HomeMy Public PortalAbout07-30-1992 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. .
JULY 30, 1992
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session on Thursday,
2 July 30, 1992 in said City.Thomas Milligan presided with Earnest Jarvis and Dennis Grimes in attendance. The
3 following business was had to-wit:
4
5
6 APPROVAL OF MINUTES OFJULY 23,1992
7
8 The minutes of the previous meeting were approved on a motion by Jarvis, seconded by Grimes and carried by
9 a unanimous voice vote.
10
11
12 APPROVAL OF CLAIMS FOR PAYMENT
13
14 Claims submitted by the City Controller were for $645,133.12 for payroll and payroll taxes; $126,660.14 which
15 included $41,400 paid to Tom Ruble & Sons for two used dump trucks and $30,691.25 to Contractors United for
16 hoVcold mix to pave the streets; $97,000 for insurance claims; and expenses pertaining to the Hill Housing
17 project of$127.50 to King's Abstract and$25,000 to the Urban Enterprise Association.
18
19 REQUESTS
20
21 A.A request submitted by Bill Hermann and Dixie Miller,coordinators of the CROP walk for hunger was
22 read by Grimes.The walk is scheduled for 1 p.m. September 27 according to Hermann who appeared
23 before the Board. He explained that the walk was an ecumenical project of Church World Service and
24 the purpose of the 6.2-mile event, set to last from two to four hours, is to bring attention to world
25 hunger. The walk wil begin at First Christian Church near Tenth Street Park and follow a route which
26 includes passing McDonald's, through Glen Miller Park, down Henley Road and Reeveston Road and
27 return to Tenth Street Park. He added that 25 percent of the money raised will be returned to the
28 community.The motion to approve was made by Grimes,second by Jarvis and carried by a unanimous
29 voice vote.
30
31 B.Jarvis reported to the Board that residents on Waverly Drive and RP & L had reached an agreement
32 on the design and the location of street lights. The lights selected are one of the styles RP & L has on
33 hand and some locations have been moved at the request of the residents. A total of 12 100-watt
34 sodium lights at $5.54 each which adds up to $66.48 per month, and one 150-watt sodium light at
35 $5.84 will mean an increase of $72.32 to the City's monthly light bill. Jarvis made the motion to
36 recommend approval of the agreement based on the revised drawings submitted by RP & L. Milligan
37 pointed out that the lights are the property of RP & L and are placed in right of way that belongs to the
38 City. The electric power is paid for by the City from property taxes. The motion made by Jarvis was
39 seconded by Grimes and carried by a unanimous voice vote.
40
41 C. Handicapped parking space requests by Barbara Fonseca at 419 N.W. E Street and R. Bailey Baker
42 at 225 S.W. Third Street were read by Jarvis. His motion to approve both requests was seconded by
43 Grimes and carried by a unanimous voice vote.
44
45 D. Curb cut/driveway petitions submitted by Bobby Knipp at 1405 W. Main Street and Frank
46 Schurbrock at 2009 N.W. N Street were presented by Jarvis who, after reporting that both had been
47 passed through the proper channels, recommended they be approved, second by Grimes and carried
48 by a unanimous voice vote.
49
50 E. Grimes presented a request by Antonio Pettus for the closing of North 13th Street between G and H
51 streets from 2 to 4 p.m. Sunday, Aug. 9, to film a music video. Pettus said he had done this last year
52 but wanted to change the location. The Board took the request under advisement until next week's
53 meeting and referred it to the Traffic Division for evaluation.
54
55 CONTRACTS
56
57 A. Grimes presented a claim for $10,719.95 from SIECO Inc. for construction engineering services on
58 the Industries Road project. Grimes made the motion for approval of the payment by the Board, acting
59 60
as agent for Star Bank,trustee of the bond proceeds of the TIF bond,second by Jarvis and carried by a
unanimous voice vote.
61
62 B.Jarvis said all four bids received for the renovation on the Sanitary Garage to change it into a Central
63 Garage complex for the City were over the budget estimate. He thanked the bidders but moved that all
64 four bids be rejected,second by Grimes and carried by a unanimous voice vote.
65
1s
Board of Works Minutes Cont'd
July 30, 1992
Page 2
1
2 OTHER MATTERS
3
4 A. City Engineer Robert Wiwi explained to the Board the need for standards for concrete streets in
5 subdivisions had to be addressed because of a request from a developer intrested in installing a
6 concrete street. Standards exist for various types of asphalt materials but none for concrete, Wiwi said.
7 He submitted three computerized drawings prepared by the engineering staff patterned after the
8 requirements outlined by the Indiana Department of Transportation. He said his department also has
9 guidelines in writing, adding that the City is bound by the same specifications as private developers. A
10 motion was made by Jarvis to adopt the standards as proposed by Wiwi, incorporating the three
11 drawings and written guidelines,second by Grimes and carried by a unanimous voice vote.
12
13 B. Milligan reported receiving a small claim against the City stating that while a Park Department
14 employee was mowing, the mower ran over a rock which flipped across the street breaking a window
15 belonging to Stanley Palmer at 302 N. 22nd Street. The claim had been reviewed by Jerry Geier, the
16 City's insurance consultant, who recommended that the lower of the two bids, in the amount of $29.15
17 be considered.Grimes made the motion to pay $29.15 to settle the claim, second by Jarvis and carried
18 by a unanimous voice vote.
19
20 C. A letter from a city employee, Russ Doren, was brought before the Board by Milligan. The subject
21 was overhanging branches and shrubbery on sidewalks and in alleys. Milligan invited comments from
22 both Jarvis and Grimes. Jarvis, speaking as director of Public Works, said he feels that homeowners
23 should be responsible for maintaining the alleys in the back of their properties. He said the city has
24 neither the manpower nor the funds to do this.Grimes added that the more services the City is required
25 to do the higher the property taxes will go because the maintenance is not a free service. Grimes asked
26 homeowners to look at the problem as a cooperative effort, pointing out that it would make it a win-win
27 situation.
28
29 Milligan invited the public to respond, noting that the City is not taking an unreasonable position and
30 adding that the grass, trees and shrubbery in front of a residence is what is called a street lawn and is
31 within the right of way and ownership of the City. Most people, he said, mow and maintain that area
32 which helps the appearance of their private property and also the City's appearance.
33
34 Councilmember Jane Brookbank said the medians in neighborhoods such as the one in which she lives
35 have always been a concern. She thanked Jarvis and the Street Division for the sidewalks around
36 Charles Elementary School, noting that she had asked for these for the past eight years. Milligan said
37 maintenance is a matter of overall concern, adding that if people have growth projecting into alleys the
38 City would appreciate homeowners assuming the responsibility of trimming. However, if the growth is
39 extreme, the City will take care of the problem as a one-time correction and expect homeowners to
40 take over the maintenance. The present administration's policy on undeveloped alleys is to clean them
41 up and then request abutting property owners to petition for vacation.
42
43 D. Richard Longer, president of the Animal Welfare League, asked the Board when it would be letting
44 bids for the City's animal shelter contract. Grimes said his office had done preliminary work on the
45 matter but had not set a timetable as yet. Longer requested an earlier date for the bid letting. Milligan
46 said the Board would take his request under advisement.
47
48 ADJOURNMENT
49
50 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
51
52
53
54
55 Thomas Milligan, Chairman
56
57
58 ATTEST: _
59 Norma Carnes, City Clerk
60
61
62
63
64
65