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HomeMy Public PortalAbout03-28-1991 1 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. MARCH 28. 1991 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session March 28, 1991, 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Smith in 3 attendance. Absent: Ms. McFarland. Media in attendance: WKBV and the Palladium Item. The following 4 business was had to-wit: 5 6 APPROVAL OF MINUTES OF MARCH 21.1991 7 8 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. Hauptstueck 9 and on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 13 Mr. Smith moved to approve claims for payment in the amount of 771,412.14, seconded by Ms. Hauptstueck 14 and on unanimous voice vote the motion was carried. 15 16 PUBLIC REQUESTS AND COMMENT 17 18 Reserved Residential Handicapped Parking Requests 19 20 234 S.W.2nd Street-New 21 22 Lt. Randy Kolentus informed the Board that the request met the guidelines and he recommended approval. 23 24 Mr.Smith moved to approve the reserved residential handicapped parking at 234 S.W.2nd Street, seconded by 25 Ms. Hauptstueck and on unanimous voice vote the motion was carried. 26 27 Placement of Awning over Right of Way at 927 Promenade 28 29 The Board received a request to place an awning extending over the promenade at 927 Promenade. Mr. 30 Dooley informed the Board the Promenade was a public park and the main concern would be the fire lane and 31 the Board had the right to approve the placement of the awning. 32 33 The Clerk reported that the Fire Department had looked at the location and recommended the placement of the 34 awning if it is no lower that the pods located outside the building on the promenade. 35 36 Mr. Smith moved to approve th placement of an awning at 927 Promenade with the awning being no lower that 37 the pods at that location,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 38 39 TABLED ITEMS 40 41 Use of City Building Building Property for Rally 42 43 The Board requested a representative be in attendance to clear up some issues regarding the request and with 44 no one in attendance, Mr. Smith moved to table the request for one more week and then to strike it from the 45 agenda if the request is not represented at that time, seconded by Ms. Hauptstueck and on unanimous voice 46 vote the motion was carried. 47 48 DEPARTMENT REQUESTS AND COMMENTS 49 50 PURCHASING DEPARTMENT 51 52 Award Bids for Engineering/Graphics Workstation 53 54 Ms. Annie Planck presented the Board a memo explaining the bids received for the Engineering/Graphics 55 Workstation and software. She recommended the bid be awarded to Intergraph Corporation at a bid price not to 56 exceed 34,845.35. Ms. Planck told the Board these funds had been encumbered in 1990 and carried over for 57 expenditure 1991 since a bid was in process. Ms. Planck said the Sanitary District had also awarded their 58 portion of the bid to Intergraph. 59 60 Mr. Smith moved to award the bid for the Engineering/Graphics Workstation and software for Engineering and 61 Planning to Intergraph Corporation with the total bid price not to exceed 34,845.35, seconded by Ms. 62 Hauptstueck and on unanimous voice vote the motion was carried. 63 64 65 Board of Works Minutes Cont'd March 28, 1991 Page 2 1 URBAN ENTERPRISE ASSOCIATION 2 3 Lease Agreement For Office Space 4 5 The Board received a Lease Agreement between the City and the Urban Enterprise Association to provide office 6 space with the UEA bearing total costs of renovations of the space. Ms. Hauptstueck recommended that 7 Section 4 of the Lease Agreement be amended to show the date of the agreement from April 1, 1991 through 8 March 31, 1993. She also recommended that Section 6 be amended to add that the UEA would work with the 9 Purchasing Department on the improvements and anything deemed excessive personal preference in the 10 improvements would not be added to the cost of damages to be returned to the UEA if the lease was terminated 11 prior to the expiration date. 12 13 Ms. Planck suggested that the Board have final approval over any improvements and Ms. Hauptstueck said that 14 Section 6 will give the Board the right to approval before plans are finalized. 15 16 Mr. Smith moved to approve and execute a Lease Agreement between the City of Richmond and the Urban 17 Enterprise Association for office space to be renovated by the UEA and to amend Sections 6 for the length of the 18 agreement to be from April 1, 1991 through March 31, 1993 and to give the Purchasing Department right of 19 approval of improvement with those deemed excessive to excluded from damages, seconded by Ms. 20 Hauptstueck and on unanimous voice vote the motion was carried. 21 22 Mr. Smith moved to use the Council Chambers for the regular meetings of the Board of Public Works and Safety 23 during any renovation period, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was 24 carried. 25 26 TABLED ITEMS CONTINUED 27 28 Use of City Building Building Property for Rally 29 30 Mr. John Dickey, representing Project Pride, arrived at the Board meeting and explained to the Board that they 31 would like to use the west entrance of the City Building for a brief ceremony and the placement of a wreath. He 32 said they would then remove the wreath to be taken to other events and would like to return it to be displayed in 33 the second floor lobby of the City Building. He said they would also like to place a wreath at the Freedom 34 Fountain. 35 36 Mr. Smith asked if they had discussed the use of the Freedom Fountain with the Veterans Council and Mr. 37 Dickey said they had not. 38 39 Mr. Smith asked how many would be in attendance and Mr. Dickey said around 50 people. 40 41 Mr. Smith asked what the political significance of the rally was and Mr. Dickey explained it was to show gay and 42 lesbian persons are a part of the total community with the same rights. 43 44 Ms. Hauptstueck asked what type of speeches they would be having and Mr. Dickey explained there would be 45 speeches regarding activism and how becoming active in the community empowers. 46 47 Ms. Hauptstueck suggested the item remain tabled for input by the City Attorney regarding the Freedom 48 Fountain and to make certain their decision would be consistent with other uses of City Building property. 49 50 Mr. Smith suggested the west entrance might be a problem since it is the Police entrance and that they might 51 have to utilize the ease entrance. 52 53 Mr. Smith moved to leave the request tabled for one week, seconded by Ms. Hauptstueck and on unanimous 54 voice vote the motion was carried. 55 56 ADJOURNMENT 57 58 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 59 60 61 62 Carrie N. Hauptstueck, President 63 64 ATTEST: 65 Mary Merchanthouse, City Clerk