HomeMy Public PortalAbout03-28-1991 1
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. MARCH 28. 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session March 28, 1991,
2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith in
3 attendance. Absent: Ms. McFarland. Media in attendance: WKBV and the Palladium Item. The following
4 business was had to-wit:
5
6 APPROVAL OF MINUTES OF MARCH 21.1991
7
8 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. Hauptstueck
9 and on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12
13 Mr. Smith moved to approve claims for payment in the amount of 771,412.14, seconded by Ms. Hauptstueck
14 and on unanimous voice vote the motion was carried.
15
16 PUBLIC REQUESTS AND COMMENT
17
18 Reserved Residential Handicapped Parking Requests
19
20 234 S.W.2nd Street-New
21
22 Lt. Randy Kolentus informed the Board that the request met the guidelines and he recommended approval.
23
24 Mr.Smith moved to approve the reserved residential handicapped parking at 234 S.W.2nd Street, seconded by
25 Ms. Hauptstueck and on unanimous voice vote the motion was carried.
26
27 Placement of Awning over Right of Way at 927 Promenade
28
29 The Board received a request to place an awning extending over the promenade at 927 Promenade. Mr.
30 Dooley informed the Board the Promenade was a public park and the main concern would be the fire lane and
31 the Board had the right to approve the placement of the awning.
32
33 The Clerk reported that the Fire Department had looked at the location and recommended the placement of the
34 awning if it is no lower that the pods located outside the building on the promenade.
35
36 Mr. Smith moved to approve th placement of an awning at 927 Promenade with the awning being no lower that
37 the pods at that location,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
38
39 TABLED ITEMS
40
41 Use of City Building Building Property for Rally
42
43 The Board requested a representative be in attendance to clear up some issues regarding the request and with
44 no one in attendance, Mr. Smith moved to table the request for one more week and then to strike it from the
45 agenda if the request is not represented at that time, seconded by Ms. Hauptstueck and on unanimous voice
46 vote the motion was carried.
47
48 DEPARTMENT REQUESTS AND COMMENTS
49
50 PURCHASING DEPARTMENT
51
52 Award Bids for Engineering/Graphics Workstation
53
54 Ms. Annie Planck presented the Board a memo explaining the bids received for the Engineering/Graphics
55 Workstation and software. She recommended the bid be awarded to Intergraph Corporation at a bid price not to
56 exceed 34,845.35. Ms. Planck told the Board these funds had been encumbered in 1990 and carried over for
57 expenditure 1991 since a bid was in process. Ms. Planck said the Sanitary District had also awarded their
58 portion of the bid to Intergraph.
59
60 Mr. Smith moved to award the bid for the Engineering/Graphics Workstation and software for Engineering and
61 Planning to Intergraph Corporation with the total bid price not to exceed 34,845.35, seconded by Ms.
62 Hauptstueck and on unanimous voice vote the motion was carried.
63
64
65
Board of Works Minutes Cont'd
March 28, 1991
Page 2
1 URBAN ENTERPRISE ASSOCIATION
2
3 Lease Agreement For Office Space
4
5 The Board received a Lease Agreement between the City and the Urban Enterprise Association to provide office
6 space with the UEA bearing total costs of renovations of the space. Ms. Hauptstueck recommended that
7 Section 4 of the Lease Agreement be amended to show the date of the agreement from April 1, 1991 through
8 March 31, 1993. She also recommended that Section 6 be amended to add that the UEA would work with the
9 Purchasing Department on the improvements and anything deemed excessive personal preference in the
10 improvements would not be added to the cost of damages to be returned to the UEA if the lease was terminated
11 prior to the expiration date.
12
13 Ms. Planck suggested that the Board have final approval over any improvements and Ms. Hauptstueck said that
14 Section 6 will give the Board the right to approval before plans are finalized.
15
16 Mr. Smith moved to approve and execute a Lease Agreement between the City of Richmond and the Urban
17 Enterprise Association for office space to be renovated by the UEA and to amend Sections 6 for the length of the
18 agreement to be from April 1, 1991 through March 31, 1993 and to give the Purchasing Department right of
19 approval of improvement with those deemed excessive to excluded from damages, seconded by Ms.
20 Hauptstueck and on unanimous voice vote the motion was carried.
21
22 Mr. Smith moved to use the Council Chambers for the regular meetings of the Board of Public Works and Safety
23 during any renovation period, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was
24 carried.
25
26 TABLED ITEMS CONTINUED
27
28 Use of City Building Building Property for Rally
29
30 Mr. John Dickey, representing Project Pride, arrived at the Board meeting and explained to the Board that they
31 would like to use the west entrance of the City Building for a brief ceremony and the placement of a wreath. He
32 said they would then remove the wreath to be taken to other events and would like to return it to be displayed in
33 the second floor lobby of the City Building. He said they would also like to place a wreath at the Freedom
34 Fountain.
35
36 Mr. Smith asked if they had discussed the use of the Freedom Fountain with the Veterans Council and Mr.
37 Dickey said they had not.
38
39 Mr. Smith asked how many would be in attendance and Mr. Dickey said around 50 people.
40
41 Mr. Smith asked what the political significance of the rally was and Mr. Dickey explained it was to show gay and
42 lesbian persons are a part of the total community with the same rights.
43
44 Ms. Hauptstueck asked what type of speeches they would be having and Mr. Dickey explained there would be
45 speeches regarding activism and how becoming active in the community empowers.
46
47 Ms. Hauptstueck suggested the item remain tabled for input by the City Attorney regarding the Freedom
48 Fountain and to make certain their decision would be consistent with other uses of City Building property.
49
50 Mr. Smith suggested the west entrance might be a problem since it is the Police entrance and that they might
51 have to utilize the ease entrance.
52
53 Mr. Smith moved to leave the request tabled for one week, seconded by Ms. Hauptstueck and on unanimous
54 voice vote the motion was carried.
55
56 ADJOURNMENT
57
58 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
59
60
61
62 Carrie N. Hauptstueck, President
63
64 ATTEST:
65 Mary Merchanthouse, City Clerk