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HomeMy Public PortalAbout11-15-1990 // 7 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. NOVEMBER 15. 1990 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 15, 2 1990 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. 3 McFarland and Mr. Smith in attendance. Absent: None. Media in attendance: Palladium Item and WKBV. 4 The following business was had to-wit: 5 6 7 APPROVAL OF MINUTES OF NOVEMBER$.1990 8 9 Ms. McFarland moved to approve the minutes of the previous meeting as prepared,seconded by Mr. Smith and 10 on unanimous voice vote the motion was carried. 11 12 APPROVAL OF CLAIMS FOR PAYMENT 13 14 Mr. Smith moved to approve claims in the amount of $835,819.43, seconded by Ms. McFarland and on 15 unanimous voice vote the motion was carried. 16 17 PUBLIC REQUESTS AND COMMENT 18 19 Reserved Residential Handicapped Parking 20 21 506 North 20th Street-New 22 119 S.W. E Street-New 23 506 South 5th Street-Renewal 24 25 Lt. Kolentus reported that the request meets the guidelines for Reserved Residential Handicapped parking and 26 recommended approval. 27 28 Ms. McFarland moved to approve the requests for Reserved Residential Handicapped Parking at 506 North 20th 29 Street, 119 S.W. E Street, and 506 South 5th Street , seconded by Mr. Smith and on unanimous voice vote the 30 motion was carried. 31 32 Neighborhood Preservation Services.Inc.-South 6th Street Brick Sidewalks 33 34 A proposal was presented to the Board from Neighborhood Preservation Services to repair and replace the brick 35 sidewalks on South 6th Street area by area with the labor to be provided by Neighborhood Preservation 36 Services and materials to be provided by the City. 37 38 Upon inquiry by the Board as to the costs of materials, Mr. Bob Wiwi indicated the City has the bricks and they 39 will need sand and plaster with the costs to be minimal. 40 41 Mr. Smith asked if there was a time schedule and Ms. Gertrude Ward told the Board that as soon as approval is 42 granted they would start. She said the total time would be hard to predict due to weather and they will do one 43 area at a time, starting at Colorbox as a trial run. 44 45 Mr. Smith agreed that the material costs would not be expensive and he would be interested to see how this 46 work since it was a first time for this cooperative arrangement on such a large job. 47 48 Mr. Jim Morrow, resident of the area, expressed concerns that they would not be able to do small areas at a 49 time. He said the entire area would need to be surveyed and leveled. He also questioned liability is anyone 50 gets hurt on the brick sidewalks. 51 52 Mr. Metzger admitted that the City would have to assume some liability. 53 54 Ms. Melanie Hoffman,229 South 4th Street,stated that liability was a problem in everything done. 55 56 Mr. Smith asked if engineering assistance would be given with grades, etc. and Mr. Wiwi said he would assist 57 with grades, but would not provide assistance to the job site on a continual basis. Mr. Wiwi said they would 58 start with the trial area to see if the project would work and if it will not,they will stop the project. 59 60 Ms.Ward told the Board that Mr. Dave Barker would provide professional help for the project. 61 62 Mr. Morrow brought up his concerns about driveways and damage that would be done to the bricks with cars 63 passing over them. 64 65 Ms. Hoffman suggested it at least be tried, since the Old Richmond Historic area attracted a lot of people to Richmond and history should be preserved is the chance is available. Board of Works Minutes Cont'd November 15, 1990 Page 2 1 Ms. Hauptstueck asked if the project is started and does not work out, would concrete sidewalks be put in the 2 area and Mr. Wiwi said that was the plan at this time and there would be no loss except the materials provided 3 for the trial area. 4 5 Mr. Smith moved to approve the request of the Neighborhood Preservation Services to repair and replace one 6 section of the brick sidewalks at a time on South 6th Street with the City Engineer to supervise and determine if 7 the project should continue,seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 8 9 Whitewater Opera Company-Use of City Building for Fund Raiser 10 11 The Board received a request Whitewater Opera Company to use the City Building Rotunda to hold its annual 12 fund raising event on January 12, 1991. Ms. Claire Combopiano, 861 Hidden Valley Lane, representing the 13 Whitewater Opera Company, told the Board they need to accommodate 150 people at a minimal cost and are 14 also looking at other options. She said the affair would offer a sampling of different wines and foods and would 15 be by ticket sale only. 16 17 Ms. McFarland asked legal opinion since the Board had denied the request of the Rose Festival for a Beer 18 Garden on City property. 19 20 Mr. Metzger told the Board he did not see much difference in the requests and if the Board granted the request 21 there would be certain things they would need to comply with. 22 23 Ms. Combopiano told the Board this event was different. She said it was not public, but by invitation and ticket 24 sales and would be a closed event contained within one site. 25 26 Ms. Hauptstueck stated the problem was with alcohol on city property. 27 28 Ms. McFarland explained that with the Police Department located in this building,this event would contradict the 29 work of the Police Department in stopping substance abuse and drinking. 30 31 Ms. Combopiano said she understood, but that Mayor Waltermann had felt it was a good way to bring people to 32 the downtown area. She added that wine tasting is a different caliber event than a beer garden. 33 34 Mr. Smith commented that alcoholic beverages are alcoholic beverages and the Board does not feel they can 35 condone the use on City property. 36 37 Ms. McFarland moved to deny the request of the Whitewater Opera Company for use of the City Building for a 38 fund raiser consisting of wine tasting, seconded by Mr. Smith and on unanimous voice vote the motion was 39 carried. 40 41 Chamber of Commerce- Directional Signage for South 5th Street Merchants 42 43 Mr. Steve Helmich, Executive Vice President of the Chamber of Commerce, representing the Chamber and the 44 Old Richmond Merchants requested permission to erect twelve directional signs in public right of way on South 45 9th, South E,South 5th, South A, North A and North 8th Street to direct customers to Old Richmond. 46 47 Lt. Kolentus told the Board there was no problems with the signage, but he would like to work with the Chamber 48 on the placement of the signs. 49 50 Ms. Melanie Hoffman told the Board she felt it was a wonderful idea. 51 52 Mr. Smith moved to approve the placement of twelve directional signs for the Old Richmond Merchants at the 53 requested location under the supervision of the Traffic Division, seconded by Ms. McFarland and on unanimous 54 voice vote the motion was carried. 55 56 DEPARTMENT REQUESTS AND COMMENTS 57 58 FIRE DEPARTMENT 59 60 Use of Fire Truck for Holiday Festivities 61 62 Assistant Chief Joe Pierce requested permission from the Board to use a Fire Truck for the Holiday Parade on 63 November 24, 1990 and also to deliver Santa Claus to the Kuhlman Center on December 1, 1990. Assistant 64 Chief Pierce stated this created no problems for the Fire Department. 65 Board of Works Minutes Cont'd November 15, 1990 Page 3 1 Ms. McFarland moved to approve the use of Fire Equipment on November 24, 1990 and December 1, 1990, 2 seconded by Mr. Smith and on unanimous voice vote the motion was carried. 3 4 OFF STREET PARKING 5 . 6 Terminate Lease with MP Realty Group for North 10th Street Parking Lot 7 8 The Board acknowledged notification from MP Realty Group of the intent to terminate the lease agreement with 9 the City for use of the 10th and Main Street Parking Lot. 10 11 Ms. Mary Merchanthouse, Off Street Parking Manager, recommended to the Board the termination be effective 12 November 30, 1990 in order to facilitate the rental customers being notified of the change in operations. 13 14 Ms. McFarland moved to approve the lease termination for the parking facility at North lath and Main Streets 15 effective November 30, 1990, seconded by Mr. Smith and on unanimous voice vote the motion was carried. 16 17 PLANNING, PERMITS AND INSPECTION 18 19 Curb Cut Request-725 North 18th Street 20 21 A curb cut request for a driveway at 725 North 18th was presented to the Board. Ms. Sarah Braxton informed 22 the Board that Planning, Engineer and Traffic had approved the request. 23 24 Mr. Smith moved to approve a Curb Cut Request at 725 North 18th Street, seconded by Ms. McFarland and on 25 unanimous voice vote the motion was carried. 26 27 PURCHASING DEPARTMENT 28 29 Set Bid Date for Fuel and Gasoline 30 31 Ms. McFarland moved to set December 13, 1990 to receive bids for fuel and gasoline for 1991 ,seconded by Mr. 32 Smith and on unanimous voice vote the motion was carried. 33 34 Award Bid for Single Axle Dump Truck with Snow Package 35 36 Ms. Planck recommended to the Board that the bid for a single axle dump truck with snow package be awarded 37 to Brown Equipment in the amount of 45,920.27. Ms. Planck explained to the Board that the International truck 38 was the only one meeting specifications of a single axle and Brown was the lowest bid meeting specifications. 39 40 Mr. Smith moved to award the bid for the single axle dump truck with snow package to Brown Equipment at 41 45,920.27,seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 42 43 DEPARTMENT OF TRANSPORTATION 44 45 Extension of Regular Route 46 47 The Board received a request to extend the East Main Street routes to service Cumberland and Parc Lorraine 48 Apartments. This service had been provided during the East Main Street construction and proved to be 49 successful. 50 51 Ms. McFarland moved to approve the extension of the East Main Street routes, seconded by Mr. Smith and on 52 unanimous voice vote the motion was carried. 53 54 Reduced Rate for Double Decker Bus 55 56 A request was presented for use by Parkview School for the Double Decker bus to bring children to an awards 57 ceremony at the City Building on November 16, 1990 from 12 noon to 1 PM for their Litter Critter program. The 58 request is for a reduced rate with the school covering the cost of the driver and bus. 59 60 Ms. McFarland moved to approve the reduced rate for use of the Double Decker Bus, seconded by Mr. Smith 61 and on unanimous voice vote the motion was carried. 62 63 ADJOURNMENT 64 65 There being no further business, on a motion duly made, seconded and passed the meeting was adjourned. Carrie N. Hauptstueck, President ATTEST: Mary Merchanthouse, City Clerk