HomeMy Public PortalAbout09-12-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, SEPTEMBER 12, 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session September 12
2 1991, at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith
3 and Ms. McFarland in attendance. Absent: None. Media in attendance: Palladium Item and WKBV and WCTV
4 Cable 16. The following business was had to-wit:
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6 RECEIVE BIDS FOR PHASE II STREET PAVING PROJECTS
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8 Ms. Hauptstueck opened the bidding for Phase II of the Street Paving Projects. Having received all bids, Ms.
9 McFarland moved to close the bidding, seconded by Mr. Smith and on unanimous voice vote the motion was
10 carried.
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12 The Proof of Publication was presented and found to be in order. Mr. Smith moved to accept and file the Proof
13 of Publication,seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
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15 Ms.Annie Planck opened the following bids:
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17 1. Barrett Paving. The bid was on the proper form, signed, notarized and accompanied by a bidders
18 bond as required. The bid was for AET coat at .80 cents per gallon, $22.00 a ton for#12 surface coat
19 and$23.95 per ton for#11 binder.
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21 2. Contractors United, Inc. The bid was on the proper form, signed, notarized and accompanied by a
22 bidders bond as required. The bid was for AET coat at .74 cents per gallon, $21.44 a ton for #12
23 surface coat and $22.39 per ton for#11 binder.
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25 Having opened all bids, Ms. McFarland moved to refer the bids to the Street Division and Purchasing
26 Department,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
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28 APPROVAL OF MINUTES OF AUGUST 29TH AND SEPTEMBER 2ND, 1991
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30 Mr. Smith moved to approve the minutes of the previous meetings as prepared, seconded by Ms. McFarland
31 and on unanimous voice vote the motion was carried.
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33 APPROVAL OF CLAIMS FOR PAYMENT
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35 Ms. McFarland moved to approve claims in the amount of 827,492.68, for payment, seconded by Mr. Smith
36 and on unanimous voice vote the motion was carried.
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38 PUBLIC REQUESTS AND COMMENT
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40 Annual Downtown Christmas Parade
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42 The Board received a request from Robin Henry of Richmond/Wayne County Main Street, Inc. for the Annual
43 Christmas Parade to be held on November 30, 1991 starting at 11:00 AM and going from South 16th and Main
44 to 10th and Promenade.
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46 Captain Ponder informed the Board this is an annual event and there would be no problems with the request.
47 He recommended approval by the Board.
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49 Mr. Smith moved to approve the Christmas Parade on November 30, 1991 starting at 11:00 AM, seconded by
50 Ms. McFarland and on unanimous voice vote the motion was carried.
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52 Homecoming Parade and Use of Back-up Aerial Truck
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54 The Board received a request from Ms. Ann Koenig, Student Congress President at Richmond High School for
55 the annual Homecoming Parade on September 26, 1991 starting at 6:30 PM with the route being NW 13th, east
56 on Main Street to Hub Etchison Parkway and ending at the Richmond High School. The request also included
57 the use of the back-up aerial truck for the parade.
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59 Captain Ponder recommended approval for the request and the Board was informed the aerial truck that was
60 requested was the back-up vehicle and had been used in the past.
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62 Ms. McFarland moved to approve the request for the Homecoming Parade on September 26, 1991 and the use
63 of the back-up aerial truck in the parade, seconded by Mr. Smith and on unanimous voice vote the motion was
64 carried.
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Board of Works Minutes Cont'd
September 12, 1991
Page 2
1 Reserved Residential Handicapped Parking Requests
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3 250 North 22nd Street-New
4 441 South 13th Street- Renewal
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6 Captain Ponder told the Board that the request at 250 North 22nd Street meets the guidelines and the request at
7 441 South 13th continues to meet the guidelines and he recommended approval.
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9 Mr. Smith moved to approve the residential handicapped parking requests as presented, seconded by Ms.
10 McFarland and on unanimous voice vote the motion was carried.
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12 Request for Slow Moving Vehicle-Matt Stegall
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14 Mr. Matt Stegall requested authorization for a slow moving vehicle on Saturday September 28, 1991 to go from
15 Reid Presbyterian Church to Knights of Columbus and to allow guests at his wedding reception to take carriage
16 rides around the area of North 10th and 11th from B to D Streets from 3 to 6PM.
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18 Captain Ponder informed the Board there were no problems with the request and he recommended approval.
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20 Ms. McFarland moved to approve the request for a slow moving vehicle on the requested streets on September
21 28, 1991 from 3 to 6PM, seconded by Mr. Smith and on unanimous voice vote the motion was carried.
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23 TABLED ITEMS
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25 None were presented.
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27 DEPARTMENT REQUESTS AND COMMENTS
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29 PURCHASING DEPARTMENT
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31 Bid Award for Dana Parkway Improvements
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33 Ms. Planck informed the Board that it was recommended that the bid be awarded to Barrett Paving, subject to
34 the sale of the TIF Bonds, in the amount of 656,879.25. Ms. Planck indicated that Barrett Paving was the lowest
35 bidder and met all specifications.
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37 Ms. McFarland moved to award the bid for Dana Parkway Improvements to Barrett Paving in the amount of
38 656,879.25, subject to the sale of TIF Bonds for financing of the project, seconded by Mr. Smith and on
39 unanimous voice vote the motion was carried.
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41 Ms. Planck suggested that with the cancellation of the next regular meeting and due to the need to award the bid
42 for Phase II of the Street Paving Projects that she would like to make that award later in the meeting. Mr. Smith
43 agreed with the necessity to award the bids immediately.
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45 FIRE DEPARTMENT
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47 Fire Prevention Monthly Report
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49 The August, 1991 Monthly Report showed a total of 98 inspections having been made and 11 investigations.
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51 There being no questions or comments, Mr. Smith moved to accept and file the August Monthly Report,
52 seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
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54 Retirement of Lt.Marion Schweizer
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56 Chief Sticco presented the retirement of Lt. Marion Schweizer effective September 1, 1991. Lt. Schweizer
57 served the Richmond Fire Department for 31 1/2 years.
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59 Ms. McFarland moved to accept the retirement of Lt. Marion Schweizer effective September 1, 1991, seconded
60 by Mr. Smith and on unanimous voice vote the motion was carried.
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62 Probationary Lieutenant Promotions of Greg Knarzer and Michael Foust
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64 Chief Sticco requested the Board to approve the promotions, on a six month probationary status, of Greg
65 Knarzer to Lieutenant effective September 1, 1991 and Michael Foust to Lieutenant effective June 17, 1991.
Board of Works cont'd
September 12, 1991
Page 3
1 Ms. McFarland moved to approve the probationary promotion to Lieutenant of Greg Knarzer, effective
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September 1, 1991 and Michael Foust, effective June 17, 1991,seconded by Mr. Smith and on unanimous voice
vote the motion was carried.
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5 Use of Fire Station No.4 for Voting
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7 Chief Sticco reported that the Election Committee had requested use of Fire Station No. 4 for voting in the Fall
8 General Election. He recommended approval of the request.
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10 Mr. Smith moved to approve the use of Fire Station No. 4 for voting, seconded by Ms. McFarland and on
11 unanimous voice vote the motion was carried.
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13 BOARD OF WORKS MISCELLANEOUS
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15 Set Date for Trick or Treat
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17 Ms. McFarland moved to set October 31, 1991 from 6PM to 8PM as the date and time for Trick or Treat for the
18 City of Richmond,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
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20 Cancellation of Regular Meeting and Meeting for Default Decision
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22 Due to lack of a quorum, Ms. McFarland moved to cancel the regular meeting of the Board of Public Works and
23 Safety of September 19, 1991 and to reschedule the meeting of September 20, 1991 for decision on default of
24 the Franchise Agreement to September 26, 1991, seconded by Mr. Smith and on unanimous voice vote the
25 motion was carried.
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27 RECESS AND RECONVENE OF THE BOARD
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29 Ms. Hauptstueck called for a 15 minute recess of the Board to allow Purchasing time to review the bids for Street
30 Paving.
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32 Award Bids for Phase II of Street Paving Projects
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34 Ms. Hauptstueck reconvened the Board and Ms. Annie Planck informed the Board that the bids were cut and
35 dried and she recommended that the award be made to Contractors United, Inc. based on the total price of the
36 AET surface coat which is the majority of the materials used and CUI was the lowest bid at 140,346.00. Ms.
37 Planck asked that the Board that the bid be awarded to Contractors United, Inc. not to exceed the total amount
38 of 156,000.00 with a 20%increase or decrease being automatic.
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40 Ms. McFarland moved to award the bid for Phase II of the Street Paving Projects to Contractors United, Inc. not
41 to exceed 156,000.00,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
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43 ADJOURNMENT
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45 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned.
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51 Carrie N. Hauptstueck, President
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57 ATTEST:
58 Mary Merchanthouse, City Clerk
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