HomeMy Public PortalAboutr 16-052Yeoolution of 14e Porog4 of Tarteret, �. T,
No 16 -52
Date of Adoption M arCh 10, 201
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH T &M ASSOCIATES
CHROME PARK SPRAY PAD IMPROVEMENTS
WHEREAS, the Borough of Carteret is in need of engineering services with regard to
Construction Administration and Inspection Services for the Chrome Park Spray Pad
Improvements; and
WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the
requisite skill and expertise for said services; and
WHEREAS, T &M Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $20,000.00; and
WHEREAS, the Mayor and Council have reviewed said proposal;
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose. -
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from T &M Associates for engineering services with regard
to Construction Administration and Inspection Services for Chrome Park
Spray Pad Improvements at a total cost not to exceed $20,000.00 at the rate
set forth in T &M's existing contract with the Borough is hereby approved.
2. That annexed hereto is a copy of said proposal.
3. That this action is approved as an award of a professional services contract
pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair
and Open Process as authorized by law.
4. That a copy of this resolution be forwarded to the Borough's Purchasing
Department and T &M Associates.
Adopted this 10` day of March, 2016
and certified as a true copy of the
original on March 11, 2016.
KATHLEEN M. BARNEY, NIMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
1'ES
NO
NV
A.B.
COUNCILMAN
YES
NO
NV
A.B.
BE'LLIM
X
01.1
X
DIAZ
RULES
X
DI rjM0
X
�SIIAAW
X
X - Indicate Voce AB - Absent NV - Not Voting
XOR - Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council
.. ft 10, 2016
r4' �
C ERK
CART -02501
YOUR GOALS. OUR MISSION.
Mayor and Borough Council
Borough of Carteret
61 Cooke Avenue
Carteret, New Jersey 07008
Re: Chrome Park Spray Park
Contract Administration & Inspection Services
Dear Mayor and Council Members:
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�ttli ; !� 20iG
O March 9, 2016
The Borough has received bids and is preparing to award a construction contract for the Chrome Park Spray
Park to Picemo- Giordano Construction, LLC in the amount of $211,249.
The scope of work includes construction of a new Water Spray Park; perimeter Rain Gardens for water
reuse; Walkways; various drainage, electrical, and water supply line improvements; earthen berms and
plantings; and associated amenities.
T &M Associates is prepared to provide contract administration and field inspection services for the project.
Our Construction Services Manager and I will coordinate project construction inspection activities. The
following is a description of the services we will provide, the anticipated performance period for these
services, and the budget for the cost of same.
Scone of Work
The construction inspection effort will be accomplished in three phases — Pre - Construction, Construction
and Post Construction,
Pre - Construction Phase
T &M will request the contractor prepare and submit its proposed baseline project. Included in the project
schedule will be the contractor's submittal schedule outlining the submission of shop drawings and
submittal documents.
Upon receipt of contract documents and prior to the start of any site activity, we will conduct a pre -
construction meeting. All participants of the project team will be invited to this kick -off meeting — Borough
personnel involved in day -to -day operations that interface with the work; contractor; utility reps, as
required, and our construction team, At this meeting, among other topics, there will be an exchange of
requirements, needs and protocols necessary for the project. A police representative will be invited; and a
procedure for notifying local residents will be determined.
T &M ASSOCIATES 1455 Broad Street Sulte 250, Bloomfield, N107003 I'3� 973.614.0005 IU 973.338.5867 O tandmassoclates.com
Lc: Mayor & Borough Council CART -02501
Borough of Carteret March 9, 2016
Page 2
Re: Chrome Park Spray Park
Contract Administration & Inspection Services
Construction
Our construction team, under my overall guidance, consists of individuals each with a speck role and
responsibility in carrying out the construction management plan. The Project Manager (PM) has day -to-
day responsibility for contract administration. He and his inspection team will monitor performance with
the baseline schedule and contracted costs. The team will perform the required inspection and conduct bi-
weekly job meetings as necessary to discuss performance to -date, any design and contract issues and
upcoming tasks and plans for their implementation. We wfll produce and distribute minutes of all meetings.
Our staff will provide part -time construction coverage Monday through Friday. As necessitated by the
contractor's work schedule, on -site inspection will be provided, as required, beyond an eight -hour workday
and Saturdays. In the field, our staff will oversee the construction activity including performing and
documenting inspections to determine if the work is done in general conformance with the contract plans
and specifications. We will notify the contractor in writing of any unacceptable work or material, track the
deficient condition and inspect the work until it is corrected.
We will address surrounding property and general public concerns that may arise during the construction
phase. We will work closely with the neighboring property owners to achieve timely and efficient
completion of the work with minimal disruption and inconvenience to the residents, while maintaining a
safe work zone.
Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for
accuracy with field measurements taken during the month.
Post- Construction
During this phase, we will perform a final inspection of work with involvement from the Borough as
desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention will
be given to the restoration of adjacent property.
We will manage the contract closeout process, including execution of any affidavits, release of liens,
production of maintenance bond, warranties /guarantees, operations and maintenance manuals and other
technical data, as required; and prepare paperwork and documentation needed for final closeout.
Schedule
The contract performance period for the contractor is expected to be approximately 90 calendar days from
Notice of Award. Although the construction schedule outcome is influenced by many factors, including
the contractor's relative ability/management acumen, weather, material availability, and the design's
constructability, we find the 90 calendar day schedule to be reasonable. This proposal is based on providing
inspection and contract administration services for a period of three months from the Notice of Award with
construction.
f�
Le: Mayor & Borough Council CART -02501
Borough of Carteret March 9, 2016
Page 3
Re: Chrome Park Spray Park
Contract Administration & InspeeNon Services
Fee
Compensation for our services as set forth above is proposed on an hourly basis, to be invoiced monthly.
Fees are based on the rate schedule in our municipal engineering contract. Any independent testing
laboratory costs will be billed directly to the Borough. Based on the scope of work described above, the
assigned performance period (90 calendar days) and the applicable rates, I estimate a budget cost of $20,600
for our services on this project.
If you have any questions or require additional information, please advise.
Very truly yours,
T &M A OCIATES
DONALD J. NORBUT, P.E., C.M.E.
CARTERET BOROUGH ENGINEER
DJN:sp
cc: Patrick DeBlasio, Chief Financial Officer
K:\Can \02501 \Correspondence\Mayor & Borough Council _DJN_Proposal Contract Administration & Inspection Senices.doc
OFFICE OF
KATHLEEN 1f. BARNEY, RMCIC11C
i4fUNICIP -4,L CLERK
MIOOLESEX COUNTY
'efv �ersea
Date: %rd, 10, 2016
TO: Patrick DeBlasio,
Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
4T RUMM A P M=ICRAL SEMCES OMRALT /• MDHRM SRWICES : C`C °i /Ylffi;
Name of Account: RESOLUTTOV
AMOUNT TO BE ENCUMBERED: AT A TDFAL = NOT TO FXCM) $20,000.00
,ATHLEEN M. BARN 01
Municipal Clerk
CERTIFICATION OF. AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret, do hereby cert p,� t
there are sufficient funds available in the current b *e ® t'
o�1
enable the Municipal Council to authorize the enterid into a
Contract between the Borough of Carteret and: !AR 1 g 2W
I_
The funds available for this contract are in the Budg
account of:
in the amount of:
By this certification, I have hereby encumbered the above named
account for the amount of the contract ending Council action.
Pats k DeBlasio,
Treasurer
DATE: n/1 j
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
Ma rch 18, 2016
d,ry- -fie=• - �'"-�.
Notary Public of New Jersey
LINDA A. RIVERA
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION PXPIRES MAY 2, 2016
7
athleen M. Barney, MMC f
Municipal Clerk J
BOROUGH OF CARI tKtI
NOTICE OF CONTRACT
eWARDED
Sworn and subscribed before awarded a contran wi4roy`
competitive bidding at a 1
me thi y 7 `v7 sional service i1 -5 purs(1) uant to
s t / (taV of 7 ( $ ( N.I.,.A. 4,A: (a). This
J 6 contract and the resolullon au-
thorizing it are available for
Public Inspection the the oHke of
award a ct io n n Prote clo nal d 5ervtces
Contract pursuant to
N.l.5.A.40A:11- 5(1)(a) In accord-
ante with the eorough.s Fa
lr
and open Process as aulhor'u:ed
by law.
Ad Number: 0001130016 Run Dates: 03/18/16
BOROUGH OF CARTERET
NOTICE OF CONTRACT
AWARDED
The Borough of Carteret has
awarded a contract without
competitive bidding as a profes-
sional service pursuant tp
N.-I.S.A. 40A:11-5 (1) (a). This
contract and the resolution au-
thorizing it are available for
public inspection in the office of
the Municipal Clerk.
This action is approved as an
award of Professional Services
Contract pursuant to
N.J.S.A.40A:11-5(l)(a) in accord-
ance with the Borough's Fair
and Open Process as authorized
by law.
Awarded to: T&M Associates
Services: Engineering Serv-
ices, Re: Chrome Park Spray Pad
Improvements
Resolution : #16-52
Cost:Not to Exceed $20,000.00
at the rate set forth in T&M's ex-
isting Contract
KATHLEEN M. BARNEY, MMC
Municipal Clerk
($15.84)
OF CAP
A
130016-01