HomeMy Public PortalAbout05-09-1991 / 91
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA, MAY 9, 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session May 9, 1991, at
2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith in
3 attendance. Absent: Ms. McFarland. Media in attendance: WKBV and the Palladium Item. The following
4 business was had to-wit:
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6 BID OPENING FOR PHASE ONE STREET PAVING PROJECTS
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8 Ms. Hauptstueck opened the bidding for sealed bids for Phase One Street Paving Projects. Having received all
9 bids, Mr. Smith moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous voice vote the
10 motion was carried.
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12 The Proof of Publication was presented and found to be in order. Mr. Smith moved to accept and file the Proof
13 of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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15 Ms.Annie Planck, Purchasing Director,opened the following bids:
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17 1. Barrett Paving. The bid was on the proper form, signed, notarized and accompanied by a bond in
18 the specified amount. The bid was for AET at.75 cents per gallon,#12 Surface Coat at 23.64 per ton
19 and#11 binder at 28.95 per ton.
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21 2. Contractors United Incorporated. The bid was on the proper form, signed, notarized and
22 accompanied by a bond in the specified amount. The bid was for AET at .75 cents per gallon, #12
23 Surface Coat at 23.48 per ton and#11 binder at 26.20 per ton.
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25 Having opened all bids, Mr. Smith moved to refer the bids to the Purchasing Department and the Street Division,
26 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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28 APPROVAL OF MINUTES OF MAY 2.1991
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30 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. Hauptstueck
31 and on unanimous voice vote the motion was carried.
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33 APPROVAL OF CLAIMS FOR PAYMENT
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35 Mr. Smith moved to approve claims for payment in the amount of 681,105.60, seconded by Ms. Hauptstueck
36 and on unanimous voice vote the motion was carried.
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38 PUBLIC REQUESTS AND COMMENT
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40 Reserved Residential Handicapped Parking
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42 1339 Harris Street-Renewal
43 426 Lincoln Street-Renewal
44 19 NW 16th Street-Renewal
45 114 North 22nd Street-Renewal
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47 Lt. Kolentus informed the Board the renewal requests all met the guidelines and he recommended approval.
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49 Mr. Smith moved to approve the renewal requests for reserved residential handicapped parking as presented,
50 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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52 Jaycees Roadblock-Fundraising
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54 Mr. Jeff Smith, 1790 South L Street, representing the Jaycees, requested permission to hold a fundraising
55 roadblock at the intersection of East Main and 18th Streets on May 18, 1991. He said this in place of one the
56 Board had approved prior that had been rained out.
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58 Lt. Kolentus informed the Board there was no problem with the request.
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60 Mr. Smith moved to approve a roadblock for the Jaycees on May 18, 1991 at the intersection of East Main and
61 18th Streets subject to only entering the roadway when vehicles are stopped,seconded by Ms. Hauptstueck and
62 on unanimous voice vote the motion was carried.
63
64 Temporary Street Closing for Neighborhood Block Parties
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Board of Works Minutes Cont'd
May 9, 1991
Page 2
1 The Board received the annual request from Mr.Thomas Glennen for the temporary closing of Idlewild Drive for
2 Neighborhood Parties on May 26, 1991,July 4, 1991 and September 1, 1991.
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4 Lt. Kolentus informed the Board these were annual events and only affected Idlewild Drive with all neighbors
5 participating in the events.
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7 Mr. Smith moved to approve the temporary closing of Idlewild on the requested dates, seconded by Ms.
8 Hauptstueck and on unanimous voice vote the motion was carried.
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10 Donation Request for Double Decker Bus for Pig Out'91
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12 Ms. Sarah Braxton presented a request to the Board for use of the Double Decker Bus as a donation to the Pig
13 Out to provide transportation from the downtown area to the South 10th Street Park. She requested use of the
14 bus on May 24th and 25th between 11:00 AM and 8:00 PM. Ms. Braxton provided the Board with a route map
15 indicating the route would utilize 10th Street,5th Street and North and South A Streets.
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17 Ms. Braxton reminded the Board that she had received approval from the Board last October for use of a bus
18 and it was approved. She said she now understood that there is a problem with funding on the buses and if that
19 is a problem she would appreciate knowing.
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21 Ms. Terri Quinter, Manager of Rose View Transit, told the Board they are incurring a lot of expenses with
22 equipment and it was suggested that the Double Decker not be repaired at this time due to other priority repairs.
23 She said it needs approximately 1,000.00 worth of repairs for brakes and charges for charter of the Double
24 Decker would be 835.00 with charges to only cover the driver and fuel at 239.00. Ms. Quinter said this is also a
25 holiday weekend and they would need to pay a driver overtime.
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27 Mr.Smith commented that if the brakes are bad he felt the vehicle would be unsafe to use.
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29 Ms. Hauptstueck indicated that the bus could be donated if someone could reimburse Rose View the costs and
30 pay for repairs.
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32 Mr. Bill Taft, Mainstreet Director, spoke in favor of use of the bus in order to utilize downtown parking and avoid
33 the problems with parking on the east end. He said Mainstreet was in support of this request.
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35 Ms. Hauptstueck asked where the bus would stop on the proposed route and Ms. Braxton said that was to be
36 determined. She said they could do specific stops and times or could arrange group pick ups.
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38 Ms. Quinter informed the Board that the Double Decker Bus does take time to restart after a stop and it might
39 cause some traffic problems on the A Streets.
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41 Lt. Kolentus agreed that the A Street stopping might be a problem and would also need permission from the
42 State Highway for specific stops.
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44 Ms. Braxton said they could look at stops near the parking areas and avoid stops on the State Highway. She
45 said they would work with Lt. Kolentus on this problem.
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47 Ms. Braxton stated that she understood the bus was chartered all summer and expressed her dissatisfaction that
48 the Board would indicated Pig Out should pay for repairs. She informed the Board there were no anticipated
49 proceeds from this event and if there were they would go to the South 10th Street Park.
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51 Ms. Hauptstueck noted the Charter Policy only allowed for use of the bus for 8 hours at a time.
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53 Mr. Smith asked if another City bus on this route would satisfy the need to transport and Ms. Braxton said it
54 would.
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56 Ms. Quinter suggested they could use another bus and put the Double Decker at the site of the Pi Out as a
57 novelty.
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59 Ms. Hauptstueck reminded Ms. Braxton that Rose View would still need to be reimbursed for the cost of the
60 driver and fuel regardless of which bus was used and suggested the Board approve the use of another bus with
61 Rose View being reimbursed.
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63 Mr.Taft told the Board he would prefer to see the Double Decker used for the route at this event.
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65 Ms. Braxton clarified if they were able to reimburse Rose View for the costs of the repairs they would be able to
use the bus and Ms. Hauptstueck said the Board would address that request when Pig Out had the funds for the
repairs to the bus.
/ 9
Board of Works cont'd
May 9, 1991
Page 3
1 Mr. Smith moved to deny the donation of the Double Decker bus and to approve the use of another bus subject
2 3
to the cost of the driver and fuel being reimbursed to Rose View, seconded by Ms. Hauptstueck and on
unanimous voice vote the motion was carried.
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5 Donation Request for Double Decker Bus for Rose Festival
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7 The Board received a request from the Richmond Area Rose Festival for the donation of the Double Decker Bus
8 on June 22, 1991 from 9am to 6pm to transport people from 7th and the Promenade to the Fairgrounds and also
9 for use of the bus in both parades.
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11 Ms. Brenda Albert represented the request and told the Board they would use the bus for shuttle purposes from
12 downtown to the Fairgrounds.
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14 Ms. Hauptstueck stated the Board would entertain a motion for use of another bus and for costs to be
15 reimbursed.
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17 Mr. Smith moved to deny the donation of the Double Decker Bus and to approve the use of another bus with
18 fees for the driver and fuel to be reimbursed to Rose View Transit, seconded by Ms. Hauptstueck and on
19 unanimous voice vote the motion was carried.
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21 TABLED ITEMS
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23 Twentieth Century Bridge Engineering Study
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25 Mr. Metzger informed the Board an agreement had been located regarding the Bridge that said the City of
26 Richmond was responsible for maintenance of the east approach of the bridge. He said he is still investigating
27 to see if this 1950 agreement was valid,but felt it might be.
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29 Mr. Wiwi told the Board the approach starts at the abutment of the bridge and initially the County, City and
30 Railroad cost shared the project. Mr. Wiwi said he has asked assistance from the railroad and will also request
31 the County to assist with costs.
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33 Mr. Smith moved approve the execute an agreement for an Engineering Study for the Twentieth Century Bridge,
34 seconded Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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36 DEPARTMENT REQUESTS AND COMMENTS
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38 PUBLIC WORKS-STREET DIVISION
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40 Contract with Rejuvtec.inc.to Apply Reclamite
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42 Ms. Planck informed the Board this was a contract to have an asphalt rejuvenator applied to portions of South L
43 Street. She said she had spoken with the manufacturer regarding the cost and it was estimated at .45 cents to
44 .49 cents per square yard making the 17,000.00 quote from Rejuvtec in line.
45
46 Mr. Smith moved to approve and execute a contract with Rejuvtec for Reclamite as per specifications, seconded
47 by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
48
49 POLICE DEPARTMENT
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51 Promotions to Patrolman
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53 Chief Dennis Rice presented Probationary Officers Don Benedict, Stephen Brown, Jeffrey Irvine and Robert
54 Libbs to the Board and requested their promotion to the rank of Patrolman effective May 7, 1991.
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56 Mr. Smith moved to approve the advancement to the rank of Patrolman of Don Benedict, Stephen Brown,Jeffrey
57 Irvine and Robert Libbs, effective May 7, 1991,seconded by Ms. Hauptstueck and on unanimous voice vote the
58 motion was carried.
59
60 MISCELLANEOUS BUSINESS
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62 Basketball Goal In Public Right Of Way
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64 Mr. Hauptstueck requested Mr. Wiwi to look into a basketball goal in public right of way at 2511 Willow Drive,
65 which is a high traffic area.
D
Board of Works
May 9, 1991
Page 4
1 Complaint on Help the Animals,Inc.
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3 Mr. Richard Longer asked the Board if they were getting complaints on Help the Animals, Inc. He said the
4 Animal Welfare Shelter was getting complaints. He also asked why they were not open six days a week and
5 why referrals were coming to his shelter because they were closed.
6
7 Chief Rice commented he has had no problems and the Police did do an inspection of the Help Shelter. Chief
8 Rice said they are closed on Mondays,but open on Saturdays.
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10 Mr. Smith said he did check with the shelter and they are open 24 hours a day, seven days to accept stray
11 animals.
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13 Mr. Longer commented that he would refer any complaints he received to the Board and hoped the Board would
14 investigate them.
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16 Ms. Hauptstueck requested Chief Rice to provide Mr. Longer with a copy of the inspection report done by the
17 Police Department.
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19 ADJOURNMENT
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21 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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28 Carrie N. Hauptstueck, President
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34 ATTEST:
35 Mary Merchanthouse, City Clerk
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