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HomeMy Public PortalAbout07-18-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA,JULY 18, 1991 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session July 18, 1991, at 2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith and Ms. 3 McFarland in attendance. Absent: None. Media in attendance: WKBV and the Palladium Item. The following 4 business was had to-wit: 5 6 APPROVAL OF MINUTES OF JULY 11.1991 7 8 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. McFarland and 9 on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 13 Ms. McFarland moved to approve claims in the amount of 345,323.61 for payment, seconded by Mr. Smith and 14 on unanimous voice vote the motion was carried. 15 16 PUBLIC REQUESTS AND COMMENT 17 18 Residential Handicapped Parking 19 20 316 South 13th Street-New 21 22 Captain Ponder informed the Board that the request meets all the guidelines and he recommended approval. 23 24 Mr. Smith moved to approve the residential handicapped parking request as presented, seconded by Ms. 25 McFarland and on unanimous voice vote the motion was carried. 26 27 Removal of Parking Spaces in First Block of South 7th Street 28 29 Captain Ponder told the Board this request was in connection with the construction of the new People's Bank at 30 7th and Promenade and that the respective parties had met and there were some problems with the request. 31 He said the parties involved request the item be tabled for two weeks. 32 33 Ms. McFarland moved to table the request for the removal of parking spaces in the first block of South 7th Street 34 to August 1, 1991,seconded by Mr. Smith and on unanimous voice vote the motion was carried. 35 36 MD Roadblock by National Letter Carriers 37 38 The Board received a request from the National Letter Carriers to have road blocks to raise funds for Muscular 39 Dystrophy. They requested to hold the road blocks on July 28, 1991 from 12 noon to 3PM with a rain date of 40 August 11th at the following locations: 1st and West Main, 18th and East Main, South 9th and A and Woodside 41 Drive and East Main. 42 43 Captain Ponder informed the Board that he would recommend approval for all locations except Woodside Drive 44 and with the construction on East Main he did foresee a problem with that location. 45 46 Ms. Hauptstueck requested Captain Ponder to work with the Letter Carriers to come up with a 4th location if they 47 wanted one. 48 49 Ms. McFarland moved to approve the request to hold a road block to raise funds for MD on July 28th with a rain 50 date of August 11th at all locations except Woodside Drive and East Main and to approve a 4th location to be 51 determined with the assistance of the Traffic Division, seconded by Mr. Smith and on unanimous voice the 52 motion was carried. 53 54 South 6th Street Sidewalk Project 55 56 Ms. Debbie Brown, 734 South 6th Street, reported to the Board that Mr. Frank Robinson, contractor for the City 57 to replace a portion of the sidewalks on South 6th Street, has completed the job and it looks awful. She said the 58 rocks in the concrete have raised to the top and the sides are chipping away. She said it was a bad job. 59 60 Ms. McFarland asked Mr.Wiwi if he had spoken with Mr. Robinson and Mr. Wiwi said he had and Mr. Robinson 61 understands the job is not acceptable and he would try and improve it. Mr. Wiwi said the job will be made 62 acceptable or he will replace it. 63 64 Ms. Brown informed the Board she had spoken with Mr. Robinson and he had told her he would only be sanding 65 down the edges and cleaning up the area. Board of Works Minutes Cont'd July 18, 1991 Page 2 1 Mr.Wiwi commented that Mr. Robinson was told he would not be paid until the job was acceptable. 2 3 Mr. Paul Jeffers, 736 South 6th Street, told the Board that Mr. Robinson stated he was not going to tear up any 4 of the cement or make any other improvements. 5 6 Mr.Wiwi again stated that Mr. Robinson would not be compensated until the job is acceptable. He said that Mr. 7 Robinson is well aware of the City's standards and has done other acceptable work for the City in the past. 8 9 Ms. Hauptstueck asked how the situation would be corrected and Mr.Wiwi said that Mr. Robinson felt that some 10 of the materials brought to the site were bad. He said that Mr. Robinson could have rejected the materials and 11 there will probably be some areas he will have to tear out with any repair being a part of the job and no additional 12 compensation given. 13 14 Ms. Hauptstueck reported that the Board did go and visit the site and found the sidewalks in th area in bad repair 15 and asked when the sidewalks in the rest of the area would be addressed. 16 17 Mr. Wiwi stated that they had intended to do those this year, but they were held up because of the petitions 18 regarding the brick sidewalks. He said they intend to make it a priority in 1992. 19 20 Mr. Smith agreed that these sidewalks are exceptionally bad and that the petitions to save the bricks did hold up 21 the project as scheduled for this year. He said he hoped the situation with the bricks was now resolved and 22 they can continue with the necessary work in the area. Mr. Smith felt he might have to reschedule some of the 23 planned work and go ahead and do some in house work in this area to get the problem taken care of. 24 25 Ms. Hauptstueck asked if it would be done yet this year and Mr. Smith he felt they could get started on it this 26 year,but might not get it completed this year. 27 28 TABLED ITEMS 29 30 Basketball Goal at 2511 Willow Drive- Policy for Placement in Right of Way 31 32 Ms. Hauptstueck explained that the City Attorney,Traffic Division and Planning had been requested to develop a 33 policy for the placement of goals in right of ways. 34 35 Mr. Metzger reported they were close to having this completed and should have it ready for the next meeting. 36 37 Ms. Hauptstueck inquired if the Board could act on this request or if they needed to wait for the policy to be 38 completed. 39 40 Captain Ponder said that one of the conditions set in the policy was that 2/3 of the property owners on the cul de 41 sac have to agree with the placement of the goal. He said they still need to complete that requirement. 42 • 43 Mr. Smith moved to leave the item tabled for one week, seconded by Ms. McFarland and on unanimous voice 44 vote the motion was carried. 45 46 Resolution No.1-1991 of the Telecommunications Council 47 48 Ms. Hauptstueck requested Mr. Metzger to give some background information and update the Board on the 49 default issue. 50 51 Mr. Metzger informed the Board that the issue of non-compliance with the current Franchise Agreement came up 52 as a part of the Franchise renewal process. He said Mr. Adrian Herbst discovered, when looking at the cable 53 operators compliance with the current agreement,that there was a possibility that all franchise fees due the City 54 had not been paid. Mr. Metzger informed the Board that the issue is now at an impasse between the 55 Telecommunications Council and TCI and the Telecommunications Council felt the next step was to recommend 56 the Board declare TCI in default of the Franchise Agreement to resolve the issue. 57 58 Mr. Metzger explained to the Board that if they do not accept the Resolution of the Telecommunications Council 59 the issue is dead, but if they adopt the Resolution a procedure was put in place for TCI to request a hearing 60 before the Board. He went over the time limitations and the hearing process. Mr. Metzger stated that this 61 procedure was put in the Resolution to give TCI the opportunity to explain their case. 62 63 Ms. Hauptstueck asked Mr. Rich Cody, Area Manager of TCI of Indiana, if he had any further information for the 64 Board and Mr. Cody declined any comment. 65 Board of Works cont'd July 18, 1991 Page 3 1 Ms. McFarland asked Mr. Metzger if he was comfortable with the response from Mr. Herbst addressing some 2 questioned issues and Mr. Metzger stated that he was and found nothing in Mr. Herbst's responses out of line. 3 4 Mr. Smith moved to accept Resolution 1-1991 of the Telecommunications and declare TCI of Indiana, Inc. in 5 default of the Franchise Agreement with respect to franchise fees owed the City of Richmond, Indiana,seconded 6 by Ms. McFarland and on unanimous voice vote the motion was carried. 7 8 Ms. Hauptstueck stated that she hoped TCI would take advantage of the remedies allowed in the Resolution. 9 10 RICHMOND POWER& LIGHT 11 12 Street Light Request on Hodgin Road 13 14 The Board received a request to install 8 -250 watt street lights on existing poles on Hodgin Road between the 15 3300 and 3700 blocks. 16 17 The Board was informed that the Street Light Committee of Richmond Power & Light Board of Directors had 18 approved the request for these lights. 19 20 There being no comments or questions, Ms. McFarland moved to approve the placement of 8-250 watt street 21 lights on existing poles between the 300 and 3700 blocks of Hodgin Road, seconded by Mr. Smith and on 22 unanimous voice vote the motion was carried. 23 24 DEPARTMENT REQUESTS AND COMMENTS 25 26 PLANNING. PERMITS AND INSPECTION 27 28 Curb Cut Requests 29 30 North 16th and A Streets 31 32 The Board received a Driveway and Curb Cut Petition for the northwest corner of North 16th and A Streets. Mr. 33 Donald Simkin,Attorney at Law, representing Hubert Byrd and Helen Byrd,owners of record. 34 35 Ms. Sarah Braxton informed the Board that Planning had approve the request. 36 37 Mr. Wiwi recommended approval and asked that the contractor get a set of standard City requirements and 38 incorporate them into the process. 39 40 Mr. Metzger asked Mr. Simkin if he had the authority to make a commitment on behalf of the owners to assure 41 compliance with the petition and Mr. Simkin said he had been granted that authority and the owner would 42 assume responsibility. 43 44 Mr. Metzger explained he questioned this to make certain the owner was aware of liability if there was ever an 45 accident involving the driveway and curb cut. 46 47 Mr. Smith moved to approve the Driveway and Curb Cut Petition for North 16th and A Streets, subject to working 48 with the Engineer's Office on construction requirements, seconded by Ms. McFarland and on unanimous voice 49 vote the motion was carried. 50 51 1133 NW L Street 52 53 The Petition for a Driveway and Curb Cut at 1133 N.W. L Street for Convenience Store Distributing Company 54 was presented. 55 56 Ms. Braxton informed the Board that Planning, Engineering and Traffic had approved the request. 57 58 Mr. Smith moved to approve the Driveway and Curb Cut request at 1133 NW L Street, seconded by Ms. 59 McFarland and on unanimous voice vote the motion was carried. 60 61 First Block of South 7th Street 62 63 Ms. Braxton told the Board there were some questions regarding this request and asked it be tabled for two 64 weeks. 65 q Board of Works July 18, 1991 Page 4 1 Ms. McFarland moved to table the request for a curb cut in the first block of South 7th Street for two weeks, 2 seconded by Mr. Smith and on unanimous voice vote the motion was carried. 3 4 June Monthly Report 5 6 Ms. Braxton presented the June Monthly Report to the Board. The report showed a total estimated construction 7 costs of 5,674,659.00. 8 9 There being no comments, Ms. McFarland moved to accept and file the June Monthly Report for Planning, 10 Permits and Inspection,seconded by Mr.Smith and on unanimous voice vote the motion was carried. 11 12 PURCHASING DEPARTMENT 13 14 Ms.Planck requested the Board set August 8, 1991 to receive bids for four(4) mowers for the Park Department. 15 16 Mr. Smith moved to set August 8, 1991 at 9:00 AM as the date and time to receive bids for four (4) Park 17 Department mowers, seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 18 19 PUBLIC WORKS 20 21 June Monthly Report 22 23 The Board received the June Monthly Report for the Department of Public Works updating work completed on 24 East Main,G Street Bridge and Industries Road. 25 26 There being no changes or comments, Ms. McFarland moved to accept and file the June Monthly Report for 27 Public Works,seconded by Mr. Smith and on unanimous voice vote the motion was carried. 28 29 Education Assistance Request 30 31 Mr. Wiwi requested permission from the Board for Education Assistance for Mr. Robert Sizemore, Street 32 Department employee for classes at Indiana University East. 33 34 Ms. Hauptstueck asked if Mr. Wiwi had received the memo from Ms. Sweet regarding not paying for education 35 assistance until the end of the year if funds are available. 36 37 Mr. Wiwi said he had received that memo after he had approved this request and forwarded it to the Board. He 38 said he had spoken with Mr. Smith and there were funds available and they feel they should proceed with this 39 request. 40 41 Ms. Hauptstueck commented that she felt the Board needed to be consistent and honor the request of the City 42 Controller. She said the request can be honored at the end of the year if funds are available and she 43 recommended the request be denied and resubmitted later. 44 45 Ms. McFarland moved to deny the request for Education Assistance for Robert Sizemore and to ask that the 46 request be resubmitted to the Board at the end of the year if funds are available, seconded by Mr. Smith and on 47 unanimous voice vote the motion was carried. 48 49 ADJOURNMENT 50 51 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 52 53 54 55 56 Carrie Hauptstueck, President 57 58 59 60 ATTEST: 61 Mary Merchanthouse, City Clerk 62 63 64 65