HomeMy Public PortalAbout12-12-1991 B_OARDOF PUBLIC WORKS AND SAFETY OF THE
CITY CIF RICHMOND, INDIANA, DECEMBER 12, 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session December 12,
2 1991, at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith
3 and Ms. Planck in attendance. Absent: None. Media in attendance: Cable 16, Palladium Item and WKBV.
4 The following business was had to-wit:
5
6 RECEIVE BIDS
7
8 Bulk Purchases of Fuel and Gasoline
9
10 Ms. Hauptstueck opened the bidding for bulk fuel and gasoline for 1992 for the various departments of the City.
11 Having received all bids, Mr. Smith moved to close the bidding, seconded by Ms. Planck and on unanimous
12 voice vote the motion was carried.
13
14 The Proof of Publication was presented and found to be in order. Mr. Smith moved to accept and file the Proof
15 of Publication,seconded by Ms. Planck and on unanimous voice vote the motion was carried.
16
17 Ms. Planck opened the following bids:
18
19 1. Warfield Oil Company. The bid was on the proper form, signed, notarized and accompanied by a
20 bid bond. The bid was as follows:
21
22 Unleaded Gasoline-.644 transport and .684 tankwagon
23 Regular Gasoline-.579 transport and .637 tankwagon
24 Diesel-.615 transport and .650 tankwagon
25 #1 fuel-.647 transport and .687 tankwagon
26 #2 fuel-.547 transport and .585 tankwagon
27
28 2. Farm Bureau. The bid was on the proper form, signed, notarized and accompanied by a bid bond.
29 The bid was as follows:
30
31 Unleaded Gasoline-.645 transport and .685 tankwagon
32 Regular Gasoline-.615 transport and .655 tankwagon
33 Diesel-.609 transport and .649 tankwagon
34 #1 fuel-.636 transport and .676 tankwagon
35 #2 fuel-.558 transport and .598 tankwagon
36
37 Mr. Smith moved to refer the bids to the Purchasing Department for evaluation and recommendation, seconded
38 by Ms. Planck and on unanimous voice vote the motion was carried.
39
40 HEARING FOR RESIDENTIAL PARKING DISTRICTS
41
42 100 Block of SW G Street and 600 Block of SW 4th Street
43
44 The Proof of Publication was presented and found to be in order. Mr. Smith moved to accept and file the Proof
45 of Publication, seconded by Ms. Planck and on unanimous voice vote the motion was carried.
46
47 100 Block of SW G Street
48
49 Captain Ponder informed the Board that the Traffic Division painted the curbs yellow around the driveways and
50 marked parking stalls in this area and this seems to be helping with the parking problems. He recommended
51 that the area not be designated as residential parking at this time, but allow additional time to see if this will
52 remedy the situation.
53
54 Mr. Smith asked if this has interfered with mail delivery and Captain Ponder said this was a walking route.
55
56 Ms. Planck asked if this does not resolve the problem and the Board denies the request would we have to go
57 through the advertising procedure again.
58
59 Mr. Metzger said it would need to be advertised again and suggested the Board could table the item and allow
60 time to see if the problems were resolved.
61
62 Ms. Hauptstueck asked how long might be needed to see if the problem were resolved and Captain Ponder
63 suggested allowing through January.
64
65 Ms. Hauptstueck gave opportunity for public to speak in favor or opposition to the request and there was no one
speaking.
Board of Works Minutes Cont'd
December 12, 1991
Page 2
1 Ms. Planck moved to table the request to designate the 100 Block of SW G Street as Residential Parking to
2 January 30, 1992,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
3
4 600 Block of SW D Street
5
6 Captain Ponder recommended the Board deny this request. He said there was only one house located on this
7 block and he did not see any problem with parking.
8
9 Ms. Planck commented that Earlham College was now on break and that was probably the reason there were no
10 cars parked there. She suggested this also be tabled to see if the problem was resolved.
11
12 Ms. Hauptstueck gave opportunity for public to speak in favor of or in opposition and there was one speaking.
13
14 Mr. Smith moved to table the request to designate the 600 Block of SW D Street as Residential Parking to
15 January 30, 1992,seconded by Ms. Planck and on unanimous voice vote the motion was carried.
16
17 UNSAFE BUILDING HEARING
18
19 322 North 16th Street
20
21 Ms. Hauptstueck requested this item be held until the end of the Agenda.
22
23 APPROVAL OF MINUTES OF DECEMBER 5. 1991
24
25 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. Planck and on
26 unanimous voice vote the motion was carried.
27
28 APPROVAL OF CLAIMS FOR PAYMENT
29
30 Ms. Planck moved to approve claims in the amount of 104,767.32 for payment, seconded by Mr. Smith and on
31 unanimous voice vote the motion was carried.
32
33 PUBLIC REQUESTS AND COMMENT
34
35 Reserved Residential Handicapped Parking
36
37 114 South 4th Street-New
38 1521 1/2 North D Street-Relocation
39
40 Captain Ponder recommended the Board deny the request at 114 South 4th Street due to ample off street
41 parking available. He recommended approval of the relocation from 1519 North C Street to 1521 1/2 North D
42 Street.
43
44 Ms. Planck moved to approve the request for reserved residential handicapped parking at 1521 1/2 North D
45 Street and to deny the request at 114 South 4th Street, seconded by Mr. Smith and on unanimous voice vote
46 the motion was carried.
47
48 Nomadic Nativity Scene-Centerville Christian Church
49
50 Mr. Ron Williams, representing Centerville Christian Church, requested permission for the annual nomadic
51 Nativity Scene on December 17, 1991 from 6PM to 9PM to visit nursing homes, Reid Hospital and the county
52 jail. Mr. Williams explained they would be pulling a trailer and there would be accompanying vehicles with
53 flashing lights.
54
55 Captain Ponder said this was an annual event,there were no problems and he recommended approval.
56
57 Ms. Planck moved to approve the Nomadic Nativity for December 17, 1991 from 6PM to 9PM , seconded by Mr.
58 Smith and on unanimous voice vote the motion was carried.
59
60 RICHMOND POWER &LIGHT
61
62 Temporary Closing of South Service Drive
63
64 Mr. Ed Jelly requested approval from the Board for the temporary closing of the South Service Drive to the rear
65 of 701 Promenade. Mr. Jelly said this request was in connection with the new building going in at this address
and they would need it closed from the 16th of December to the 23rd.
7
Board of Works cont'd
December 12, 1991
Page 3
1 Captain Ponder wondered about trash pick up and deliveries to the businesses and Mr.Jelly said they would just
2 3
close the west end,50 ft. east of 7th Street and hoped to have one lane clear and they would cooperate with the
Sanitary District.
4
5 Ms. Planck moved to approve the temporary closing of 50 ft. of the west end of the service drive to the rear of
6 701 Promenade from December 16th to December 23, 1991, seconded by Mr. Smith and on unanimous voice
7 vote the motion was carried.
8
9 Petition in Opposition to Decision of the Board on a Smoke Free Workplace
10
11 Mr. Joe Noelker, employee of the Richmond Street Department, presented the Board a petition with 94 names
12 in opposition to the decision of the Board to ban smoking in all building and closed vehicles in their control.
13
14 Mr. Noelker said the signatures represent the Street Department, Park Department, Sanitary District and the City
15 Building and Mr. Noelker indicated there were appropriate places to allow smoking in the City Building and
16 persons have a right to smoke in their vehicles. Mr. Noelker said many of the persons signing the petition were
17 not smokers, but felt the Board had carried their decision to an extreme.
18
19 Ms. Hauptstueck noted that some of these signatures were the same as appearing in favor of the Smoke Free
20 Workplace and Mr. Noelker said that was correct, but those persons felt the Board had definitely gone to
21 extremes with banning smoking and not designating smoking areas.
22
23 Ms. Hauptstueck informed Mr. Noelker this issue had been on the agenda for several weeks and all departments
24 had ample opportunity to express their views. She said she had done a lot of research and would stick by her
25 original decision.
26
27 Ms. Planck stated there could be employees that don't smoke that would be offended by smoking in vehicles.
28
29 Mr. Noelker said there were definitely areas in the City Building that could be designated smoking areas such as
30 the storage room and third floor lounge. He added the Street Department also has areas to designate as
31 smoking areas.
32
33 Ms. Planck said she had also made her decision and would stand by that decision.
34
35 Ms. Hauptstueck suggested Mr. Noelker might wait until January and the new administration and approach
36 them.
37
38 Ms. Planck moved to accept and file the petition presented by Mr. Noelker in opposition to the decision of the
39 Board on the Smoke Free Workplace.
40
41 Mr.Smith thanked Mr. Noelker for all the work he had done on this petition.
42
43 TABLED ITEMS
44
45 None were presented.
46 -
47 DEPARTMENT REQUESTS AND COMMENTS
48
49 FIRE DEPARTMENT
50
51 Fire Prevention Monthly Report
52
53 The November Monthly Report of the Fire Prevention Bureau was presented, showing a total of 96 inspections
54 for the month with 6 investigations.
55
56 There being no questions or comments, Mr. Smith moved to accept and file the Monthly Report, seconded by
57 Ms. Planck and on unanimous voice vote the motion was carried.
58
59 PUBLIC WORKS
60
61 Invoices for Dana Parkway.Industries Road Improvements
62
63 Mr. Wiwi presented an invoice for B. C. Emmons for appraisals in the amount of 75.00 for approval for payment
64 from the TIF bond funds.
65
C-b
Board of Works
December 12, 1991
Page 4
1 Ms. Planck moved to approve the invoice to BC Emmons for 75.00 for payment, seconded by Mr. Smith and on
2 unanimous voice vote the motion was carried.
3
4 PURCHASING DEPARTMENT
5
6 Update to Wrecker Rotation Criteria
7
8 Ms. Planck explained that she and Chief Rice had met with the wrecker services and addressed severa
9 concerns which will all be resolved. She stated they were making a change in Section 3 of the criteria for
10 wrecker rotation involving Commercial Drivers License and insurance.
11
12 Mr. Smith moved to approve the Criteria for Wrecker Rotation Service, seconded by Ms. Planck and on
13 unanimous voice vote the motion was carried. -
14
15 Award Bid for Sheltering of Animals for 1992
16
17 Ms. Planck explained that the members of the Board, the City Attorney and the Animal Control Officer had
18 inspected both shelters on December 3, 1991 to see if they met the specifications as set out by the Board which
19 were based on the US Humane Society guidelines.
20
21 Ms. Planck stated that the Board bids the animal sheltering to be fair to both shelters, even though they are not
22 required to bid this service because it is under 25,000.00. Ms. Planck reminded the Board that the bid of the
23 Animal Welfare League was 18,000.00 and the HELP the Animal Shelter was 20,000.00.
24
25 Ms.Planck made the following comments on the shelters meeting specifications:
26
27 1. Floors-Animal Welfare Shelter did not meet specifications. HELP does meet the specifications.
28 2. Walls-Animal Welfare Shelter does not meet specifcations. HELP complies with the specifications.
29 3. Size of Dog Cages - Animal Welfare Shelter does not meet specifications. HELP does meet the
30 specifications.
31 4. Cat Cages-Neither bidder met specifications.
32 5. Record Keeping - Animal Welfare League does not comply with the specifications. HELP does
33 comply with the specifications.
34 6. Cleaning -Animal Welfare League does not comply with the specifications. HELP does comply with
35 the specifications.
36 7. Ventilation - Animal Welfare League does not comply with the specifications. HELP does comply
37 with the specifications.
38 8. Resting Board or Beds in Cages-Animal Welfare League does not comply with the specifications.
39 HELP does comply with the specifications.
40
41 Ms. Planck recommended the bid be awarded to HELP the Animals, Inc. at the cost of$20,000.00 as the lowest
42 responsible, responsive bidder.
43
44 Mr. Richard Longer, Sr. of the Animal Welfare League thanked the Board for their inspection and requested a
45 letter from the Board regarding the award of the bid in order that he might turn it over to his attorney for action
46 since the State says the bid must go to the lowest bidder. He asked he might receive the letter by the following
47 Monday.
48
49 Mr. Metzger said the state does not require low bid with justification, but felt the request for a letter was
50 reasonable.
51
52 Mr. Longer told the Board they were ventilated and are open six days a week and HELP is not open that many
53 days.
54
55 Animal Officer Glover informed the Board he had never had problems accessing the HELP Shelter.
56
57 Ms. Planck asked Mr. Metzger about regulations on bidding and Mr. Metzger stated they were not required tc
58 bid, but he recommended they follow bidding regulations since they did formally bid the service. Mr. Metzger
59 indicated the justification for the bid award was acceptable.
60
61 Ms. Planck moved to award the bid for the sheltering of animals for the City of Richmond for 1992 to HELP the
62 Animals, Inc.for 20,000.00,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
63
64
65
Board of Work
December 12, 1991
Page 5
1 Bid Award For Two Central Garage Structures
2
3 Ms. Planck made the following recommendations for construction of the Police and Motor Pool and Bus
4 Buildings:
5
6 Police and Motor Pool Building to Gem Buildings, Inc at 120,500.00, the lowest bid and meeting all
7 specifications and the Bus Building to Russell and Geier at 117,801.00, the and meeting all
8 specifications.
9
10 Ms. Planck said both contractors will be using local sub-contractors and will be buying materials locally.
11
12 Mr.Wiwi told the Board that he agreed with the award of the bid.
13
14 Mr. Smith moved to award the bid for the Bus Building to Russell & Geier at 117,801.00 and the Police and
15 Motor Building to Gem Buildings, Inc at 120,500.00, seconded by Ms. Planck and on unanimous voice vote the
16 motion was carried.
17
18 PLANNING. PERMITS AND INSPECTIONS
19
20 UNSAFE BUILDING HEARING AT 322 NORTH 16TH STREET
21
22 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 322 North 16th Street pursuant to
23 an order issued to Mr.Samuel Camden, owner and Mr. David Cooper, prospective purchaser.
24
25 Ms. Dana Leas presented the Proof of Notification and being in order, Mr. Smith moved to accept and file the
26 Proof of Notification,seconded by Ms. Planck and on unanimous voice vote the motion was carried.
27
28 Ms. Leas informed the Board that Mr. Cooper was in attendance to explained to the Board his plans for the
29 property.
30
31 Mr. Cooper told the Board he had purchased the house in the middle of last month and has been working to
32 improve it. He said the broken glass has been repaired and it has been secured. He informed the Board electric
33 baseboard heaters have been purchased and he has contracted with Dick Hill & Sons to rewire to being it to
34 code and with Tim Knecht to repair and replace the unsafe porch.
35
36 Mr. Cooper asked th Board to allow time to continue making the repairs.
37
38 Ms. Leas verified that electric and building permits had been issued and the Planning Department is willing to
39 work with Mr. Cooper to get the structure repaired.
40
41 Mr. Smith asked if six months was ample time and Mr. Cooper felt that was time enough to have the majority of
42 the work completed.
43
44 Ms. Leas said the Planning Department is agreeable with a six month extension.
45
46 Ms. Planck moved to modify the order on the unsafe premises at 322 North 16th Street to allow six months from
47 today's date for repairs to be completed to bring the structure to code,seconded by Mr. Smith and on unanimous
48 voice vote the motion was carried.
49
50 UNSAFE ACCESSORY BUILDING HEARINGS
51
52 Ms. Leas informed the Board there were 39 unsafe orders issued on accessory buildings and all orders are
53 being complied with. She requested the hearings be continued for thirty days to allow time for completion of
54 repairs or demolition before they record the orders and bring them back to the Board for final action.
55
56 Ms. Planck moved to continue the Unsafe Accessory Buildings for thirty days, seconded by Mr. Smith and on
57 unanimous voice vote the motion was carried.
58
59 BOARD OF WORKS MISCELLANEOUS
60
61 Drug Free Workplace
62
63 Ms. Hauptstueck inquired of Mr. Metzger if any of the Police Officers had furnished him with information
64 regarding amendments to the Drug Free Workplace Policy and Mr. Metzger said they had provided him the
65 materials that he would share with the Board.
ADJOURNMENT
There being no further business,on a motion duly made, seconded and passed the meeting was adjourned.
Carrie N. Hauptstueck, President
ATTEST:
Mary Merchanthouse,City Clerk