HomeMy Public PortalAboutBox 505 REK #1 LETTER BUREAU OF RECLAMATIONUnited States Department of the Interior
IN RE REFER TO
SRA-7154
ADM-13.00
Mr. Lindley Kirkpatrick
City Manager
216 East Park Street
McCall, ID 83638
BUREAU OF RECLAMATION
Snake River Area Office
230 Collins Road
Boise, Idaho 83702-4520
OCT 1 2004 OCT - 5 2004
Subject: Memorandum of Agreement No. 1425-00-MA-10-2690 (Agreement), Associated
With Phase II of the McCall Area Wastewater Reclamation and Reuse Project
Dear Mr. Kirkpatrick:
On August 28, 2003, the Bureau of Reclamation extended the expiration date on the above -
mentioned Agreement to January 1, 2004, in order for the City of McCall to resolve current
litigation issues and declare final completion of this project. As of today's date, Reclamation has
not received any final notice as to the status of this project.
Section A.3 of the Agreement references the Code of Federal Regulations (CFR) 43 CFR 12.41-
12.92, which set forth the procedures for monitoring and reporting on the recipient's financial
and program performance and the necessary standard reporting forms. As a reminder, the
following report(s) were required within 90 days of the expiration date of this Agreement as
outlined in CFR 12.80 through 12.81:
1. A final Standard Form 269A, Financial Status Report (SF-269A)
2. A final Standard Form 270, Request for Advance or Reimbursement (SF-270)
3. A final performance report. As outlined in the OMB circulars, the required final
performance report is not a standard formatted form, but instead, a summary report from
you that should reflect a comparison of actual accomplishments with goals and objectives
as outlined in the Agreement. You should also include any other pertinent information
regarding cost over -runs, delays, cost per unit if applicable, as well as photos, graphs, or
reports in your final performance report.
To date, the only final report Reclamation has received for this Agreement is the final SF-270.
For your convenience, I have enclosed a copy of the SF-269A with this letter. If this project is
complete, please complete the remaining (2) required reports listed above by October 31, 2004,
and return to:
Bureau of Reclamation
Attn: Lisa Maloney, SRA-7154
230 Collins Road
Boise, Idaho 83702-4520.
2
If it is determined that the subject Agreement/project will require additional time to complete, a
written request explaining why the extension is necessary along with the new proposed
expiration date. Also, if an annual Standard Form 269A and performance report have not been
submitted within the last one-year period of this Agreement, they will also be required before an
extension of time will be approved by Reclamation.
Technical questions regarding this Agreement should be directed to Ms. Allyn Meuleman at 208-
383-2258. For questions regarding the administration of this Agreement or the required reports,
please contact Ms. Lisa Maloney, Grants and Agreements Specialist, at 208-383-2204.
Sincerely,
rrold D. Gre
Area Manag
Enclosure
1. Federal Agency and Organizational Bement
to Which Report is Submitted
FINANCIAL STATUS REPORT
(Short Form)
(Follow instructions on the back)
2. Federal Grant or Other Identifying Number Assigned
By Federal Agency
13. Recipient Organization (Name and complete address, including ZIP code)
4. Employer Identification Number
,8. Funding/Grant Period (See instructions)
From: (Month, Day, Year)
10. Transactions:
5. Recipient Account Number or Identifying Number
To: (Month, Day, Year)
a. Total outlays
b. Recipient share of outlays
c. Federal share of outlays
d. Total unliquidated obligations
e. Recipient share of unliquidated obligations
f. Federal share of unliquidated obligations
g. Total Federal share(Sum of lines c and f)
h. Total Federal funds authorized for this funding period
i. Unobligated balance of Federal fundsLine h minus line g)
11. Indirect
Expense
�a. Type of Rate(Place "X" in appropriate box)
• Provisional
b. Rate
Base
6. Final Report
El Yes El No
9. Period Covered by this Report
From: (Month, Day, Year)
Previously
Reported
❑ Predetermined
d. Total Amount
Final
OMB Approval
No.
0348-0038
Page of
pages
7. Basis
Cash Ei Accrual
To: (Month, Day, Year)
II III
This Cumulative
Period
Ei Fixed
e. Federal Share
12. Remarks: Attach any explanations deemed necessary or information requred by Federal sponsoring agency in compliance with governing
legislation.
13. Certification: i certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and
unliquidated obligations are for the purposes set forth in the award documents.
Typed or Printed Name and Title
Signature of Authorized Certifying Official
Telephone (Area code, number and extension)
Date Report Submitted
NSN 7540-01-218-4387 269-202 Standard Form 269A (Rev. 7-97)
Prescribed by OMB Circulars A-102 and A 11(
FINANCIAL STATUS REPORT
(Short Form)
Public reporting burden for this collection of information is estimated to average 90 minutes per response, including time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the
burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget,
Paperwork Reduction Project (0348-0038), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
Please type or print legibly. The following general instructions explain how to use the form itself. You may need additional information to
complete certain items correctly, or to decide whether a specific item is applicable to this award. Usually, such information will be found in
the Federal agency's grant regulations or in the terms and conditions of the award. You may also contact the Federal agency directly.
Item Entry
1, 2 and 3. Self-explanatory.
4. Enter the Employer Identification Number (EIN)
assigned by the U.S. Internal Revenue Service.
5. Space reserved for an account number or other
identifying number assigned by the recipient
6. Check yes only if this is the last report for the
period shown in item 8.
7. Self-explanatory.
8. Unless you have received other instructions from
the awarding agency, enter the beginning and
ending dates of the current funding period. If this is
a multi -year program, the Federal agency might
require cumulative reporting through consecutive
funding periods. In that case, enter the beginning
and ending dates of the grant period, and in the rest
of these instructions, substitute the term "grant
period" for 'funding period."
9. Self-explanatory.
10. The purpose of columns I, II, and III is to show the
effect of this reporting period's transactions on
cumulative financial status. The amounts entered in
column I will normally be the same as those in
column III of the previous report in the same
funding period. If this is the first or only report of the
funding period, leave columns I and II blank. If you
need to adjust amounts entered on previous reports,
footnote the column I entry on this report and attach
an explanation.
10a. Enter total program outlays less any rebates,
refunds, or other credits. For reports prepared on a
cash basis, outlays are the sum of actual cash
disbursements for direct costs for goods and
services, the amount of indirect expense charged,
the value of in -kind contributions applied, and the
amount of cash advances and payments made to
subrecipients. For reports prepared on an accrual
basis, outlays are the sum of actual cash
disbursements for direct charges for goods and
services, the amount of indirect expense incurred,
U. S. Government Printing Office. 1993 - 342-197/81289
Item Entry
the value of in -kind contributions applied, and the net
increase or decrease in the amounts owed by the recipient
for goods and other property received, for services
performed by employees, contractors, subgrantees and
other payees, and other amounts becoming owed under
programs for which no current services or performances are
required, such as annuities, insurance claims, and other
benefit payments.
10b. Self-explanatory.
10c. Self-explanatory.
10d. Enter the total amount of unliquidated obligations,
including unliquidated obligations to subgrantees and
contractors.
Unliquidated obligations on a cash basis are obligations
incurred, but not yet paid. On an accrual basis, they are
obligations incurred, but for which an outlay has not yet
been recorded.
Do not include any amounts on line 10d that have been
included on lines 10a, b, or c.
On the final report, line 10d must be zero.
10e. f, g, h, h and i. Self-explanatory.
11a. Self-explanatory.
11 b. Enter the indirect cost rate in effect during the reporting
period.
11c. Enter the amount of the base against which the rate was
applied.
11 d. Enter the total amount of indirect costs charged during the
report period.
11 e. Enter the Federal share of the amount in 11 d.
Note: If more than one rate was in effect during the period shown
in item 8, attach a schedule showing the bases against
which the different rates were applied, the respective rates,
the calendar periods they were in effect, amounts of indirect
expense charged to the project, and the Federal share of
indirect expense charged to the project to date.
SF-269A (Rev. 7-97) Back