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HomeMy Public PortalAbout11-07-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. NOVEMBER 7. 1991 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 7, 111 2 1991, at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. Planck 3 in attendance. Absent: Mr.Smith. Media in attendance: Palladium Item and WKBV and WCTV Cable 16. The 4 following business was had to-wit: 5 6 UNSAFE ACCESSORY BUILDING HEARINGS 7 8 Ms. Hauptstueck requested this item be placed at the end of the agenda. 9 10 APPROVAL OF MINUTES OF OCTOBER 31. 1991 11 12 Ms. Planck moved to approve the minutes of the previous meetings as prepared,seconded by Ms. Hauptstueck 13 and on unanimous voice vote the motion was carried. 14 15 APPROVAL OF CLAIMS FOR PAYMENT 16 17 Ms. Planck moved to approve claims in the amount of 579,823.57 for payment, seconded by Ms. Hauptstueck 18 and on unanimous voice vote the motion was carried. 19 20 PUBLIC REQUESTS AND COMMENT 21 22 Reserved Residential Handicapped Parking 23 24 221 North 17th Street-New 25 502 South 14th Street-New 26 325 North 18th Street-New 27 28 Lt. Kolentus informed the Board that the requests meet all of the guidelines and he recommended approval of 29 the three new requests as presented. 30 31 Ms. Planck moved to approve the requests for reserved residential handicapped parking at 221 North 17th 32 Street, 501 South 17th Street and 325 North 18th Street, seconded by Ms. Hauptstueck and on unanimous 33 voice vote the motion was carried. 34 35 Rose Festival Requests for 1992 36 37 Ms. Sharlene Clouse, Executive Director of the Richmond Area Rose Festival, presented requests for the 1992 38 Rose Parade and Moonlight Parade with the Rose Parade to be on June 14, 1991 starting at 4:00 PM and the 39 Moonlight Parade to be held on June 6, 1992 starting at 8:30 PM. 40 41 Ms. Clouse explained both routes would be the same as used in 1991 with the Rose Parade to be on National 42 Road East and the Moonlight Parade to be on National Road West. 43 44 Lt. Kolentus informed the Board the Traffic Division had no problems with the requests and would work more 45 closely with Ms. Clouse as the time for the parades grew closer. He recommended approval. 46 47 Ms. Planck moved to approve the routes for the 1991 Rose Festival Parade to be held on June 14th and the 48 1992 Moonlight Parade to be held on June 6th, seconded by Ms. Hauptstueck and on unanimous voice vote the 49 motion was carried. 50 51 Triathlon Requests-Christopher Chapman 52 53 Mr. Christopher Chapman presented requests to the Board for certain Triathlon events to be held in Wayne 54 County on the 3rd or 4th weekend in May of 1992. Mr. Chapman explained that they would be holding 55 swimming, bicycling and running events and were awaiting approval by the Indiana American Water Company to 56 use the Reservoir for swimming and the bicycle event would be in northern Wayne County and they were 57 working with the County Commissioners on this event. He said the Board would need to approve the use of a 58 portion of Elks Road for the run with the balance of this route to be in the County. 59 60 Lt. Kolentus informed the Board he did not have problems with the request and as plans are settled,they would 61 work with the event. 62 63 Ms. Planck moved to approve requests for use of City streets as part of a Triathlon event to be held in May of 64 1991, subject to final route approval by the Police Department, seconded by Ms. Hauptstueck and on 65 unanimous voice vote the motion was carried. Board of Works Minutes Cont'd November 7, 1991 Page 2 1 Traffic and Parking Problems on SW G Street - 2 3 The Board received a letter from Ms. Cynthia Hill, 103 SW G Street, requesting problems with traffic and parking 4 be addressed in that area. 5 • 6 Lt. Kolentus told the Board this was a continuation of the problem with High School students parking their cars in 7 the residential areas. He said this might be resolved if the area were designated a Residential Parking District. 8 9 Mr.Wiwi informed the Board that with the redesign of the G Street Bridge approaches,the parking lot at the High 10 School was enlarged and he did not feel there was a problem with parking spaces. 11 12 Lt. Kolentus suggested the Board might send the High School a letter asking for their cooperation or have Ms. 13 Hill start the petition procedures for the Residential Parking District. 14 15 Ms. Plank inquired about the driveways being blocked and asked about marking the curbs. 16 17 Lt. Kolentus said if they paint the curbs along the driveways, it restricts the parking for families and friends 18 visiting the residences and they try not to do that in residential areas. 19 20 The Board determined they would notify the High School and also Ms. Hill of her options and place the item on 21 the table for further information. 22 23 Ms. Planck moved to table the SW G Street traffic and parking problems for two weeks, seconded by Ms. 24 Hauptstueck and on unanimous voice vote the motion was carried. 25 26 Smoke Free Workplace Petition 27 28 The Board received a petition with 52 names of employees of the Richmond Police Department requesting that 29 smoking be banned from anywhere within the Richmond City Building. 30 31 Mr. Jon Carrico told the Board he felt there was a problem with smoking in the hallways and in common 32 workplaces and he would like to see it completely banned. 33 34 Ms. Planck asked Officer Carrico if he would approach other employees of the City to see how they feel about 35 the petition and provide that information to the Board. 36 37 Officer Carrico said he would do that. 38 39 Ms. Hauptstueck asked about designated smoking areas and Officer Carrico said the Chief's Office had never 40 enforced smoking areas. 41 42 Ms. Planck said she had no problem honoring this request for the Police Department if the majority of employees 43 wanted smoking banned, but she would need the same information on the other floors of the building to make 44 the same determination. 45 46 Ms. Hauptstueck asked if one week was enough time to get that information and it was indicated that would be 47 sufficient. 48 49 Ms. Hauptstueck asked Fire Chief Sticco about smoking and the Fire Code and Chief Sticco explained that 50 several years ago we were required to designate smoking and non-smoking areas and a violation is a Class C 51 Infraction which is very little penalty. 52 53 Ms. Planck asked if an entire facility could be smoke free or if there needed to be designated smoking areas and 54 Chief Sticco said he would investigate that and report back to the Board, but he was aware of other public 55 buildings that were smoke free. 56 57 Ms. Planck moved to table the request for a Smoke Free Workplace for one week, seconded by Ms. 58 Hauptstueck and on unanimous voice vote the motion was carried. 59 60 March of Dimes Request for Walk America and Jail and Bail Projects 61 62 Mr. Kevin Norman of Anderson, Indiana representing the March of Dimes, presented requests for the Walk 63 America Route to be approved and for use of uniformed off duty police or fire officers to assist with the Jail and 64 Bail project. 65 Board of Works cont'd November 7, 1991 Page 3 1 Mr. Norman said the Walk America would be the third Saturday in April and the route would be essentially the 2 same as in past years and he would be working very closely with the Police and Sheriff for traffic controls. 3 4 Lt. Kolentus said he had no problem with the request. 5 6 Ms. Planck moved to approve the Walk America Route for April 25, 1992, subject to final approval by the Police 7 Department,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 8 9 A local representative of the March of Dimes, asked the Board for permission for two off duty officers of either 10 police or fire departments to assist in the Jail and Bail program on November 12, 13 and 14th and for the officers 11 to be allowed to be uniformed. 12 13 She said she had spoken with the Police Department and has one officer who will volunteer to assist. 14 15 Major Farmer informed the Board he had no problem with officers participating on their own time, but did oppose 16 them being in uniform and they would not be able to use their vehicles. 17 18 Chief Sticco added that when he participated in similar program for the Cancer Society they used uniformed 19 security guards. He agreed that he had no problems for off duty officers to assist, but did not want them in 20 uniform. 21 22 Ms. Planck moved to approve off duty Police or Fire Officers participating in the Jail and Bail Program, but not to 23 be in uniform,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 24 25 TABLED ITEMS 26 27 None were presented. 28 29 DEPARTMENT REQUESTS AND COMMENTS 30 31 FIRE DEPARTMENT 32 33 Placement of Fire Hydrants 34 35 Chief Sticco requested permission from the Board to place fire hydrants at the intersections of Cedarcliff and 36 Quail Hill and Cedarcliff and South A Streets in order to have the appropriate distance between fire hydrants for 37 necessary coverage. He said there would be no cost of installation,but a monthly rental fee would be assessed. 38 39 Ms. Planck moved to approve the placement of the two fire hydrants as requested, seconded by Ms. 40 Hauptstueck and on unanimous voice vote the motion was carried. 41 42 Standard Operating Procedure for use of Fire Vehicles 43 44 Chief Sticco explained the SOP for use of Fire Vehicles was suggested by Risk Management and was to prevent 45 civilians to ride or get on fire apparatus, with the exception of vehicles used by the Chief, Asst. Chief, 46 Inspectors, or Training Officer. He said this was the outcome of a young man being recently injured on a fire 47 vehicle and this would only allow authorized people such as salespeople, visiting inspectors or instructors to be 48 in the designated fire vehicles. Chief Sticco also said it would allow certain family members to be in the 49 designated vehicles for staff on call 24 hours. 50 51 Mr. Metzger said the SOP applies to vehicles when on the normal shift and for discretion to be used for the 52 exempt vehicles when not on normal duty. 53 54 Ms. Hauptstueck suggested the item be tabled for one week for the Board to see the SOP and to give 55 consideration for when the vehicles were not on normal shift duty. 56 57 Ms. Planck moved to table the action on the SOP for one week, seconded by Ms. Hauptstueck and on 58 unanimous voice vote the motion was carried. 59 60 Approval of Various Promotions 61 62 Chief Sticco requested the Board to approve the promotion of Alan Ward to the permanent rank of Lieutenant 63 having completed his six month probationary period and also the promotion of Jeffrey Glenn and Robert Muse to 64 Fire Fighter First Class effective October 10, 1991. 65 Board of Works November 7, 1991 Page 4 1 Ms. Planck moved to approve the promotion of Alan Ward to the permanent rank of Lieutenant and Jeffrey 2 Glenn and Robert Muse to First Class Firefighter, effective October 10, 1991,seconded by Ms. Hauptstueck and 3 on unanimous voice vote the motion was carried. 4 5 Chief Sticco also announced to the Board that Firefighters Sam Roberson and Tom Shook have obtained the 6 required education for their rank of First Class Firefighter after having been grandfathered at that rank by 7 contract. 8 9 PURCHASING DEPARTMENT 10 11 Salt Bid 12 13 Ms. Planck requested the salt bid for 1991-1992 be awarded through the state bid to Morton Salt at 28.03 per 14 ton as the lowest bidder. Ms. Planck further noted that they have had some problems with Morton this past year 15 and will monitor the situation very closely and if problems continue they would be requesting the Board to award 16 the bid to another vendor. 17 18 Ms. Planck moved to award the bid for highway salt to Morton Salt at 28.03 per ton, seconded by Ms. 19 Hauptstueck and on unanimous voice vote the motion was carried. 20 21 Animal Sheltering Specifications and Bid Date of November 27,1991 22 23 Ms. Planck presented the specifications for the sheltering of animals for 1992 and told the Board that these 24 specifications cleared up a lot of vagueness in past specifications. She also requested the Board set November 25 27, 1991 to receive bids for the sheltering of animals. 26 27 Ms. Planck moved to accept the specifications for the sheltering of animals and to set November 27, 1991 as the 28 date to receive the bids for the sheltering of animals, seconded by Ms. Hauptstueck and on unanimous voice 29 vote the motion was carried. 30 31 PLANNING, PERMITS AND INSPECTION 32 33 Sick Bank Policy 34 35 Mr. Robert Goodwin,Assistant Planning Director, presented a Sick Bank Policy to the Board that would allow the 36 Planning Department employees to donate sick or vacation days to a sick bank and allow other employees in 37 need to apply to draw from the bank with application to be approve by a review committee. Mr. Goodwin said 38 the policy had a limitation of the number of days that could be granted at any one time and was based on pay 39 periods with the employee having to reapply with need. 40 41 Ms. Planck clarified that the persons applying had to use up all of their time including sick days, personal days, 42 vacation days and comp days and that was verified as correct. 43 44 Ms. Hauptstueck asked about the time covered by Workman's Compensation and it was clarified that al 45 compensation regulations would be taken into consideration. 46 47 Ms. Metzger told the Board he would like to see this policy apply to all departments of the City and Ms. Planck 48 asked if this could be used as a pilot program for the rest of the City. 49 50 Mr. Goodwin told the Board the Planning Department developed the policy because they had an employee in 51 immediate need and it was developed with the intent of all city employees being able to utilize the plan. He said 52 a similar plan used by the Park Department and the plan for the schools were used for examples and he could 53 see all administrative offices in the City Building and Park and Sanitary participating. 54 55 Ms. Hauptstueck asked how the sick bank policy would affect disability insurance if the City were able to get 11 56 and Mr. Metzger said the Board would have to look at the policy again at that time. 57 58 Ms. Planck said she hated to drag this out long enough to get all departments involved when there is an 59 employee in need. 60 61 Mr. Metzger suggested the Board adopt the policy for the Planning Department and set a date for a draft 62 proposal for all departments to be presented to the Board. 63 64 Ms. Planck moved to approve the Sick Bank Policy established for the Department of Planning, Permits and 65 Inspection and to set November 21, 1991 for a policy for all city employees not covered by bargaining units to be presented to the Board, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. Board of Work November 7, 1991 Page 5 1 BOARD OF WORKS MISCELLANEOUS 2 3 HELP The Animals Quarterly Reports 4 5 The Quarterly Reports from Help the Animals Shelter for the sheltering of animals for the City of Richmond were 6 presented. 7 8 There being no questions, Ms. Planck moved to accept and file the quarterly reports for the sheltering of animals 9 for the City of Richmond,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 10 11 Indiana Department of Transportation Traffic Studies 12 13 A letter from the Indiana Department of Transportation requesting additional information in order to make a 14 determination on traffic problems on National Road West and Us 27 North was presented. 15 16 Lt. Kolentus told the Board he thought he had furnished all required information and had furnished them all 17 fatalities since 1974. He said there is a problem with US 27 North since it is both City and County. He said if 18 they want all the accident report from both areas it would be very time consuming. 19 20 Ms. Planck asked Lt. Kolentus to follow up with the State and Mr. Wiwi agreed that we just need to keep 21 reminding them of the problems. 22 23 UNSAFEACCESSORY BUILDING HEARINGS 24 25 Mr. Bob Goodwin informed the Board he had issued 39 Unsafe Building Orders on accessory buildings in the 26 north and south sections of the City. He said they were receiving good response and many of the situations had 27 . been remedied and would expect the rest to be completed within thirty days. He requested the Board to 28 continue the hearings for thirty days. 29 30 Mr. Paul Williams, owner of one of the structures, agreed that thirty days would be sufficient for him to take care 31 of the problem. 32 33 The Proof of Notification for all properties were presented to the Board in the form of return receipt certified mail 34 and found to be in order. 35 36 Ms. Planck moved to accept and file the Proofs of Notification and to continue the Unsafe Building Hearings to 37 December 12, 1991,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 38 39 ADJOURNMENT 40 41 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 42 43 44 45 46 47 Carrie N. Hauptstueck,Vice President 48 49 50 51 ATTEST: 52 Mary Merchanthouse,City Clerk 53 54 55 56 57 58 59 • 60 61 62 63 64 65