performance - Vendor feedback Quarterly Reports - Financial overview Claim utilization Claim trends Reserve analysis Stop -loss deductible and attachment point tracking Midterm Reports - Budget projections - Reserve adjustment analysis - Actuarial opinions Year -End Reports - Full financial overview Reserve calculation and actuarial opinion provided Cost comparisons Budget and rate update and review - Deficit/surplus analysis We will also discuss operational matters such as EDI file feeds, Service Center call volume, and any other matters of importance. Additionally, there is ongoing training and compliance communication including the following options. Compliance and Regulatory Support Compliance in the insurance, human resource and financial arenas is challenging because the regulatory requirements are complex and ever-changing. We have a dedicated compliance team including industry attorneys that we can call on to help with any complex compliance or regulatory questions. Their expertise includes a wide variety of benefits compliance topics, including PPACA, COBRA, HIPAA, ERISA, FMLA, USERRA, ADA and Section 125 administration. Compliance is difficult and complex. NFP does not simply rely on clients to read email blasts to gain understanding of new legislation and regulations. Our clients have full access, for no additional cost, to a fully staffed team of benefits compliance attorneys highly proficient in ACA, HIPAA, ERISA, etc. Our dedicated, in-house compliance team monitors regulatory and legislative developments at both the state and federal level. NFP will provide your organization with a compliance process that includes the following: Compliance Team Newsletters Compliance Portal Seminars and Webinars In-house attorneys who are well -versed in ACA, COBRA, FMLA, etc. They report on current trends and provide timely legislative updates Keep abreast of new legislation and learn about new trends in HR Comprehensive tool that assists with compliance efforts with federal requirements such as the ACA, ERISA, COBRA, HIPAA, FMLA, Non-discrimination, and Section 125 Education and clarification regarding complex compliance topics CONFIDENTIAL • N F Pu Compliance Team Our dedicated team of in-house compliance professionals aggregate, interpret, disseminate, and provide specific action steps for each piece of legislation. Our compliance team, which works closely with our consulting team, is well versed in a variety of benefits compliance topics, including ACA, HIPAA, COBRA, etc. Our team is entirely focused on keeping up to speed with the rapidly changing environment and ensuring content is provided to our consultants in a timely manner. NFP provides clients with ad -hoc industry update notices when significant events take place. Newsletters Our regular compliance newsletter, Compliance Corner, is distributed on a regular basis updating clients on changes in the legislative and regulatory environment. While this is not meant to be the sole source of compliance communication to our clients, the email's format was created based on feedback from our clients to ensure we are giving you quick updates of the most noteworthy and timely items. We also provide Industry Insights, a monthly newsletter that keeps HR managers on top of the latest industry trends. Topics include corporate benefits, retirement, health and well-being, and training. In addition, Washington Update, is an ad hoc white paper that is issued after major developments surrounding the ACA or any other legislative changes that may impact the employee benefits and/or Human Resources world. Compliance Portal NFP's Benefits Compliance Portal is a comprehensive tool to assist employer plan sponsors with their compliance efforts with federal requirements such as the ACA, ERISA, COBRA, HIPAA, FMLA, Nondiscrimination, and Section 125. Each requirement is identified on a checklist containing model notices, an employer's obligation, and a timeline for compliance and penalties for non- compliance. Our web -based compliance portal helps you adhere to numerous federal health and welfare plan rules and provides model notices that employers are required to provide. Seminars & Webinars Regular seminars and webinars on complex compliance topics help you gain a thorough understanding of legislation. We also provide you with one-on-one compliance training. Additionally, we can provide ACA compliance assistance with 1094 and 1095 production. We offer COBRA compliance outsourcing at no additional cost to you. And we can provide legal review of plan documentation as needed to ensure compliance. COBRA and HIPAA Administration Our service package includes the full management of activities required by the Consolidated Omnibus Reconciliation Act of 1986 (COBRA) and related amendments and legislation, including the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Taking this huge administrative burden "off your plate" should give your team many more hours to be productive at the work they should be focusing on. Section 125 Administration Our service package also includes full management of activities required to establish a Section 125 Cafeteria Plan and Flexible Spending Account. Claims administration varies by vendor and will be discussed as part of our analysis prior to making a vendor selection. There are no separate fees associated with this administration. Each plan year we provide our clients with the plan documents, Summary Plan Descriptions (SPDs) and Adoption Agreements required under Part 1 of Title 1 of the Employee Retirement Income Security Act (ERISA). CONFIDENTIAL •NFP 11111111111111111111111111111 3.2.6 TAB 5- EXPERIENCE AND QUALIFICATIONS 3.2.6.1 Specify the number of years the Proposer has been in business. Our Public Sector Solutions team previously operated as ShawHankins, Inc and The Bailey Group as market leaders in public sector employee benefits consulting and brokerage. While these firms operated for almost 60 years as successful independent organizations, both companies elected to join NFP to develop a specialized team dedicated solely to public entity clients. NFP was established in 1999 as National Financial Partners. We are currently majority owned by Madison Dearborn Partners, LLC and HPS Investment Partners, LLC. With this financial backing, NFP has grown to become a leading insurance broker and consultant that provides corporate benefits, property & casualty and individual solutions through our licensed subsidiaries and affiliates. 3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed in section 2-2 of the Scope of Services. NFP's proposed service provision would be an individual broker supported by your dedicated service team. The proposed NFP team has over 80 years of combined experience that will manage and perform the elements of the engagement. This ensures continuity of care from one renewal to the next. While we have listed employees below, if upon meeting you, we learn that other team members might better meet your needs, we will discuss with you and make the best decision to ensure the best path forward for mutual success. Peter Troup Vice President 561-350-1329 Peter.Troup@nfp.com Johnathan Shaw AVP, Public Sector Practice Leader Tammi Starkey Vice President Vanessa Stephens Account Manager Kristy Ingle Client Support Specialist Ebony Marbury Wellness Consultant CORE TEAM EXECUTIVE SPONSOR ADDITIONAL RESOURCES • Underwriting/Claim Analytics • Compliance • Benefits Administration Technology Consultants • Actuarial • Pharmacy Benefits • Employee Service Center • Enrollment Team CONFIDENTIAL • N F P Peter Troup — Vice President, Corporate Benefits As Vice President, Corporate Benefits, Peter works with current and potential clients to help solve the organizational challenges that keep them from achieving their goals. Peter is part of NFP's Public Sector Solutions team and is an actively involved in several local and national public entity groups (i.e. FERMA, FPHRA, RIMS, FGOA, PRIMA, etc.). He is also active with SHRM and locally with PBSHRM and provides detailed knowledge to his client about the ever-changing Public Sector landscape in the State of Florida. Peter also sits on the Advisory Board for Feeding Palm Beach County (Part of Feeding South Florida) where he is helping bring awareness and is directly involved to help end food insecurity throughout South Florida. He is also a graduate of Leadership Palm Beach County's Focus Class of 2019 and continues to be involved and is currently planning the "next" Focus 2022. He is a Flagler College Alumni and is proud to call Florida his home! Johnathan Shaw, GBDS — AVP, Public Sector Practice Leader Johnathan earned a degree in Marketing with an emphasis in sales and sales management from Georgia Southern University in 2007. As team captain of the men's golf team, he earned Academic All-American status in 2006 while graduating Magna Cum Laude. Johnathan joined our organization in 2007 and completed the Broker Training program in 2008. His ability to clearly communicate the details of our offerings has been very well received by his clients and their employees. Johnathan works exclusively with public -sector employers and prides himself in being extremely detail oriented. We encourage you to review Johnathan's Linkedln profile for more information as well as recommendations provided by some his clients. Please go to Johnathan works closely with your dedicated service team to ensure all administrative needs are met. Johnathan will attend all management and employee meetings as required to support the selection process, final decisions, and communication strategy. Tammi Starkey — Vice President, Consulting Services As Vice President, Consulting Services, Tammi works with current and potential customers to evaluate their needs and provide the best solutions for their employee benefit programs. She works with our clients to monitor the performance of their plans, develop recommendations to control costs, and approach the benefit offering with a strategic view. This includes consulting on budgeting, funding options, pharmacy drug program solutions, comprehensive wellness programs and compliance. With a vast product knowledge and strong relationship with local and national carriers, Tammi provides our clients with a competitive edge and creative solutions. CONFIDENTIAL •NFP" Vanessa Stephens — Account Executive Vanessa joined us in 2015 having already gained experience in account management and other service roles with Peachtree Benefit Group and Willis. Now serving as an account executive, Vanessa works with larger and more complex clients. She is responsible for developing benefit strategies with the client, delivering marketing results, reviewing and analyzing claim and other data, and leading account management and service for her accounts. She is significantly involved in all aspects of communication with groups as well as individual employees. Kristy Ingle — Team Lead, Client Support Specialist As client support specialist (CSS), Kristy is responsible for all aspects of member enrollment, termination, and eligibility. For her assigned clients, Kristy assists in ensuring data integrity between the client, bswift, and carrier systems so that bill reconciliation and reporting are always accurate. As the team lead for our CSS group, Kristy helps ensure that each client's data and processes are handled consistently across our service spectrum. Ebony Marbury — Wellness Consultant Ebony joined our company in 2019 and is a vital component in the development, implementation and analysis for all wellness plans and on -site clinics. Having been a wellness coordinator for almost 10 years, Ebony has seen firsthand the benefits of employee wellness programs. Ebony previously lead wellness efforts for Presbyterian Homes of Georgia, the Midtown Family Wellness Center, the Weston Group and Aegis Therapies. As our wellness consultant, Ebony works as a client resource to design and implement worksite wellness programs and onsite health clinics which are cost effective and provide optimal results. She guides the client through all aspects of program design by assisting with vendor selection, providing on -going support and communication, and evaluating outcomes to provide a complete wellness package. Roger Bartlett — Senior Office Manager, Marietta Service Center Roger joined us in 2017 after a long career in human resources, with significant experience in employee benefits, compensation, employee relations, and HR systems. His career included thirteen years as benefits manager with Georgia school districts in Savannah -Chatham County and Cobb County, as well as various roles with employers in the medical, insurance, legal and retail fields. Roger is available to deliver our "Benefits 101" training on benefits basics to your staff and to help your management team with other human resources issues. Starting in 2019, Roger manages our Service Center. He and the service team assist your employees with enrollment, getting ID cards, understanding Explanation of Benefits forms, collecting documentation of Qualifying Events, completing claim forms, and other forms of service they need. CONFIDENTIAL In addition to the core team, we can assign additional resources from the NFP Austin resource center. These resources include: • Larry Doze, SVP, Actuarial Services and Financial Analysis — leads the Actuarial Services Team, which provides actuarial services and support, including consultations, analyses, and valuations related to all employee benefits programs and plans. • Suzanne Spradley, SVP, Associate General Counsel and Chief Compliance Officer Legal & Compliance — oversees the Benefits Compliance Department, which provides consulting services on all aspects of employee benefits compliance. • Mark J. Rieder, Head of Innovation & SVP, HR Technology and Benefits Administration — champions, develops, and institutionalizes the innovation process for NFP. Mark serves as a leader in developing ideas for new technologies, products, services, and practices, and works to drive adoption and manage high -quality execution across organizational lines. Mark also leads our HR technology consulting practice. With extensive backgrounds in human resources and HR/benefits technology, Mark and his team will work with clients to review existing systems, along with the current process/workflow, in order to identify potential areas of inefficiency and redundancy. Fueled with this information, they assist in identifying technology solutions that streamline the entire employee lifecycle. CONFIDENTIAL •NFP 11111111111111111111111111 3.2.7 TAB 6 - SCHEDULE 3.2.7.1 Include a timetable that identifies the amount of time required to complete each component of the Program. Target Date Responsible Party Onboarding and Renewal 08/01/21 Approval of NFP as Broker of Record COL 08/03/21 Initial onboarding and strategy meeting NFP/COL 08/03/21 Coverage data requested from carriers NFP 08/06/21 Benefits census and elections provided to NFP COC 08/13/21 RFP out to market NFP 09/05/21 NFP to present results of marketing NFP 09/12/21 Plan decisions made by the City of Opa-Iocka COL 09/15 —10/01 Development of communication pieces, carrier documentation NFP 09/15 -10/01 Bswift updated for open enrollment testing NFP 10/01/21 Enrollment guide completed NFP 10/04 —10/08 Open enrollment —educational meetings NFP 10/11-10/15 Open Enrollment — Salaried benefits counselors on -site NFP 10/18 -10/22 Eligibility data audited and submitted to carriers NFP 11/01/21 Payroll file upload to the City of Opa-Iocka NFP 12/01/21 ID cards mailed to members Carriers/NFP 01/01/21 Effective date of new plan year Carriers CONFIDENTIAL •NFPY ammumis 3.2.7.2 Indicate the earliest available start date for your project team. Your NFP team is ready to start immediately upon award. 3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1. The dates provided in 3.2.7.1 is an example of a standard timeline we would utilize for a client with a January 1 renewal date. This timeline is flexible and customizable based on your specific needs. CONFIDENTIAL •NFP 3.2.8 TAB 7- PRICING OF SERVICES 3.2.8.1 Fee basis should be an all-inclusive, base fee. Product Health Insurance Dental Vision Employer Paid Basic Life and AD&D Employee Paid Voluntary Benefit Elections ACA Management ($7.50 Per EE) — NFP will absorb Cost Technology — Bswift 5% 10% 10% 10% Standard Cost Included Cost Included Employee paid voluntary products are defined as any insurance product, selected by employee, retiree or dependent, which are 100% paid by the previous mentioned, at no expense to the City of Opa-locka. All percentages will be disclosed in writing to the City of Opa-Iocka at time of carrier recommendation and selection. Standard industry commissions are fully transparent and play no role in the review and recommendation process. CONFIDENTIAL •NFP 3.2.9 TAB 8- REFERENCES 3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided Agent of Record services. Include the name of the organization, brief description of the project, name of contact person telephone number and email address. Name City of St. Augustine (Ancillary Lines of Coverage, Wellness Strategy) Contact Person Donna Hayes, HR Director 904-825-1013 Number of Employees 428 Town of Orange Park (Medical and Ancillary, Wellness Strategy) John Villanueva, Dir of Finance 904-278-3017 114 Jacksonville Port Authority (Ancillary Lines of Coverage, Wellness Strategy) Kelly Harris, HR Generalist 904-357-3029 152 Flagler County (Medical and Ancillary, Wellness Strategy, Onsite Health Center Management) Anita Stoker, Benefits & Wellness Manager 386-313-4034 astoker@flaglercounty.org 650 CONFIDENTIAL •NFPti 3.2.10 TAB 9 - ADDITIONAL FORMS Proposers must compete and submit as part of its Proposal all of the following forms and/or documents • Proposer Qualifications • Certification regarding debarment and suspension • Drug Free workplace certification CONFIDENTIAL •NFP® Exhibits Any information regarding insurance coverage contained herein is intended only to provide you with a brief overview, not a comprehensive list of policy exclusions, limitations and conditions. The insurance policy issued will contain the specific terms, conditions, and exclusions of the coverage. Please read the entire policy carefully, including all endorsements. NFP and its subsidiaries or affiliates are not responsible for decisions or actions of any insurance company or intermediary, including those related to rating or pricing practices, coverage interpretations, post -policy audits, claims handling, or otherwise. Information provided herein is for general informational purposes. NFP and its subsidiaries do not provide legal or tax advice and we recommend that our clients consult an attorney or tax professional. We believe the information is accurate, however, we make no warranty or guarantee regarding the accuracy or reliability of the content. This material was created by NFP Corp. (NFP), its subsidiaries, affiliates or membership organizations for distribution by registered representatives, investment advisor representatives, agents or members. REQUEST FOR PROPOSAL RFP No: 21-06291000 Agent of Record for Employee Benefit Program Proposed by National Marketing Group Services, Inc. Roger Gonzalez National Marketing Group Services, Inc Experience Pre + +• p r. CITY OF OPA LOCKA FLORIDA 305-592-9926 1 7705 NW 48th Street, Suite 100, Doral, Florida 33166 1 www.mynmgs.com National Marketing Group Services, Inc. Profevao wt + uteydty. SECTION 1 TABLE OF CONTENTS Title Page Section 1: Table of Contents Section 2: Letter of Transmittal Section 3: General Information Section 4: Project Approach Section 5: Experience and Qualifications Section 6: Schedule Section 7: Pricing of Services Section 8: References Section 9: Additional Forms Cover Page 1 Page 2-3 Page 4-6 Page 7-11 Page 12-20 Page21-23 Page 24 Page 25 • Proposer Qualifications Page 26 • Certification regarding debarment and suspension Page 27-28 • Drug Free workplace certification Page 29 • Non -Collusion Affidavit Page 30 • Non -Discrimination Affidavit Page 31 • E -Verify Form Page 32-33 Section 10: Miscellaneous • Sample Renewal Analysis Page 34-37 • Sample Renewal Presentation Page 38-39 • Sample Benefit Book (s) Page 40-51 • Health Cost Management Reports Page 52-55 • Health Fair Marketing Page 55-57 • Employee Wellness Resources Page 58-60 • HR Library Page 61-62 • Benefit Administration Portal Page 63-64 • Open Enrollment Presentation Page 65-67 City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 1 1 National Marketing Group Services, Inc. EHCcr;erica Proferslonafsan Integrity, SECTION 2 LETTER OF TRANSMITTAL June 20, 2021 John E. Pate Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-Locka, FL 33054 RE: Request for Proposal, RFP No. 21-0629100 Agent of Record -- Employee Benefit Program Dear Mr. Manager: National Marketing Group Services, Inc. is pleased to submit a proposal offer in response to the City of Opa-Locka RFP for Agent of Record. We have reviewed all questions with great care and provided thorough responses within. NMGS fully understands the requirements, terms, conditions, and overall scope of work. Through our extensive experience serving as Broker and Consultant for various Florida public and private sector entities, we are confident that we will not only meet, but exceed the City's needs regarding employee health benefits. In addition, we are able and willing to negotiate any other items that the City of Opa-Locka would like to incorporate into the final terms of agreement. I founded NMGS in 1988 and our philosophy is rooted in three fundamental principles: • Experience- Over 30 years of consistent and exemplary service to our community • Professionalism- Combining knowledge through continuing education with ethical and core values to achieve positive outcomes • Integrity- Honoring the basic principal "do what's best for your client" As it relates to the scope of work and commitment to perform services within, NMGS has the onsite personnel, services platform, and management resources to meet and exceed those requested in the Scope of Services section of the attached RFP. NMGS's service team is both extensive and well qualified. By virtue of our organizational structure and service team deployment design, we can ensure efficient management of any employee benefits program. Our staff regularly attends educational seminars throughout the year and pursues independent studies to broaden their knowledge and keep pace with the current status of trends, coverage terms and product development. Our account managers are licensed insurance professionals and PPACA consulting specialists. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Prograrn 2 1 National Marketing Group Services, Inc. Ez�xniwKe Nwfmsionalism IMegrity. We strongly believe and emphasize that Wellness is a fundamental aspect in maintaining a healthier and happier workforce. It will also affect and improve the employer's bottom line by helping reduce their insurance premiums. NMGS continuously helps shape the healthcare and business landscapes on a local and national level. We are constantly providing feedback to government and private insurance carriers on how to improve quality of coverage as well as contain costs. We are confident in our ability to perform the work outlined in our scope of services for the City of Opa-Locka. We thank you for your review of our comprehensive response and appreciate the opportunity to bring innovative and affordable employee benefit solutions to the City of Opa-Locka. Authorized to make representations on behalf of National Marketing Group Services, Inc. Michelle Gonzalez-Febres Vice President 7705 NW 48th Street Ste. 100 Doral, Florida 33166 786-262-6356 Thank you for your trust. Sincerely, Roger Gonzalez 111 Operations Manager 7705 NW 48th Street Ste. 100 Doral, Florida 33166 305-205-4482 Roger G(hzalez, Founder & President City of Opa-Locka RFP # 21-0629100 Agent of Record for Ernployee Benefit Program 3 SECTION 3 GENERAL INFORMATION Name of Business. National Marketing Group Services, Inc. Mailing Address and Phone Number. 7705 NW 48th Street, Suite 100 Doral, Florida 33166 National Marketing Group Services, Inc. Experience. PrnfessiunaGvn. Inimerlty. Names and contact information of persons to be contacted for information or services if different from name of person in charge. Michelle Gonzalez-Febres, Roger Gonzalez III Normal business hours. 9 AM — 4:30 PM, however, Opa-Locka will have direct access to the assigned Account Managers after regular working hours. State if business is local, national, or international and indicate the business legal status (corporation, partnership, etc.). State, Corporation Give the date business was organized and/or incorporated, and where. July 26, 1988, State Incorporated: Florida Give the location of the office from which the work is to be done and the number of professional staff employees at that office. Doral, Florida. Our office has a total of nine in-house employees. Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please state the name of the parent company. N/A State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. See next page for Local Business Tax Receipt and Agency License. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 4 213BUS BUSINESS SERVICES National Marketing Group Services, Inc. grroalenoa Proteobnonsm.Integrity. _:9lilw:!S;.li�.•1.•11(t.:I�@i:!k•L":.url.4irT.!i.!.3;L.I.T•SiciiN.lt�r• 2019.2020 2020003539 LOCAL BUSINESS TAX RECEIPT CITY OF DORAL. FLORIDA 8401 Northwe l 53 Torraco MACHINES Doral. Florida 33166 SEATS: (305) 593-6631 STATE !IC T EMPLOYEES 9 I icENSE ! E, _: 880.00 r+lit 'FRU ANL, LNI)i,10 SE(+7P.4113E ENGAGE i'. NL bOLLOWINta BUSiO,PSS Namo NATIONAL MARKETING GROUP SERVI ()3 . Addrns Conditions 7705 NW 48 ST UNIT 100 DORAL, FL 33166 OFFICE USE ONLY, DRY USE ONLY NO OUTSIDE DISPLAYS 840 i NW 43rd T'rraco. Dorai. r(cave 33166 rwr.:::tyaidor8l com • 305.593.0031 • Fu 305-593-6616 1:1►1KLT1CLIM:r.SIT1?91442344 .101fe_1•Cit:#.4•I►2:I4a 001942 Local Business Tax Receipt Miami -Dade County, State of Florida -THIS IS NOT A Kilt • DU NOT PAY 4322616 IU$INIS I wren OCAnON Caw NO NATIONAL MARKI'TING GROUP SERVICES INCRENEWA1. 7705 NW 48111 ST 100 4511193 CORAL FL 33166 LBt ./ EXPIRES SEPTEMBER 30, 2021 Must be dbpttyed et piste of business Pursuatu 10 County Cods Chao*.aA-Art.1)b10 City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 5 1 National Marketing Group Services, Inc. Experfenta Prolessi 011E1114,11AI 'towlty. o �A tepgTMENT of FINANCIAL $E SC Es NATIONAL MARKETING GROUP SERVICES, INC. 7705 NW 48TH STREET SUITE 100 DORAL FL 33166 Agency License Number L068349 Location Number. 121340 Issued On 02/20/2014 Pursuant To Secdoa 626,0428, Florida Statutes, This Agency Location Shall Be In The Active FulbTimc Charge Of A licensed And Appointed Agent Holding The Remand Agent Licenses To Trams:111w Linos Of Insurance Being Handled At This Location. Pursuant To Subtaxion 626,172(4), 1•torida Statuess, Each Agency Location Must Display The License Prominently in A Maonerihat Makes It Clearly Visible TO Any Customer Or Potential Customer %Vito Enters The Agency Location, O JlJr./ r.4r Jimmy Patronu Chief Pinrxinl Officer Sink of Flut h City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 6 1 National Marketing Group Services, Inc. Cxperkncc. Pr ofesduiWlhm.lntterlty, SECTION 4 PROJECT APPROACH The program that the account team will be implementing when working with the City is a multi - tiered process that will be detailed in the following sections of this RFP and is highlighted by the five major components below. MANAGEMENT Healthcare Cost management and Benefit Plan Analysis HUMAN RESOURCES IF --- Human Resource Assistance and Administrative Assistance COMPLIANCE Compliance Guidance and Legislative Update, SERVICE Service and Communication 11 WELLNESS Health & Wellness Consulting ■ NMGS will provide a managing team of servicing representatives available to the City on a daily and ongoing basis. Each member of our staff will display the characteristics of our company philosophy...Experience, Professionalism, and Integrity. NMGS guarantees prompt responses and resolution on all issues by at least one of our representatives. The entire management of the account will be overseen by President, Roger Gonzalez. ■ NMGS will provide an online benefits enrollment source that allows employees and employers to access, enroll and manage their benefits. This software's capabilities have served valuable to the human resources departments and finance departments, which is why we will proudly offer this service at no cost to the City of Opa-Locka. Employee Navigator allows the HR user to generate ad hoc reports ranging from basic employee demographic reports and benefit enrollment reports to comprehensive payroll deductions reports. The employee will have their own login to administer and view all their employee health benefits. The platform streamlines the new hire and open enrollment process for HR and the employee. The enrollment experience is self -serve and allows employees to review any changes to their annual contribution before completing their enrollment. City of opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 7 1 Exhibit A: Online Benefit Enrollment, Employee Navigator National Marketing Group Services, Inc. Pxperknxe. Profess onafMn.Integrky. ■ NMGS will solicit plan proposals and negotiate market rates with existing and alternate insurance carriers for annual renewals. The renewal process will begin 90 days prior to the renewal date. NMGS will leverage wellness plan models, claims utilization reports, projected future trends, and alternate carrier quotes to help drive rates down. Due to our positive relationships and valued broker status with major insurance companies along with our extensive experience negotiating renewal rates, we are perfectly positioned to achieve positive renewal outcomes. NMGS will be heavily involved in all aspects of the renewal negotiation process to make the strongest plan recommendations for the City. The renewal presentation will be held 60-75 days prior to renewal. ■ NMGS will be directly involved with the entire open enrollment process. Once we have analyzed our renewal options and made a well-informed decision on the best available carrier and plan options, we will meet with HR to create an open enrollment schedule. Open enrollment meetings will begin 30-45 days prior to renewal date pending City council and management approval. Employees will have various times throughout the scheduled week to attend the benefits and open enrollment presentation. In this presentation, we'll discuss topics such as: wellness and preventive care, benefit plan design and costs, detailed carrier information, enrollment process, ACA compliance updates, and a demo employee enrollment demonstration. Once they have viewed the presentation, they will have a specific amount of time to login into their online portal and make their enrollment elections. Your account manager will be onsite all week to assist employees with any questions or concerns they might have. We will also inform the City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit: Program 8 National Marketing Group Services, Inc. Evfw,inn o. Professianalion.lntogrity. applicable carriers and make sure they are onsite all week to help answer any questions and provide necessary materials. • NMGS will analyze claims utilization reports and cost saving options on a quarterly basis throughout the year. Our analysis will involve considering fully insured options vs. self - insured, implementing wellness programs to reduce employee utilization that will provide carriers with valuable information during the rating process, as well as restructuring benefit plans to lower monthly premiums. We will continuously look for alternative programs both traditional and innovative to ensure that the City of Opa-Locka has exhausted all options before making any decisions. • NMGS will prepare Employee Benefit Guides detailing, but not limited to, the following: pertinent provider information, health plan benefits, dental and vision plan overview, life insurance, disability insurance, qualifying events, and important contact information. Employee Benefit Guides will be provided to group for approval within 45-60 days before the start of open enrollment. VILLAGE OF KEY BISCAYNE EMPLOYEE BENEFITS i YOUR GUIDE TO HEALTH WOW.", OEHI .1 V1,1011 Urf, 015,11118 IA MEDICAL PLAN 1 AvMed nit.iou HMO Date Non OC11.11IM1 "It 16.1w+, •••••0:04,00010 •1•01 .+ ri1Nr 11 NI.1AI .,.II.r,U..,..el .I.1 Exhibit B: Employee Benefits Guide • NMGS will maintain an active and ongoing relationship with the service providers/insurance carriers to ensure smooth operation and delivery of benefits as well as facilitating prompt review and resolution of plan and claims administration issues. NMGS will have an account manager that speaks with each of the carrier representatives City of opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 9 National Marketing Group Services, Inc. Experience. Professionalism Integrity. on a weekly basis to ensure all aspects of the City's coverages are running efficiently. We will keep close contact with said reps to make sure all enrollments, billing issues and claims are resolved promptly and without error. ▪ NMGS will make regularly scheduled visits to the City to respond to questions, solve problems, hold periodical wellness talks and assist with benefit administration. Your account manager will visit the City monthly to conduct new hire orientation meetings and educate employees on their benefit plans, wellness, enrollment process, provider search and how to effectively manage their insurance plans. Additionally, NMGS will visit with HR on a quarterly basis to discuss claims utilization, compliance issues, and any other pending topics. Our local presence makes regularly scheduled visits consistently and readily available. • NMGS will assist with the development and design of year-round informational materials, payroll stuffers, employee meetings, annual wellness fair etc. to maximize employees' knowledge and understanding of how to be the best consumer of the employee benefits plan. We will create and design with the City's approval: benefit booklets, communication materials, event marketing materials, and newsletters for distribution and posting on the employee's online enrollment portal. NMGS will assist HR in coordinating the annual wellness fair and design and print the marketing flyers and passports. Exhibit C: Sample Wellness Campaign Material • NMGS will inform the City's Human Resources Department of changing legislation and legal decisions affecting employee benefits and advise on methods to comply with these changes. We will provide the City with monthly newsletters containing valuable information pertaining to HIPPA, COBRA, Medicare, Healthcare Reform and other similar City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 9.0 National Marketing Group Services, Inc. Experience. Professionalism Integrity. state and federal laws. NMGS will also provide guidance on laws pertaining to benefit administration, domestic partnership, same sex marriage and dependent coverage. • NMGS will assist the Human Resources and Finance Departments with the dispute, changes, and reconciliation of billing invoices. Our online enrollment tool, Employee Navigator, will generate reports that HR can use to reconcile against carrier bills. Your account manager will personally process all new hire enrollments and terminations. NMGS will work directly with the carrier to ensure any errors and/or omissions are corrected immediately. Furthermore, your account manager will send written confirmations of each enrollment and termination to confirm all the above have been processed correctly and to minimize billing errors. ■ NMGS will diligently perform any other duties critical to the proper formation of the City's benefits package and its optimal operation and participation. This includes providing all of the above as well as intangible services that cannot be necessarily quantified but can certainly be acknowledged. Providing personalized attention, immediate responsiveness, and handling the City's account with pride and integrity. ■ In addition to comprehensive benefit analysis and strategic planning, employee wellness and education have served of high value in minimizing the financial impact of rising healthcare costs. We have designed an innovative approach that can be easily attained by the employees. NMGS partnered with Mount Sinai Medical Center and other local hospitals to help sponsor employee health fairs. The comprehensive health fairs have included educational seminars on various health topics, health risk assessments, skin cancer screenings, and cholesterol and diabetes screenings performed by physicians. Once their blood work is complete and the results have been sent back to the Primary Care Physician, HR receives a detailed report with general information on the test results. The Human Resources Department does not receive any personal medical information. These health screening reports are utilized to track the group's collective wellness position. In doing so, it allows NMGS to negotiate more favorable renewal rates. Employee education coupled with a wellness approach is the unsung hero of benefits programs. Employee education has deemed valuable when an employee, encouraged to go get a preventative screening, catches the early onset of a potential long-term condition. Preventative health screening education may have in part saved that employees life and saved the Town thousands in claims costs. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program i1 National Marketing Group Services, Inc. Experience Professlo nt Integrity. SECTION 5 EXPERIENCE AND QUALIFICATIONS NMGS HAS BEEN IN BUSINESS FOR OVER 30 YEARS The Proposer shall have extensive experience, expertise and reliability in Municipal Agent of Record services; established reputation, particularly with governmental clients; Proposer must have a minimum of five (5) years of consecutive and successful experience in the aforementioned areas. Proposer's track record in providing Agent of Record services to governmental agencies as well as private entities (Please provide a list of current and relevant projects, including client names, titles, phone numbers and email address. Please ensure that contact information is current.) PERTINENT ACCOUNTS Medical, Dental, Vision, Life/AD&D, Long Term Disability & Supplemental Village of Key Biscayne Medical, Dental, Vision, Long -Term Disability 2012 - Present ental, Vision, Life/AD&D and upplemental 2015- Present Integrated Homecare Acquisition Medical, Dental, Vision, Life AD&D, and Disability & Supplemental 2015 ••P. e,..ent Village of Pinecrest Medical, Dental, Vision, Life/AD& Long -Term Disability 2020 — Present Peter Glenn I, Vision, Life 2010 - Present NMGS has over 25 years of experience working with public sector clients. At NMGS, we take pride in servicing the employee benefit needs of our local municipal entities. We have experience with the most intricate facets of the rating process, carrier contracting methodologies, fixed cost development, PPACA compliance law, insurance benefit plans, enrollment process and Human Resources. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 12 National Marketing Group Services, Inc. eXperience. Professlanof m Irt gdry. With state-of-the-art technology platforms, we deliver valued customer service, informational data, and planning tools; we are perfectly positioned to assist Human Resource departments manage all facets of the employee benefits arena. NMGS has extensive experience in handling various funding arrangement plans including fully insured, level funded, self -insured, HSA's, HRA's, and FSA's. We partner with leading experts of various insurance carriers, financial institutions, and third -party administrators to manage these different types of arrangements as efficiently and effectively as possible. Through these relationships we can leverage our industry influence to negotiate the best available market rates. We also realize the need some clients may have for a more specialized level of service to cover a broader spectrum of employee management and insurance benefits. That is why NMGS has partnered with underwriters, medical professionals, actuaries, and legal counsel to provide clients with a wide array of value-added consulting services. Education has become an increasingly important factor in managing employee benefits. With all the legislative and regulatory changes due to PPACA, we have become a resource for our group clients and somewhat of a strategist for our members. We put forth maximum effort in providing valuable resources to help employees make more cost and time efficient decisions when receiving medical care. For example, statistically speaking, emergency room bills are 3-5 times higher than urgent care centers. By letting employees know to visit urgent care centers as opposed to the emergency room we can lower medical loss ratios significantly. NMG.S facilitates this process by providing members with a list of urgent care facilities in their geographic area. Another example includes informing employees about facilities offering low cost prescription drugs without proof of insurance. If employees can obtain free or very low- cost prescriptions without using their insurance plans, we can reduce the amount of overall claim submissions which will in turn keep claims experience down. Our goal is to ensure that employees understand how to be the best consumer of their employee benefits plan. The following are some examples of our successful experience in assisting local government maximize benefits for employees while minimizing financial impact of rising health insurance premiums: City of Opa-Locka RFP # 21-0629100 I Agent of Record for Employee Benefit Program 13 EXAMPLE 1 City of Doral 8401 NW 53rd Terrace Doral, 33166 John Prats, HR Director John.Prats@cityofdoral.com 305-593-6760 National Marketing Group Services, Inc. Eapadnico. Profeuion°is .Integrity. Since NMGS was awarded the RFP in 2011, we have provided superior service and delivered substantial administrative and premium savings to the City of Doral. In that time, NMGS has saved the City of Doral more than $3.5 million in premium (from initial carrier offers) while maintaining or improving upon the benefits offered to employees. Our educational services have been successful in highlighting the cost and time savings opportunities when using Urgent Care Center (UCC) compared to Emergency Room (ER), generic vs. brand name prescriptions, and the importance of preventive health screenings. In 2019, the initial renewal offer from Aetna came in at 15% above current due to higher than expected hospitalizations as well as other market trend factors. Through discussions with our Aetna renewal and underwriting team, NMGS negotiated the increase down to 5.5%. By analyzing and drilling down into the claims data, we were able to communicate with underwriters that many of the hospitalizations were shock claims as opposed to ongoing conditions and shouldn't have a significant future impact. In addition, we bundled the dental insurance with the medical to receive an additional 2% discount off the medical rates for a final offer of 3,5% above current. The exhibit below illustrates the successful history of achieving well below average increase for the City, City of Doral 2018/2019 2019/2020 2020/2021 Initial 25% 15% 11.7% Final 12% 3.5% 5% Wellness Budget Benefit Change Negotiated $25,000 No changes to benefits Negotiated Savings $627,890 Chart 4: Displays the yearly changes in renewal costs by percentage for the City of Doral Negotiated $25,000 No changes to benefits Negotiated Savings $648,624 Negotiated $25,000 Negotiated Savings $386,857 NMGS also provided additional savings for the ancillary benefits maintaining level rates for 9 years for dental, vision, life, and short and long-term disability. In 2017 NMGS moved the Life and Disability City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 14 1 National Marketing Group Services, Inc. benefits to Aetna in order to obtain and package discount with the medical insurance. This resulted in a 7.5% savings across the life, short-term and long-term disability plans. Additionally, we obtained a $12,000 one -month credit for the City for moving these plans to Aetna. Lastly, since 2010 NMGS has collaborated with the City to implement a consistent and well managed wellness program that includes health fairs, lunch and learns, incentive programs, fitness sessions and onsite medical screenings. Our efforts led to the City being nominated for the Florida Worksite Wellness Award for the last four years as well as winning several other awards such as Healthy Weight Champions, recognition as a Platinum Level Fit -Friendly Worksite by the American Heart Association's initiative and recognition as a 2020 Workplace Well-being Gold Winner by Aetna EXAMPLE 2 Making a Difference Workplace Well-being GOLD WINNER niFF Village of Key Biscayne 88 W. McIntyre Street, Key Biscayne, Florida 33149 Juan Gutierrez, Director of Human Resources jcqutierrez(a�kevbiscavne.fl.gov 305-365-8904 In 2010, National Marketing Group Services, Inc. was working with The Village of Key Biscayne as an outside consultant. During this time the Village was insured with AvMed. In 2011 NMGS became the Agent of Record for The Village of Key Biscayne to assist them in implementing a more cost-effective health insurance program. The first step was to move the policy effective date to align with the Village fiscal year, as the plan year began May 1st. At the time, the existing health insurance provider proposed a renewal increase of +15.8%. Based on our review and analysis of their program, we felt the proposed increase was unreasonable. NMGS recommended a bid process to obtain competitive proposals. As a result of an RFP process, NMGS was successful in negotiating an +8.1% renewal and a 17 -month rate guarantee while transitioning a new carrier, This change was successful not only in simplifying the budget process and plan administration, but also saved the Village more than 8% in their health insurance premium. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 15 I National Marketing Group Services, Inc. Experience. ProlessionoRsm. Intarity. In October 2019, the Village's renewal came in with a 23% increase; additionally, the Village was also looking to provide more plan options to its employee population. By closely monitoring claims experience and anticipating the potential cost impact of the health care reform mandates, NMGS recommended that the Village bid its program for the 10/1/2019 policy year. The RFP resulted in the Village moving its health insurance coverage to an alternate carrier, for a combined 8.57% below current rate. In addition, employees benefited from an enhanced schedule of benefits while the entity benefited from the significant cost savings. Overall, NMGS was successful in saving the Village over $286,000 in their health insurance premium. Village of Key Biscayne 2017/2018 2018/2019 2019/2020 2020/2021 Initial Final 12.7% 18.0% 23.00% HMO: 13% Increase POS: 15% Increase 2.94% 7.2% HMO: 11.94% PPO 5.21% HMO: Negotiated down to 6.6% POS: Negotiated down to 7.1% below current e ow current rate L Wellness Budget Negotiated $5,000 Negotiated $5,000 Negotiated $5,000 Negotiated $5,000 Benefit Change No change to benefits Addendum to benefit plan: $0 cost outpatient behavioral health/substance abuse on all plans Transition to new carrier: Enhanced PPO, advanced major diagnostics. Lowered deductible for the employee by $1,500. No change to benefits. Results Negotiated Savings $102,510.20 Negotiated Savings $152,850 Negotiated Savings $286,722.84 Negotiated $97, 354.80 Savings Chart 1: Displays the yearly changes In renewal costs by percentage for the Village of Key Biscayne since 2017. City of Opa-Locka RFP # 21-0629100 I Agent of Record for Employee Benefit Program 16 National Marketing Group Services, Inc. Experience. vroPoswnagsm Integrity. EXAMPLE 3 'BeIN Sports LLC 7291 NW 74th St, Medley, FL 33166 Raquel Torres, HR Director Raquel.torres@bein.net 305-777-1900 Carolina Villalba, HR Generalist Villalbac(Wbein.net 305-777-1900 In May 2020, belN Sports' current health insurance carrier, United Healthcare, presented renewal rates at 44% over the current rates. We used our in-house team of analysts and actuaries to truly understand the underlying issues that were driving up these claims. This helped build a sustainable benefit strategy. We also looked at changing some of the benefit structures in order to lower cost and mitigate risk. NMGS sent the belN Sports group out to bid. We requested alternate proposals from: Aetna, AvMed, Cigna, FL Blue & Humana. Aetna declined to quote as they were well over the renewal rates. Amongst the other carriers, Cigna offered the most competitive rates & benefits package. Our recommendation was to transition their employees to Cigna resulting in a 3% increase from current rates. BEIN Sports 2017/2018 2018/2019 2019/2020 2020/2021 initial Final 19:% Rate Pass 39% 44% 2% below current 12% below current zz.oia 3% rate rate Wellness Budget Negotiated $5,000 Negotiated $5,000 Negotiated $10,000 Negotiated $7,500 Benefit Change Changed Carrier, Minor changes to benefits No changes to benefits Minor changes to benefits Carrier change, Same benefits Results Savings from renewal $162,839 Negotiated Savings $161,772 Savings from renewal $139,919 Savings from renewal $402,060 Chart 1: Displays the yearly changes in renewal costs by percentage for beln Sports group since 2017. City of 0pa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 17 1 National Marketing Group Services, Inc. E perMnce, Proftssio Integrity. PRINCIPAL OFFICERS I Roger Gonzalez Sr. Founder & President 1 Doral, FL Roger has been in the insurance industry since 1969 and has successfully grown the NMGS business for the last 32 years. Roger holds a 2-15 Health, Life and Variable annuities license, His areas of expertise are in carrier contract negotiations and client relations. His role and responsibilities include: • Overseeing the carrier rating process to make sure clients are obtaining the best possible pricing from insurance companies • Negotiating initial and renewal rates based on various information models • Keeping a constant and open communication with current carrier to ensure client is receiving best possible service and benefits i.e, health fair budget, up to date utilization reports, proper underwriting process, and claims resolution • Maintaining a presence with the client to establish and build professional relationships City of Opa-Locka RFP # 21-0629100 Agent of Record for Ernployee Benefit Program 18 National Marketing Group Services, Inc. E p&lanca. Ptotesstonorm. Irooyrity. IMichelle Gonzalez-Febres Vice President 1 Doral, FL Michelle Gonzalez-Febres earned a Bachelor of Science Degree in Business Administration and Marketing from Nova Southeastern University. Michelle joined NMGS in 1998 when she first obtained her 2-15 insurance license (Life, Health and Variable Annuities). Her experience includes providing analysis of benefit plans and claims utilization, oversight of the evaluation process, and the management of various funding arrangements. With her years of experience and growth in the sales arena, Michelle brings a passion for engaging and educating hundreds of employees in the public and private sector. In 2013, Michelle was awarded Hispanic Executive of the Year by the Chamber of Commerce. Michelle's distinguished civic efforts include community -building and empowering the youth. She is currently the Chairwoman for the Overtown Youth Center, an organization that raises funds through community efforts to provide afterschool education and sports programs to the children in Overtown and the neighboring communities. Her role and responsibilities include: • Assisting with the initial and renewal rate negotiation process • Putting together benefit booklets, Stewardship and RFP/RFQ reports • Reconciling billing issues • Communicating with HR to resolve any pending issues City of opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 19 6 National Marketing Group Services, Inc. Evetionce ProfayarwI nt Inttgrty. I Roger Gonzalez 111 Operations Manager 1 Doral, Florida Roger Gonzalez 111 is the Operations Manager for National Marketing Group Services, Inc. He is responsible for all group business submitted to the agency. This includes preparation of all group proposals and sales presentation packages. He administers the underwriting process and provides customer service to all clients. Roger has been in the insurance industry for over 20 years. These years of experience have allowed him to build solid relationships with our carriers. His experience provides our clients with the expertise needed to service their employees and makes sure that all service issues are resolved within a timely manner. Mr. Gonzalez currently coordinates and manages the National Marketing Group Service staff that services over 200 accounts in the Tri County area. His role and responsibilities include: • Developing sophisticated benefits designs and renewal strategies • Working directly with HR to manage and reconcile all ongoing benefit and billing issues • Conducting plan performance/administration analysis • Managing all enrollments, terminations, claims and COBRA submissions • Conducting monthly orientation meetings to educate and inform new hires of their benefits and the enrollment process • Overseeing all aspects of the online Benefits Administration portal • Ensuring all compliance documents are up to date and posted in a timely manner City of Opa-Locka RFP # 21-0629100 Agent of Record for Ernployee Benefit Program 20 [:1 National Marketing Group Services, Inc. Experience proiessbno6vn. Integrity. SECTION 6 SCHEDULE NMGS' seasoned and experienced analysts review and evaluate each client's plan performance monthly, with further extensive analysis performed at scheduled intervals, typically annually. We also compile and present concise and comprehensive plan performance reports that provide committee members and decision makers with the knowledge necessary to make informed program recommendations and decisions. Our consulting process typically includes the following steps: National Marketing Group Services / Annual Consulting Strategy Phase 1: Gather Information/Objectives Result: Identify shortcomings and competitive welfare programs while maintaining the group's operational objectives. Phase 2: Research available alternatives and develop solutions Result: Obtain optimal plan pricing with the "best in class" providers and develop a benefit package that meets all needs identified by client and broker Phase 3: Review and Recommend final options Result: Provide Cost savings, better risk coverage and a benefit program that works across the board for all employees. Phase 4: Implementation Continuous Service and Client Advocacy t Vendor Management Gather Information/ Objectives ti Research available aiternatives and devoinp-solutions 1 Review and Recommend final options Implementation 011ir Result: A seamless enrollment process for the employees and the administration with minimal, if any, disruption to the employee's benefits. Phase 5: Vendor Management Result: Consistent contact between client consultant and vendor to close all gaps during and after implementation. Phase 6: Continuous Service and Client Advocacy City of opa-Locka REP # 21-0629100 Agent of Record for Employee Benefit Program 21. National Marketing Group Services, Inc. Experience. lorofculonolhm. Intaylty, Result: Increased employee knowledge and education to minimize service issues and maximize insurance benefits. We will work closely with client to manage the risk and wellbeing of your employees and leaders. NIVIG5 is deeply involved in all program implementations and new hire and annual open enrollments. Our team will handle all areas of implementing and renewing all lines of employee benefits coverage. Program stP R day c as early as A Anticipated Program Completion Date st lementation, renewal process (beginning with solicitation, negotiation, recommendation), and open enrollment communicative material by August 31St to ensure a timely open enrollment period. Please see anticipated program schedule on page 24. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 27. National Marketing Group Services, Inc. Profossionorh,,. k t ity, CITY OF OPA LOCKA Program Schedule At -a -Glance Task Program Start Benefits Admin Portal Set up Benefits Evaluation/Plan Solicitation Benefit Design/Contribution Model Benefits Recommendation Open Enrollment Period Begins Benefit Book and Benefits Material Compliance Review Conduct in -person meetings Employee Enrollment Support Wellness Program Meeting Post OE Reconciliation Health Fair Strategies 1095 Overview 1095 Filing Spring Health Fair MLR/Clairn Utilization Discussion Wellness Event Request Renewal from Carrier Discuss Renewal Strategies Solicit and Negotiate Plans Benefit Plan Model/Contribution Recommendation to City Begin Open Enrollment Process Fall Health Fair New Hire Orientation New Hire Enrollment Compliance Review 9111 Reconciliation ACA Tracking Start A;,rd October '22 Finish alumrain City of Opa-Locka RFP # 21-0629100 I Agent of Record for Frnployee Benefit Program 23 Roger Gonzalez Name of Person Authorized to Submit Bid Founder/President Title RFP NO: 21-0629100 PRICE PROPOSAL FORM AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: LUMP SUM PRICE: $ A 0 0 SUBMITTED _ THIS �,Z DAY OF u 2021. BID SUBMITTED BY: National Marketing Group Services, Inc. Company Telephone Number 305-597-6425 305-592-9926 Fax Number Roger@mynmgs.com Email Address 16 Notional Marketing Group Services, Inc. fxperience. Prof¢atbnoriem Integrity. SECTION 8 REFERENCES • City of Doral, 2011 — Present Juan Carlos Bermudez, Mayor of the City of Doral Juancarlos.bermudez@cityofdoral.com (305) 593-6725 National Marketing Group Services, Inc. has served as the Agent of Record for the City of Doral since 2006. We have played a vital role in saving the City over $3.5 million in premium since we formed partnership. Currently, we administer the employee welfare program to include health plan, dental, vision, life, FSA, and HSA. Major services provided to the City of Doral include Employee Health Fair coordination, wellness program consultation and ACA tracking and reporting. • Village of Key Biscayne, 2012 - Present Juan Gutierrez, Director of Human Resources jcgutierrez@kevbiscayne.fl.gov 305-365-8904 National Marketing Group Services, Inc. has served as the Agent of Record for the Village of Key Biscayne since 2011. Currently, we administer the employee welfare program to include health, dental, vision, life, disability and FSA options. Major services provided to the Village of Key Biscayne include Employee Health Fair coordination, hosting annual benefits fair, vendor contracting for on -site health and skin cancer screenings, and ACA reporting. • Village of Pinecrest, 2020- Present Mayra Sauleda, Office of the Village Manager sauleda@pinecrest-fl.gov 305-234-2121 National Marketing Group Services, Inc. became the Agent of Record for the Village of Pinecrest in 2020. Currently, we administer the employee welfare program to include health, dental, life and disability products. Major services provided to the Village of Pinecrest include the implementation of an online benefits administration portal, ongoing bill reconciliations, and in -person new hire orientations. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 25 RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: National Marketing Group Services, Inc Address: 7705 NW 48th Street, Suite 100 City, State, Zip: Doral, FL 33166 phone/Fax:305-592-9926 Fax: 305-597-6425 2. Check One: Corporation (x) Partnership () Individual () 3, If Corporation, state: Date of Incorporation: 7/26/88 State in which Incorporated: Florida 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Date Elected: Roger Gonzalez, President July 26, 1988 Michelle Gonzalez-Febres, Vice President December 1, 2011 6. The length of time in business: 32 years 7. The length of time (continuous) in business as a service organization in Florida: 32 years 8, Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. References provided on page 25 of the RFP 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. 15 CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in. paragraph 1-13 of this provision. 2, The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision, The knowledge and information ofa Proposer is not required to exceed 17 that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIRI MENTS. Signature Printed Name offer C orrz.aaez 18 CITY OF OPA-LOCKA RFP NO. 21-0629100 DRUG-L!REE WORKPLACE CERTIFIg ATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5, Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by -0Be( GOr)2_OJZ_ the Pres i cicrl+ of (N1 a 4- o Group Vices (Title/Position) '(Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above. CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE 20 Ber GOfl Za l being first duly sworn, deposes and says that: (1) He She/They is/are the owner - (Own r, Partner, Qf�f�icer, Reprgsentative or Agent) of N (111 onai mar "ii the PROPONENT that has submitted the attached proposal; (2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: By: Signature Prini-Name and Title Pee. 20 NON-DISCRIMINATION AFFIDAVIT 1, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. By:/"'' Title: Sworn and subscribe . efore this Q2dayof (1 20 1 Notary Public, State of Florida ark, aNdovc(_, (Printed Name) 4+.� , CIARA B C0RD0VA a% '• 1 Notary Public - State of Florida (9 .;P.i Commission; NH 100591 '' on tid!/ My C.omm, Expires Mar 4, 2025 Berme :"rat,gr•'la;iora! votary Assn. 21 E -VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering Into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448,095, Fla. Stat,, "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 22 E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: National Marketing Group Services, Inc. Authorized Signature: I:203er C n7R) Title: Founder & President Print Name: Date: u I g -a 23 SECTION 10 National Marketing Group Services, Inc. Experience. na . RENEWAL ANALYSIS Proposed to belN Sports LLC Presented on May 15, 2020 RENEWAL ANALYSIS PRESENTED BY Will Machado Wmachado@argrms.com Roger Gonzalez Roger3@mynmgs.corn NATIONAL MARKETING GROUP SERVICES, INC. beIN MEDICAL 1 DENTAL 1 VISION 1 INCOME PROTECTION 1 SUPPLEMENTAL GAP City of Opa-Locka RFP # 21-0629100 1 Agent of Record for Employee Benefit Program 34 SECTION 10 National Marketing Group Services, Inc. bivalence. Pto onaM1sm.Integrity. RENEWAL ANALYSIS MEDICAL Plan Name Product Option Benefits' Office Copay Inpatient Hospital Outpatient Surgery UC/ER/Major Diag Co Deductible Coinsurance Out-ol-Pocket Pharmacy Deductible Coinsurance Out of Pocket Enrollment Employee Employee + Spouse Employee + Child(ren) Employee + Family Total Rates Employee CURRENT VS RENEWAL A" - e . - e e • - -.-1• BA1Q/BXKC NHP Network Single/family PCP 530, SPC $55 Deductible + Coinsurance Deductible + Coinsurance UC $60, ER & Maj Dlag• Ded + Coin- surance $2,500/$5,000 80% 55,000/510,000 $10/$50/$80, 2.5x for MO Out of Network Single/Family N/A N/A N/A FOVA/BXMY NHP Network Single/Family PCP $30, SPC $55 Deductible + Coinsurance Deductible + Coinsurance UC 560, ER 5250, Maj Olae $250 51,500/54,500 80% 54,500/59,000 $10/$35/$70, 2.5x for MO 0ut of Network Single/Family N/A N/A N/A AQON/BWOI United POS BAZS/BXNH NHP POS Flex(w Choice Plus Network) Network Single/Family Network Single/Famlly PCP $20, SPC $40 Deductible + Coinsurance Deductible + Coinsurance UC 575, ER 5250, MaJ Dlag• Ded Coinsurance 5750/51,500 80% $2,750/55,500 510/535/570, 2.5x for MO Out of Network Single/Family 51,500/53,000 60% $5,500/511,000 PCP $10, SPC 525 9250 $150 UC $30, ER 5100, MaJ Dias 5125 N/A 100% $1,500/$3,000 510/535/570, 2.5x for MO 0ut of Network Single/Family 5500/51,500 6096 53,000/56,000 57 11 7 8 83 Rates Current Renewal $369.18 Employee+Spouse $878.64 Employee + Child(ren) $679.28 Employee + Family $1,151.83 5532.66 $1,267.72 5980.08 51,661.88 6 5 5 3 19 Rates Current Renewal $424.19 $612.03 $605.18 51,009.56 51,456.61 51,440.30 5780.56 51,126.12 51,113.52 51,323.46 51,909.52 $1,888.15 1 0 0 0 1 Rates Current Renewal Monthly Cost $44,677.90 564,462.14 $15,466.12 $p 414.38 Combined Monthly Cost (Current)) 5605.18 $873.16 $2,078.08 51,606.60 52,724.24 587346 $81,386.68 4 0 2 8 14 Rates Current Renewal 5632.28 $912.26 51,504.80 $2,171.14 $1,163.38 $1,678.54 $1,972.70 52,846.23 $4p37.4§ $29,775.9§ Combined Monthly Cost (Renewal) Change from Current 3 City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program $117,425.65 44.0% 35 SECTION 10 National Marketing Group Services, Inc. Experience. NeesPendell.Integrity, RENEWAL ANALYSIS MEDICAL Plan Name Product Option Benefits' Office Copay inpatient Hospital Outpatient Surgery UC/ER/MaJor Dleg Co Deductible Coinsurance Out -of -Pocket Pharmacy Deductible Coinsurance Out of Pocket Enrollment Employee Employee + Spouse Employee +Childlren) Employee+ Family Total Rates Employee Employee + Spouse Employee + Childlren) Employee 3 Family Monthly Cost ALTERNATE Open Access Plus 2500 Cigna Open Access Plus 1500 Open Access Plus 750 Open Access Plus Cora Oni Cigna PPO Cigna PPO Cigna PPO Cigna PPO Network Single/Family Network Single/Family Network Single/Family Network Single/Family PCP $30, SPC $55 Deductible + Coinsurance Deductible + Coinsurance UC $60, ER & Mal Oleg- Ded +Coinsurance $2,500/$5,000 80% $5,000/$10,000 $10/$50/$80, 3x for MO PCP $30, SPC $55 Deductible + Coinsurance Deductible + Coinsurance UC $30, ER $250, Me) Meg $250 $1,500/$4,500 80% $4,500/$9,000 $10/$35/$70, 3x for MO PCP $20, SPC $40 Deductible + Coinsurance Deductible + Coinsurance UC $75, ER 5250, MaJ Dlag. Dad Coinsurance $750/$1,500 80% $2,750/$5,500 $10/$35/$70, 3x for MO + PCP $10, SPC $25 5250 5150 UC 530, ER 5100, MaJ Diag 5250 N/A 100% $1,500/$3,000 $10/$35/$70, 3x for MO Out of Network Single/Family Out of Network Single/Family Out of Network Single/Family Out of Network Since/Famil N/A N/A N/A N/A N/A N/A $1,500/$3,000 60% $5,500/$11,000 $500/$1,500 60% $3,000/$6,000 57 11 7 8 83 6 5 5 3 19 1 0 0 0 1 4 0 2 8 14 Rates Open Access Network SureFit Network Rates Rates Rates $380.78 $883.79 $700.90 $1,188.51 $45,840,53 $338.48 $791.78 $627,95 $449.91 $1,043.80 $827.83 $1,064.84 $1,403.70 $547.82 $1,274.68 $1,006.90 $1,709.14 $4Q,917.33 x$16,268.71 $$547.82, Combined Monthly Cost (Current)) $81,386.68 $651,74 $1,511.40 $1,198,69 $2,032.56 $21,264.82 Combined Monthly Cost (Alternate) Change from Current $83,921.88 3% Combined Monthly Cost (Alternate wSureFit) Change from Current with SureFit 4 City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program $78,998.66 -3% 36 1 SECTION 10 National Marketing Group Services, Inc. Experletwa, thofaaslondlim Imaprity. RENEWAL ANALYSIS RENEWAL COST SUMMARY belN Sports 2020 Renewal Cost Summary (Medical) United Healthcare Current Monthly Premiums Total Employee (EE) Employer (ER) $81,387 $14,934 $66,453 Monthly Difference from Current Annual Difference from Current Percentage Difference from Current United Healthcare Renewal Monthly Premiums Total Employee (EE) Employer (ER) $117,426 $21,547 $95,879 Total (Renewal) Employee (EE) Employer (ER) $36,039 $6,613 $29,426 $432,468 $79,356 $353,112 44% Monthly Difference from Current Annual Difference from Current Percentage Difference from Current Cigna Option 1(Surefit Network) tvtonth!y Premiums Total Employee (EE) Employer (ER) $78,999 $16,278 $62,721 Total (Option 1) Employee (EE) Employer (ER) -$2,388 $1,344 -$3,732 -$28,656 $16,128 -$44,784 -3% Cigna Option 2 Monthly Premiums Monthly Difference from Current Annual Difference from Current Percentage Drfference from Current Total $83,921 Total Employee (EE) Employer (ER) (Option 2) Employee (EE) Employer (ER) $15,649 $68,272 $2,534 $715 $1,819 $30,408 $8,580 $21,828 3% City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 37 I 2020 INSURANCE RENEWALS SECTION 10 National Marketing Group Services, Inc, Experience. Hnimdonollun Integrity. RENEWAL PRESENTATION FY 2020.2021 Aetna offered an initial 20% increase to current medical rates due to an Increased MLR of 90.6% for the past 12 months, up from 77.2% the previous year. NMGS negotiated rate passes (no Increase) for Aetna Dental, Humana Vision, and the Hartford LTD, STD and Life/AD&D insurance plans City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program DORAL CITY OF DORAL EMPLOYEE BENEFITS RENEWAL BRIEF OVERVIEW NMGS negotiated said increase down to 5% saving the City approx. $828,981 from an initial 20% increase, and secured a $25,000 wellness budget Considering the situation with Covid19, current claims utilization, Aetna's superior customer service, maintaining continuity of care and avoiding disruption for employees, NMGS Is recommending to accept the renewal offers proposed by all Incumbent carriers DORAL /COML.. 38 1 SECTION 10 (Cont'd) YEAR BY YEAR CLAIMS OVERVIEW City Of Doral: Premium vs Claims $0,020,01000 — 60,onn,ona.on 54,000,002.00 53,000,000.00 53,000,00000 $1,000.000.00 National Marketing Group Services, Inc. Experience. Profenbr,cliun. INtcgdty. RENEWAL PRESENTATION Claims Chars 2011-2020 •- 2011 12 2012-X113 20132014 20112015 201520/6 10162017 201740/6 20162016 20162030 vrem,um—'—polma • Claims have increased approx. 13% from 3,1.2019-03,01,2020 • 2020: Claims are still below premium paid, MLR is currently approx. 90,6% MEDICAL CONTRIBUTION MODEL DORAL FY 2020.2021 DORAL N42e; 0,I,102020bnM/N,Ba61e up to Wrrh 2010 Aetna 10/1/2020 Type of Coverage Monthly Rates Dora( Monthly Contribution Employee Monthly Rate Employee Per 26 Pay Periods Employee 5712.36 5712.36 50.00 50.00 HSAOAEPO Employee + Spouse 51,424.87 51,262.03 5162.84 $75,16 Employee + Children 51,282.29 51,135.74 5146.55 567.64 (Elect Choice) Family 52,137.24 51,831.92 5305.32 5140.92 Employee 5862.81 5821.72 541.09 $18.96 Employee +Spouse 51,725.80 $1,364.21 5361.59 5166.89 OA EPO Employee + Children 51,553.11 51,227.70 5325.41 5150.19 {Elect Choke) Family $2,588.62 52,046.25 5542.37 5250.32 Employee 5927.92 5824.52 5103.40 547.72 _ Employee + Spouse 51,856.03 51,369.92 5486.11 __5224.86 OA POS Employee + Children 51,670.32 $1,232.85 5437.47 5201.91 Family 52,783.97 52,054.82 5729.15 $336.53 Model above displays employee deductions to remain the same as current MONTHLY IMPACT TO EMPLOYEE RATES: NO CHANGE City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program e l.oarn• 39 I SECTION 10 Notional Marketing Group Services, Inc. bpalwa.ProfarYorefb tbogrky, CURRENT BENEFITS GUIDE Your Guide to Health & Wellness F DORAL 2020 2021 EMPLOYEE BENEFITS City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 40 I SECTION 10 National Marketing Group Services, Inc. expeAeneo. Professionalism Integrity. CURRENT BENEFITS GUIDE (Cont'd) DORAL Message from the Mayor and City Manager Dear Valued Team Member, We would like to thank you for your service to the City of Doral. As a member of the Doral team, you undoubtedly play a vital role in ensuring that our residents, customers, and fellow team members have the best possible experience as they live, work, learn, and play in this great City. With this in mind, we strive to provide a well-rounded benefits program that meets the needs of you and your family. This year we are once again proud to offer a range of plans that help protect you in the case of illness or injury. The details of these plans can be found within this handbook. We are excited to offer you this wonderful benefits package and hope that you have a safe and productive year as part of our team. Juan Carlos Bermudez Mayor of Doral City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program Albert Childress City Manager 41 1 SECTION 10 (Cont'd) CITY OF DORAL Eligibility We offer a variety of health and insurance benefits to meet your needs. This enrollment guide is designed to help you understand the comprehensive medical, prescription, dental and vision coverage available for you and your family. You'll also learn about the available life and disability insurance options, including what's provided to you at no cost from the City of Doral, ELIGIBILITY New Hire Enrollment lst of the month after 30 days Termination End of employee termination month. Eligible Dependents Spouse, Domestic Partners, biological child, adopted and/or stepchild, legal custody/guardianship SPECIAL ENROLLMENT PERIOD You may add/change/drop coverage during a Special Enrollment Period. You must notify HR within 30 days of qualifying event. Qualifying event — hour reduction, termination of coverage, marriage, divorce, newborn COBRA- CONTINUED COVERAGE The Consolidated Omnibus Budget Reconciliation Act (COBRA) requires most group health plans to provide a temporary continuation of group health coverage that otherwise might be terminated. Upon termination, the employee will receive a package with options to enroll in coverage continuation for up to 18 months and/or 36 months with qualifying event. National Marketing Group Services, Inc. 6tpnknae. Wofessbnalism Integrity. CURRENT BENEFITS GUIDE The City's insurance plan begins October 1, 2020 —September 30, 2021 BENEFITS AT -A -GLANCE Medical All Aetna plans are open access which means you do not have to obtain a referral to see a special- ist. City of Doral will sponsor 100% of the employee only level of the base plan. Dental Optional PPO dental coverage is available for employee and/or dependents through Aetna. Vision Optional vision coverage is available for employee and/or dependents through Humana. Life 100% Employer Pald 2X salary rounded to the next higher 51,000, up to $300,000. Disability STD:60%of employee's weeklyeamings up to a max of $1,000 LTD: 60% of employee's monthly earnings up to a max of $5,000a month. The summaries In this guide are not intended to supersede Insurance contract or any other official or legal agreement. Where discrepancies may exist, your official contract controls, City of Opa-Locka RFP # 21-0629100 I Agent of Record for Employee Benefit Program 42 SECTION 10 (Cont' d) Steps to Enroll National Marketing Group Services, Inc. 6gpai«co.Prof o orolimIntegrity. CURRENT BENEFITS GUIDE ENROLLMENT PORTAL There are only three opportunities to select coverage or make changes to your coverage. This includes at the end of your new hire waiting period, during open enrollment, or in the event of a qualifying event (see page 1) Attend the open enrollment sessions Here you will learn about what's new for the upcoming 2020 —2021 benefit year. Note: Due to Covid-19, these sessions will be done virtually. Your HR department will provide details. Login to your benefit administration porp.ii EMPLOYEE NAVIGATOR www.employeenavigator.com Once you have logged in (first time users are required to register), update any personal or dependent information and review the benefits options. • THIS IS YOUR OPPORTUNITY TO MAKE PLAN CHANGES, ADD OR DROP DEPENDENTS. Reminder: Please review your home address and make sure all Information Is up to date. • MEI 41 - Benefit Selection and E•Signature Finalize your elections by clicking the enrollment acknowledgement button on the last page of the enrollment process. Adding a Newborn City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program Adding a newborn to your health Insurance? Newborns must be added to your plan within 30 days of the date of birth. If you add your new- born to your plan after 31 days, you may be responsible for the medical claims accrued during the uncovered period. /13 SECTION 10 (Cont'd) Employee Benefits Guide 1 Your 2020/202] Benefits National Marketing Group Services, Inc. & merlon, Pmfesdcaoasm. Integrity, CURRENT BENEFITS GUIDE www.cityofdoral.com MEDICAL PLAN 1 HSA OPEN ACCESS aetna ELECT CHOICE 1500 Calendar Year Deductible Coinsurance Max Out of Pocket OUTPATIENT CARE NETWORK: ELECT CHOICE EPO NATIONAL $1,500 Individual/$3,000 Family 20% $3,000 Individual/$6,000 Family PCP Office Visits Specialists Services Chiropracdc Services Phys/Speech/Occ Therapy (60 visits) Outpatient Surgery Minor Diagnostics/X-ray CAT, PET scan, MRI and other Diagnostic Imaging WELLNESS 20% after deductible Physical Exams Well Woman Care $0 Copay & not subject to deductible (Ix per year) Mammogram HOSPITALS Inpatient Hospital Outpatient Hospital Urgent Care Emergency Room Ambulance Services RX 20% after deductible 20% after deducdble Prescription Drugs $10/35/60 after deductible Mall Order Prescription (90) $25/07.50/150 after deductible MENTAL HEALTH/ SUBSTANCE ABUSE Mental Health Outpatient Mental Health Inpatient Substance Abuse Outpatient Substance Abuse Inpatient 20% after deductible City contributes 100% for the 'Employee Only' HDHP coverage 144111•% Virtual Medicine through Teladoc Video chat with a doctor on your mobile device•, tablet or computer, and you can even get a pre- scription, if needed, Virtual visits can treat common health issues such as abdominal pain, acid re strep or sore throat, cold, constipation, digestive issues and much more. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 44 SECTION 10 (Cont'd) National Marketing Group Services, Inc. ExpadOnce. Profasslonalim Integrity. CURRENT BENEFITS GUIDE www.cltyofdoral.com Your 7.020/2021 Benefits 1 Employee Benefits AETNA DPPO aetna IN NETWORK OUT OF NETWORK DENTAL Individual $SO $501$50 Family Limit 3 PER FAMILY Waived For Preventative YES CO-INSURANCE Type Is Preventative 100% l00% Type II: Basic Services 90% 90% Type 111: Major Services 70% 70% Type IV: Orthodontics SO% 50% ANNUAL MAXIMUM BENEFIT $5,000 $5,000 ORTHODONTIA Child Only Lifetime Orthodontia Max $I,500 Coinsurance SO% Office visit eopay None Aetna Dental PPO provides flexibility in that you may choose a participating PPO dentist or you may use a dentist that is nonparticipating and still receive benefits. Basic: Major: Ginglvectomy (o)' 90% Incision and drainage of abscess' 90% Amalgam (sliver) fillings 90% Uncompilceted extractions 90% Composite fillings (anterior teeth only) 90% General anesthesia/Intravenous sedation' 90% Stainless steel crowns 90% Inlays 705 Full & partial dentures 70% Oniays 70% Pontics 70% Crowns 70% Root canal therapy, molar teeth 7O% Anterior teeth/ Bicuspid teeth 70% Osseous surgery tar 70% Surgical removal of erupted tooth' 70% Surgical removal of Impacted tooth 70% Surgical removal of Impacted tooth (soh dim). 7096 (Perna) bony/ full bony)* Implants 'Certain services may be covered under the Medical P loo. Conlact Member Services for more details. 70% Balance Billing Whrn you go out of network you may be subject to balance -billing, which means a provider can bill you the difference between what they normally charge and the allowed amount. City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 45 SECTION 10 (Cont'd) Employee Benefits Guide I Your 2020/2021 Benefits National Marketing Group Services, Inc. E¢perfaXe. ProfwbnoI1mT.Integrity. CURRENT BENEFITS GUIDE www.cityofdoral,com AETNA MOBILE APPLICATION Manage your health wherever. View coverage and benefits Search claims Manage your profile 0 0 Set up touch ID Goody Find a doctor Access your ID card QEmail member services ,'arch & Compare Prices Find the lowest local prices for your prescriptions GoodRx coupons can save you up to 80% on your pre- scriptions at no cost to you Mobile app available for your android or 'Phone. Download today and start saving! Easily view your benefits and progress toward deductible 2,10♦ .114 Manage YOUR MAN INFORMATION Member ID: 012345670 Co., POS 11 FAMILY SPENDING SUMMARY 01,060.00 64,160.00 Spent Toward,. RArwe*np Deductible Your family has not mac had tho deductible or out.of-pocket maximum. EI Spending Details Cl01me MI Download Aetna Mobile on • `� Google Play & Apple App Store www.goodrx.com S App Store C • Gough• Play / 4 011AM 1100% ra 3 uphor lAtorvestellnl 30 Odell; lama 9 Da.,. ix 0 SAFEWAY 1.2 ovlo: I" t.a milu. 0.7 mit.. 0,a myea FWZW1 210.73 saJral 223,9,.1 [CWPfMr $2fi 02 r:0UPN1 142.74 City of Opa-Locka RFP # 21-0629100 I Agent of Record for Employee Benefit Program 46 SECTION 10 (Cont'd) National Marketing Group Services, Inc. . Professlenollim.Inte ity. CURRENT BENEFITS GUIDE www.cityofdoral.com Your 2020/2021 Benefits 1 Employee Benefits Guide BENEFITS DIRECTORY & BROKER SUPPORT Medical Coverage Aetna Medical 1.800.445.5299 www.aetna.com Group #: 835486 Aetna RX 1.888.792.3862 24/7 Nursing Line- Informed Health® Line 1.800.556.1555 Teladoc° 1.855,Teladoc (835-2362) Dental Coverage Aetna Dental 1.877.238.6200 www.aetna.com Vision Coverage Humana Vision 1.877.877.1051 Life r r::r n protection The Hartford Life & Disability Customer Service: 1.800.523.2233 Disability Claims: 888.301.5615 (Hartford Ability Advantage) Life Claims: 888.563.1124 Benefit Consultants National Marketing Group Services, Inc Michael Gonzalez Michael@mynmgs.com 305.592.9926 Health & Wellbeing Resources Aetna EAP 1.855.283.1915 City of Opa-Locka RFP # 21-0629100 t Agent of Record for Employee Benefit Program 47 SECTION 10 (Cant' d) MEDICAL DENTAL VISION DISABILITY LIFE National Marketing Group Services, Inc. Everknce. Professionalism. !Maority. CURRENT BENEFITS GUIDE VILLAGE OF KEY BISCAYNE A GUIDE TO YOUR BENEFITS City of Opa-Locka RFP # 21-0629100 Agent of Record for Lrnployee Benefit Program 48 SECTION 10 (Cont'd) National Marketing Group Services, Inc. DoNk te.p,,,fmkmssm.MtcgAty. CURRENT BENEFITS GUIDE Message from the Village Manager To our esteemed employees — Thank you for working as hard as you do, and for playing a significant role in accomplishing the Village's mission and serving the Key Biscayne community with the highest standards of integrity. Our employee benefits package has been designed with the Village employees and their families in mind, We hope that the options found within the benefit package continue to provide a sense of protection and security for you and your family. The Village of Key Biscayne Is proud to offer It's employees a generous employee benefits package that encompasses low out of pocket costs and financial protection. This enrollment guide is designed to help you navigate through the benefit options that are available to you and your family. You will also learn about the available life and disability Insurance options, including what's provided to you at no cost from the Village of Key Biscayne, The AvMed health Insurance plans offered at Village of Key Biscayne meet the 'essential health benefits' provision as required under ALA. Provisions required under ACA ✓ Minimum essential coverage vri Minimum Value Standard (60%) ✓ Affordability City of Opa-Locka RFP # 21-0629100 1 Agent of Record for Employee Benefit Program 49 SECTION 10 (Cont'd) National Marketing Group Services, Inc. Experience. Professionalism Integrity. CURRENT BENEFITS GUIDE MEDICAL PLAN 1 HEALTH MAINTENANCE ORGANIZATION AvMed Embrace better health' PRESCRIPTION TIERS Tier 1 (T1): Value Generic Drug Tier 2 (T2): Generic Drug; Tier 3 (T3); Preferred Brand Drugs Tier 4 (T4): Non -Preferred Brand Drug Tier 5 (T5): Specialty Drugs AvMed 1 HMO Base Plan IN -NETWORK Calendar Year Deductible $500 lndividual/ $1,000 Family Coinsurance 10% Max Out of Pocket $3,500 Individual/ $7.000 Family OUTPATIENT CARE PCP Office Visits $15 co -pay Specialists Services $30 co -pay Chiropractic Services $15 co -pay Physical/Speech/0cc Therapy 530 co -pay Outpatient Surgery 10% after deductible Diagnostic Test (X-ray, blood work) $50 copay/vlslt; no charge for lab work at participating labs CAT, PET scan, MRI and other diagnostic imaging WELLNESS Physical Exams Well Woman Care Mammogram HOSPITALS Inpatient Hospital Outpatient Hospital Urgent Care Emergency Room Ambulance Services RX 5200 copay/visit Hospital/afffllated Facilities: $400 copay/visit after deductible $0 Copay & not subject to deductible 1 x per year 10% after deductible 10% after deductible $75 co-pay/visit Retail Clinic: $15 copoy/visit $250 co-pay/visit $150 copoy/one way ground Prescription Drugs T1: $3 / T2 $9/ T3: $25 / T4: $50 / T5: 50% SMCS Moil Order Prescription (90) Tl : $7.50 / T2: $22.50 / 13: $62.50 / T4: $125 MENTAL HEALTH/SUBSTANCE ABUSE Mental Health Outpatient $0 co -pay Mental Health Inpatient 0% of ter deductible Substance Abuse Outpatient $0 co -pay Substance Abuse Inpatient 0% after deductible PLEASE Non: This summary is not Intended to supersede insurance contract or any other agreement. Where discrepancies may exist, your official contract controls. 3 Village of Key Biscayne 2020 1 2021 Employee Benefits City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 50 SECTION 10 (Cont'd) National Marketing Group Services, Inc. Experience Professionalism. Integrity. CURRENT BENEFITS GUIDE Employee Health & Wellness Information Do you know where to get treated? Finding the right place to get treated can help save time and money. DR OFFICE Prevent -t:, .,: . :, Shotsiimmurdzations Routine checkups Flu Ski Fever Sore Throat Women', Services WALK-IN CLINICS ever doubt, o get emergency care or call 911 right away. URGENT CARE Flu/cold Coughs and sore throat High fevers Vomiting, diarrhea Cuts and severe scrapes Minor injuries/sports injuries Minor burns EMERGENCY ROOM Allergic reactions to food, animals Broken bones Chest pains Constant vomiting Severe shortness of breath Deep wounds Weakness or pain in leg or arm a typically required [$] $15.30 the Content Is not intended to he a substitute for professional medical advice, diagnosis, or treatment. Always seek the advice of your physician or other qualified health provider with any questions you may have regarding a medical condition. Never disregard professional medical advice or delay in seeking it because of rnaterial you have read in this book. Doctor's Office Convenience Care ( Ex. MlnuteCllnlc) Routine or preventive Minor Illnesses or care, non -urgent Injuries care, or to manage a condition Teladoc Urgent Care Emergency Room Minor Illnesses and Urgent but not serious Immediate treatment injuries or life -threatening for a serious or life threatening situation Appointment Walk-in or same day Appointment typically No appointment, wait appointment within an hour or less times vary t $ I $15-30 [$1 $10-30 520-7f. No appointment but could take hours for care $100 + 1 Village of Key Biscayne 2020 2021 Employee Benefits City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 51 I National Marketing Group Services, Inc. fxpctiwIce Prafessiarwfisn,lntnyrity. SECTION 10 HEALTH PLAN COST MANAGEMENT REPORTS Demographics Summary for Medical Number of Employees Number of Members Ratio of Members to Employees Percent Male Members Percent Female Members Average Age of Membership Customer Customer Prior Current 317 629 2.0 53.6% 46.4% 29.9 319 636 2.0 54.3% 45.7% 30.0 KEY STATISTICS v. Change Aetna from Prior BOB' 0.5% 1.2% 0.7% 0.7% -0.7% 0.3% N/A N/A 2.0 48,5% 51.5% 35.0 Total Medical and Pharmacy Paid Amount Total Pharmacy Paid Amount Pharmacy Paid Amount per Member2 Total Medical Paid Amount Medical Paid Amount per Employee Medical Paid Amount per Member Total Medical Capitation Payments Medical Capitation Paid per Member Total Medical Paid (Claims and Capitation) Medical Paid per Member (Claims and Capitation) Inpatient Paid Amount per Member Ambulatory Paid Amount per Member Admissions/1,000 Members Days of Care/1,000 Members Average Length of Stay Total Surgeries/1,000 Members Inpatient Surgeries/1,000 Members Ambulatory Surgeries/1,000 Members Office Visits/1,000 Members ER Visits/1,000 Members City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program $1,005,501 $3,342,123 $204,904 $684,719 $326 $1,076 $800,597 $2,657,404 $2,526 $8,341 $1,273 $4,176 $1,852 $3,568 $3 $6 $802,450 $2,660,971 $1,276 $4,182 $445 $813 $828 $3,363 232.4% N/A 234.2% N/A 230.3% N/A 231.9% N/A 230.3% N/A 228.1% N/A 92.6% N/A 90.4% N/A 231.6% N/A 227.8% N/A 82.9% N/A 306.1% N/A 14 53 273.4% 53 70 145 106.7% 247 4.9 2.7 -44.7% 4.7 141 651 359.8% 540 10 33 246.0% 38 132 618 368.0% 502 943 3,794 302.4% 3,432 43 217 405.2% 241 52 SECTION 10 (Cont'd) $4,500 $4,000 - $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 National Marketing Group Services, Inc. Experience. ProfcsslonulLSm Wog rity. HEALTH PLAN COST MANAGEMENT REPORTS Medical Paid Amount Per Member $1,273 Customer Prior Customer Current $200 $150 $100 $50 $0 Average Copay and Average Paid Amount Per Claim $12 $1,200 $1,000 $800 $600 $400 $200 $0 $168 $13 $149 Customer Prior Customer Current taCopay CPald Amount Pharmacy Amount Paid Per Eligible Member $1,076 $326 Customer Prior Customer Current City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program SECTION 10 (Cont 'd) Trend Analysis by Medical Cost Category National Marketing Group Services, Inc. Experience. Wo(mion,,km. Integrity. HEALTH PLAN COST MANAGEMENT REPORTS 20% 15% 10% 5% 0% Inpatient Ambulatory Emergency Facility Facility Room Percentage of Total Medical Paid Amount by Medical Cost Category -184/0 18% 16% 16% 11% Office 8% Professional Radiology Visits Services 6% 1% 0% 0% Lab Home Mental Medical Misc. Health Health Pharmacy Medical* Provider Network Experience - Medical Provider Network Ex • erience In Network Experience Current Network Prior Current % Change Discount Savings Billed Network Charges (before discount) $8,261,048 $11,740,422 42.1% Network Discount Savings: Inpatient Facility Ambulatory Facility Physician/Other Total $595,433 $1,529,380 156.9% 52.7% $3,237,981 $3,377,421 4.3% 69.6% $1,845,742 $2,759,533 49.5% 69.2% $5,679,156 $7,666,335 35.0% 65.3% Network Discount Savings per Employee $17,678 $22,839 29.2% Network Discount Savings per Member $8,879 $11,524 29.8% Avg Discount Savings per Network Admission $17,513 $31,862 81.9% Network Utilization Metrics %Admissions In Network 100.0% 98.0% -2.0% % Physician Office Visits in Network 99.7% 99.1% -0.7% % Claims Paid In Network 97.4% 98.2% 0,9% City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 54 SECTION 10 (Cont'd) Provider Network Experience - Medical $25,000 $20,000 $15,000 $10,000 $5,000 $17,678 Network Discount Savings National Marketing Group Services, Inc. Experience. VrofessIonarttsrn Intagtlty. HEALTH PLAN COST MANAGEMENT REPORTS $11,524 Current Network 69.6/% Discount ____69,294_____ 65.3% Savings % 80.O% 52.7% 60.0% 40.0% 20.0% Facility 0.0% Inpatient Ambulatory Facility Physician/Other Total 100.0% 99.5% 99.0% 98.5% 98.0% 97.5% 97.0% 96.5% % In Network Utilization Results Admissions City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program • Custo Physician Office Visits Paid Amount 55 ' SECTION 10 National Marketing Group Services, Inc. Expaienen proksslononsin. Integrity. HEALTH FAIR MARKETING Wellness Material 1 Annual Health Fair Flier SPORTS EAT HEALTHY. WORK HARD. WORRY LESS. 2020 EMPLOYEE HEALTH & WELLNESS FAIR Imagina Studio . Thursday, 'January 23rd 10:00 AM - 2:00 PM • on -site massages • health screenings • posture assessments • healthy snacks & much more Lunch will be provided by Wellness Material 1 Wellness Program Timeline PROJECT START MILESTONE 1 • GOALS ARID OBJECTIVES MILESTONE 3- NUTRITION MILESTONE 5 • BIOMETRICS MILESTONE 7- STEP COUNT MILESTONE 2 -VITALITY REGISTRATION Wellness Program 20XX CITY ABC • se_ e MILESTONE 9 • URGENT CARE VS. EMERGENCY PROJECT END MILESTONE 4 - EXERCISE MILESTONE 8 .SENEIIT OVERVIEW IAILEBTONE 10 FINAL OVERVIEW MILESTONE 8-PMARI.UCY EDUCATION City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 56 1 SECTION 10 (Cont'd) Sample Wellness Material 1 Employee Health Fair Passport 3What vitamin gives carrots and sweet potatoes their orange color? • Vitamin A • Vitamin 0 • Vitamin D • Folate list at least one lifestyle change you intend to improve after attending this health fair. City of Opa-Locka RFP # 21-0629100 Agent. of Record for Employee Benefit Program National Marketing Group Services, Inc. Exoetitne . Proresstonaism Integrity. HEALTH FAIR MARKETING SPORTS THURSDAY, JANUARY 25, 2020 10:00 AM TO 2:00 PM "The Groundwork of all happiness is good health." SECTION 10 (Cont'd) Sample Wellness Material 1 Employee Wellness Information Employee Health & Wellness Information 0 5looti i'reSst re Normal blood pressure <120/80. High blood pressure (hypertension) can in- crease your risk for heart disease, stroke and kidney disease. You can play an active role in your health by ma king small modifications to your lifestyle: • Eating a diet rich In fruits and vegetables, lean meats and low -fat dairy products • Reducing your sodium intake • Maintaining a healthy weight • Reducing stress • Including 30 minutes of aerobic exercise a day (ex. brisk walking) • Quitting tobacco and limiting your alcohol 13100d GIIICOSO Normal Range (fasting blood glucose) Is < 100 mg/dL Helping reduce your risk for diabetes by eating foods low in saturated fats • Including more foods high in soluble fiber (oats, peas, beans, carrots, apples) • Adding at least 30 minutes of moderate exercise Into your dally routine. Know Your Health I\NOPCrS C4ilolesterol Normal ranges for total cholesterol: 100-199 The goal Is to have your LDL level lower than 100, HDL greater than 40 if you are a male, or HDL greater than 50 If you are a female Triglycerides ranging from 45-149. SIMPLE WAYS TO HELP LOWER CHOLESTEROL; • Eating more fruits, vegetables, fish, • Using olive, canola and flax • Including more foods high in soluble fiber (oat bran, nuts, beans, lentils, peas) i ✓1 Helait4t WeIoInt If most of your fat Is around your waist rather than your hips, you're at a higher risk for heart disease and type 2 diabetes. Waist Circumference: Less than 35 inches for women Less than 40 Inches for men 'Health htimbers' Content Source: WebMd The Content is not intended to be a substitute for professicrtal medical advice, diagnosis, or veatrnert Plwe o seek the advice of your physiden a other qualified heath provider wirh arty questions you may have regarding a medial a nditlon, Never disregard professronel medcal advice or delay in seelarg itbecause of material you ham read in this bock, City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program National Marketing Group Services, Inc. bverlence prorodonalum.Mtapdty, WELLNESS RESOURCES 58 1 SECTION 10 (Cont'd) Sample Material 1 Benefits Fair • • • National Marketing Group Services, Inc. Cxperinua Professionalism Integrity, WELLNESS RESOURCES Ask Aetna Day! January 29, 2020 9:00 AM until 3:30 PM 9 City Hall, Training Room (3rd Floor) • • Aetna Members: This is your opportunity to ask Aetna any medical or e dental insurance -related questions. \iy Achieve your best health Achieve your best health. Take your Personal Health Assessment today! Learn about the rewards Member and dependents can participate to earn up to $loo-$i5o in rewards. It's a win/win. Based on your results, you'll get program recommendations and information that could help identify potential health risks. aetna City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 59 1 SECTION 10 (Cont'd) Sample Wellness Material 1 Prescription Savings D Walmart Walgyeens Prescription Ctub $5/310/$15 30 Day Supply Publix Pree Nledeatlon Program Free Antibiotics Up to a 14 day supply 1E3llpitqLAtenrastem) 9 w7'' L7 soot,. ar*� Ott 05nu. National Marketing Group Services, Inc. Exnerlonca Profealonoavn. Integrity. WELLNESS RESOURCES $4 Preseriptlans 30 Day Supply GoodF3c Online Pharmacy DIseaunt Finder Compare prices from local phanna<1es, print coupons _and more. GoodF* www.goodrx.com local pharmacy discount programs and save some money. Many retail stores offer discounted Take advantage of prugs• rates for Generic Prescription Ifr) City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program Compare Prices Setlrc Mstlocal prices for your prescriptions Find Nee kw Get free Coupons to $0 on Your GootiHP coupons can save you up prescriptions at no cost th You <inndRX is rho $1 free n , ciiral app tor IOS and Android App Store 60 I SECTION 10 (Cont'd) HR Library 1 HR 360 Visuals National Marketing Group Services, Inc. bp*.zRefn odkrnfrooiy Your Compliance Edge National Marketing Group Services, Inc. Experience. ProfeslonoI t Integrity. HR SUPPORT Home I Admin Toolbar 1 Help I A MyNmge search Employee Health Care Human Recrultmem Discipline & State Forms & HR Apps & Resource Safety & HR Benefits Reform Resources & Hiring Termination Laws Policies Tools Center Wellness Training ft Form Search ACA Notices COBRA Notices and Forms Compensation and Reimbursement HR Self Assessments FMLA Notices Form 1.9 New Hire and Recruitment Employee or HR Notices and Requests Performance Reviews Personnel Information Sample Forms, Policies & Checklists The Forms & Policies Section features over 500 sample HR forms, policies and checklists available for downloading, customizing and printing. The range of sample HR farms covers the most important and relevant aspects of managing human resources and the employer/employee relationship. Search: Find by Name: search • 0 National Marketing Group Services, Inc. Your Compllance Edge ALLIA-CID•FI G•LI M-OIP•RI S•Z Home I Admin Toolbar I Help I A MyNmp search Employee Health Care Human Recruitment Discipline& State Forms& HRAppS& Resource Safety& HR Benefits Reform Resources & Hiring Termination Laws Polldes Tools Center Wellness Training Employee Benefits Benefits Notices Calendar Group Health Plans Benefits Notices Calendar Group Health Plans SPD•SMM•Plnn Documents Health Care Reform Nodces COBRA Notices HIPAA Portability & Nondiscrimination Notices Spacial Health Care Notices Benefit Claims Notices a Customize&Cmell Notice Requirements for Group Health Plans ERISA requires plan administrators to give plan participants In writing the most important facts they need to know about their group health plans, Including plan rules, financial Information, and documents on the operation and management of the plan. Some of these facts must be provided to participants regularly and automatically by the plan administrator. Others must be made available upon request, free -of -charge or for copying fees. The major categories of notices required for group health plans included In this section are organized as follows: • Summary Plan Description (SPO) • Summary of Material Modifications (SMM) • Plan Documents • Health Care Reform (ACA) Notices • COBRANotces • HIPAA Portability and Nondiscrimination NoUces • Special Health Care Notices • Benefit Claims Notices • HIPAA Privacy and Security•Related Notices • Medicare Part D Creditable Coverage Notices • Family and Medical Leave Act (FMLA) Notices City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program 1 61 1 SECTION 10 (Cont'd) HR Library 1 HR 360 Visuals_(Cont'd.) National Marketing Group Services, Inc. Your Compliance Edge Exferienct faolessionotvn kdtg re y. Home 1 Admin Toolbar Help 1 8 MyNmgs search Employee Health Care Human Recruitment Discipline& State Forms& HRApps& Resource Safety& HR Benefits Reform Resources &Hiring Termination Laws Policies Tools Center Wellness Training 2021 ACA Checklist ACA Penalties by Company Size ACA Section 1557 Additional Medicare Tax for High Earners Cadillac Tax Cash for Premium Payments & Other Employer Payment Plans Dependent Coverage to Age 26 Form W-2 Reporting Employer- Sponsored Health Coverage Grandfathered Plans Health Care Transparency ridrn Dependent Coverage to Age 26 Form W2 Reporting Employer- Sponsored Health Coverage Health Insurance Exchanges (Marketplaces) Individual Mandates Information Reporting Under Sections 6055 and 6056 (Farms 1094 & 1095) Medical Loss Ratio Rebates & Employer Responsibilities Nondiscrimination and Health Care Reform Pay or Play (Employer Shared Responsibility) PCORI Fees for 5elf•Insured Plans Premium Tax Credit for individuals Small Business Health Care Tax Credit Hawaii Prepaid Health Care Act National Marketing Group Services, Inc. Experiene. Protesclonolism. Imeerky. HR SUPPORT + Back I es Email !i B Print City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Prograrn 62 SECTION 10 (Cont'd) HR Employee Management 1 Employee Navigator .-cone EfPlOy0e. Reports `Ana' ACA .shams r ;:'.,m, Satan,; { h Naha el Gonzalez • T4 Welcome hack Michael! Things to 80 ApGare peat's* prof le dvanges Complete employers m,asin0 HR re0ulred 18201 Oak links Add Ein520M IMoon Employees and Enrollment Add Company Note Add rnaveree Nde Minn Only u umpteen O 0 Ib CWtatn12a Adhnc Repots ON Chart YewfMenage Saved Reports Comptonee Lrhrary New Hare Resorts Add Document ierlmnsl,On Report Logn Sw1„s Report Enr0pm+n10000, Canner COBRA Res., InourMAIy Re/pests 08101 nor Almenslrenon Semeen Benefila Brokers HR Series COBRA Panicip2nla co Reports Ad Hon Ropnrte ® GreapRSahvltr,fn� Calendar ( June 2021 ) s r, 1 2 3 4 9 8 7 8 9 10 I1 12 12 I4 15 16 17 18 19 20 21 22 23 24 25 38 27 28 29 30 Company Scats Ae2N8 Engdeyee0 Next payroll Dale COBRA .tome EtrOoyees Rrw0ns Wa4 ACA Baler 2 Pnynld t x rr . t. x+rury5 Rowliose0 Report Column -Based Repon Payroll CedueriOns Report Voluntary and Group We RePmi NSA Report CaldenaRepon ReeremerR Repon! Saved Reports VW/Manage Saved RepOrls Fawe dea IH(ernlez,e+:1H General Reports New Hue Ceni5ee50ns Education Lteens 8 Emergency Cr tads sorer ones Dependents THmnaticn Enrollment Statue Rop0n0 New Hue Enrollment Repots Cam Sian Not Stoned fn P200001 .:tornpleled City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program COVID-19 Reports CARES Act Insuran,x Costs OWES 20101 ErneNyee Count Cari(0* Reporle Corner Behng 5unVnmy Corner Bi8ng Employees By Pion Center Biting Employees Watt Roles o:ut G,0ups Self BIN Summary Repent Employee Erode/tent FOrm8 Carrier Opdenes Oetall Repots &Il Rec0nc4ia000 rosary Cale P585100ns C0or0Rwtion Of &millls 201 Funded Enrollment Report Ranern R9porle Benefit Confirmation Statements rdal Compensalmn Statements COBRA Summary COBRADetsi O,saO8lytax Gplrons Sarcllarge AArest meth s Dec,red Entenmenta Withdrawn Fni0Bments W2 Summary Change Hletory Reports Enrollment Changes nnyf02 CMvc nena Cna^ge. Benefit Eoo 2,on(header. b Cdln8N2e 10 No Payroll Dates 0 h M�ruvl Grnalez • National Marketing Group Services. Inc. ". ProfossIonaltan)AcegrRy. BENEFITS ADMINSTRATION PORTAL 63 1 SECTION 10 (Cont'd) HR Employee Management 1 Employee Navigator (Cont'd.) ACA Console Eligibility Dashboard Manage Employees Manage Hours Historical Import Tool New Hire Etlgibdity Report Slob/ity Report ALE. Calculator 4 Affordability Calculator Import Law Cost Plan Cost ACA SetUp Setup Guide Hours Threshold for Eligibility Measurement Periods ACA Classifications Assign ACA Plans Assign Safe Harbors 1094/1095 Reporting Parl1 Employerinformation Audit and &File Manage E•Fife ACCOuat ACA Code Override Repon ACA Reporting Business Unil Override Report National Marketing Group Services, Inc. DTedmu. Professionalism. integrity. BENEFITS ADMINSTRATION PORTAL . Affordability Calculator mevratlkk Low Cost Plan: NIIPeAIQ 2019 HMO as of. 6/22/2021 10:47.48 AM No employees with costa - 9.86 % 0 Annual Compliance Costs Option 1 Increase Company conttihutlons for 101 eAgbl a SO 00 employees totaling' Option 2 Give pay raises to 0 out of compliance employees 00.00 totognq Average Costs Employee Company Plan 90.00 S869.18 5369.18 City of Opa-Locka RFP # 21-0629100 I Agent of Record for Employee Benefit Program 64 SECTION 10 (Cont'd) Sample Open Enrollment Material I Open Enrollment Presentation Humana MEDICAL 2020/2021 EMPLOYEE BENEFITS RESORT & SPA DENTAL VISION GAP LIFE DISABILITY HMO 16 tif DEDUCTIBLE OUT-OF-POCKET MAX CO-INSURANCE PCP/SPECIALIST/TELEHEALTH MAJOR DIAGNOSTICS URGENT CARE/ EMERGENCY ROOM INPATIENT/OUTPATIENT HOSPITAL RX MAIL ORDER RX $1,000/$2,00 $4,000/$8,00 20% $25/$40/$25copay Lab: No charge Imaging: $300 copay $75/ $150copay 20% coinsurance AD*/ 20% coinsurance AD* $10/$40/$70/25% Specially : 25/35%coinsurance (deductible does not apply.) $25/$100/$175 (3 mo. supply) No referrals required City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program National Marketing Group Services, Inc. rxpalawo. Profenlonann,. Integrity. MISCELLANEOUS 65 1 SECTION 10 (Cont'd) Sample Open Enrollment Material I Open Enrollment Presentation DENTAL PPO DEDUCTIBLE ANNUAL MAX PREVENTATIVE BASIC SERVICES MAJOR SERVICES ORTHO IN NETWORK oJt-OF.NETWORS. 50 Ind/$0 Fam 50 Ind/$0 Fam $2,000 + extended annual maximum (30%) 10005 100% No Walling Period 80% 80% No waiting period 50% 50% No waiting period 809 CHILD ONLY THROUGH AGE 18 $1,000 UFETIME MAX SEARCHING FOR A HUMANA PROVIDER ind a doctor earch type o aarch by Humana plop or member ID .,n. IOW =rna+»:A.cv.nre naa,,erraoran aaa-4 .+.nom r„a. =anu.e 1lerOC O .ne M ap.wr rm M w. NaaMca NOm rl rw,vaa u u,. pudn,�,rl:�„r, ,,.tell that toot ct Mtarnla "......r � ,,.. MKkad • ZIP cede1.5 City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program National Marketing Group Services, Inc. Fxgvinnen. Proret**daun Integrity. MISCELLANEOUS 66 1 dr+ SECTION 10 (Cont'd) Sample Open Enrollment Material 1 Open Enrollment Presentation CLINICAL AND WELLNESS SERVICES 00365 Platform • Save on medial Insurance premiums when employer Ehlers Silver Status 00 Go300 • Upto $80018 incentives (per adult member) • Designated Wellness Consultant, BlometricSaeenings and HwhhyFood Program • rmployar IBvd Premium Incentives • Discount 'chimed when 10 pedant d emptoyeas reach Silver Statuses* higher • The more employer participate, the hgher your account MyHumana Mobile App • Coverage end Benefits • IDCarda • Spearing Accounts • Claims • Prorider Finder Dr. On Demand • Connect faceto face using yew phone, tablet or computer, 24/7 • Skip the welt I Access to board certified doctors for non - emergency care within minutes • Behevlerel health servltes • Dependrg on plan rargr from $6$49 • GOOD RX 0:41AM 4100% to eUpltor (Alorvaatetln) 30 tablets 40mg 9 OW.TX SAFSWAY .t. o1` w,Mn 0.2 mllen 1.8 mitos "an . 0.7 moos tg 0.0 miles COUPON $10.73 COUPON $23.91 cWP0# $25.02 COUPON $42.14 City of Opa-Locka RFP # 21-0629100 Agent of Record for Employee Benefit Program Good i GoodRx gathers current prices and discounts to help you find the lowest cost pharmacy for your prescriptions. The average GoodRx customer saves $276 a year on their prescriptions. Use the mobile app or go to www.goodrx.com Search& Compare Prices Find the lowest local prices for your prescriptions at more than 75,000 pharmacies. Show To Your Pharmacist It's easy, just show the GoodRx app to your pharmacist when picking up your prescription GoodRx Is 100%free, No personal information required. National Marketing Group Services, Inc. Pxpeden e.Pmfesdonalism. Integrity. MISCELLANEOUS 67 1 VISTANATIONAL INSURANCE GROUP, INC. City of Opa-locka Office of the City Clerk 3.2.1 REQUEST FOR PROPOSAL (RFP) RFP NO. 21-0629100 Agent of Record for Employee Benefit Programs PRESENTED BY VistaNational Insurance Group, Inc. 1301 W. 22nd Street Oak Brook, IL 60523 630-468-6507 Kahlil Hogan, Principal June 25, 2021 1301 W. 22nd Street, Butz 600 4 Oak Br k, Illinms 00523 M301469-5500 4 (BOO) D443B45 IN Fax (B301 4888-BB00 4 www.'ristanation I.cdm 3.2.2 Table of Contents VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.2 Tab 1- Table of Contents 3.2.3 Tab 2 - Letter of Transmittal 2 3.2.4 Tab 3 - General Information 4 3.2.4 Tab 3 - General Information — Florida Licenses 6 3.2.5 Tab 4— Project Approach 8 3.2.6 Tab 5 — Experience and Qualifications 11 3.2.7 Tab 6 —Schedule 14 3.2.8 Tab 7 — Pricing of Services 16 3.2.9 Tab 8 — References 17 3.2.10 Tab 9 — Additional Forms 18 3.2.2 Tab 1- Table of Contents 3.2.3 Letter of Transmittal VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.3 Tab 2 - Letter of Transmittal 3.2.3.1 Limit to one or two pages. 3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a positive commitment to perform the work. Dear City of Opa-Locka Evaluation Committee, First and foremost, thank you for considering VistaNational as the employee benefits Agent of Record for City of Opa-Locka, Florida. Founded in 1996, VistaNational has 35 full-time employees including our 5 Partners and President/CEO. The Executive Leadership Team, who are former BlueCross BlueShield (BCBS) executives, had the vision to develop VistaNational Insurance Group, Inc. and 25 years later we are reputed as an industry expert in the field of Employee Benefits. We increased our case count from 3 accounts in the beginning to over 250 accounts through June 2021 with a retention rate of over 95% annually. VistaNational is responsible for managing over $200 Million in premium with the major insurance carriers. Collectively, our agency has over 200 years working in the insurance industry ranging from major insurance carriers; broker/consulting agencies, to third - party administrators; of which over 100 of those years were working for BCBS. VistaNational has designated Platinum Broker Status with United Healthcare (UHC), of which less than 1% of brokers nationally qualify, and Premier Producer with BCBS, resulting in more resources available on behalf of and for our clients. Additionally, we sit on their Advisory Boards as a means to help develop products and services to bring to the marketplace. Delivering exceptional service and cost reduction strategies on behalf of our clients is our primary area of expertise. Our focus is the public entity market with employers ranging in size from 50 to 500 employees. Having worked for major insurance companies, we have insight into what good brokerage firms do well for their clients and what other agencies lack. VistaNational was born by incorporating the practices of those we admire by creating a business philosophy where our clients view us as an extension to their HR department. As an agency we are large enough to service, influential enough to be an invaluable negotiator, yet small enough to truly value our clients. We hold an A+ rating with the Better Business Bureau due to our strong presence in the industry as well as our ethics and values which we hold near and dear to everything we do as an agency and for our customers. We understand the scope of services required by City of Opa-Locka and are fully committed to exceed the City's expectations of their broker. Throughout this RFP, you will come to see why VistaNational is best situated to act as AOR for cities and municipalities and why our clients renew year after year with VistaNational. 3.2.3 Tab 2 - Letter of Transmittals Page 1 2 VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.3.3 Give the names of the persons who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers. Rich Mathews Principal mathewsr@vistanational.com 630-468-6504 Kahlil Hogan Principal hogank@vistanational.com 630-468-6507 Rob Schaefer Producer schaeferr@vistanational.com 630-468-6521 Bridgette Stewart Account Exec. stewartb@vistanational.com 630-468-6528 Patricia (Pat) Allen Account Mgr. allenp@vistanational.com 630-468-6544 Katie Mulcahy Concierge mulcahvk@vistanational.com 630-468-6509 Jimi Grauberger Wellness graubergerl@vistanational.com 630-468-6548 Meghan Bowman Compliance bowmanm@vistanational.com 630-468-6529 Address: 1301 W 22"d. Street, Suite 600, Oak Brook, IL 60523 3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the Proposer's responses to the City's Request for Proposal. Signed By: / 1 a//14 7d1ta-fri Kahlil Hogan Principal / Director of Operations VistaNational Insurance Group, Inc. 3.2.3 Tab 2 - Letter of Transmittals Page 13 3.2.4 General Information VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.4 Tab 3 - General Information 3.2.4.1 Name of Business. VistaNational Insurance Group, Inc. 3.2.4.2 Mailing Address and Phone Number. 1301 W. 22"d Street, Suite 600, Oak Brook, Illinois 60523 3.2.4.3 Names and contact information of persons to be contacted for information or services if different from name of person in charge. Rich Mathews Kahlil Hogan Rob Schaefer Bridgette Stewart Patricia (Pat) Allen Katie Mulcahy Jimi Grauberger Meghan Bowman Principal Principal Producer Account Exec. Account Mgr. Concierge Wellness Compliance 3.2.4.4 Normal business hours. Monday — Friday, gam-5pm CST mathewsr@vistanational.com hogank@vistanational.com schaeferr@vistanational.com stewartb@vistanational.com allenp@vistanational.com mulcahvk@vistanational.com graubergeri@vistanational.com bowmanm@vistanational.com 630-468-6504 630-468-6507 630-468-6521 630-468-6528 630-468-6544 630-468-6509 630-468-6548 630-468-6529 3.2.4.5 State if business is local, national, or international and indicate the business legal status (corporation, partnership, etc.). VistaNational's scope of service is national. VistaNational is an S Corporation 3.2.4.6 Give the date business was organized and/or incorporated, and where. VistaNational was incorporated in November of 1996 in the city of Park Ridge, IL. 3.2.4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at that office. VistaNational's corporate headquarters in in Oak Brook, Illinois where a total of 35 staff members work. 3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please state the name of the parent company. 3.2.4 Tab 3 - General Information Page 1 4 VistaNational Insurance Group, Inc. VistaNational is not a parent or subsidiary. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. VistaNational is licensed and is certified to do business in the State of Florida on a corporate and individual level. Please see the following two pages for a copy of Vista National's corporate license and the individual license for Greg Bonner, Senior Producer, at VistaNational Insurance Group, Inc. 3.2.4 Tab 3 - General Information Page 1 5 FLORIDA DEP _ = OF INSURANCE GR c r : dl , _+� NER IS "NOTICE" -Thisn fieenge-Is-i/ whireflch d abovere l a fus pr which �`f hei you are lice kpliEf This licensee must have p which products or services ar€sjr ma requirements. D 50 urance urance for ccoraingly. employer for r additional mPARTMENT of FINANC et's VISTANATIONAL I NSURANCE GROUP, INC. 1301 W 22ND STREET S UITE 600 OAK BROOK IL 60523 Agency Lice nse Number L062160 Location Number: 189491 Issued On 09/25/2014 Pursuant To Section 626.0428, Florida Statutes, This Agency Locatio n Shall Be In The Active Full -Time Charge Of A Licensed And Appointed Agent Holdi ng The Req uired Agent Licenses To Transa ct The Lines Of In suran ce Being Handled At This Location . Pursuant To Su bsection 626. 172(4), Florida Statutes, Each Agency Location M ust Display The License Promin ently In A Man ner That Makes It Clearly Visible To An y Customer Or Pote ntial Cust omer Who En ters The Agen cy Location. Jimmy Patrons Chief Financial Officer State of Florida 3.2.5 Project Approach VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.5 Tab 4 — Project Approach Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of this RFP. VistaNational is a "Benefits -Only" boutique firm and we provide a comprehensive service platform. Vista's scope of services would include, but is not limited to, the following: Data Analysis: • Complete review of the insurance renewals (looking for past underwriting errors and/or inflated costs) • Complete review of current utilization of high -cost services (i.e. Emergency Room, Therapy benefits, Prescription drugs) • Financial reviews of claims data • Early renewal projection 6 months out from renewal date Annual Renewal Process: • Request updated census information 180 days in advance of renewal anniversary dates • Send Request of Proposals (RFPs) for all product lines out to the markets • Request renewals from carriers for all product lines 90 days in advance of renewal anniversary dates (earlier if requested) • Upon receipt continually work with the incumbent carriers to negotiate cost projections through in-depth analysis of underwriting exhibits. • Negotiate with markets for competitive quotes and leverage markets with incumbent carriers' renewal projections • Prepare presentation for client review Compliance: • Updates regarding legislative changes in the industry • Seminars as needed hosted by our Benefits Attorney • Access to templates (i.e. benefit handbooks, etc.) through online HR Portal (ThinkHR) Services: • Dedicated Account Service team • 800 Customer Service Number • Dedicated Claim Resolution Team (for plan administrator as well as participants) • Enrollment Services • ERISA Attorney on Retainer • Benchmarking • Comprehensive Annual Marketing • Resolution of billing, claims and administrative recovery issues • Contribution Strategies • Claim Data Mining • Plan Cost Analysis • COBRA Administration 3.2.5 Tab 4 — Project Approach Page 1 8 VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 • Dependent Audits • Customized Employee Brochures • On-line Web -based Employee Benefits portal • Voluntary Annual On -Site Wellness Screenings (consisting of Health Risk Assessment, Blood Draw, and Blood Pressure screening) • On-line Enrollment Options Strategic Thinking: • Benchmarking/Forecasting/Modeling tools (i.e. contribution strategies, plan designs like Consumer Driven Health Plans) • Analysis and comparison of Industry -specific Cost and Benefits • Through 5 -year planning, work towards maximizing Wellness initiatives and return on investment by incorporating claim feeds from carriers to our wellness vendors in an effort to demonstrate correlation between improved health and lower claim cost. Additionally, VistaNational provides these additional services to our clients. Open Enrollment Announcements — We provide a "roll -out" program ahead of the open enrollment meetings. The purpose of the materials is to announce open enrollment, its importance to the employees, and to announce the upcoming meetings. Open Enrollment Meetings - Our enrollment team is flexible and handles the enrollment process specifically based on the City's needs. The strategies our clients utilize include VistaNational leading group meetings, online enrollment, webinars, etc. We encourage a combination of group meetings along with online enrollment. The group meetings would be used as a means to educate the employees about their benefit options and to allow for a Q & A session. We would aim to begin the enrollment process at least 45 to 60 days in advance of the anniversary date, with a window of one to two weeks for completion. Customized Enrollment Booklets — Employees appreciate having an all -encompassing benefit booklet that simplifies the benefit's highlights and can be referenced easily by dependents enrolled in the plan. Dedicated and Accessible Service Team — A portion of the open enrollment meetings and a page on the benefits booklet include contact information for the dedicated VistaNational team. We educate the employees on the opportunity for them to contact VistaNational directly for regular service needs, escalated issues, and for any billing or claims questions. Custom Online Portal - VistaNational provides Employee Navigator software, which is an all -in - one Benefits, HR and Compliance system. Specifically, it is a system that handles Benefit Administration, Payroll Integration, New Hire Onboarding, ACA& COBRA, Asset Tracking, PTO and HR Management. Claims/Billing Resolution Department — This Concierge Service department helps employees with billing or claims questions. By analyzing the employee bill as compared to the plan certificate, the department will confirm if errors were made and then will work on the employee's 3.2.5 Tab 4 — Project Approach Page 1 9 VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 behalf to have those errors corrected. VistaNational also offers a mobile app dedicated for helping employees relay their information and communicate directly with this department. Wellness Coordinator — Jimi manages our Wellness Department and will help build a wellness program around currently available and free wellness programs or through wellness vendors at a discounted rate. ThinkHR — Think HR is an HR Web platform and a Live resource available to our clients. LIVE — Certified, senior advisors to provide trustworthy guidance to prevent and resolve challenging people situations and compliance issues. LIVING HANDBOOK - a federal and state level compliant handbook builder that allows the incorporation of unique company policies and delivers policy update alerts as regulations change. LEARN - deliver training courses on a variety of topics your employees and organization need to adhere to compliance mandates, improve safety, foster professional development, and improve engagement. COMPLY - an extensive resource library including insightful guides, comprehensive checklists, and other invaluable resources to navigate HR, compliance, safety, and People Risk Management issues. INSIGHT - a steady stream of need -to -know information such as compliance news, expert analysis, legislative updates, and best practices through Law Alerts, monthly newsletters, and HR accredited webinars. BENEFITS DOCUMENT CREATOR - a simplified solution for the creation and ongoing maintenance of ERISA compliant Wrap, SPD, and POP documents, including policy update alerts and digital signature functionality. Legal Counsel — Legal counsel is available through several ERISA Attorneys with whom VistaNational keep on retainer on behalf of our clients. 3.2.5 Tab 4 — Project Approach Page 10 3.2.6 Experience and Qualifications VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.6 Tab 5 — Experience and Qualifications 3.2.6.1 Specify the number of years the Proposer has been in business. Founded in 1996, VistaNational has been in business for 25 years. 3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed in section 2-2 of the Scope of Services. Founded in 1996, VistaNational has 35 full-time employees including our 5 Partners and President/CEO. The Executive Leadership Team, who are former BlueCross BlueShield (BCBS) executives, had the vision to develop VistaNational Insurance Group, Inc. and 25 years later we are reputed as an industry expert in the field of Employee Benefits. We increased our case count from 3 accounts in the beginning to over 250 accounts through June 2021 with a retention rate of over 95% annually. VistaNational is responsible for managing over $200 Million in premium with the major insurance carriers. Collectively, our agency has over 200 years working in the insurance industry ranging from major insurance carriers; broker/consulting agencies, to third - party administrators; of which over 100 of those years were working for BCBS. VistaNational has designated Platinum Broker Status with United Healthcare (UHC), of which less than 1% of brokers nationally qualify, and Premier Producer with BCBS, resulting in more resources available on behalf of and for our clients. Additionally, we sit on their Advisory Boards as a means to help develop products and services to bring to the marketplace. We hold an A+ rating with the Better Business Bureau due to our strong presence in the industry as well as our ethics and values which we hold near and dear to everything we do as an agency and for our customers. Each VistaNational team member has a vital role in making sure all areas of your employee benefit programs are operating efficiently. The depth of our team is designed to provide a comprehensive strategy built around meeting the financial needs of the City and then exceeding the service needs for your HR and the employees. Our internal support team is available in the office daily. Our Claims Specialist is vital when billing questions arise and employees find themselves in need of an advocate who will assist in identifying and resolving issues so that your employees can focus on their business at hand. VistaNational staff are required to be licensed for Life, Accident, and Health insurance. To maintain that license, VistaNational staff are required to participate in 24 hours of continuing education classes and a three-hour ethics course every two years. The insurance carriers conduct regular educational meetings on -site to educate VistaNational employees on upcoming service enhancements available to VistaNational clients. This holistic approach is why we have been recognized as one of the leading mid -size agencies and are held in high regard throughout the industry. Rich Mathews (Senior Principal) Rich is a Senior Broker/Consultant and a Senior Principal of the firm. Prior to VistaNational, Rich was employed for 10 years in the Marketing and Group Sales division of Blue Cross and Blue Shield. His responsibilities as a senior marketing executive were to build, price and sell BCBS medical programs throughout the Chicago area. Rich has 25 years of sales and consulting on public sector and public education accounts. Rich will be responsible for overseeing your account at a high level, negotiating with the markets, and providing feedback on market conditions and industry changes 3.2.6 Tab 5 — Experience and Qualifications Page 1 11 VistaNational Insurance Group, Inc. to keep the team abreast of how to best service the City. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 Kahlil Hogan (Principal/Director of Operations) Kahlil Hogan is the Director of Operations and a Principal of the firm. He is responsible for overseeing the operations of the organization, which includes managing the various departments. In addition, he maintains a book of public entity clients where he maintains the high quality of Vista's benefits practice, including strategic benefits planning, financial analysis, renewal negotiations, and carrier performance. Kahlil worked for Blue Cross Blue Shield for seven years as a Senior Account Executive and Underwriter before joining VistaNational in 2004. Kahlil will be responsible for overseeing the financial analysis that is performed by our in-house Financial Analyst, as well as developing the underwriting models for your account and working in tandem with Rich Mathews when negotiating with the carriers. He will also ensure that the account team is meeting all of the objectives set forth to deliver on our promise in providing excellent service. Rob Schaefer (Broker/Consultant) Rob Schaefer is a Broker/Consultant with VistaNational. Rob joined VistaNational in 2012 after identifying an opportunity to join a leading brokerage firm that was positioned to help businesses reduce costs and enhance employee benefits packages. Since joining VistaNational, Rob has worked effectively with local small, medium, and large public and private businesses to identify and implement programs to reduce costs. Bridgette Stewart (Senior Account Executive) Bridgette is an Account Executive with 20 years of experience in the insurance industry. Prior to joining the VistaNational team, Bridgette worked for a major insurance carrier and employee benefits consulting firm. She facilitates renewal strategy meetings, conducts onsite open enrollment meetings, and resolves billing, claims, eligibility and enrollment issues for employer group clients. Bridgette has a passion for meeting client needs and builds strong relationships to help clients meet their goals. Pat Allen (Account Manager) Pat is an Account Manager with VistaNational. Pat joined the Vista team in 2016 with 30 years' experience working in Employee Benefits. Pat's focus is to respond to the needs of employers and individuals with information and expertise concerning benefit questions and to provide solutions to administrative issues. Katie Mulcahy (Senior Claims Specialist) Katie is a Claims Specialist with VistaNational. She helps to navigate the complexity of medical billing and carrier claims processing. She facilitates the resolution of carrier issues (eligibility, claims, and billing), helping to ensure accurate benefits for our members. Katie came to VistaNational in 2016 with a background in student healthcare, marketing and business development. Jimi Grauberger (Wellness Coordinator) Jimi is the Wellness Coordinator for VistaNational. She graduated with a degree in Health Sciences from the University of Missouri and joined the Vista Team in 2020. Jimi's responsibilities include assisting clients in developing and implementing Wellness and Preventive Care Programs to create the greatest workforce health impact and return on investment. 3.2.6 Tab 5 — Experience and Qualifications Page 1 12 VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 Meghan Bowman (Senior Marketing Specialist / Compliance Officer) Meghan is a Marketing Specialist/Compliance Officer with VistaNational. She is a graduate from Illinois State University and expanded her education in Business Administration when she joined the Vista Team in 2015. Meghan's responsibilities include marketing for our existing client benefit packages, entering the competitive data for analysis, and monitoring regulatory requirements to ensure compliance. Of VistaNational's approximate $200,000,000 in annual premium with the medical carriers, approximately 40% of those annual premiums are with municipalities. VistaNational's track record for our public clients include renewal increases below trend, year - over -year. This is a result of our background having worked for major insurance carriers. Kahlil Hogan, Partner at VistaNational Insurance Group, an African American, manages the growth of Vista National's service team and he is continuing to diversify the staff. 3.2.6 Tab 5 — Experience and Qualifications Page 113 3.2.7 Schedule VistaNational Insurance Group, Inc. 3.2.7 Tab 6 — Schedule City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.7.1 Include a timetable that identifies the amount of time required to complete each component of the Program. The below timetable is presented showing the 180 days leading up to the January 1, 2022 renewal. Each section outlines the various components of the renewal process, which party is responsible for the component, and the date when the component will be complete. Should VistaNational earn the privilege of working as Agent of Record for the City, we will review and add -to or update the timeline to meet the needs of the City. CITY OF OPA-LOCKA INSURANCE RENEWAL STRATEGYAND TIMELINE JULY 1, 2021 THROUGH DECEMBER 31, 2021 Plan Anniversary Date - JANUARY 1, 2022 Responslblhty ? 7 a Qy6 d1 o November December ACTION DAYS VN/0pa-Locka Ope-Locka VN VN 180 150 120 90 60 30 Renewal Strategy Outline Timeline for Renewal / Discuss plan benefits -- - Census Preparation end completion Prepare Marketing Pre -Renewal Presentation Distribute Marketing Marketing Due VN > — > Discuss Plan Design, Alternate Options & Markets VN/Opa-Locka VN VN VN VN/Opa-Locka VN/Ooa-Locka VN VN Dpa-Locka VN/Opa-Locka VN VN Opa-Locka VN VN VN Renewal Renewal Due from Vendors Renewal Negotiation Present Renewal & Marketing Finalize Renewal & Implementation Process Finalize Enrollment Meeting Dates/Times, Contact Vendors Confirm Vendor Contacts for Meetings Review Enrollment Communications & Send to Opa-Locka for Approval Ope-Locka Approval Implementation Process > Open Enrollment Period Renewal Contracts Review Renewal Contracts for Accuracy Send Reviewed Contracts to Opa-Locka for Approval Sign Renewal Documentation & Return to VistaNational Forward Signed Renewal Documentation to Vendors Verify Renewal Processed With Vendors Ensure Vendor Billings Coincide With Renewal Documentation 3.2.7.2 Indicate the earliest available start date for your project team. We are available to begin servicing the City and its employees effective immediately. 3.2.7 Tab 6 — Schedule Page 1 14 VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1. Our timeline shows a completion date of 12/15/2021. We hold ourselves accountable to have the open enrollment process wrapped up entirely for the January 1, 2022 renewal two weeks before the renewal date. We aim for this date considering the holidays at the end of December. 3.2.7 Tab 6 —Schedule Page 1 15 3.2.8 Pricing of Services VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.8 Tab 7 — Pricing of Services 3.2.8.1 Fee basis should be an all-inclusive, base fee. We will accept the current commissions already built into the current programs. Or, should the City request a base fee, we would remove all commissions from the carriers (net of commissions) and we would recommend an annual fee in the amount of $60,000 paid directly to VistaNational either up -front or monthly. Included at no cost above the earned commissions, our services are listed in Tab 4— Project Approach. 3.2.8 Tab 7 — Pricing of Services Page 1 16 3.2.9 References VistaNational Insurance Group, Inc. 3.2.9 Tab 8 — References City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided Agent of Record services. Include the name of the organization, brief description of the project, name of contact person telephone number and email address. Thunderbird LLC Thunderbird LLC (400 employees) Scott Radwan (Director of Human Resources) Phone: (219) 743-4391 Email: Scott.Radwan@thunderbirdllc.com 2050 Sunnydale Boulevard, Clearwater, FL 33765 Falk Waas Falk, Waas, Hernandez, Solomon, Mendlestein & Davis, P. A. (40 employees) Shauni Flores (Firm Administrator) Phone: (305) 447-1912 Email: SFlores@falkwaas.com 135 San Lorenzo Avenue, Suite 500, Coral Gables, Florida 33146 National University of Health Sciences National University of Health Sciences (130 employees) Andrew Wozniak (Director of Human Resources) Phone: (630) 889-6878 Email: awozniakc nuhs.edu 6630 78th Ave N, Pinellas Park, Florida 33781 3.2.9 Tab 8 — References Page 1 17 3.2.10 Additional Forms VistaNational Insurance Group, Inc. City of Opa-Locka AOR for Employee Benefit Programs RFP NO. 21-0629100 3.2.10 Tab 9 —Additional Forms Proposers must compete and submit as part of its Proposal all of the following forms and/or documents ❑ Proposer Qualifications ❑ Certification regarding debarment and suspension ❑ Drug Free workplace certification Please see the following pages for the requested documents. 3.2.10 Tab 9 —Additional Forms Page 1 18 RFP NO. 21-0629100 AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: VistaNational Insurance Group, Inc. Address: 1301 W 22nd Street, Suite 600 City, State, Zip: Oak Brook, IL 60523 Phone/Fax: 630-468-6500 2. Check One: Corporation el Partnership () Individual () 3. If Corporation, state: IL Date of Incorporation: Nov., 1996 State in which Incorporated: 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: Sep., 2014 5. Name and Title of Principal Officers Date Elected: David Schwimmer, Founder, Presiudent and CEO, 1996 Rich Mathews, Senior Principal, 1997 Kahlil Hogan, Principal/Director of Operations, 2010 Brian Walsh, Managing Director, 1998 6. The length of time in business: 25 years Bill Novak, Managing Director, 1997 Tom Mathew, Principal/CFO, 2012 7. The length of time (continuous) in business as a service organization in Florida: 7 years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. Included in RFP 9. A copy of County and/or Municipal Occupational License(s) Included in RFP Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. 15 RFP NO: 21-0629100 PRICE PROPOSAL FORM AGENT OF RECORD FOR EMPLOYEE BENEFIT PROGRAMS PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the Project after the Contract Date. As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide a complete, in place Project for the Proposed Price of: SUBMITTED THIS Thurs BID SUBMITTED BY: LUMP SUM PRICE: $ 60,000 if net -of -commissions or standard carrier commission schedule DAY OF June, 2021. VistaNational Insurance Group, Inc. 630-468-6500 Company Telephone Number Kahlil Hogan Name of Person Authorized to Submit Bid /<alizi' �9�yG. f. Signature Principal / Director of Operations Title 630-468-6600 Fax Number hogank@vistanational.com Email Address 16 CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed 17 that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. Signature /a �b Printed Name Kahlil Hogan 18 CITY OF OPA-LOCKA RFP NO. 21-0629100 DRUG -FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by Kahlil Hogan (Name) Principal/Director of Operations of VistaNational Insurance Group, Inc. the (Title/Position) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above. 6/24/2021 Date Signature 19 CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE Kahlil Hogan being first duly sworn, deposes and says that: (1) He/She/They is/are the Partner (Owner, Partner, Officer, Representative or Agent) of VistaNational Insurance Group, Inc. the PROPONENT that has submitted the attached proposal; (2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: Robert Schaefer Witness Signature Olivia Duguay By: /a�' yi/67 Kahlil Hogan, Principal / Director of Operations Witness Print Name and Title 20 NON-DISCRIMINATION AFFIDAVIT I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. By: Kahlil Hogan Title: Principal / Director of Operations Sworn and subscribed before this Thursday of June 24 tbd 2021 Notary Public, State of Florida tbd (Printed Name) My commission expires: tbd 21 E -VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 22 Authorized Signature: Print Name: Kahlil Hogan E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: VistaNational Insurance Group, Inc. /l aIII 7/4arL Title: Principal / Director of Operations Date: 6/24/2021 23