HomeMy Public PortalAbout02-14-1991 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA. FEBRUARY 14. 1991
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session February 14,
2 1991, at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms.
3 McFarland and Mr. Smith in attendance. Absent: None. Media in attendance: Palladium Item. The following
4 business was had to-wit:
5
6 APPROVAL OF MINUTES OF FEBRUARY 7,1990
7
8 Ms. McFarland moved to approve the minutes of the previous meeting as prepared,seconded by Mr. Smith and
9 on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12
13 Mr. Smith moved to approve claims for payment in the amount of 487,130.23, seconded by Ms. McFarland and
14 on unanimous voice vote the motion was carried.
15
16 PUBLIC REQUESTS AND COMMENT
17
18 Reserved Residential Handicapped Parking Requests
19
20 314 South 11th Street-Renewal
21 2102 Glen Court-Renewal
22 217 North 20th Street-Renewal
23 414 South 11th Street-Renewal
24 520 South H Street-Renewal
25
26 Lt. Randy Kolentus informed the Board all the locations for reserved residential handicapped parking still met the
27 guidelines and he recommended approval of the renewals.
28
29 Ms. McFarland moved to approve the renewal of handicapped parking spaces at 314 South 11th Street, 2102
30 Glen Court,217 North 20th Street,414 South 11th Street and 520 South H Street, seconded by Mr. Smith and
31 on unanimous voice vote the motion was carried.
32
33 TABLED ITEMS
34
35 Renovation of Board of Works Room
36
37 Ms. Hauptstueck reminded the Board the item had been tabled for cost estimates of the work to be done and to
38 see if the Urban Enterprise Association would bear the total cost of the renovation. Ms. Hauptstueck requested
39 Mr. Casey Foley to give the Board some background information on the need for additional office space.
40
41 Mr. Foley, Director of the Urban Enterprise Association, informed the Board the need for additional office space
42 was due to the awarding of a LEDO Grant (Local Economic Development Grant) in the amount of 40,000.00.
43 He said the match on the grant was two to one and part of the match to be provided by the City was overhead
44 for the Urban Enterprise Association. Mr. Foley told the Board the City and the UEA had a good relationship
45 and this grant would allow for the hiring of an assistant director. Mr. Foley said he had spoken with Mayor
46 Waltermann and arrived at a figure of 7,200.00 for inkind services to be provided by the City in the form of office
47 space.
48
49 Mr. Foley said additional space will be needed to implement the program and he preferred to remain in the City
50 building to continue the coordinated activities.
51
52 Ms. Annie Planck, Purchasing Director, presented quotes to the Board for the renovation of the Board of Works
53 Room. Ms. Planck explained that they had requested the contractor to use prevailing wages in the quote which
54 the City would not monitor, but would be monitored by the contractor. Ms. Planck sad the total renovation figure
55 for the City's share of the renovation would be 6,339.86 with prevailing wage included.
56
57 Ms. McFarland explained that the Board was not made aware of the reason for the need for additional space
58 until just yesterday. She said the Board was in agreement with the concept and would like to look at another
59 area that would cost less. Ms. McFarland asked Ms. Planck if the Community Room would take less work and
60 cost less.
61
62 Ms. Planck stated there would be less work, but the total cost depended on the amount of space needed.
63
64 Ms. McFarland asked Mr. Foley if the Board approved another area and the costs were lower, would the UEA
65 bear the total cost.
Board of Works Minutes Cont'd
February 7, 1991
Page 2
1 Mr. Foley said he was not prepared to pay the total cost and felt cost sharing was a very reasonable approach.
2 He did say if the costs were less, possibly the UEA could absorb the cost and he could get some inkind
3 contributions from constituents of Zone. Mr. Foley told the Board the budget included 9,000.00 for renovation,
4 furniture, equipment, etc. but not enough funds were available to pay for the total renovation of the Board of
5 Works Room.
6
7 Ms. Hauptstueck said the City had no funds available to renovate the Board of Works Room either.
8
9 Ms. McFarland commented that it was great to have received the grant and the Board has no problems with the
10 additional office space, but cannot support the renovation project with no funds in place.
11
12 Ms. Sarah Braxton told the Board she hated to not have the Community Room space available for meetings
13 since there were times meeting space was not readily available.
14
15 Ms. McFarland commented there were several other meeting rooms and they would not be using the whole
16 room for the additional offices.
17
18 Mr. Foley added that a conference area could be left in the Community Room.
19
20 Mr. Smith suggested the Planning Conference Room be used to provide additional space for the UEA and that
21 this would be the cheapest way to provide additional space. Mr. Smith agreed that it would be expensive for the
22 renovation of the Board of Works Room and without funds in place, Mr. Smith moved to deny the request for
23 the renovation of the Board of Works Room, seconded by Ms. McFarland and on unanimous voice vote the
24 motion was carried.
25
26 Ms. McFarland asked that Ms. Planck pursue other areas for office space for the UEA and asked that Mr. Foley
27 and Mr.Wiwi work with Ms. Planck to get quotes.
28
29 Mr. Foley asked that the Board clarify that the City of Richmond will commit to space in order that he could start
30 the grant activity.
31
32 Ms. McFarland assured Mr. Foley that was the intent and so moved to dedicate space in the Community Room
33 as office space for the Urban Enterprise Association, seconded by Mr. Smith and on unanimous voice vote the
34 motion was carried.
35
36 DEPARTMENT REQUESTS AND COMMENTS
37
38 POLICE DEPARTMENT
39
40 Two Hour Parking-South 8th Street
41
42 Lt. Kolentus presented a request from the Merchants of the 100 Block of South 8th Street to designate the area
43 as two hour parking. He explained that when the state resigned the area they removed the two hour parking
44 signs and he spoke with the state and they will investigate it to make the change within four to six weeks. Lt.
45 Kolentus recommended the Board approve the request and he will forward this recommendation to the State.
46
47 Mr. Smith moved to approve a two hour parking zone for the 100 Block of South 8th Street, seconded by Ms.
48 McFarland and on unanimous voice vote the motion was carried.
49
50 Declare Mechanized File Obsolete and Useless
51
52 Major Jack Myers asked the Board to declare the mechanized file as obsolete. He said it is inoperable and
53 needs to be removed.
54
55 Mr. Smith moved to declare the mechanized file in the Richmond Police Department as obsolete and useless for
56 purposes of proper disposal, seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
57
58 PUBLIC WORKS-STREET DIVISION
59
60 Leave of Absence-Reecie Link
61
62 Mr.William Smith requested the Board to approve a six month medical leave of absence for Mr. Reecie Link. He
63 said that Mr. Link had used all time available and continued to be unable to work due to an extended illness.
64
65 Ms. McFarland moved to approve a six month medical leave of absence without pay for Mr. Reecie Link,
seconded by Mr. Smith and on unanimous voice vote the motion was carried.
ADJOURNMENT
There being no further business, on a motion duly made,seconded and passed the meeting was adjourned.
Carrie N. Hauptstueck, President
ATTEST:
Mary Merchanthouse, City Clerk