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Home My Public Portal About5.7) Maintenance Division MAINTENANCE Program 81:General Government Buildings Operate and maintain City buildings. Program 82: Parking Facilities Maintain City public parking lots. Program 84:Graffiti Abatement Graffiti cleanup response. DEPARTMENT SUMMARY FY 2014-15: Proposed Program Financing FY 2014-15:Proposed Resources Allocated 285,160 58% ■Personnel Costs ■Operating Expenses ■General Fund 208,540 42% 493,700 100% 0 ACTUAL ADOPTED ESTIMATED ••�•• r ••�•� 2012-13 2013-14 2013-14 r f RESOURCES ALLOCATED Personnel Costs 229,085 195,730 203,455 208,540 201,160 Operating Expenses 342,047 304,975 246,490 285,160 285,160 Total: $ 571,132 $ 500,705 $ 449,945 $ 493,700 $ 486,320 PROGRAM FINANCING General Fund 571,132 500,705 449,945 493,700 486,320 Total: $ 571,132 $ 500,705 $ 449,945 $ 493,700 $ 486,320 PERSONNEL(FTE) 3.87 3.25 Total: 3.87 3.25 221 it (This page intentionally left blank) i 222 COMMUNITY DEVELOPMENT Program: General Government Buildings Account: 01-970-81 STATEMENT OF PURPOSE Program provides the resources required to operate and maintain City Hall,Civic Center and the Emergency Operations Center,which includes comprehensive mechanical and janitorial services, general facility maintenance,and utility systems. ACTUAL 'ADOPTED PROPOSED PROPOSED STAFFING SUMMARY (FTEs) 2012-13 2013-19EME 015-16 Community Dev Director 0.10 0.00 0.00 Maint Lead Worker 0.400.40 Maint Worker 0.00 030 0.30 0.301 Total: 0.50 = 0.70 0.70 0.70 ACTUAL ADOPTED. ";E " "•'• • '"•'• • ', BUDGET SUMMARY 2012-13 2013,14 Personnel Costs 53,138 74,2$0: ..: ,363,555 59,055 Operating Expenses 259,792 237,685- .>% 207,050 207,050 Total: $ 312, 270,605 266,105 ACTUAL ,ADOPTED=. r ••••• r ••••• r FUNDING SOURCES 2012-13 M344 General Fund 312,930 ,311,965,': Total: $ 312,930 $ 31i,665"'11 r •r t KEY PROGRAM GOALS 1. Provide comprehensive maintenance services for general government buildings and appurtenant facilities. 2. Perform scheduled facility inspections,prepare maintenance deficiency reports and coordinate appropriate corrective action 3. Develop a Facilities Master Plan to address improved maintenance, utility,and replacement cost savings. KEY WORKLOAD MEASURES r r Remodel City Council Chambers. 100% 100% ',, Paint City Hall,Civic Center and Chamber of Commerce. 100% 100% Develop a Facilities Master Plan. - 100% Upgrade HVAC and Lighting/Controls in City facilities, 50% 100% Administer and monitor performance of Janitorial contract. 100% 100% FOOTNOTES: '.. 223 COMMUNITY DEVELOPMENT Program: Gen.Gov.Bldgs. Account: 01-970-81 EXPENDITURE DETAIL ACTUAL ADOPTED�. � .'� �' PROPOSED "r'r r PERSONNEL 2012-13 2013=14;' r r 575 575 ACCT. 4117 Community Dev Director 11,101 - - j 4139 Maint Lead Worker 24,856 - - '25,110 _ li r r 4146 Maint Worker 13;985 990 13,990 4150 Overtime 3,676 !-''16;500, .. 00 4310 Optional Benefits Program 313 '; 575 �, �` 4320 Health Insurance 5,124 :7,200 •' 8,690 'i 4340 PERS Retirement 5,841 -8,530 9,230 9,230 4350 Medicare Tax 950 - 565565 565 4360 Otherinsurance 1,277 1;815 r 4361 Life/Disability Insurance -�• Total: $ 53,138 $ 74,280 , . .. ,_ 3,2 63,555 59,055 ACTUAL '. ADOPTED OPERATING EXPENSES 2012-13 ACCT. 4252 Janitorial Services 22,869 23,500 + 24,000 24,000 4259 Mechanical Maintenance 15,601 12,600 12,600 4260 General Maintenance 2,349 2,400" 4,000 4,000 4425 Memberships/Subscriptions 497 2,0001,350 4435 Utilities 57,286 50,000" 50,000 50,000 4440 Telephone 10,215 12,500' 00 00 4465 Special Dept Supplies 24,623 ! ' 24,000, - - X00 000 4505 Primrose Property Expense 7,811 7;560 4506 Property Expense(5800 TC BL) 12,0301 U?•.� 4510 Maintenance&Repair 45,687 H32,000 32,000 4530 Special Equipment Maint 36,346 i 45,000 40,500wL 40,500 4580 Equipment Rental 1,139 1,000 ' r 540 4685 SpecialProjects 35,369 ' . 1,695 ',.. ,,' r Total: $ 2;9,792 $ 237,685II ,,,_. r207,050 ACCOUNT MODIFICATIONS Represents a minimum 10%variance(+/-)between the adopted FY 2013-14 and proposed 2014-15 budgets. ACCT. 4259,4530 Adjustment(-)reduction due to staff reevaluation of priorities. 4260 Adjustment(+)increase due to additional maintenance services for city-owned buildings. ' 4425 Adjustment(-)reduction due to lower cost for some memberships and subscriptions. 4465 Adjustment(-)reduction due to fewer expenses on special department supplies. 4580 Adjustment(-)decrease due to purchase of less expensive water dispenser. 224 i CITY OF TEMPLE CITY BUDGET WORKSHEET FY 2014-2015 l ACCT.NO. DESCRIPTION 01-9Z0-81 GENERALGOVERNMENT BUILDINGS'. SALARIES AND BENEFITS 4139 Maintenance Lead Worker(40%) 25,110 4146 Maintenance Worker(30%) 13,990 4150 Overtime 4,500 4310 Optional Benefits Program 575 4320 Health Insurance 8,690 4340 PERS Retirement 9,230 4350 Medicare Tax 565 4361 Life/Disability Insurance 895 TOTAL 63,555': MAINTENANCE AND OPERATIONS 4252 Janitorial Services Janitorial Services for City Hall and Civic Center,Community Room including janitorial &special services i.e.carpet cleaning,window washing,wall cleaning,floors,etc. TOTAL' 24,000( 4259 Mechanical Maintenance i HVAC system maintenance&supplies Emergency power generator maintenance and AQMD permit TOTAL � 1216010 I' 4260 General Maintenance Alarm services(City Hall,Civic Center, La Rosa Yard) Pest control services TOTAL 4,000 i 4425 Memberships&Subscriptions Charter TV subscription for City Hall and EOC TOTAL11,350; 4435 Utilities City Hall, Civic Center and EOC ' Edison International Southern California Gas Sunnyslope Water TOTAL 50,000` 225 CITY OF TEMPLE CITY BUDGET WORKSHEET FY 2014-2015 ACCT.NO: DESCRIPTION 01-970-81 GENERAL GOVERNMENT BUILDINGS' 4440 Telephone ', SBC Pac Bell-local service&cell phones(2),estimated AT&T-long distance service Telephone system maintenance and repair TOTAL, X12,500 4465 Special Department Supplies Lighting,water&misc.supplies 4,400 Cleaning,sanitary supplies,trash liners,and paper goods 6,100 Flags 6,000 Misc Department Supplies 5,500 I TOTAL '22,000` 4505 Primrose Property Expense ', I General expenses in regards to the Primrose Property TOTAL '.:,7,560= 4510 Maintenance&Repair General building repairs and facility maintenance(estimated). Includes - CNG Gas Equipment, mat cleaning and misc.repairs and maintenance. TOTAL 32,000 4530 Special Equipment Maintenance Radio communications equipment preventive maintenance and repair Annual fire extinguisher service Annual Defibrillator(City Hall&Civic Center) Annual Fueling Station Card Reader CTY Connect phone system Agreement KGEM TV and Cable Service TOTAL 40,500; 4580 Equipment Rental Water dispensers TOTAL J, 5401 226 i CITY OF TEMPLE CITY BUDGET WORKSHEET f FY 2015-2016 j `ACCT.NO. DESCRIPTION '.. ;01-070-91'- GENERAL GOVERNMENTBUILDINGS: SALARIES AND BENEFITS 4139 Maintenance Lead Worker(40%) 25,110 4146 Maintenance Worker(30%) 13,990 4150 Overtime 4310 Optional Benefits Program 575 4320 Health Insurance 8,690 4340 PERS Retirement 9,230 i 4350 Medicare Tax 565 4361 Life/Disability Insurance 895 - I' TOTAL "59,055 V MAINTENANCE AND OPERATIONS 4252 Janitorial Services Janitorial Services for City Hall and Civic Center,Community Room including janitorial &special services i.e.carpet cleaning,window washing,wall cleaning,floors,etc. I TOTAL 24,000. 4259 Mechanical Maintenance HVAC system maintenance&supplies Emergency power generator maintenance and AQMD permit T0TAL `12,600 4260 General Maintenance , Alarm services(City Hall,Civic Center, La Rosa Yard) Pest control services TOTAL 4,000' 4425 Memberships&Subscriptions Charter TV subscription for City Hall and EOC 4435 Utilities City Hall,Civic Center and EOC Edison International Southern California Gas '. Sunnyslope Water ' . ` TOTAL 50,000; 227 CITY OF TEMPLE CITY :. BUDGET WORKSHEET FY 2015-2016 ACCT.Na DESCRIPTION 01-970-81 GENERAL GOVERNMENT BUILDINGS 4440 Telephone SBC Pac Bell-local service&cell phones(2), estimated AT&T-long distance service Telephone system maintenance and repair TOTAL 12,5001 4465 Special Department Supplies :. Lighting,water&misc.supplies 4,400 Cleaning,sanitary supplies,trash liners,and paper goods 6,100 Flags 6,000 Misc Department Supplies 5,500 ! TOTAL 22,0001 4505 Primrose Property Expense General expenses in regards to the Primrose Property TOTAL 7,560' 4510 Maintenance&Repair General building repairs and facility maintenance(estimated). Includes CNG Gas Equipment,mat cleaning and misc.repairs and maintenance. TOTAL 32,000; 4530 Special Equipment Maintenance Radio communications equipment preventive maintenance and repair Annual fire extinguisher service j Annual Defibrillator(City Hall&Civic Center) Annual Fueling Station Card Reader CTY Connect phone system Agreement KGEM TV and Cable Service TOTAL '40,500: 4580 Equipment Rental Water dispensers TOTAL 228 COMMUNITY DEVELOPMENT Program: Parking Facilities Account: 01-970-82 STATEMENT OF PURPOSE Program provides the resources required to maintain the City's four public parking districts,which include seven vehicle parking lots. ACTUAL ! ADOPTkIDPROPOSED STAFFING SUMMARY(FTEs) 2012-13 2013-14 1110��15 2015-16 Public Safety Supervisor 0.10 0;00 00 0.00 Maintenance Lead Worker 0.30 0,30t 0.301 Maintenance Worker 1.00 0;30 0.30 Public Safety&Services Manager 0.00 0,10 0.10 0.10 Management Analyst 0.00 0;10 i 0 Part Time 1.97 . 1:75175 1.75 Total: 3.37 2.551 ACTUAL :';ADOPTEDNMI "•'• • PROPOSED BUDGET SUMMARY 2012-13 1013-14 i -16 Personnel Costs 173,218 121,450144,985 142,105 Operating Expenses 48,531 _40890 0 4 1 Total: $ 221,749 $, 162;340: a � ACTUAL :' ADOPTED.' -+ PROPOSED "•' FUNDING SOURCES 2012-13 20137'14 �;014-15 2015-16 General Fund 221,749 162"40'' `; 7718705 184,815 Total: $ 221,749 1 162,340 „�, ,,,: -. ..� i KEY PROGRAM GOALS 1. Provide comprehensive maintenance services for all public-parking facilities. 2. Perform scheduled parking facility inspections, identify maintenance deficiencies,and corrective action. KEY WORKLOAD MEASURES Maintain irrigation system. 100% 100% Inspect and maintain parking lot lighting system. 100% 100% FOOTNOTES: 229 COMMUNITY DEVELOPMENT Program: Parking Facilities Account: 01-970-82 EXPENDITURE DETAIL ACTUAL ""ADOBTED "�'• ••�'• PERSONNEL 2012-13 -,'2013-14- ACCT. 4132 Public Safety Supervisor 8,599 - 4135 Public Safety&Services Manager '1,0,450; 4139 Maint Lead Worker 18,642 `,-18'l30" 4146 Maintenance Worker 44,623 13;985, 4174 Management Analyst(2) 4,255" 111 4150 Overtime 6,828 4500; 4161 PartTime 50,300 4310 Optional Benefits Program 1,021 660 t r 4320 Health Insurance 16,730 $,555 4340 PERS Retirement 19,069 4350 Medicare Tax 3,236 4360 Otherinsurance 4,170 3,440> 4361 Life/Disability Insurance Total: $ 173,218 ACTUAL •�.•. . ••••• OPERATING EXPENSES 2012-13 ''2013-34 � ACCT. � 4231 Private/Special Contract Services 21640 - 4415 Vehicle Operation 91968 - . 9;000," 710 11,710 4420 Travel &Conference 609 ' 4435 Utilities 14,023 : ,14,39A' 000 000 4440 Telephone 455 400 00 00 4455 Uniforms 4,405 4,100;,' 00 00 4465 Special Dept Supplies 8,213 6,000" 00 00 4490 Training 207 1,000 - 00 00 4510 Maintenance&Repair 5,633 4,0003,600 3,600 i 4530 Special Equipment Maint 471 600- 000 000 1,000 1,000 1 4550 Small Tool Replacement 11907 1,400 4 ' �� Total• $ 48,531 $ , ; 40;890 $ ' '37,170' r r ACCOUNT MODIFICATIONS Represents a minimum 10%variance(+/-)between the adopted FY2013-14 and proposed FY2014-15 budgets. ' ACCT. 4465,4490,4510,Adjustment(-)reduction due to staff reevaluation of priorities. 4415 Adjustment(+)increase due to new vehicle leases. 4530 Adjustment(+)increase due to purchase of new equipment. 4550 Adjustment(-)reduction due to fewer purchases of small tools. 230 CITY OF TEMPLE CITY BUDGET WORKSHEET FY 2014-2015 ACCT,NO. DESCRIPTION 017970782,:,: PARKING FACILITIES SALARIES AND BENEFITS 4135 Public Safety&Services Manager(10%) 10,450 4139 Maintenance Lead Worker(30%) 18,835 4146 Maintenance Worker(30%) 13,990 4174 Management Analyst(10%) 5,690 4150 Overtime 2,880 I 4161 Part Time Two Maintenance Workers($19.16 x 35Hrs/Wk x 52 Wks x 2) 69,740 4310 Optional Benefits Program 660 4320 Health Insurance 9,405 4340 PERS Retirement 10,510 4350 Medicare Tax 1,720 4361 Life/Disability Insurance 1,105 TOTAL 144,985 MAINTENANCE AND OPERATIONS 4415 Vehicle Operation Estimated fuel consumption(Unit 102, 103) Schedule preventive maintenance Extraordinary repair TOTAL 11,710'. 4435 Utilities I Edison International Sunnyslope Water TOTAL 15,000' 4440 Telephone I!, Cellular phone monthly service charge(12 months @ $35) additional cell phone supplies TOTAL 400". 4455 Uniforms Maintenance Worker's uniforms TOTAL 3,700' 4465 Special Department Supplies !, Herbicides,trash bags,water hoses Rain gear,gloves&disposal gloves Safety equipment TOTAL ;5,400: 231 ',. CITY OF TEMPLE CITY BUDGET WORKSHEET h FY 2014.2015 ACCT,NO, ,' DESCRIPTION 01-970-82 PARKING FACILITIES 4490 Training Training Parking Maintenance personnel(workshops,seminars,etc.) TOTAL § 900!. 4510 Maintenance&Repair Parking Lot Lighting, landscaping,water irrigation systems,signs TOTAL 4530 Special Equipment Maintenance Standard lawnmower, hedge trimming and motorized equipment maintenance and repair TOTAL 1,000 4550 Small Tool Replacement Shovels,rakes, brooms and general tool replacement TbTAL ,'.11;006 i i 232 CITY OF TEMPLE CITY '.. BUDGET WORKSHEET K2015-2016 ACCT.NO. DESCRIPTION 01-970-82PARKING,FACILITIES SALARIES AND BENEFITS 4135 Public Safety&Services Manager(10%) 10,450 4139 Maintenance Lead Worker(30%) 18,835 4146 Maintenance Worker(30%) 13,990 4174 Management Analyst(10%) 5,690 4150 Overtime - 4161 Part Time Two Maintenance Workers($19.53 x 35Hrs/Wk x 52 Wks x 2) 69,740 4310 Optional Benefits Program 660 4320 Health Insurance 9,405 4340 PERS Retirement 10,510 4350 Medicare Tax 1,720 ', 4361 Life/Disability Insurance 1,105 , TOTAL 142,105' MAINTENANCE AND OPERATIONS 4415 Vehicle Operation Estimated fuel consumption(Unit 102,103) ', Schedule preventive maintenance , Extraordinary repair TOTAL 11,710; 4435 Utilities Edison International Sunnyslope Water 1 1 TOTAL X15,000% 4440 Telephone ' Cellular phone monthly service charge( 12 months @$35) additional cell phone supplies ' TOTAL " 1 4W 4455 Uniforms Maintenance Worker's uniforms t TOTAL 3,700 4465 Special Department Supplies Herbicides,trash bags,water hoses Rain gear,gloves&disposal gloves Safety equipment TOTAL 5,4001 233 CITY OF TEMPLE CITY BUDGET WORKSHEET FY 2015-2016 ACCT.NO. DESCRIPTION 01-970-82 PARKING FACILITIES' 4490 Training Training Parking Maintenance personnel(workshops,seminars,etc.) TOTAL 900' 4510 Maintenance&Repair Parking Lot Lighting,landscaping,water irrigation systems,signs TOTAL 3,600 4530 Special Equipment Maintenance Standard lawnmower,hedge trimming and motorized equipment maintenance and repair TOTAL 1,000' 4550 Small Tool Replacement Shovels, rakes,brooms and general tool replacement TOTAL - 11000 i III l 234 COMMUNITY DEVELOPMENT Program: Graffiti Abatement Account: 01-970-84 STATEMENT OF PURPOSE To provide the resources required to remove graffiti from both public and private property through a private contract service agreement and to assist the Sheriff's Department with the apprehension of vandals. ACTUAL i ADOPTED PROPOSED STAFFING SUMMARY(FTEs) 2012-13 2013-14 f 015-16 Office Assistant 0.00 ;. "0.00 Total: 0.00 f r f f f r ACTUAL ,;;ADOPTED PROPPROPSED PROPOSED BUDGET SUMMARY 2012-13 '-2013-14 r2015-16 Personnel Costs 2,729 i Operating Expenses 1/ 33,724 Total: $ 36,453 $ - 26,400-- f ACTUAL '.ADQPTE,D, PROPOSED FUNDING SOURCES 2012-13 2013-i4=' 2014-15 2015-16 General Fund 36,453 Total: $ 36,453 KEY PROGRAM GOALS 1.To remove graffiti as quickly and efficiently as possible. 2.To track monikers and locations from which graffiti is removed. 3.To enhance potential arrests and convictions of violators. KEY WORKLOAD MEASURES I Number of graffiti tags removed. 18,000 18,000 Number of graffiti tags removed (observed by contractor). 14,400 14,400 Number of graffiti tags removed (by call in). 3,600 3,600 FOOTNOTES: 1/Graffiti Abatement Services are currently provided by a private contractor,Graffiti Control Systems,Inc.(GCS). 235 COMMUNITY DEVELOPMENT Program: Graffiti Abatement Account: 01-970-84 EXPENDITURE DETAIL ACTUAL -ADOPTED ' '.e "D,OPTED PROPOSED PERSONNEL 2012-13 - 2013=14 L ACCT. 4116 Office Assistant 2,058 4150 Overtime 8 4310 Optional Benefits Program 15 4320 Health Insurance 251 4340 PERS Retirement 286 4350 Medicare Tax 48 4360 Otherinsurance 63 - ' Total: $ 2,729 1 $ ACTUAL ADOPTED " ••• • •' OPERATING EXPENSES 2012-13 - .2013-14 r ACCT. 4262 Graffiti Abatement 33,678 "26,Q00` 000 35,000 4465 Special Dept.Supplies 46 - 400 ` 400 400 Total: $ 33,724 .$ 26,400 400 35,400 ACCOUNT MODIFICATIONS Represents a minimum 10%variance(+/-)between the adopted FY2013-14 and proposed FY2014-15 budgets. I ACCT. 4262 Adjustment(+)increase due to higher levels of graffiti. 1 236 '.CITY OF TEMPLE CITY BUDGETWORKSHEET FY 2014-2015 ACCT.NO. DESCRIPTION 01-970-84 'GRAFFITI ABATEMENT' MAINTENANCE AND OPERATIONS 4262 Graffiti Abatement Graffiti removal contract service Supplemental Graffiti Abatement ' TOTAL r4465 35,000 Special Department Supplies Graffiti removal supplies TOTAL, 400 i i I 237 II CITY OF TEMPLE CITY [ '... BUDGET WORKSHEET '- FY 2015.2016 - ACCT.NO. DESCRIPTION 01-970.84 GRAFFITI ABATEMENT MAINTENANCE AND OPERATIONS 4262 Graffiti Abatement Graffiti removal contract service Supplemental Graffiti Abatement r465 TOTAL ;35,000 Special Department Supplies Graffiti removal supplies TOTAL S 400% I 238