HomeMy Public PortalAbout07-11-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JULY 11, 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session July 11, 1991,at
2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith and Ms.
3 McFarland in attendance. Absent: None. Media in attendance: WKBV and the Palladium Item. The following
4 business was had to-wit:
5
6 RECEIVE BIDS FOR FIRE SAFETY EQUIPMENT
7
8 Ms. Hauptstueck opened the bidding for fire safety equipment. Having received all bids, Ms. McFarland moved
9 to close the bidding,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
10
11 The Proof of Publication was presented and found to be in order. Mr. Smith moved to accept and file the Proof
12 of Publication,seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
13
14 Purchasing Director Annie Planck informed the Board she would not be reading these bids by item since there
15 were eleven different items and no total bid. She said the bids would be immediately available for inspection
16 and she would present a tally sheet to be attached as part of the record.
17
18 Ms. Planck opened the following bids:
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20 1. Midwest Fire & Safety of Indianapolis. The bid was on the proper form, signed, notarized and
21 accompanied by a bid bond in the specified amount.
22
23 2. Donley and Associates of Indianapolis. The bid was on the proper form, signed, notarized and
24 accompanied by a cashier's check.
25
26 3. Hoosier Fire Equipment. The bid was on the proper form, signed, notarized and accompanied by a
27 certified check.
28
29 4. Koorsen Protection Services of Richmond. The bid was on th proper form, signed, notarized and
30 accompanied by a certified check.
31
32 One of the bidders in attendance asked if the bid would be awarded by item and Ms. Planck said they could do
33 that,but would have to weight the cost of processing single purchases.
34
35 Ms. McFarland moved to refer the bids for fire safety equipment to the Fire Department and the Purchasing
36 Department,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
37
38 APPROVAL OF MINUTES OF JULY 11,1991
39
40 Ms. McFarland moved to approve the minutes of the previous meeting as prepared,seconded by Mr. Smith and
41 on unanimous voice vote the motion was carried.
42
43 APPROVAL OF CLAIMS FOR PAYMENT
44
45 Mr. Smith moved to approve claims in the amount of 757,674.06 for payment, seconded by Ms. McFarland and
46 on unanimous voice vote the motion was carried.
47
48 PUBLIC REQUESTS AND COMMENT
49
50 Residential Handicapped Parking Renewals
51
52 402 North 19th Street
53
54 Lt. Kolentus informed the Board that the renewal request still meet the guidelines and he recommended
55 approval.
56
57 Ms. McFarland moved to approve the residential handicapped parking renewal as presented, seconded by Mr.
58 Smith and on unanimous voice vote the motion was carried.
59
60 TABLED ITEMS
61
62 Weeds on Public Property-Nuisance Complaints
63
64 Ms. Hauptstueck requested Park Superintendent Nanette Smejkal to report to the Board on a meeting held
65 earlier to discuss the problem of mowing on public owned properties.
Board of Works Minutes Cont'd
July 11, 1991
Page 2
1 Ms. Smejkal reported to the Board that the Park would dedicate 4,000.00 to temporary help to take care of
2 non-park mowing for the rest of the season. She said they also received approval from Mayor Waltermann to
3 purchase additional equipment for this mowing.
4
5 Ms. McFarland asked how much had been spent to date on this mowing and Ms. Smejkal explained to date it
6 had been done in house because dollars had been cut from last year's temporary budget.
7
8 Ms. Smejkal reported that the non-park mowing list is now 49 lots and it was agreed that no new items would be
9 added to the list arbitrarily, but if calls were received of a safety nature they would be forwarded to the Board of
10 Woks, Park Department and Planning for review.
11
12 Ms. Hauptstueck asked what plans would be developed to address this problem for next year and Ms. Smejkal
13 said that would depend on the budget.
14
15 Ms. McFarland asked how soon they would proceed with the mowing and Ms. Smejkal stated as soon as they
16 can interview and hire personnel.
17
18 Ms. Annie Planck added that as far as the purchase of the equipment, it now looks like it would be under the
19 amount required for bidding, but they do need a transfer approved by Council. She said they are looking at the
20 purchase of two mowers,3 weed eaters and a truck and trailer.
21
22 Ms. Smejkal said that they would all temporary employees to each district to improve their labor force to meet
23 this need.
24
25 Mr. Earl Sharp, President of the Park Board, told the Board they want to be as cooperative as they can, but he
26 felt they were being put into a business they should not be in. Mr. Sharp said that Mr. Dean Bostrom had made
27 the deal to do this mowing and they will live with it, but they are in in the Park business and outside concerns
28 should not detract from their original business.
29
30 Ms. Smejkal added that this was a temporary fix for a problem that will not go away with funds as they are.
31
32 Ms. Hauptstueck asked about the Park being the responsible party to do this mowing by ordinance of the City
33 and the Clerk explained that currently, by ordinance, the Park is designated to maintain all areas between curb
34 lines.
35
36 Ms. McFarland commented that the Board of Works was not trying to cal the Park out, but this is a problem and
37 needs to be addressed until appropriate changes can be made through Council action.
38
39 Mr. Sharp asked if the Park could bill for mowing and was informed that they could place a lien against private
40 property.
41
42 Ms.Smejkal said they would made a determination if any of the property was private or not and those will not be
43 cut,they would only do public property.
44
45 Resolution No. 1-1991 of the Telecommunications Council
46
47 Ms. McFarland moved to leave the item table for further clarification from the City Attorney, seconded by Mr.
48 Smith and on unanimous voice vote the motion was carried.
49
50 DEPARTMENT REQUESTS AND COMMENTS
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52 FIRE DEPARTMENT
53
54 Enaineer/Driver Operator Promotion
55
56 Assistant Fire Chief Joe Pierce informed the Board that Larry Groff had met all requirements to be promoted to
57 the rank of Engineer/Driver Operator and the Chief recommended this promotion on a sic month probationary
58 status.
59
60 Ms. McFarland moved to approve the probationary promotion of Larry Groff to Engineer/Driver Operator effective
61 July 2, 1991,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
62
63 Fire Prevention Monthly Report
64
65 The May and June 1991 Monthly Reports for the Fire Prevention Bureau were presented and there being no
comments or questions, Ms. McFarland moved to accept and file the reports, seconded by Mr. Smith and on
unanimous voice vote the motion was carried.
ADJOURNMENT
There being no further business, on a motion duly made,seconded and passed the meeting was adjourned.
Carrie Hauptstueck, President
ATTEST:
Mary Merchanthouse, City Clerk