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Home My Public Portal AboutGolf Commission Packet 08.24.21 MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: August 24, 2021 Time:4:00 PM \��1�511151111Httllllf/l//J/l/i/ji� 5 G 1*81 �Rg yys p iiia/'/i �p.1N O(F QoFiaaF'Q p� P4 C' O,4'0 9Pn i� 4 fir✓. = O 74, , 41 ( pirilil InUit�la��V��°"°\\ ARB%S7 Jay Packett This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of operations of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this Colin Walsh meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream (livestream.brewster-ma. ov or Video recording(tv.brewster-ma.pov). When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell posted agenda. Chair Andrea Johnson Meetings may be joined by: 1. Phone:+1 312 626 6799 or+1929 436 2866 Vice Chair Webinar ID: 8814407 8985 John Kissida j Passcode:049087 Wyn Morton To request to speak: Press*9 and wait to be recognized. Jeff Odell 2. Zoom Webinar: haps://usO2web.zoom.us/j/88144078985?nwd=MO5KQnNsRIRC)T2FzZE]2kSFZDWUVO � David Valcourt ZZ09 The Captains Golf Course 1000 Freemans Way Passcode:049087 Brewster,MA 02631 To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. (508)896-1716 www.CaptainsGolfCourse.com AGENDA • Call to Order • Public Comment • Course Superintendent's Report(Colin Walsh) • Director's Report(Jay Packett) • Update on Capital Planning • Update on hydration stations • Off-season memberships • Course Operations Questions and Concerns • Strategic Planning Updates(Commission) • NGF Study • Questions and Comments from Associations and Liaisons • Review and approve minutes • 7/13 • 7/27 • 8/10 • Future Agenda Items and Meetings (9/13 (Joint with Select Board),9/14,9/28) • Adjourn Date Posted: Date Revised: Received by Town Clerk: BUDGET STATUS rev. 7/31/21 FY 2022 %of Expended thru Budget July Budket _ Balance Spent WAGES WAGES Full-time Wailes $ _50,578.87 $ 857,151.00 $ 806,572.13 5.9°x6 Full-time Maintenance Part-time Wages $ 57,110.45 $ 554,757.00 $ 497,646.55 10.3% Part-time Maintenance Overtime $ 6,416.59 $ 50,000.00 $ 43,583.41 12.8% Full-time Administrative Longev!tr $ 115.50 $ 16,560.00 $ 16,444.50 0.71% Part-time Administrative Contractual Oblijations $ - $ 39,529.00 $ 39,529.00 0.0% Overtime $ $ $ Longevity $ $ $ Contractual Obligations SUBTOTAL $ 114,221.41 $1,517,997.00 $1,403,775.59 7.5% SUBTOTAL GENERALEXPENSES GENERAL EXPENSES Oil/Grease $ $ 3,000.00 $ 3,000.00 0.0% _Clothing-Maintenance Diesel Fuel $ $ 10,000.00 $ 10,000.00 0.0% Clothing-Administrative Heating $ $ 14,000.00 $ 14,000.00 0.0% Oil/Grease-Maintenance Gasoline $ $ 8,500.00 $ 8,500.00 0.0% Diesel Fuel Electricity $ 5,310.35 $ 46,000.00 $ 40,689.65 11.51/. Heating-Maintenance Electricity-IE ation Pump $ - $ 22,000.00 $ 22,000.00 0.0% Heatng-Clubhouse R&M Equipment $ 1,857.24 $ 80,000.00 $ 78,142.76 2.3% Gasoline-Maintenance R&M Irrigation $ 10,534.95 $ 35,000.00.1-s- 24,465.05 30.1% Electricity-Maintenance Proffessional/Technical $ $ 4,500.00 $ 4,500.00 0.0% Electricrty-Clubhouse OSHA_Traini $ $ 2,500.00 $ 2,500.00 0.0% Electricity-Irrigation Phones _ $ _ $ 1,600.00 $ 1,600.00_ 0.0% Electricity-Driving Range Alarm $ 963.40. $ 2,200.00 $ 1,236.60 43.8% R&M Equipment Office S plies $ 19.99 $ 9,500.00 $ 9,480.01 0.2% R&M Irrigation _ Score Cards $ $ 4,000.00 $ 4,000.00 0.0% ProfessionaUnic Techal Maintenance Supplies $ 1,092.71 $ 12,000.00 $ 10,907.29 9.1% Phone-Maintenance_ RartgeSupplies $ �- $ 13,000.00 $ 13,000.00 0.0% Phone-Clubhouse_ Computer Supplies $ 594.80 $ 8,000.00 $ 7,405.20 7.4% Alarm-Maintenance Custodial Supplies $ 216.80 $ 20,000.00 $ 19,783.20 1.1% Alarm-Clubhouse Rubbish Removal/Sanitation $ - $ 26,000.00_ $ 26,000.00 0.0% Office Supplies-Admin. Seed&Sod $ 1,618.00 $ 25,000.00 $ 23,382.00 6.5% Score Cards Tee&Green $ - $ 12,000.00 $_ 12,000.00 0.0% Maintenance Supplies Landscaping $ $ 5,000.00 $ 5,000.00 0.0% Range Supplies Topsoil&Sand $ $ 30,000.00 $ 30,000.00 0.0% Computer Services Fertilizer $ $ 80,000.00 $ 80,000.00 0.0% Office Supplies-Maint. Fung ide $ 15,993.75 $ 120,000.00 $ 104,006.25 13.31XCustodial Supplies/Services Insecticides $_ $ 15,000.00 $ 15,000.00 0.0% Rubbish Removal/Sanit. Misc.Wetting Agents/Lime $ 324.00 $ 55,000.00 $ 54,676.00 0.6% Seed&Sod Cart Lease $ 37,000.00 $ 111,000.00 $ 74,000.00 33.3% Tee&Green Clubhouse Furn./Repair $ - $ 35,000.00 $ 35,000.00 0.0% Landscapiing, Credit Card Expense $ $ 57,000.00 $ 57,000.00 0.0% Topsoil&Sand Environmental Monitoring $ $ 3,000.00 $ 3,000.00 0.0% Fertilizer Safety Clothin;Allowance $ $ 9,000.00 $ 9,000.00 0.0% Funjyicide Mileage-Maintenance $ $ 450.00 $ 450.00 0.0% Insecticides Meetings/Travel $ $ 2,500.00 $ 2,500.00 0.0% Soil Amendments Dues and Subscriptions $ 540.00 $ 4,100.00 $ 3,560.00 13.2% Riding Cart Lease Clothi y Allowance Admin $ $ 4,000.00 $ 4,000.00 0.0% Clbhse Furntish/Repair Advertising/Promotions $ 1,300.00 $ 50,000.00 $ 48,700.00 2.6% Credit Card Expanse $ - $ - $ - In State Travel-Maint. $ $ $ Meetngs/Travel-Maint. $ $ $ Meetings/Travel-Admin. $ $ $ Dues Subscripts-Maint. $ $ $ Dues Subscripts-Admin. $ $ $ Adverts/Markt/Promo $ $ $ OSHA Traini $ $ $ Environmental Monitoring SUBTOTAL $ 77,365.99 $ 939,850.00 $ 862,484.01 8.2% SUBTOTAL Other Expenses: Other Expenses: Transfer to Trust $ - $ 21,000.00 $ 21,000.00 0% Transfer to OPEB Pro Shop Purchases $ $ 230,000.00 $ 230,000.00 0% Pr_o Shop Purchases Capital $ $ 100,000.00 $ 100,000.00 0% Capital _ Indirect Costs $ $ 129,324.00 $ 129,324.00 0% Indirect Costs L'rfe Insurance $ 46.41 $ 632.00 $ 585.59 7% Life Insurance Unemployment $ - $ 54,000.00 $ 54,000.00 0% Unemployment Health Insurance $ 18,272.50 $ 285,504.00 $ 267,231.50 6%1 Health Insurance Medicare $ $ 21,793.00 $ 21,793.00 0% Medicare Compensated Absences $ 1,193.00 $ 15,000.00 . $ _ 8% Workers Compensation $ 9,646.00 $ 16,000.00 $ 6_354.00 60% Workers Compensation General LiabiG•.Insurance $ 70,511.92 $ 78,834.00 $ 8,322.08 89% General Liabil_ :Insurance Retirement/Pension Exp. $ 251,300.00 $ 251,300.00 $ 100% Retiement/Pension Exp. SUBTOTAL $ 350,969.83 $1,203,387.00 $ 838,610.17 29% SUBTOTAL GRAND TOTAL $ 542,557.23 $3.661.234.00 $3,104.869.77 15%GRAND TOTAL CAPTAINS GOLF COURSE COMPARISON REPORT JULY Jul-16 Jul-17 Jul-18 Jul-19 Jul-20 Jul-21 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 6,300.00 $ 3,708.00 $ 10,505.00 $ 3,009.00 $ 9,377.00 $ 6,318.00 RESIDENTS-Morning $ 5,250.00 $ 3,092.00 $ (2,385.00) $ 5,010.00 $ (793.00) $ 3,390.00 RESIDENTS-Twilight $ 1,596.00 $ 1,644.00 $ 2,125.00 $ 1,338.00 $ 2,384.00 $ 2,340.00 CHARTER NON-RESIDENTS $ - $ - $ - $ - $ - $ - NON-RESIDENTS $ 4,500.00 $ 1,545.00 $ 3,180.00 $ 5,007.00 $ 8,760.00 $ (1,752.00) NON-RESIDENT TWILIGHT $ $ 1,234.00 $ 1,905.00 $ - $ 3,500.00 $ 700.00 AFP COLLEGIATE $ - $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 AFP JUNIOR $ 700.00 $ 540.00 $ 820.00 $ 388.00 $ 496.00 $ 292.00 SUBTOTAL $ 18,346.00 $ 12,278.00 $ 16,890.00 $ 15,697.00 $ 24,945.00 $ 12,509.00 GREEN FEES: 18 HOLE GREEN FEE $ 363,121.08 $ 363,618.63 $ 379,855.97 $ 397,052.87 $ 436,784.92 $ 423,769.98 TWILIGHT GREEN FEES $ 37,458.00 $ 37,429.00 $ 36,184.60 $ 45,900.00 $ 53,312.99 $ 50,793.20 BACK 9 GREEN FEES $ 17,659.00 $ 20,314.00 $ 24,953.01 $ 27,066.00 $ 27,426.00 $ 36,877.00 ADVANCED RESERVATIONS $ 16,494.30 $ 24,065.58 $ 14,884.50 $ 7,727.60 $ 8,169.20 $ 6,163.70 SUBTOTAL $ 434,732.38 $ 445,427.21 $ 455,878.08 $ 477,746.47 $ 525,693.11 $ 517,603.88 CARTS: 18 HOLE CART $ 115,724.99 $ 121,248.45 $ 124,042.32 $ 127,026.10 $ 133,960.38 $ 145,159.30 9 HOLE CART $ 23,100.58 $ 25,833.15 $ 28,219.02 $ 31,444.58 $ 29,644.95 $ 31,093.10 SUBTOTAL $ 138,825.57 $ 147,081.60 $ 152,261.34 $ 158,470.68 $ 163,605.33 $ 176,252.40 DRIVING RANGE $ 27,453.50 $ 31,690.00 $ 27,664.00 $ 34,346.00 $ 31,029.00 $ 34,446.00 PULL CARTS $ 1,871.13 $ 2,042.78 $ 1,994.64 $ 1,749.99 $ 2,492.46 $ 1,340.31 SNACK BAR RENT $ 7,500.00 $ 8,500.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 GIFT CERTIFICATES $ (6,574.32) $ (5,752.41) $ (6,651.70) $ (6,941.83) $ (5,322.76) $ (6,144.01) CREDIT BOOK $ 503.12 $ 517.09 $ (355.76) $ (422.08) $ (261.54) $ 2,417.62 PRO SHOP SALES $ 58,454.51 $ 50,630.59 $ 56,390.63 $ 53,171.65 $ 38,543.80 $ 57,300.88 MISC.SALES $ $ - $ - $ - $ $ SUBTOTAL $ 89,207.94 $ 87,628.05 $ 84,041.81 $ 86,903.73 $ 71,480.96 $ 94,360.80 TOTAL REVENUE $ 681,111.89 $ 692,414.86 $ 709,071.23 $ 738,817.88 $ 785,724.40 $ 800,726.08 CAPTAINS GOLF COURSE COMPARISON REPORT CALENDAR YEAR THROUGH JULY ( 7 months ) YEAR 2016 YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 278,335.00 $ 271,190.00 $ 274,098.85 $ 306,661.00 $ 311,796.02 $ 282,097.00 RESIDENTS-Morning $ 209,500.00 $ 231,953.00 $ 216,681.99 $ 212,836.45 $ 195,061.00 $ 167,045.70 RESIDENTS-Twilight $ 31,787.00 $ 33,023.00 $ 41,475.00 $ 47,088.33 $ 58,804.00 $ 52,183.00 CHARTER NON-RESIDENTS $ 6,590.00 $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 NON-RESIDENTS $ 309,500.00 $ 319,448.00 $ 312,148.00 $ 328,242.00 $ 347,023.00 $ 407,522.00 NON-RESIDENT TWILIGHT $ 20,366.00 $ 22,212.00 $ 40,425.00 $ 40,691.00 $ 63,341.00 $ 70,948.00 COLLEGIATE $ 4,350.00 $ 4,115.00 $ 4,760.00 $ 7,441.00 $ 20,101.00 $ 19,993.00 JUNIORS $ 4,600.00 $ 3,036.00 $ 2,910.00 $ 4,442.00 $ 5,960.00 $ 5,172.00 SUBTOTAL $ 865,028.00 $ 891,633.00 $ 899,393.84 $ 954,641.78 $ 1,008,166.02 $ 1,012,560.70 GREEN FEES: 18 HOLE GREEN FEE $ 374,712.27 $ 347,969.96 $ 375,542.00 $ 354,367.52 $ 179,868.94 $ 869,176.44 TWILIGHT GREEN FEES $ 39,877.95 $ 43,375.00 $ 45,351.00 $ 53,171.30 $ 49,771.00 $ 122,751.20 BACK 9 GREEN FEES $ 16,849.00 $ 15,696.85 $ 14,364.00 $ 15,535.95 $ 15,037.00 $ 71,885.00 ADVANCED RESERVATIONS $ 76,340.60 $ 63,845.06 $ 72,233.20 $ 68,882.60 $ 14,202.20 $ 35,849.90 SUBTOTAL $ 507,779.82 $ 470,886.87 $ 507,490.20 $ 491,957.37 $ 258,879.14 $ 1,099,662.54 CARTS: 18 HOLE CART $ 180,585.28 $ 157,966.48 $ 172,373.08 $ 149,501.12 $ 65,132.91 $ 334,825.57 9 HOLE CART $ 28,815.02 $ 29,163.74 $ 31,996.30 $ 25,214.96 $ 22,222.57 $ 76,418.92 SUBTOTAL $ 209,400.30 $ 187,130.22 $ 204,369.38 $ 174,716.08 $ 87,355.48 $ 411,244.49 DRIVING RANGE $ 43,521.00 $ 41,363.00 $ 41,995.80 $ 51,376.00 $ 25,240.00 $ 97,082.00 PULL CARTS $ 1,645.53 $ 1,958.18 $ 2,387.34 $ 2,339.24 $ 1,786.92 $ 3,375.25 SNACK BAR RENT $ 13,500.00 $ 14,500.00 $ 8,500.00 $ 10,451.58 $ $ 5,000.00 GIFT CERTIFICATES $ (4,191.56) $ 2,394.81 $ 107.08 $ (3,839.22) $ (5,484.28) $ (4,731.99) CREDIT BOOK $ 7,563.00 $ 2,076.20 $ 3,151.16 $ 1,725.01 $ (516.87) $ 6,803.11 PRO SHOP SALES $ 117,050.50 $ 105,978.62 $ 105,836.05 $ 103,384.51 $ 39,175.70 $ 156,887.08 MISC.SALES $ $ $ - $ - $ - $ - SUBTOTAL $ 179,088.47 $ 168,270.81 $ 161,977.43 $ 165,437.12 $ 60,201.47 $ 264,415.45 TOTAL REVENUE $1,761,296.59 $1,717,920.90 $ 1,773,230.85 $ 1,786,752.35 $ 1,414,602.11 $ 2,787,883.18 MONTH:.-Jul-21 GUESTPLAY MEMBERPLAY .{ GRAND DATE DAY 18 B-9 TWI-LT PP COMP OTHER TOT-GST 18 B-9 TWI-LT TOT-MBR I TOTALS COMMENTSNVaTHER 'I THU 185 6 122 - _ 13 - 326 _ 189 20 _ 104 313 _ 639 1AM Sun,PM Clouds,82 deg . 2 FRI _ 199 29 81 _ _ 8: - _ 317 120 37 46 205..J 522 Clo y,Rainy,64 deb 3 SAT 247 49 38 - _ - - 334 _ 107 36 18_ 161 495 Mist,Rain,65 deg 4 SUN _ 256 4. 98 _ 3 - 361 130 _ 27 37 194 _ 555_1 Drizzle,Cloudy,66 deg _ 5 MON 286 9 92 2, - . _389 __ 179 10 76 j 265 1 654_iSunny,Nice,72 dpg Li 6 TUE 197 68! 60 1 - 326 142 24 47 213, 539:AM Showers,_Cloudy,BD ft: 7 WED 226 23 _ 60 5 - 314 _ 162 _ 72 _ 93 327 641 ,Sunny,Humid,85 deg _ 8 THU 243 _ 48 78 t - 370 1561 30, 67 253 623_Partly Cloudy,78 deg _ _9 FRI 28 14 18 1_ _ - _ 61 14 r _ 7 151 36 97'Cloudy,Rainy,73 day 10 SAT 185 _ 19 71 _ _ - 275 4 _ 35, 39 198_ 473:Showers,Lightning,76 da 11 SUN 195 6 _ 79 _ 3 - 2 r 186 52 56 294 577 Partly Sunny,78 32 _ 1; _ 126 1D 13 TUE 207 63 6! 40 149_ 275 CIo�70 deg . 37 _ _2. 284: 151 _ 43 60 254 _ 538 Cloudy,68 14 WED 197 18 _ _ 59 _ 1 - 275 766 86 49 281_ -a6'Cloudy,70 deg 15 THU _ 203 17 _ 59 _ _ 1_ - 280 I 181 i 36_ 54 271_ 551_Pardy Sunn 80 deg 16 FRI -214'r 338 54 _ 2_ - 308 j 168, 59 78 305 613 Sunny.Hot,85 deg avg.per day 17 SAT197 29 74 28 - - _ 328 196 _ 31� 37 264 _ _592 Hot Humid,88 deg 531.87 18 SUN 151 13 66 _ _ 4_ = 2� 140 60 34 234 468 AM Rain,PM Clouds,82 deg MUN 5 31 44 273 175 97 46 318 591 Partly Sunnyj 74 dog 44 20- TUE _ 173 33 36 - -3 - 242 j 109 22 44 175 4117 Partly Sunny,84 dog. - 21 WED _ 176 1 _ 61 _ = 5 _ _ _ 259 153 44 48 245 504 Sunny.Nice,80 deg 22 THU _ 209 _ 22 _ 65 - 1_ - 297 _ 171 49 65 285 582 Sunny,7B�le[ 23 FRI _ 206 69 49 _ 2 - 326 151 42 64 257 583 Sunny,Nice,75 dog _ 24 SAT 208 _ 30 53 _ 16 3 - 310 1 ,� 33 217 527 Perfect,76 deg - - _ 25 SUN 162 20 46 B - - 236 153 39 25 217 453 Cloudy,Showers,75 dag 26 MON 211 _ 45 28 3- 287 154' 93 45 292 579 SuWLWann,Humid,76 deg _ 27 TUE .r _ 216_ _ 401_ 57 ---- 4 - 377- 764 30 55 249 566;Partly Sunny,84 deg 28 WED 211 431 62 - - 316 163 113 19 295 611 Sunny,Nice,75 deg 29 THU _I 200 22 _ 53 _ _ _ 2_ _ 277 __ 176 32 66 274 551 Partly Cloudy,75 dry 30 FRI 232 43 37 _ _ 1 - 313_ 166 43 _ 59 270 583 Nice,75 dey 31 SAT 214. _ 46� 46 _ 4. - 312 15_3 31 37 221 533 Perfect,70 deg TOTALS, 6,116 1_ 895 1,817 52 76_ _ 6,956- - 4,656 1,318 1,558 7,532. 16,485 . July-20. 5,991 620 _ 7,894 24 74 6,603 _ 4,991 772 1,842 7,705 1 _ _ Ju{v 19 5,695. 676, 1,547 71 182 6,171, 4,225 994 1.140 6,359. 14,530 j . July 18 _ 5,735 732 1,432 81 283 106 8,369 4,293 1,096 2,217 6,606 14,975 July•17 4522, 522. 1682 111 199. 2061 8,242, 4,415 10721 972 6,459 X01 7a618- 5,695 537 1,748 1 184 262_ 131 _8,557 _ 4,401 1,363 . 875 6,639 14196 July_fS_ 6,476_ 331. 1,439.. 84 271 204 8,805 4,428 1162 1,035 6,625 la430, JWg.14 5,825 241 1,273_ 88 __ 223- 92' 7,742 _ 4,4331 1,0481 741 6,222 13,964 . Ju1k13 4830 280 1,250 131. 179 120. 7,790_ 4128 1,663 579 5,770 13,560 - Juy-12 836 2751 1267 188 247 171 6,484. 4784 1233 j, 363 6380 =4864 July11 5,964- 264 1,276 254 228_ 341 8,327 _ 4,859 7,317 368 6,544 14,871 Ju�-10 4188. 206, 1,462 339. 206_ 311 7,712. 4663 1338 490 6,491 14,203 Jury-09. 50901 260. 1,50.3 375 239 240. 4518. 4582 1.260 347 6,189 14,707 . Jufy�08 6,113 289 _ 1,416 464 223- 565 9,070 ... 4,133 1373 12800 6,786 15856 Ju4.97_ 6,412. 295--_ 1,456 28 . 398 4 478 9,283 5,1-54 1,302 477 6,933_ 16y216.,. . Jufy'06, 4917 332 t 1,326 709 236 359 6,879_ 5,359 1,339 400 7,098_ 14977� _ Ju 05 4,259 480 1,202 2,265 236 461 8.903...i 5538 1193 601_ 7632 16535: - - - Jufrw 4,451 4281 1233 1 47 257 200 8.316 5158 1,475_ 794_ 7,427_ 15743 Juer03_ _ 4574_- 412. _1,338 1,963 222 222 8,731 4,946 1,263 599_ 6,808_ 15,539 - - - Jufy-02_ 4,506_ 434 1,485 2,399 _ 206 56 9,086 5,031 1,425 343- 6799 1885 Jufy01, 3,015 431. 1,315 3,969 159 31 8,920 4838 1 514 236 6.588 15,508 _ Ju 00 107 359 1 052 3 067 105 63 7.753 4 567 920 591 6 078 13.83f CALENDAR YEAR 2021 PLAY TOTALS TOTAL GUEST_ PLAY MEMBER PLAY PLAY 18 hole Back 9 Twilight Guest Back 9 Twilight'Member Monthly Member green Prepaids w/mbr green Misc. Play 18 hole play play play Play Totals Play% January 133 49 93 13 288 C 1,417 _ 184 340 1,941 2,229 87% February_ 65 31 27 10 133 511 74 135 720 853 84% March 261 59 243 _44 607 1,977 310 723 3,010 3,617 83% April 1,189 139 186 376 99 1,989 2,675 308 915 3,898 5,887 66% Mir 2,471 110 353 676 194 3,804 4,026 550 1,421 5,997 9,801 61% June 4,304 283 0_451 1,261 209 6,508 4,409 876 1,58 6,865 13,373 51% Jules 6,116 52 895 1,817 76 8,956 4,656 1,318 1,558 7,532 16,488 46% August _ - - - 0DIVl01 September - - #DIVl01 October - #DIV/01 November - - - #DIV/01 December - #DIV/01 TOTALS 14,539 584 2,024 4,493 645 22,285 19,671 3,620 6,672 29,963 52,248 57% 2020 23,830 531 2,503 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758 2019 22,138 1,7691 2,344 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 52% 2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 38,142 74,395 51% 2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 38,380 735477 52% 2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51% 2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48% 2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3,932 36,052 72,560 500/6 2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 49% 2012 1 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51% 2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 51% 1010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51% 2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 36,196 75,017 48% 2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38,874 79,837 49% 2007 24,113 4,858 f 1,177 6,544 6,577 43,269 29,758 7,470 3,353 40,581 83,850 48% 2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49% 2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50% 2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,2121 41,540 82,277 50% 2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48% 2002 17,705 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 48% 2001 13,280 21,699 1,943 5,034 4,070 46,026 30,163 7,039 1,837 39,039 85,065 46% 2000 14,082 18,987 1,779 3,480 2,382 40,710 28,967 4,375 2,879 36,221 76,931 1 47% O H m 0 0 0 0 a m N 0 O V O a O n n m ID t O O m In Q' ao O ao N n 0 m n 0 0 0 0 Io IO m O N m O N O m N o m a o o o 1 a m o a N o °amg 13 o a N In o 0 0 N a a o N m o m o m lapp+ 'n ry kn a m o o .� a .p+ Io Q Imlf W tOD Vn1 O N N N N R IO.1 r N N to V Q N C�0 IOD N m r' r' O N N 4 2 o N O COO m H f% 'D H M N a O1 N 111111000000 r f N N Q N M f I N a ti N N K K KKK KKK K K K K K K K K K K.. 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THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting may be viewed at: http://video.brewster-ma.gov/CablecastPublicSite/show/5529?channel=l Jay Packett called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Reorganization: • Andrea Johnson nominated Anne O'Connell for Chair of the Golf Commission, seconded by John Kissida. There were no other nominations. Anne O'Connell was re-elected Chair of the Brewster Golf Commission. John Kissida nominated Andrea Johnson for Vice Chair of the Golf Commission, seconded by Wyn Morton.There were no other nominations. Andrea Johnson was re-elected Vice Chair of the Brewster Golf Commission. Rating of the golf Courses: • Anne O'Connell recognized Peggy Jablonski who spoke about the rating of the courses especially the difficulty for women golfers on Starboard 16. Jay Packett explained the handicap assignments of the various holes and will look into the various handicap assignments. Rob Harris spoke on this subject and offered his assistance. • Andrea Johnson spoke about potential new tee boxes indicating fact gathering will continue after Columbus Day,moving forward from there. 1 • A request for a refund was received for two non-resident members. Discussion followed. • A motion was made by Andrea Johnson, seconded by John Kissida,to approve the refund request of Mr. and Mrs.Marcel. Motion passed unanimously. Tee Time Allocation Policy: • At last night's Selectboard Meeting the Golf Commission was directed to approve a tee time allocation of 35.8 percent. Jay Packett recommended 50 percent tee times on one course and 21.6 percent on the non-member course as directed by the Selectboard. Discussion followed. • A motion was made by Wyn Morton,seconded by Andrea Johnson,to approve tee time allocations as recommended by Jay Packett. Motion passed unanimously. • A motion was made by Dave Valcourt, seconded by John Kissida,that the Commission revisit the tee time allocation algorithm.Discussion followed. Motion passed unanimously. Superintendent's Report: • Colin Walsh reported maintenance is in full operation. The rain has been good;the golf course is being cleaned up after the storm last week. The water is 9 million gallons ahead of last year saving quite a bit. There is some superficial dollar spot.The bunker on Port 13 is complete. The main pump is noisy,will be monitored and is still within the one-year warranty. The well contractor will be notified. Nitrate testing continues. Regular maintenance continues. Thanks to the Ladies 9-Holers for lunch. Director's report: • Jay Packett reported on the financials. The numbers for Fiscal Year 21 are not complete. The budget is good. The month of June was good,revenues are up. The calendar year is up over $200,000. Fiscal Year 21 is up over the last five years. Plans for capital and other expenses need to be made. Play totals are the highest since the golf course expansion. Kudos to Colin Walsh and his crew for the course conditions. Calendar year totals are anticipated to be 70,000 to 80,000 rounds,depending conditions in the fall. Bill Meehan expressed his congratulations to all the employees for the current conditions at the golf course. Jay Packett thanked Mark O'Brien for his work in getting the golf course through previous difficult years. • Colin Walsh reported the average is 445 rounds of golf per day in June and thanked his crew for their good work. • Jay Packett has the final draft of the NGF study to be distributed to the Golf Commission. Discussion followed. • Regarding water on the golf course,the Health Department and Town Hall,with input from Jay Packett and the Water Department,have decided water jugs will no longer be provided on the course. There will be two water filling stations,one near the Port 10 snack shack,the other off 9 Starboard green behind Starboard 1 green. Hopefully approval from the Selectboard will be this week. Discussion followed regarding the ban on the use of plastic water bottles. Dave Whitney reported the two water stations have been ordered and will be installed as soon as they are received. • Anne O'Connell asked about an email reporting slow play received from Dave Hussey who was playing on 12:45 on Saturday June 12. Pat Fannon has addressed this issue with the outside employees. Discussion followed regarding slow play policies. Jay Packett will follow up. 2 • Regarding the cancellation policy: Jay Packett reviewed prior policies and his thoughts regarding cancellations. Charging credit cards for cancelled time creates major issues. Discussion followed regarding the pros and cons of using credit cards for advanced reservations. Anne O'Connell suggested if there is a policy regarding credit cards it should be updated or removed if it's not in use. Solar Project Updates: • In answer to Anne O'Connell's question, Jay Packet explained that the reason the road was blocked off in the solar parking lot was so the workers could get to Canopy 6. This work should be finished in several days. The plantings are going in at the driving range. The patchwork on the asphalt should be finished some time this month and then the parking lot can be striped. Dave Valcourt asked when revenues would start; Jay Packett explained it's up to Eversource. Strategic Planning Updates: • Anne O'Connell will send out an email tomorrow or Thursday with her thoughts about how to tackle the NGF study as it intertwines with the irrigation study and welcomes feedback on how to structure the discussion on the 27th, starting with the irrigation study. Review and approve minutes: • A motion was made by Andrea Johnson, seconded by Wyn Morton to approve the minutes of 5/11/21 as rewritten. Motion passed unanimously. • A motion was made by Andrea Johnson, seconded by Wyn Morton to approve the minutes of 6/8/21 as corrected. Motion passed with one abstention. • A motion was made by Andrea Johnson, seconded by Wyn Morton to approve the minutes of 6/22/21 as corrected. Motion passed unanimously. Future agenda items and meetings: • Enforcement of members playing more than 4 times weekly. • How to manage no shows on the part of daily fee players. • Golf course security. A motion to adjourn was made by John Kissida, seconded by Andrea Johnson,to adjourn the meeting. Motion passed unanimously. The meeting was adjourned at 5:45 pm. Respectfully submitted, Dorothy Vesperman Department Assistant 3 \\\\\\\\\\\\\\0�lllllillU1111!!!N///j Q� P+XNS Gp< FR _0 � ply= Ir LO //arrrimimIr11111%\ hRr ws R TOWN OF BREWSTER Brewster,Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of July 27,2021 Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),John Kissida,Wyn Morton, Jeff Odell, and David Valcourt Others Present: Jay Packett,Director of Operations,Colin Walsh, Golf Course Superintendent,Rob Harris(CCMGA),Donna Potts(9-Hole Women's Assn), Sarah Robinson(18-Hole Women's Association) and Bill Meehan(Finance Committee Liaison). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting may be viewed at: http://video.brewster-ma.gov/CablecastPublicSite/show/5557?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Anne O'Connell announced that all appointments to boards and committees are on hiatus until after the Selectboard's annual retreat which is scheduled for August 19'. Two candidates for the golf commission were interviewed by Dave Whitney, Selectboard Liaison;Anne O'Connell has requested the Selectboard appoint the candidate at their next meeting on August 23`d. Jay Packett explained the reason for the appointments being delayed is the Selectboard is trying to set up a more uniform appointment process across all different town committees and boards. Refund Request: • There is a refund request. The individual requesting the refund has been advised that she has missed both deadlines for a refund.Anne O'Connell read the policy regarding refunds. A motion was made by Dave Valcourt, seconded by Andrea Johnson,to approve this refund request. Motion passed unanimously. Golf Course Safety: • Wyn Morton presented a recap of this issue: he is concerned about after-hours use of the golf course, i.e.vandalism, loss of revenue, and the projection of a poor image. Other facilities in town are gated when not in use. Jay Packett had a conversation with Chief Eldredge on this subject. There are signs at the emergency entrance next to Port 10 tee and at the walking path towards Starboard 10 tee stating the golf course is closed when the pro shop is closed. There is an outdated sign at the main entrance 1 stating this is town property and is closed between 6 p.m. and 6 a.m. Jay Packett has spoken with Griffin Reiner,the superintendent of the DPW;they looked at the signs and today got an art approval for new signs and new wording. Chief Eldredge said a permit from the recreation department is required for anyone to use town property after hours,a policy which is not followed. The golf course is unable to control what happens after hours. The staff is not asked to patrol the golf course after hours. Over the years the practice has been that non-members are not allowed on the golf course after hours,but members are allowed to play even though they are not able to check in. This can create an issue in identifying members. The restaurant is open after the golf course is closed. Having gates at the entrances creates an issue as to who is responsible to see the gates are closed when the restaurant closes. The golf course is a"use at your own risk facility." Jay Packett will review liabilities at the next risk-management meeting.Vandalism has not been an issue over the last few years. Discussion followed. • Limiting play to four times per week: • Jay Packett has spoken to Chelsea about this matter. Play history is done on a member basis. The point system is in place to combat this situation, and he doesn't think anyone is playing more than four times weekly in prime time. There is not enough staff time to monitor this. Discussion followed. Jay Packett will again address this issue in a future email. NGF Report: • Regarding the "final" version of the NGF report, there will be a joint meeting of the Selectboard,the Finance Committee and the Golf Commission on Monday, September 13. Regarding the NGF report relating to the capital planning process, Jay Packett reported this was discussed at today's department head meeting. Peter Lombardi, Donna Kalanick and Mimi Bernardo advised any capital requests or adjustments need to be at Town Hall by the end of August. The next two meetings of the Golf Commission will be on August 10' and 24' Items being brough forward should be ready for submission to Town on August 26'. An email with more specifics should be sent out from Town Hall within the next day or two. Discussion followed. Colin Walsh stated the $252,000 in the NFG report represents replacing the oldest equipment and will bring in some necessary equipment that should be but never has been on board. Anne O'Connell asked how much money should be put forward for approval to be spent in FY22. Discussion followed. Anne O'Connell brought up the subject of the solo rider not being in good shape. Jay Packett has received three quotes regarding a new solo rider and does not believe it should be a capital item since it needs to be available at the golf course as soon as possible. Colin Walsh spoke about the brush pile. Jeff Odell spoke about projected retained earnings. Jay Packett will update the retained earnings projections. Discussion followed regarding possible future projects and plans to be accomplished. Anne O'Connell referred to the irrigation system as discussed in the NGF report. Discussion followed. John Kissida asked if the weather station replacement should be in the budget. Colin Walsh reported many golf courses do not have weather stations and use weather data from the local airports. There is a weather station adjacent to the maintenance building. Questions and comments from Associations and liaisons: • Bill Meehan will contact Jay Packett and Colin Walsh off-line to talk about sink holes. Ann O'Connell suggested John Kissida be included. Anne O'Connell said it is likely capital items will again be discussed at the August 101 meeting and encouraged everyone to look at the NGF report and try to match it up with items in the various swim lanes. Dave Valcourt has made up a chart for this purpose and was asked to share it with the commissioners. Jay Packett was asked to review the parking lot solar project. Jeff Odell reported the paving repair is scheduled for tomorrow through Friday;wire management should be finished this week in the main lot;workers will be leaving until Eversource supplies power and will be back in September depending Eversource's schedule. The proposed cutting of a 30-foot wide swath through the trees in the upper part of the parking lot has 2 been rejected in favor of one additional pole at the lower entrance. There will be temporary fencing around the pad until the work is completed in September. There should be nothing more until after the golf season. Clean-up will be done. Future agenda items and meetings(8/10,8/24): • Capital items A motion was made by Andrea Johnson, seconded by John Kissida,to adjourn the meeting. Motion passed unanimously. The meeting was adjourned at 4:54 p.m. Respectfully submitted, Dorothy Vesperman Department Assistant 3 \Iu/ii/iii 4�P►liss +� Cr rw� G ell pr ° ",O;oft19, is rrrdllllflllU11111U1\ $REN'SfFR TOWN OF BREWSTER Brewster,Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of August 10,2021 Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),John Kissida,Wyn Morton,Jeff Odell. Others Present: Jay Packett, Director of Operations,Colin Walsh, Golf Course Superintendent, Donna Potts(9-Hole Women's Assn.), Sarah Robinson(18-Hole Women's Assn.),Ken Eisner,(CCMGA). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting may be viewed at: http://video.brewster-ma.gov/CablecastPublicSite/show/5574?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Public Comment: • None. 5 Year Capital Plan: • Jay Packett submitted an updated package, including project plans and the financial forecast. The month of July was as good as could be expected. 532 rounds were averaged per day. Golf course conditions are good;kudos to Colin Walsh and the staff. Financials are good and will be available at the next meeting. Captains reputation among visitors is good. There are no adverse adjustments due to the change in tee times. Colin Walsh updated the issues regarding the pump which was inspected and showed a manufacturing defect. There is no problem with the well.The pump should be a warranty job;there maybe a charge for testing the well. Focusing on FY22 there are some changes. Discussion followed regarding the capital requests. Jay Packettis confident with the FY 22 capital requests;there is an issue with equipment replacement. He agrees with the consultant reports and discussed various problems that need to be addressed. He is confident that the requests should be agreeable to the Finance Committee,the Selectboard and Town Administration. Colin Walsh reported the pieces of equipment on the list will replace old, unsafe equipment and get the fleet back to a minimum level of safe and efficient operation. The tree work can go into capital to start out and will be a line item after that. He discussed various other items that need to be considered. Jay Packett and Colin Walsh will meet this week to go over any additions or corrections that need to be made to the FY22 request form. Discussion 1 • followed. • Jeff Odell made a motion, seconded by Andrea Johnson,that the capital plan as presented today with the adjustment of the brush pile,kitchen equipment and laser box scraper be accepted as the FY 22 capital request in the amount of$692,000. Discussion followed. Motion withdrawn by Jeff Odell. • Jeff Odell moved,seconded by Andrea Johnson,that the FY 22 capital items presented today with the addition of the laser box scraper be a total amount not to exceed$712,000. Discussion followed regarding language for course enhancements and hydraulic water shed analysis. Andrea Johnson and John Kissida will provide suggested language. Jeff Odell suggested exploring a remote shut-off above the pumphouse. Colin Walsh explained that would be provided by the power company.Motion passed unanimously. Course Operations Questions and Concerns: • John Kissida met with Andrea Johnson and Colin Walsh to review the five-year plan. He discussed items missing in the NFG capital budget and his strategies for critical items in the next five years, i.e. irrigation repair and replacement,cart paths,tee improvements, sink hole repairs, tree work,water diversion,maintenance building and possible costs. He questioned the NFG breaking the improvement budget into three separate phases and had budgetary suggestions for these projects. He also discussed design and construction,wells,parking lot repaving and driving range improvements and questioned the amount of work to be done in-house or by outside contractors. Jay Packett discussed the budget for sink hole repair and the amounts needed to cover repairs in the cart barn and the parking lot. Jeff Odell had wording suggestions for the specificity on repairing sink holes in the cart barn and parking lot in order to enable utilizing any residuals on the course. Discussion followed regarding the timing of items to be addressed in the future including bunker work. Anne O'Connell suggested when the NGF presents to the Selectboard,the Finance Committee,the Town Administration and the Golf Commission at the meeting of September 13,members of the commission be prepared to respond to questions that might be raised regarding the NGF report and the capital plan. Jeff Odell suggested thinking about increasing labor hours as much work can be done in-house. Discussion followed. Andrea Johnson asked about restaurant equipment. Jay Packett suggested moving forward that restaurant equipment be included in the capital budget. The restaurant has recently been named number one in Brewster. Questions and comments from Associations and liaisons: • Sarah Robinson asked about the Solo Rider. Jay Packett said the contract for a new vehicle from Solo Rider has been signed. Some of the necessary paperwork has not yet been returned. Unfortunately,there are six to eight weeks lead time. • Eversource was at the golf course last Friday and needs to install a box on a new telephone pole which could cause a delay. There is a meeting on Friday with the contractor. • The witness test was flawless. Future agenda items and meetings (8/24,9/13 (Joint with Select Board),9/14): • The meeting of August 24 will be a regular business meeting. Status of hydration stations. • The meeting of September 13 will be a joint meeting with the NGF, Selectboard,Finance Committee and Town Administration. • The meeting of September 14 will be a regular meeting. 2 A motion was made by John Kissida,seconded by Wyn Morton,to adjourn the meeting. Motion passed unanimously. The meeting was adjourned at 5:59 p.m. Respectfully submitted, Dorothy Vesperman Administrative Assistant 3