HomeMy Public PortalAbout07-18-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JULY 18, 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session July 18, 1991, at
2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith and Ms.
3 McFarland in attendance. Absent: None. Media in attendance: WKBV and the Palladium Item. The following
4 business was had to-wit:
5
6 APPROVAL OF MINUTES OF JULY 11.1991
7
8 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. McFarland and
9 on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12
13 Ms. McFarland moved to approve claims in the amount of 345,323.61 for payment, seconded by Mr. Smith and
14 on unanimous voice vote the motion was carried.
15
16 PUBLIC REQUESTS AND COMMENT
17
18 Residential Handicapped Parking
19
20 316 South 13th Street-New
21
22 Captain Ponder informed the Board that the request meets all the guidelines and he recommended approval.
23
24 Mr. Smith moved to approve the residential handicapped parking request as presented, seconded by Ms.
25 McFarland and on unanimous voice vote the motion was carried.
26
27 Removal of Parking Spaces in First Block of South 7th Street
28
29 Captain Ponder told the Board this request was in connection with the construction of the new People's Bank at
30 7th and Promenade and that the respective parties had met and there were some problems with the request.
31 He said the parties involved request the item be tabled for two weeks.
32
33 Ms. McFarland moved to table the request for the removal of parking spaces in the first block of South 7th Street
34 to August 1, 1991,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
35
36 MD Roadblock by National Letter Carriers
37
38 The Board received a request from the National Letter Carriers to have road blocks to raise funds for Muscular
39 Dystrophy. They requested to hold the road blocks on July 28, 1991 from 12 noon to 3PM with a rain date of
40 August 11th at the following locations: 1st and West Main, 18th and East Main, South 9th and A and Woodside
41 Drive and East Main.
42
43 Captain Ponder informed the Board that he would recommend approval for all locations except Woodside Drive
44 and with the construction on East Main he did foresee a problem with that location.
45
46 Ms. Hauptstueck requested Captain Ponder to work with the Letter Carriers to come up with a 4th location if they
47 wanted one.
48
49 Ms. McFarland moved to approve the request to hold a road block to raise funds for MD on July 28th with a rain
50 date of August 11th at all locations except Woodside Drive and East Main and to approve a 4th location to be
51 determined with the assistance of the Traffic Division, seconded by Mr. Smith and on unanimous voice the
52 motion was carried.
53
54 South 6th Street Sidewalk Project
55
56 Ms. Debbie Brown, 734 South 6th Street, reported to the Board that Mr. Frank Robinson, contractor for the City
57 to replace a portion of the sidewalks on South 6th Street, has completed the job and it looks awful. She said the
58 rocks in the concrete have raised to the top and the sides are chipping away. She said it was a bad job.
59
60 Ms. McFarland asked Mr.Wiwi if he had spoken with Mr. Robinson and Mr. Wiwi said he had and Mr. Robinson
61 understands the job is not acceptable and he would try and improve it. Mr. Wiwi said the job will be made
62 acceptable or he will replace it.
63
64 Ms. Brown informed the Board she had spoken with Mr. Robinson and he had told her he would only be sanding
65 down the edges and cleaning up the area.
Board of Works Minutes Cont'd
July 18, 1991
Page 2
1 Mr.Wiwi commented that Mr. Robinson was told he would not be paid until the job was acceptable.
2
3 Mr. Paul Jeffers, 736 South 6th Street, told the Board that Mr. Robinson stated he was not going to tear up any
4 of the cement or make any other improvements.
5
6 Mr.Wiwi again stated that Mr. Robinson would not be compensated until the job is acceptable. He said that Mr.
7 Robinson is well aware of the City's standards and has done other acceptable work for the City in the past.
8
9 Ms. Hauptstueck asked how the situation would be corrected and Mr.Wiwi said that Mr. Robinson felt that some
10 of the materials brought to the site were bad. He said that Mr. Robinson could have rejected the materials and
11 there will probably be some areas he will have to tear out with any repair being a part of the job and no additional
12 compensation given.
13
14 Ms. Hauptstueck reported that the Board did go and visit the site and found the sidewalks in th area in bad repair
15 and asked when the sidewalks in the rest of the area would be addressed.
16
17 Mr. Wiwi stated that they had intended to do those this year, but they were held up because of the petitions
18 regarding the brick sidewalks. He said they intend to make it a priority in 1992.
19
20 Mr. Smith agreed that these sidewalks are exceptionally bad and that the petitions to save the bricks did hold up
21 the project as scheduled for this year. He said he hoped the situation with the bricks was now resolved and
22 they can continue with the necessary work in the area. Mr. Smith felt he might have to reschedule some of the
23 planned work and go ahead and do some in house work in this area to get the problem taken care of.
24
25 Ms. Hauptstueck asked if it would be done yet this year and Mr. Smith he felt they could get started on it this
26 year,but might not get it completed this year.
27
28 TABLED ITEMS
29
30 Basketball Goal at 2511 Willow Drive- Policy for Placement in Right of Way
31
32 Ms. Hauptstueck explained that the City Attorney,Traffic Division and Planning had been requested to develop a
33 policy for the placement of goals in right of ways.
34
35 Mr. Metzger reported they were close to having this completed and should have it ready for the next meeting.
36
37 Ms. Hauptstueck inquired if the Board could act on this request or if they needed to wait for the policy to be
38 completed.
39
40 Captain Ponder said that one of the conditions set in the policy was that 2/3 of the property owners on the cul de
41 sac have to agree with the placement of the goal. He said they still need to complete that requirement.
42 •
43 Mr. Smith moved to leave the item tabled for one week, seconded by Ms. McFarland and on unanimous voice
44 vote the motion was carried.
45
46 Resolution No.1-1991 of the Telecommunications Council
47
48 Ms. Hauptstueck requested Mr. Metzger to give some background information and update the Board on the
49 default issue.
50
51 Mr. Metzger informed the Board that the issue of non-compliance with the current Franchise Agreement came up
52 as a part of the Franchise renewal process. He said Mr. Adrian Herbst discovered, when looking at the cable
53 operators compliance with the current agreement,that there was a possibility that all franchise fees due the City
54 had not been paid. Mr. Metzger informed the Board that the issue is now at an impasse between the
55 Telecommunications Council and TCI and the Telecommunications Council felt the next step was to recommend
56 the Board declare TCI in default of the Franchise Agreement to resolve the issue.
57
58 Mr. Metzger explained to the Board that if they do not accept the Resolution of the Telecommunications Council
59 the issue is dead, but if they adopt the Resolution a procedure was put in place for TCI to request a hearing
60 before the Board. He went over the time limitations and the hearing process. Mr. Metzger stated that this
61 procedure was put in the Resolution to give TCI the opportunity to explain their case.
62
63 Ms. Hauptstueck asked Mr. Rich Cody, Area Manager of TCI of Indiana, if he had any further information for the
64 Board and Mr. Cody declined any comment.
65
Board of Works cont'd
July 18, 1991
Page 3
1 Ms. McFarland asked Mr. Metzger if he was comfortable with the response from Mr. Herbst addressing some
2 questioned issues and Mr. Metzger stated that he was and found nothing in Mr. Herbst's responses out of line.
3
4 Mr. Smith moved to accept Resolution 1-1991 of the Telecommunications and declare TCI of Indiana, Inc. in
5 default of the Franchise Agreement with respect to franchise fees owed the City of Richmond, Indiana,seconded
6 by Ms. McFarland and on unanimous voice vote the motion was carried.
7
8 Ms. Hauptstueck stated that she hoped TCI would take advantage of the remedies allowed in the Resolution.
9
10 RICHMOND POWER& LIGHT
11
12 Street Light Request on Hodgin Road
13
14 The Board received a request to install 8 -250 watt street lights on existing poles on Hodgin Road between the
15 3300 and 3700 blocks.
16
17 The Board was informed that the Street Light Committee of Richmond Power & Light Board of Directors had
18 approved the request for these lights.
19
20 There being no comments or questions, Ms. McFarland moved to approve the placement of 8-250 watt street
21 lights on existing poles between the 300 and 3700 blocks of Hodgin Road, seconded by Mr. Smith and on
22 unanimous voice vote the motion was carried.
23
24 DEPARTMENT REQUESTS AND COMMENTS
25
26 PLANNING. PERMITS AND INSPECTION
27
28 Curb Cut Requests
29
30 North 16th and A Streets
31
32 The Board received a Driveway and Curb Cut Petition for the northwest corner of North 16th and A Streets. Mr.
33 Donald Simkin,Attorney at Law, representing Hubert Byrd and Helen Byrd,owners of record.
34
35 Ms. Sarah Braxton informed the Board that Planning had approve the request.
36
37 Mr. Wiwi recommended approval and asked that the contractor get a set of standard City requirements and
38 incorporate them into the process.
39
40 Mr. Metzger asked Mr. Simkin if he had the authority to make a commitment on behalf of the owners to assure
41 compliance with the petition and Mr. Simkin said he had been granted that authority and the owner would
42 assume responsibility.
43
44 Mr. Metzger explained he questioned this to make certain the owner was aware of liability if there was ever an
45 accident involving the driveway and curb cut.
46
47 Mr. Smith moved to approve the Driveway and Curb Cut Petition for North 16th and A Streets, subject to working
48 with the Engineer's Office on construction requirements, seconded by Ms. McFarland and on unanimous voice
49 vote the motion was carried.
50
51 1133 NW L Street
52
53 The Petition for a Driveway and Curb Cut at 1133 N.W. L Street for Convenience Store Distributing Company
54 was presented.
55
56 Ms. Braxton informed the Board that Planning, Engineering and Traffic had approved the request.
57
58 Mr. Smith moved to approve the Driveway and Curb Cut request at 1133 NW L Street, seconded by Ms.
59 McFarland and on unanimous voice vote the motion was carried.
60
61 First Block of South 7th Street
62
63 Ms. Braxton told the Board there were some questions regarding this request and asked it be tabled for two
64 weeks.
65
q
Board of Works
July 18, 1991
Page 4
1 Ms. McFarland moved to table the request for a curb cut in the first block of South 7th Street for two weeks,
2 seconded by Mr. Smith and on unanimous voice vote the motion was carried.
3
4 June Monthly Report
5
6 Ms. Braxton presented the June Monthly Report to the Board. The report showed a total estimated construction
7 costs of 5,674,659.00.
8
9 There being no comments, Ms. McFarland moved to accept and file the June Monthly Report for Planning,
10 Permits and Inspection,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
11
12 PURCHASING DEPARTMENT
13
14 Ms.Planck requested the Board set August 8, 1991 to receive bids for four(4) mowers for the Park Department.
15
16 Mr. Smith moved to set August 8, 1991 at 9:00 AM as the date and time to receive bids for four (4) Park
17 Department mowers, seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
18
19 PUBLIC WORKS
20
21 June Monthly Report
22
23 The Board received the June Monthly Report for the Department of Public Works updating work completed on
24 East Main,G Street Bridge and Industries Road.
25
26 There being no changes or comments, Ms. McFarland moved to accept and file the June Monthly Report for
27 Public Works,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
28
29 Education Assistance Request
30
31 Mr. Wiwi requested permission from the Board for Education Assistance for Mr. Robert Sizemore, Street
32 Department employee for classes at Indiana University East.
33
34 Ms. Hauptstueck asked if Mr. Wiwi had received the memo from Ms. Sweet regarding not paying for education
35 assistance until the end of the year if funds are available.
36
37 Mr. Wiwi said he had received that memo after he had approved this request and forwarded it to the Board. He
38 said he had spoken with Mr. Smith and there were funds available and they feel they should proceed with this
39 request.
40
41 Ms. Hauptstueck commented that she felt the Board needed to be consistent and honor the request of the City
42 Controller. She said the request can be honored at the end of the year if funds are available and she
43 recommended the request be denied and resubmitted later.
44
45 Ms. McFarland moved to deny the request for Education Assistance for Robert Sizemore and to ask that the
46 request be resubmitted to the Board at the end of the year if funds are available, seconded by Mr. Smith and on
47 unanimous voice vote the motion was carried.
48
49 ADJOURNMENT
50
51 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
52
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55
56 Carrie Hauptstueck, President
57
58
59
60 ATTEST:
61 Mary Merchanthouse, City Clerk
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