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Home My Public Portal About2019-03-12 Summer Hours 2019_201903221316402225TOWN OF WATERTOWN Office of the Town Manager Michael J. Driscoll Town Manager To: Honorable Town Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6465 www.watertown-ma.gov townmgr@watertown-ma. gov From: Steven Magoon, Acting Town Manage Date: March 7, 2019 Re: Proposed Ordinance to Modify Administration Building Hours The Honorable Town Council has previously adopted Ordinances temporarily modifying hours of operation of the Administration Building beginning in 2002 and through 2018 as outlined in the attached Ordinance 2018-23. These Ordinances were the result of negotiations with the Town Hall Associates as documented in the attached Side Letter of Agreement dated April 29, 2002. Enclosed please find correspondence from Ms. Andrea Adams, on behalf of SEIU 888, requesting the summer hours for 2019 be from Memorial Day to Labor Day. Therefore, I am requesting the Honorable Town Council adopt the attached Ordinance for the summer of 2019. The attached Ordinance contains the same provisions and requirements and is consistent with the previously adopted Ordinance by the Honorable Town Council for the summer of 2018. Thank you for your consideration in this matter. cc: Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance Gayle M. Shattuck, Personnel Director Anne -Marie Gagnon, Director of Senior Services Andrea Adams, SEIU 888 Joseph S. Fair, Esquire, KP Law Ordinance# 2019- An Ordinance to Temporarily Modify Hours of Operation of the Administration Building and the Senior Center. Whereas: The hours of operation for all offices in the Administration Building are established by Chapter 30.03 of the Ordinances of the City known as the Town of Watertown; and, Whereas: Through the collective bargaining process with SEIU, Local 925, Watertown Town Hall Associates; the Town Manager agreed through a Side Letter of Agreement dated April 29, 2002 to provide for a trial period of modified Summer Hours for the months of July and August, 2002, subject to Town Council approval. Whereas: The Honorable Town Council approved the modification of Administration Building hours for the months of July and August beginning in 2002 through 2004, and from Memorial Day to Labor Day beginning in 2005 through 2018, the Town Manager recommends that the modification of hours previously adopted continue from Memorial Day to Labor Day 2019; Whereas: Furthermore, the Town Manager has agreed to modified Senior Center hours, subject to Town Council approval; Now Therefore Be It Ordained: That Chapter 30.03, of the Ordinances of the Town of Watertown is amended to as follows: (c) The Building Inspectors' Office continues to be open for the transaction of business beginning at 7:30 AM until 5:00 PM or 7:00 PM, when all offices in the Administration Building are open. This section (c) can be rescinded at the discretion of the Town Manager. (d) Notwithstanding the above hours of operation, for a temporary period beginning Tuesday, May 21, 2019 and ending on Friday, August 30, 2019, all offices in the Administration Building and the Senior Center shall be open for the transaction of business during the hours provided in Section (a), except that on Tuesday the hours shall be from 8:30 AM to 7:00 PM and on Fridays from 8:30 AM to 2:00 PM. In addition, the terns and conditions of employment for the temporary period as set out in the Side Letter of Agreement dated April 29, 2002 are incorporated herein. The modified hours provided herein shall expire as of midnight Tuesday, August 30, 2019 and this Section (d) shall be automatically rescinded. Council Member I hereby certify that at a regular meeting of the Town Council for which a quorum was present, the above Ordinance was adopted by unanimous vote on March 12, 2019. Council Clerk Mark S. Sideris, Council President ELECTED OFFICIALS: Watertown Town. Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 Mark S. Sideris, ORDINANCE # 23 2018 — O — 23 Council President Vincent J. Piceirilli, Jr., AN ORDINANCE TO TEMPORARILY MODIFY HOURS OF Vice President & OPERSATION OF THE ADMINISTRATION BUILDING District C Councilor AND THE SENIOR CENTER Caroline Bays Councilor At Large Michael F. Dattoli, WHEREAS: The hours of operation for all offices in the Administration Building Councilor At Large are established by Chapter 30.03 of the Ordinances of the City known as the Town Anthony J. Donato, of Watertown; and, Councilor At Large WHEREAS: Through the collective bargaining process with SEIU, local 925, Anthony Palomba, Watertown Town Hall Associates, the Town Manager agreed through a Side letter of Councilor At Large Agreement dated April 29, 2002 to provide for a trial period of modified Summer Angeline B. Kounelis, Hours for the months of July and August, 2002, subject to Town Council approval. District A Councilor Lisa J. Feltner, WHEREAS: The Honorable Town Council approved the modification of District B Councilor Administration Building hours for the months of July and August beginning in 2002 Kenneth M. Woodland, through 2004, and from Memorial Day to Labor Day beginning in 2005 through District Councilor 2017, the Town Manager recommends that the modification of hours previously adopted continue from Memorial Day to Labor Day 2018; WHEREAS: Furthermore, the Town Manager has agreed to provide for a trial of modified Senior Center hours, subject to Town Council approval; NOW THEREFORE BE IT ORDAINED: That Chapter 30.03, of the Ordinances of the Town of Watertown is amended to as follows: (c) The Building Inspectors' Office continues to be open for the transaction of business beginning at 7:30 AM until 5:00 PM or 7:00 PM, when all offices in the Administration Building are open. This section (c) can be rescinded at the discretion of the Town Manager. (d) Notwithstanding the above hours of operation, for a temporary period beginning Tuesday, May 22, 2018 and ending on Tuesday, September 4, 2018, all offices in the Administration Building and the Senior Center shall be open for the transaction of business during the hours provided in Section (a), except that on Tuesday the hours shall be from 8:30 AM to 7:00 PM and on Fridays from 8:30 AM to 2:00 PM. In addition, the terms and conditions of employment for the temporary period as set out in the Side Letter of Agreement dated April 29, 2002 are incorporated herein. Further, since the Administration Building and the Senior Center will close at 2:00 PM on Tuesday, July 3`d and for the July 4th holiday, it is agreed the hours of operation will be 8:30 AM to 7:00 PM on September 4, 2018. The modified hours provided herein shall expire as of midnight Tuesday, September 4, 2018 and this Section (d) shall be automatically rescinded. 6CWncil Member I hereby certify that at a Meeting of the Town Council for which a quorum was present, the above Ordinance was adopted by a vote of _9 or, _0_ against, _0_ present on March 15, 2018 J/ 1J11d MarilY n Pron . ovo§ , Council Clerk Mark S. Sideris, Council President Town of Watertown Town Hall Associates MEMORANDUM TO: Gayle Shattuck, Personnel Director FROM: Andrea Adams, Chapter Chair, Town Hall Associates Local 888,0�k SUBJECT: Town Hall Summer Hour Modification Request DATE: March 6, 2019 Town Hall Associates has had many successful years of "summer hours" in the Administration Building during the months of June, July and August per the Side Letter of April 29, 2002, which as of 2005 was modified to include extended hours from Memorial Day to Labor Day. As Chapter Chair, I would request Summer Hours for the Administration Building for 2019 commence on Tuesday, May 21, 2019 and expire at midnight on Friday, August 30, 2019. On a related matter, it is my understanding that the Senior Center Director would like to continue with Summer Hours on the same terms as the Town Administration Building. As Union Chair of THA members who work at the Senior Center, I would support that the Senior Center be allowed to implement Summer Hours on the same terms as noted above for the 2019 cycle. Thank you for your attention to these matters. Cc: Michael J. Driscoll, Town Manager Side Letter of Agreement Between The Town of Watertown And SEIIJ, Local 925, Watertown Town Hall Associates y 2, z___ The parties agree as follows: For the Trial Period of the Summer of 2002, if approved by the Watertown Town Council, that all Administration Building employees will, with the exception of the two part time clerical employees, woik until 7:00PM on Tuesdays, during the months of July and August. The parties further agree that employees will work•until 2:OOPM on Fridays during the months of July and August 2002. The fallow provisions will apply: No employee will be entitled to a lunch break on the above Fridays; Part time employees may have to use leave if necessary to ensure accurate numbers of hours are worked; Any leave time taken on either Tuesdays or Fridays will be pro -rated accordingly; There will be no dinner break given on Tuesday evenings; It is expressly understood 'that the decision to continue or not continue it is in the sole discretion of the Town Manager, FOR THE E1VIPLOYER FOR. THE UNION