HomeMy Public PortalAbout09-26-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. SEPTEMBER 26. 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session September 26,
2 1991, at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith
3 and Ms. McFarland in attendance. Absent: None. Media in attendance: Palladium Item and WKBV and WCTV
4 Cable 16. The following business was had to-wit:
5
6 HEARING TO ACQUIRE LAND AND STRUCTURES
7
8 Ms. Hauptstueck requested the hearing be held until the end of the Agenda to allow time for all interested parties
9 to be in attendance.
10
11 APPROVAL OF MINUTES OF SEPTEMBER 12.1991
12
13 Ms. McFarland moved to approve the minutes of the previous meetings as prepared, seconded by Mr. Smith
14 and on unanimous voice vote the motion was carried.
15
16 APPROVAL OF CLAIMS FOR PAYMENT
17
18 Mr. Smith moved to approve claims in the amount of 665,177.07, for payment, seconded by Ms. McFarland
19 and on unanimous voice vote the motion was carried.
20
21 PUBLIC REQUESTS AND COMMENT
22
23 5 Mile Run for IU East
24
25 The Board received a request from the Director of Student Affairs at Indiana University East for a 5 mile run to
26 be held on October 19, 1991 starting at 11:00 am and using a portion of Chester Boulevard to Cart Road. The
27 request was to block off the east lane of Chester Boulevard for approximately 15 minutes.
28
29 Lt. Kolentus told the Board the request was no problem and he recommended approval.
30
31 Ms. McFarland moved to approve the 5 mile run on October 19, 1991 starting at 11:00 AM, seconded by Mr.
32 Smith and on unanimous voice vote the motion was carried.
33
34 Extended Parking in Loading Zone for YMCA Van
35
36 The Board received a request from the YMCA to allow extended parking time in a loading zone located in the
37 front of the YMCA for their van for approximately two hours Monday through Friday for the purpose of delivering
38 children from the various schools to the YMCA.
39
40 Mr. Charles Glass, Director of the YMCA,told the Board that they transport children to the facility every day and
41 it would be helpful if they could leave the vehicle in the loading zone while in this delivery process.
42
43 Lt. Kolentus stated this was not a problem and the YMCA Van would be easily recognizable for the officers.
44
45 Mr. Glass informed the Board they try to park the van as far away from the intersection as possible to help with
46 any traffic problems.
47
48 Mr. Smith moved to approve the request for extended parking of the YMCA van in the loading zone area in from
49 of the YMCA,seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
50
51 Reserved Residential Handicapped Parkins Requests
52
53 814 North I Street-New
54 213 South 10th Street-New
55
56 Lt. Kolentus told the Board that the requests have been investigated and both meet the guidelines. He
57 recommended approval.
58
59 Ms. McFarland moved to approve the residential handicapped parking requests as presented, seconded by Mr.
60 Smith and on unanimous voice vote the motion was carried.
61
62 Curb Cut Request-1504 South 9th Street
63
64 Mr. Dooley informed the Board that the property owner desires to build a garage on his property and needs
65 access off of South 0 Street. He said the lot was narrow and this was the best way to access the garage. He
recommended approval.
.2.Th
Board of Works Minutes Cont'd
September 26, 1991
Page 2
Mr. Wiwi said he also recommended approval with the City requiring the City's specifications on construction of
2 the driveway be met and that the petitioner notifies the Engineers Office prior to construction starting.
3 -
4 Mr. Smith moved to approve the curb cut request at 1504 South 9th Street subject to meeting specifications for
5 construction of the driveway and notifying the Engineers Office prior to the start of construction,seconded by Ms.
6 McFarland and on unanimous voice vote the motion was carried.
7
8 Use of North 6th Street Parking Lot by American Legion Post 65
9
10 The Board received a request from the American Legion Post 65 for use of the unreserved portion of the North
11 6th Street Parking Lot to accommodate Legion Members from all over the State of Indiana for their State Legion
12 Golf Tournament to be held in Richmond from June 12, 1992 through June 14, 1992.
13
14 The Off Street Parking Manger indicated there was no problem with the request and the would work with the
15 Legion to assist in the parking problem.
16
17 Ms. McFarland moved to approve the use of a designated portion of the North 6th Street Parking Lot for the
18 State Legion Golf Tournament June 12, 1992 through June 14, 1992, seconded by Mr. Smith and on unanimous
19 voice vote the motion was carried.
20
21 Request for Curb Repairs,Stop Sign and Traffic Markings on North 12th Street
22
23 Mr. Francis Daniels, 1018 Parry Street, representing the Christian Mens Fellowship of Townsend Community
24 Center requested the Board.to consider repairing the curb in an area in front of the Townsend Center on North
25 12th Street because the metal rebar is protruding through the curbing. He also asked consideration be given to
26 a stop sign and cross walk at the entrance to the Townsend Center for safety of persons using the Center.
27
28 Ms. Hauptstueck referred the request to Mr. Wiwi, City Engineer, who has the final authority for placement of
29 traffic controls.
30
31 South 10th Street between L and Parry
32
33 Mr. Daniels also asked the Board about improvements to South 10th Street between L and Parry. He said the
34 street is used as a turn around for school buses and is in very bad condition and difficult for the buses to use.
35
36 Mr. Wiwi confirmed it was City right of way. He said due to limited funding this year he recommended the City
37 work with the school to get the holes fixed and make total improvements next year, but at least make it not so
38 dangerous this year.
39
40 TABLED ITEMS
41
42 None were presented.
43
44 DEPARTMENT REQUESTS AND COMMENTS
45
46 POLICE DEPARTMENT
47
48 Approve Hiring of Two Probationary Police Officers
49
50 Pamela Sue Rhodus and Jay Alan Turner
51
52 Major John Farmer represented a request from Chief Dennis Rice for the Board to approve the hiring of Pamela
53 Sue Rhodes and Jay Alan Turner as Probationary Police Officers effective September 23, 1991. Major Farmer
54 informed the Board the applicants had been approved by the Police Merit Commission and accepted by the
55 Police Pension Board.
56
57 Ms. McFarland moved to approve the hiring of Pamela Sue Rhodus and Jay Alan Turner as Probationary Police
58 Officers effective September 23, 1991, seconded by Mr. Smith and on unanimous voice vote the motion was
59 carried.
60
61 FIRE DEPARTMENT
62
63 Probationary Promotion of Mike Seal to Engineer
64
65 Training Officer Jerald Rigsby represented a request from Chief Sticco to approve the probationary promotion of
Mike Seal to the rank of Engineer effective September 24, 1991.
Board of Works cont'd
September 26, 1991
Page 3
1 Ms. McFarland moved to approve the probationary promotion of Mike Seal to the rank of Engineer, effective
2 September 24, 1991,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
3
4 Hiring of Probationary Fire Fighter Kevin Nicholson
5
6 Mr. Rigsby requested the Board to table this item for one week since they had not yet received approval from
7 PERF for the hiring of Kevin Nicholson.
8
9 Mr. Smith moved to table the item for one week, seconded by Ms. McFarland and on unanimous voice vote the
10 motion was carried.
11
12 PUBLIC WORKS
13
14 August Monthly Report
15
16 The August Monthly Report updated the work completed by the Street Division along with work completed by the
17 Engineering Division.
18
19 There being no comment, Ms. McFarland moved to accept and file the August Monthly Report, seconded by Mr.
20 Smith and on unanimous voice vote the motion was carried.
21
22 MAYOR'S OFFICE
23
24 Main Street Bridge Contract
25
26 The contract between the City and the State of Indiana for the demolition of the Main Street Bridge was
27 presented. Mr. Metzger explained that when the State rebuilds US 40 and connects it with South A Street,they
28 will also demolish the existing bridge upon completion of the work. He said the City would retain control of a
29 small portion of the right of way and approaches on both the east and west sides of the bridge.
30
31 Ms. McFarland moved to approve and execute the contract between the City and the State of Indiana for the
32 demolition of the Main Street Bridge, seconded by Mr. Smith and on unanimous voice vote the motion was
33 carried.
34
35 ENERGY OFFICE
36
37 Donation of Organic Compost Material for Use at Farmers Market Area
38
39 Ms. Lynn Johnstone asked the Board to approve the donation of two tons of the organic composting material to
40 be used by the Boy Scouts for a garden area at the rear of the Farmer's Market.
41
42 Mr. Smith moved to approve the donation of two tons of organic compost for use at a garden area at the rear of
43 the Farmer's Market,seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
44
45 PUBLIC HEARING TO ACQUIRE LAND AND STRUCTURES
46
47 RESOLUTION NO.2-1991
48
49 Ms. Hauptstueck opened a public hearing to determine public purpose for the acquisition of land and structures
50 for certain projects within the City of Richmond, Indiana.
51
52 The Proof of Publication of the hearing notice was presented to the Board and found to be in order. Ms.
53 McFarland moved to accept and file the Proof of Publication, seconded by Mr. Smith and on unanimous voice
54 vote the motion was carried.
55
56 Mr. Bruce Metzger explained to the Board that this hearing is on the public purpose for the following projects:
57 extension of Elks Road, Industries Road and one In-fill Housing lot.
58
59 Elks Road Extension
60
61 Speaking against a determination of public purpose was Mr. George Sowers, Attorney at Law, representing Jay
62 and Varsha Bhakta, contract purchasers of property located at 3643 East Main and being affected by the Elks
63 Road extension.
64
65 Mr. Sowers informed the Board that to take all of the parcels of land is excessive and therefore not public
purpose. Mr. Sowers also commented that the Resolution does not identify the property with sufficient
particularity.
Board of Works
September 26, 1991
Page 4
1 Mr. Sowers noted that the City needs land off the east side, but not the entire lot and if they could reduce the
2 needed right of way, the remonstrators could make the remainder of the lot useful. He said if the City could
3 allow a 71 ft. lot to remain they would rebuild a new two story motel unit in a good location and possibly if the
4 right of way were reduced by even five feet,they could look at developing the remainder of the lot.
5
6 Ms. McFarland how close they were to completing any design work on this proposal and Mr. Sowers said they
7 would know more later today regarding the 63 ft.,but are certain that a 71 ft. lot would be sufficient. He said they
8 will try with a lesser lot,but are not certain it will work.
9
10 Mr. Metzger commented that on principal he did not disagree, but the offer to purchase the entire lot was made
11 because they felt the needed right of way would render the balance of the property useless. Mr. Metzger said for
12 public purpose all of the property is not needed and the rest is negotiable for damages. Mr. Metzger reminded
13 the Board this was not an issue for this hearing, and he did not feel the City could declare public purpose on the
14 entire lot.
15
16 Ms. McFarland asked at what point do we know what is needed for public purpose and Mr. Metzger said the bal
17 is in the owners court to negotiate with us.
18
19 Ms. Pat Hendricks, Chester Boulevard,told the Board, in a trust, she owned the land adjacent to this property
20 and Backmeyer Road where she feels the proposed extension would come through to Backmeyer. She said ii
21 appeared that the extension as proposed would pie shape her property which is really valuable farm land. Ms.
22 Hendricks stated that the traffic on Backmeyer is already high speed and she did not feel there would be any
23 advantage to having a road from US 40 to Backmeyer.
24
25 Mr. Metzger explained that future plans for the extension were to go to Backmeyer, but this hearing is only
26 dealing with property 500 ft.south of US 40. He said they would share these future ideas with Ms. Hendricks.
27
28 Mr. Dan Dooley informed the Board that plans were developed in 1976 for the road to go south to Hodgin as
29 Phase III of the South L Street project. He said they only have preliminary engineering plans and this is the first
30 phase of this particular project and it was hoped it would relieve Backmeyer Road traffic.
31 -
32 Ms. McFarland asked when Ms. Hendricks property would be affected and Mr. Metzger said that would depend
33 on funds being available.
34
35 Ms. Hendricks said her questions was on the direction of the proposed road, she wanted to know where the road
36 was going through her property.
37
38 Ms. Hauptstueck requested that Mr. Dooley and Mr.Wiwi share that information with Ms. Hendricks.
39
40 Mr. Wiwi said he did have some plans from 1976 that he could share, but the extent of the work now is to link
41 Elks Road with South A Street.
42
43 Ms. McFarland asked Mr.Wiwi to speak with Ms. Hendricks following this meeting.
44
45 Industries Road Project
46
47 Mr. Metzger explained to the Board that most of the property owners have already signed off as not in opposition
48 to the project.
49
50 Speaking was Ms. Nancy Smith, Yellow Freight Terminal, who asked the Board how soon excavation would
51 begin.
52
53 Mr. Wiwi stated they had signed the contract with Barrett Paving, but need to get right of way approved before
54 the project can begin.
55
56 Ms. Smith commented on a drainage problem that could develop with on their property with the excavation and
57 they would also like to get rid of some excessive dirt they have on their property.
58
59 Mr.Wiwi said he would share the plans with Ms.Smith after the meeting.
60
61
62
63
64
65
In-Fill Housing Lot
Board of Works Minutes Cont'd
September 26, 1991
Page 5
1 Ms. Merchanthouse explained to the Board the need to acquire this property to be able to obtain frontag'e
2 3
property from SPUR to use as a building lot for new housing. She said the property is in a flood plain and land
locked and was part of an old easement held by ConRail, but no longer useful. The Board was also informed the
4 acquisition of this property would further protect the river gorge and the Gorge Park.
5
6 Summation of Hearing_
7
8 Ms. Hauptstueck stated that she wanted to confirm that the motel ares can still be negotiated regarding the
9 amount of property needed if the Board affirms the Resolution.
10
11 Mr. Metzger said that was correct and that it is determined that the City needs 60 ft., but not the entire property
12 and they are willing to negotiate.
13
14 Ms. McFarland asked Mr. Sowers if he was comfortable with negotiations and Mr. Sowers said he did not feel
15 the issue was resolved and would not be comfortable with the 60 ft. off the center line and without this small
16 difference he agreed the entire property would be useless.
17
18 Ms. Hauptstueck said she felt public purpose had been determined and hoped that negotiations would work out
19 final details.
20
21 Ms. McFarland moved to adopt Resolution No.2-1991,seconded by Mr. Smith and on unanimous voice vote the
22 motion was carried.
23
24 RESOLUTION NO.3-1991
25
26 Mr. Metzger requested the Resolution be tabled for one week for figures on damages.
27
28 Ms. McFarland moved to table Resolution No. 3-1991 for one week, seconded by Mr. Smith and on unanimous
29 voice vote the motion was carried.
30
31 ADJOURNMENT
32
33 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
34
35
36
37
38
39 Carrie N. Hauptstueck, President
40
41
42
43
44
45 ATTEST:
46 Mary Merchanthouse, City Clerk
47
48
49
50
51
52
53
54
55 -
56
57
58
59
60
61
62
63
64
65