HomeMy Public PortalAbout04-25-2005 Workshop Session
Minutes
April 25, 2OO5Mon1h1y Worksesslon
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Minutes Approved: June 13, 2005
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Town
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MINUTES
Board of Commissioners Monthly Workshop
Monday, April 25, 2005 -7:30 p.m.
Town Barn
The Hillsborough Town Board held a monthly Workshop on April 25, 2005 at 7:30 PM in the
Hillsborough Town Barn. Present for the Workshop were Mayor Joe Phelps, and Commissioners
Eric Hallman, Brian Lowen, Frances Dancy, Michael Gering, and Evelyn Lloyd. Staff present
were Town Manager Eric Peterson, Assistant Town Manager/Public Works Director Demetric
Potts, and Planning Director Margaret Hauth.
1. Open the Workshop
Mayor Joe Phelps opened the Workshop at approximately 7:30 PM.
. 2. Agenda Changes & Agenda Approval
By consensus, the Board approved the printed Agenda as presented.
3. Discussion of proposed right -of-way changes related to the Gateway Center Project
Residents of Exchange Park Lane and Faribault Lane expressed their concerns with the Project's
proposed road re-routing of Exchange Park Lane that would limit their access to downtown.
By consensus, the Board directed Brian Ketchem of Summit Consulting Engineers to prepare a
re-design of the Project's road allowing for full access to Exchange Park Lane for the Board's.
consideration at their May Regular Board Meeting.
4. Discussion of next steps in the Strategic Plan process
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The Board discussed the Strategic Plan process. Commissioner Dancy asked if other firms than
the one who prepared the Crozet Plan would be considered. Hauth noted that she had a list of
firms who have expressed interest in the project, including the COG staff. The Board directed
Hauth to investigate the status of any shared funding with Orange County and what process they
would recommend to cooperatively begin work on the plan. The Board asked Hauth to clarify
with Orange County the Town's 12-month timeframe for the project as well.
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Minutes
April 25, 2005MonIhIy WMsesslon
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Minutes Approved: June 13, 2005
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5. Consideration of the Commercial Waste Collection Franchise Agreement Expiration in July
2005
Assistant Town Manager/Public Works Director Demetric Potts led a discussion regarding the
Town's Commercial Waste Collection Agreement and proposed an Agreement Amendment
extending the term of the contract for the Board's consideration.
Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board moved
to adopt the Commercial Waste Collection Franchise Agreement Amendment to extend the term
of the contract through July 31, 2006 as presented by a vote of 5-0. The motion was declared
passed. A copy of the Commercial Waste Collection Agreement Amendment is hereby
incorporated by reference and made a part of these official Minutes as an Attachment.
6. Discussion regarding Agreement for Solid Waste Management
The Board discussed the Solid Waste Management Agreement. No decision was made.
ADDED ITEM 6.A. Assembly of Government Meeting
After a brief discussion, it was decided that no one would be able to attend the April 27, 2005
Assembly of Governments Meeting. The Board directed the Town Manager to prepare a letter to
Orange County Commissioner's Chair Moses Carey to let him know the Town would not be
represented.
7. Other
There was no other business discussed.
ADDED ITEM 7.A. Closed Session as authorized by North Carolina General Statute Section
143-318.11(6) to discuss a Personnel Matter
Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved
to go into Closed Session as authorized by North Carolina General Statute Section 143-318.11(6)
to discuss a Personnel Matter by a vote of 5-0. The motion was declared passed.
8. Adjourn
Upon returning to Open Session, and upon a motion by Commissioner Lowen, seconded by
Commissioner Lloyd, the Board moved to adjourn the meeting at approximately 9:30 PM by a
v e of ?- The otio was declared passed.
espectfully submitted,
Donna F. Armbrister, CMC
Town Clerk
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