HomeMy Public PortalAbout08-29-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, AUGUST 29, 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session August 29, 1991,
2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith and
3 Ms. McFarland in attendance. Absent: None. Media in attendance: Palladium Item and WKBV. The following
4 business was had to-wit:
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6 BID OPENING FOR DANA PARKWAY/INDUSTRIES ROAD IMPROVEMENTS
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8 Ms. Hauptstueck opened the bidding to receive bids for road improvements for Dana Parkway/Industries Road.
9 Having received all bids, Ms. McFarland moved to close the bidding, seconded by Mr. Smith and on unanimous
10 voice vote the motion was carried.
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12 The Proof of Publication was presented and found to be in order. Mr. Smith moved to accept and file the Proof
13 of Publication,seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
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15 Ms.Annie Planck, Purchasing Director,opened the following bids:
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17 1. Barrett Paving. The bid was on the proper form, signed, notarized and accompanied by a bid bond
18 in the amount required. The bid noted that all addendum had been received and the total amount of
19 the bid was$656,879.25.
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21 1. Contractors United, Incorporated. The bid was on the proper form, signed, notarized and
22 accompanied by a bid bond in the amount required. The bid noted that all addendum had been
23 received and the total amount of the bid was$756,672.45.
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25 Having opened all bids, Ms. McFarland moved to refer the bids to Sieco Engineering, the City Engineer and
26 Purchasing Office for evaluation and recommendation.
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28 APPROVAL OF MINUTES OF AUGUST 22.1991
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30 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. McFarland and
31 on unanimous voice vote the motion was carried.
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33 APPROVAL OF CLAIMS FOR PAYMENT
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35 Ms. McFarland moved to approve claims in the amount of 655,445.86, for payment, seconded by Mr. Smith
36 and on unanimous voice vote the motion was carried.
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38 PUBLIC REQUESTS AND COMMENT
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40 Residential Handicapped Parking
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42 1405 Boyer Street- Relocation
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44 Lt. Kolentus informed the Board that the request to relocate a residential handicapped parking sign from North E
45 Street to Boyer Street had been checked on and he recommended approval.
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47 Mr. Smith moved to approve the handicapped parking relocation to 1405 Boyer Street as presented, seconded
48 by Ms. McFarland and on unanimous voice vote the motion was carried.
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50 Pioneer Day Festival
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52 The Wayne County Historical Museum requested permission to restrict parking along the Museum curb side on
53 North A, North 11th and North 12 Streets on September 8, 1991 from 11:00 am to 5:00 pm for horse drawn
54 vehicles as part of the Pioneer Day Festival.
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56 Lt. Kolentus had no problems with the request and recommended approval by the Board.
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58 Ms. McFarland moved to approve the request for restricted parking for the Pioneer Day Festival, seconded by
59 Mr. Smith and on unanimous voice vote the motion was carried.
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61 TABLED ITEMS
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63 MDA Fill the Boot
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65 The Board received a request from Mr. Jerry Purcell, President of Firefighters Local 1408, to use on duty
equipment and personnel on August 30th and 31st to participate in the Annual Fill the Boot campaign for MDA.
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Board of Works Minutes Cont'd
August 29, 1991
Page 2
1 Vehicles and personnel will remain in service during the hours of collection and the following locations were
2 presented for approval:
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4 Pizza Hut entrance at the Gateway Mall, Gateway Mall entrance off of Garwood Road, K Mart East
5 entrance, new Strip Mall on East Main, Kroger's East Main entrance, Grants Plaza at US 40 entrance,
6 K-Mart Plaza at US 40 entrance and County Market at US 40 entrance.
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8 Lt. Kolentus told the Board that the locations were no problems with Traffic Division.
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10 Mr. Smith moved to approve the request to use fire equipment and personnel for the MDA Fill the Boot and to
11 approve the locations as presented, seconded by Ms. McFarland and on unanimous voice vote the motion was
12 carried.
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14 Residential Handicapped Parking Relocation to 404 North 16th Street
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16 Lt. Kolentus informed the Board that the relocation request meets all the guidelines and he recommended
17 approval.
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19 Ms. McFarland moved to approve the relocation of a residential handicapped parking sign from 24 SW 3rd Street
20 to 404 North 16th Street, seconded by Mr. Smith and on unanimous voice vote the motion was carried.
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22 DEPARTMENT REQUESTS AND COMMENTS
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24 POLICE DEPARTMENT
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26 Advance Tim Davis to Rank of Patrolman
27 •
28 The Board received a recommendation from Chief Rice, represented by William Shake, to advance Mr. Tim
29 Davis from the rank of Probationary Patrolman to that of Patrolman, effective August 27, 1991.
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31 Ms. McFarland moved to approve the advancement of Tim Davis to the rank of Patrolman effective August 27,
32 1991,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
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34 Congratulations were offered to Patrolman Davis.
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36 PURCHASING DEPARTMENT
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38 Park Department Mowers
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40 Ms. Planck presented the Board the bid award as approved by the Park Board for mowers for the Park
41 Department. The Park Board awarded the mid-mount mowers to Redpath Implement Company in the total
42 amount of 20,400.00 and the front deck mowers to Indiana Turf Equipment at a net bid of 19,900.00. Ms.
43 Planck noted the Board need take no action,just record the bid award in the minutes.
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45 PUBLIC WORKS
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47 Monthly Report for July
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49 The July Monthly Report showed the work completed by the Street Division and updates on the Engineering
50 Division.
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52 There being no questions, Mr. Smith moved to accept and file the July Monthly Report, seconded by Ms.
53 McFarland and on unanimous voice vote the motion was carried.
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55 BOARD OF WORKS MISCELLANEOUS
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57 Agreement between Redevelopment Authority and Board of Works for Industries Road Construction
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59 Mr. Metzger presented an agreement between the Redevelopment Authority and the Board of Public Works and
60 Safety for the Board to act as agent on behalf of the Redevelopment Authority to supervise the bidding and
61 construction of Industries Road.
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63 Mr. Wiwi explained the Board would act as agent since they were familiar with the process and have been doing
64 it with other projects.
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Board of Works cont'd
August 29, 1991
Page 3
1 Ms. McFarland asked if the Redevelopment Authority still retained control and responsibility for the bonds and
2 Mr. Metzger said they did.
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4 Ms. Hauptstueck indicated the Board would also oversee the land acquisition.
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6 Mr. Smith moved to approve and execute the agreement between the Redevelopment Authority and the Board
7 of Public Works and Safety,seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
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9 UNSAFE BUILDING HEARING CONTINUED
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11 310 NORTH 5TH STREET
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13 Ms. Hauptstueck opened a continued hearing on unsafe premises located at 310 North 5th Street pursuant to an
14 Order issued to Frank C. Wilson, owner of record, and Aetna Finance Company as having substantial financial
15 interest. The order was to remove all trash and debris within ten days of receipt of the order, sealed within 10
16 days and be repaired within 180 days or demolished.
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18 Mr. Dooley, told the Board the order had been issued on July 24, 1991 and has been duly recorded. He
19 indicated they had been able to contact Mr. Frank Wilson and apparently Aetna had not forwarded the notices of
20 the hearing to Mr.Wilson.
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22 Mr. Dooley said the hearing had been continued because the Board questioned the time allowed was too long
23 and the owner must be present for the Board to make the order more stringent. Mr. Dooley informed the Board
24 that Mr.Wilson was present and could address the Board with his plans.
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26 Mr. Frank Wilson told the Board he planned to repair the house and inquired as to why the Notice of the Hearing
27 was sent to an address different than his tax duplicates.
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29 Mr. Dooley explained that the information was taken from a title search for the addresses.
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31 Ms. Hauptstueck asked how long Mr. Wilson had owned the property and Mr. Wilson said around three years
32 and he had purchased it for his brother who was going to make repairs, but had not.. He informed the Board he
33 would be able to start repairs to the property by the end of November.
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35 Ms. McFarland asked what his plans were for the house and he said he might occupy it, although there had
36 been some interest by a neighbor to purchase the property.
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38 Ms. Hauptstueck asked if there was financing available for repairs to the property and Mr. Wilson stated that he
39 had been trying to sell it when he realized his brother had not made repairs. He felt it would take him six to eight
40 months to complete repairs. '
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42 Ms. Hauptstueck asked Mr. Dooley about for an estimate for repairs and Mr. Dooley felt it would take a
43 substantial amount of money since all mechanical systems were missing and some structural repairs were also
44 necessary.
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46 Ms. McFarland asked Mr. Wilson if he were financially able to make those extensive repairs and Mr. Wilson said
47 he would do much of the work himself and he had a friend that was an electrician that would assist him.
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49 Ms. Hauptstueck asked why he was going to wait until November to start repairs and Mr. Wilson said he was
50 finishing up another house.
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52 Mr. Dooley said this house had been open and a problem for two years and felt there should be a substantial
53 beginning on repairs within sixty days and when work is in progress it would be a positive sign that Mr. Wilson
54 intends to make repairs. Mr. Dooley said he felt the original order was reasonable and it should be followed or
55 the property demolished.
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57 Ms. McFarland asked if Mr.Wilson was making an effort, but unable to complete within 180 days what would be
58 done and Mr. Dooley said the Planning Department could use their discretion to work with the owner if he were
59 making an effort.
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61 Mr. Wilson continued to questions why the Notice of Hearing was sent to the wrong address and Ms.
62 Hauptstueck asked Mr. Metzger to clarify the issue.
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64 Mr. Metzger said the title search goes through the Courthouse records and the address was not the issue at this
65 hearing since Mr.Wilson was in attendance.
Board of Works
August 29, 1991
Page 4
1 Ms. Hauptstueck stated that she agreed with Mr. Dooley on the order since Mr.Wilson had owned the property
2 two or three years and had made no efforts.
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4 Mr. Smith asked about starting repairs within sixty days and Mr. Wilson said he could start, but not gei
5 substantial repairs completed.
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7 Mr. Smith reminded Mr. Wilson he was on the verge of loosing the property and he may have to rethink his
8 priorities.
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10 Ms. Hauptstueck asked Mr. Dooley if Mr. Wilson provided estimates for repairs would that help and Mr. Dooley
11 said ti would.
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13 Ms. McFarland asked if Mr. Wilson would get estimates, permits and financing in line would Mr. Dooley consider
14 that an effort and Mr. Dooley said the order could be modified to read that if Mr.Wilson had not furnished repair
15 estimates, permits and the financing was not in order by November 1, 1991 and work stated by that date the
16 building would be demolished.
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18 Mr. Wilson asked for a clarification of"work"and Ms. Hauptstueck said the Board wanted repairs estimates,time
19 schedules, permits and finances available.
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21 Mr. Wilson asked what would happen if he sold the property and Mr. Dooley said the new owner would also be
22 bound by the order.for work to begin by November 1, 1991 and be completed by the end of February.
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24 Ms. McFarland moved to modify the order for work (defined as repairs estimates, financing,time schedules and
25 permits) to be started within sixty days and to be completed within six months or for the structure to be
26 demolished if work not started within sixty days, seconded by Mr. Smith and on unanimous voice vote the
27 motion was carried.
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29 Mr. Wilson again asked for clarification and Mr. Smith sated that within sixty days Mr. Wilson would have
30 estimates for repairs, time schedules, financing and permits and ready to begin repairs or the building would be
31 demolished.
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33 ADJOURNMENT
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35 There being no further business, on a motion duly made, seconded and passed the meeting was adjourned.
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40 Carrie N. Hauptstueck, President
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44 ATTEST:
45 Mary Merchanthouse, City Clerk
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