HomeMy Public PortalAbout10) 7H Petty Cash ReportAGENDA
ITEM ?.H.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: May 6, 2014
TO: The Honorable City Council
FROM: Donald E. Penman , Interim City Manager
Via: Tracey L. Hause, Administrative Services Directo~
By: Lee Ma, Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND:
On August 6, 1991 , staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from January 27, 2014 to April 11, 2014. The total of petty cash
expenditures were $495.32 (Attachment "A"). The petty cash fund will be reimbursed
after the City Council approves the May 6, 2014, Warrant Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures. This practice seeks to avoid any potential misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on th e Fiscal Year (FY) 2013-14 City Budget.
City Council
May 6, 2014
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details
Account No. Description
01-940-57-4465 $ 48.98 Volunteer Luncheon
R14-10 $ 48.23 Volunteer Luncheon
$ 38.61 Volunteer Luncheon
$ 30.23 Volunteer Luncheon
$ 166.05 Total
01-940-57-4630
R14-07
$ 49.05 Photo Booth Props
$ 49.05 Red Envelops
$ 40.00 Gift Cards for Volunteer Luncheon
$ 138.10 Total
01-940-52-4630 $ 40.00 Volunteer Luncheon
R14-10 $ 40.00 Total
01-940-52-4465 $ 44.58 Volunteer Luncheon
R14-10 $ 44.58 Total
01-910-45-4465 $ 43.80 Supplies For City Clerks Office
$ 26.83 Supplies For City Clerks Office
$ 70.63 Total
01-910-46-4685 $ 35.96 Quarterly Luncheon
$ 35.96 Total
Grand Total $ 495.32 TOTAL
Receipt #14-5424 to 14-5437
Attachment "A"