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HomeMy Public PortalAboutr 16-052Yeoolution of 14e Porog4 of Tarteret, �. T, No 16 -52 Date of Adoption M arCh 10, 201 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES CHROME PARK SPRAY PAD IMPROVEMENTS WHEREAS, the Borough of Carteret is in need of engineering services with regard to Construction Administration and Inspection Services for the Chrome Park Spray Pad Improvements; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise for said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $20,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. - NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering services with regard to Construction Administration and Inspection Services for Chrome Park Spray Pad Improvements at a total cost not to exceed $20,000.00 at the rate set forth in T &M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and T &M Associates. Adopted this 10` day of March, 2016 and certified as a true copy of the original on March 11, 2016. KATHLEEN M. BARNEY, NIMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN 1'ES NO NV A.B. COUNCILMAN YES NO NV A.B. BE'LLIM X 01.1 X DIAZ RULES X DI rjM0 X �SIIAAW X X - Indicate Voce AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council .. ft 10, 2016 r4' � C ERK CART -02501 YOUR GOALS. OUR MISSION. Mayor and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, New Jersey 07008 Re: Chrome Park Spray Park Contract Administration & Inspection Services Dear Mayor and Council Members: ��� � � car �ttli ; !� 20iG O March 9, 2016 The Borough has received bids and is preparing to award a construction contract for the Chrome Park Spray Park to Picemo- Giordano Construction, LLC in the amount of $211,249. The scope of work includes construction of a new Water Spray Park; perimeter Rain Gardens for water reuse; Walkways; various drainage, electrical, and water supply line improvements; earthen berms and plantings; and associated amenities. T &M Associates is prepared to provide contract administration and field inspection services for the project. Our Construction Services Manager and I will coordinate project construction inspection activities. The following is a description of the services we will provide, the anticipated performance period for these services, and the budget for the cost of same. Scone of Work The construction inspection effort will be accomplished in three phases — Pre - Construction, Construction and Post Construction, Pre - Construction Phase T &M will request the contractor prepare and submit its proposed baseline project. Included in the project schedule will be the contractor's submittal schedule outlining the submission of shop drawings and submittal documents. Upon receipt of contract documents and prior to the start of any site activity, we will conduct a pre - construction meeting. All participants of the project team will be invited to this kick -off meeting — Borough personnel involved in day -to -day operations that interface with the work; contractor; utility reps, as required, and our construction team, At this meeting, among other topics, there will be an exchange of requirements, needs and protocols necessary for the project. A police representative will be invited; and a procedure for notifying local residents will be determined. T &M ASSOCIATES 1455 Broad Street Sulte 250, Bloomfield, N107003 I'3� 973.614.0005 IU 973.338.5867 O tandmassoclates.com Lc: Mayor & Borough Council CART -02501 Borough of Carteret March 9, 2016 Page 2 Re: Chrome Park Spray Park Contract Administration & Inspection Services Construction Our construction team, under my overall guidance, consists of individuals each with a speck role and responsibility in carrying out the construction management plan. The Project Manager (PM) has day -to- day responsibility for contract administration. He and his inspection team will monitor performance with the baseline schedule and contracted costs. The team will perform the required inspection and conduct bi- weekly job meetings as necessary to discuss performance to -date, any design and contract issues and upcoming tasks and plans for their implementation. We wfll produce and distribute minutes of all meetings. Our staff will provide part -time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on -site inspection will be provided, as required, beyond an eight -hour workday and Saturdays. In the field, our staff will oversee the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it is corrected. We will address surrounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners to achieve timely and efficient completion of the work with minimal disruption and inconvenience to the residents, while maintaining a safe work zone. Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for accuracy with field measurements taken during the month. Post- Construction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties /guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for final closeout. Schedule The contract performance period for the contractor is expected to be approximately 90 calendar days from Notice of Award. Although the construction schedule outcome is influenced by many factors, including the contractor's relative ability/management acumen, weather, material availability, and the design's constructability, we find the 90 calendar day schedule to be reasonable. This proposal is based on providing inspection and contract administration services for a period of three months from the Notice of Award with construction. f� Le: Mayor & Borough Council CART -02501 Borough of Carteret March 9, 2016 Page 3 Re: Chrome Park Spray Park Contract Administration & InspeeNon Services Fee Compensation for our services as set forth above is proposed on an hourly basis, to be invoiced monthly. Fees are based on the rate schedule in our municipal engineering contract. Any independent testing laboratory costs will be billed directly to the Borough. Based on the scope of work described above, the assigned performance period (90 calendar days) and the applicable rates, I estimate a budget cost of $20,600 for our services on this project. If you have any questions or require additional information, please advise. Very truly yours, T &M A OCIATES DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:sp cc: Patrick DeBlasio, Chief Financial Officer K:\Can \02501 \Correspondence\Mayor & Borough Council _DJN_Proposal Contract Administration & Inspection Senices.doc OFFICE OF KATHLEEN 1f. BARNEY, RMCIC11C i4fUNICIP -4,L CLERK MIOOLESEX COUNTY 'efv �ersea Date: %rd, 10, 2016 TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: 4T RUMM A P M=ICRAL SEMCES OMRALT /• MDHRM SRWICES : C`C °i /Ylffi; Name of Account: RESOLUTTOV AMOUNT TO BE ENCUMBERED: AT A TDFAL = NOT TO FXCM) $20,000.00 ,ATHLEEN M. BARN 01 Municipal Clerk CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby cert p,� t there are sufficient funds available in the current b *e ® t' o�1 enable the Municipal Council to authorize the enterid into a Contract between the Borough of Carteret and: !AR 1 g 2W I_ The funds available for this contract are in the Budg account of: in the amount of: By this certification, I have hereby encumbered the above named account for the amount of the contract ending Council action. Pats k DeBlasio, Treasurer DATE: n/1 j AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: Ma rch 18, 2016 d,ry- -fie=• - �'"-�. Notary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION PXPIRES MAY 2, 2016 7 athleen M. Barney, MMC f Municipal Clerk J BOROUGH OF CARI tKtI NOTICE OF CONTRACT eWARDED Sworn and subscribed before awarded a contran wi4roy` competitive bidding at a 1 me thi y 7 `v7 sional service i1 -5 purs(1) uant to s t / (taV of 7 ( $ ( N.I.,.A. 4,A: (a). This J 6 contract and the resolullon au- thorizing it are available for Public Inspection the the oHke of award a ct io n n Prote clo nal d 5ervtces Contract pursuant to N.l.5.A.40A:11- 5(1)(a) In accord- ante with the eorough.s Fa lr and open Process as aulhor'u:ed by law. Ad Number: 0001130016 Run Dates: 03/18/16 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bidding as a profes- sional service pursuant tp N.-I.S.A. 40A:11-5 (1) (a). This contract and the resolution au- thorizing it are available for public inspection in the office of the Municipal Clerk. This action is approved as an award of Professional Services Contract pursuant to N.J.S.A.40A:11-5(l)(a) in accord- ance with the Borough's Fair and Open Process as authorized by law. Awarded to: T&M Associates Services: Engineering Serv- ices, Re: Chrome Park Spray Pad Improvements Resolution : #16-52 Cost:Not to Exceed $20,000.00 at the rate set forth in T&M's ex- isting Contract KATHLEEN M. BARNEY, MMC Municipal Clerk ($15.84) OF CAP A 130016-01