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HomeMy Public PortalAbout11-01-1990 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA, NOVEMBER 1. 1990 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 1, 2 1990 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. 3 McFarland and Mr. Smith in attendance. Absent: None. Media in attendance: Palladium Item, WKBV and 4 WHON. The following business was had to-wit: 5 6 BID OPENING FOR DUMP TRUCK WITH SNOW PACKAGE 7 8 Ms. Hauptstueck opened the bidding for one dump truck with snow package for the Street Division. Having 9 received all bids, Ms. McFarland moved to close the bidding , seconded by Mr. Smith and on unanimous voice 10 vote the motion was carried. 11 12 The Proof of Publication was presented and found to be in order. Ms. McFarland moved to accept and file the 13 Proof of Publication, seconded by Mr.Smith and on unanimous voice vote the motion was carried. 14 15 Ms.Annie Planck opened the following bids: 16 17 1. Carlson Ford Trucks of Fortville, Indiana. The bid was presented on the proper form, signed and 18 notarized and accompanied by a bid bond. An amended bid had been presented in a timely fashion. 19 The total amended bid price for both the cab and chassis and the snow package was 42,791.63. 20 21 2. Kenworth of Indianapolis. The bid was presented on the proper form, signed and notarized and 22 accompanied by a bid bond. The total unit price for both cab and chassis and snow package was 23 45,644.00. 24 25 3. Brown Equipment of Fort Wayne, Indiana. The bid was presented on the proper form, signed and 26 notarized and accompanied by a bid bond. The bid included one Ford cab and chassis at 36,728. an 27 alternate of one international cab and chassis at 34,932.00 and the snow package bid separately at 28 10,978.00. 29 30 4. Wabash Truck Sales. The bid was presented on the proper form, signed and notarized and 31 accompanied by a bid bond. The bid was for the total unit including cab and chassis and snow 32 package at 43,514.00. 33 34 5. Deans Equipment Company of Lawrence, Indiana. The bid was presented on the proper form, 35 signed and notarized and accompanied by a bid bond. The bid was for the snow package at 36 11,563.82. 37 38 6. Studebaker Buick of Richmond, Indiana. The bid was presented on the proper form, signed and 39 notarized and accompanied by a bid bond. The bid was for one cab and chassis at 34,942.27, one 40 snow package at 11,718.00 and an alternate snow package at 11,326.00. 41 42 Having opened all bids, Ms. McFarland moved to refer the bids to the Purchasing Department and the Street 43 Division, seconded by Mr. Smith and on unanimous voice vote the motion was carried. 44 45 ALARM PERMIT HEARING-J.C. PENNY 46 47 Ms. Hauptstueck opened a hearing to revoke an Alarm Permit issued to J.C. Penny. The Proof of Notification of 48 the hearing was presented and found to be in order. Ms. McFarland moved to accept and file a return receipt 49 certified mail as Proof of Notification, seconded by Mr. Smith and on unanimous voice vote the motion was 50 carried. 51 52 Ms. Judy Newport was present to represent J.C. Penny. Ms. Newport informed the Board that the problems 53 happened during the time of installation of a new alarm system. She said a letter of explanation had been sent 54 to the City Attorney on September 26, 1990 explaining the problems. 55 56 Mr. Bruce Metzger informed the Board that since he had received the letter, two additional false alarms had 57 been received without explanation. 58 59 Ms. Newport said the false alarms had been caused by the error of a new employee and the other is 60 unexplained, but they have adjusted the system to be less sensitive. 61 62 Mr. Metzger recommended the permit be revoked with a total of nine false alarms this year. He stated that J.C. 63 Penny needs to address the problems and relieve the burden being placed on the Police Department. 64 65 Mr. Smith agreed this was an excessive number of false alarms, but expressed concerns that revoking the permit was not the answer. He suggested time be allowed for corrections. Board of Works Minutes Cont'd November 1, 1990 Page 2 1 Mr. Metzger told the Board that the first violation was in April and he received no responses until September. 2 3 Mr. Smith asked if the system was also for fire and Ms. Newport said it was not. She added that seven of the 4 nine alarms were during the installation period for the new system. 5 6 Ms. McFarland asked if the installer had been contacted and Ms. Newport said they had. 7 8 Ms. Hauptstueck asked if the Board could allow additional time to see if the system has been fixed and Mr. 9 Metzger indicated that was the discretion of the Board. Mr. Metzger suggested if the Board wanted to allow 10 time,they table the item for thirty days. 11 12 Mr. Smith moved to table the Alarm Permit Hearing for J.C. Penny for thirty (30) days, seconded by Ms. 13 McFarland and on unanimous voice vote the motion was carried. 14 15 APPROVAL OF MINUTES OF OCTOBER 25,1990 16 17 Mr. Smith moved to approve the minutes of the previous meeting as prepared, seconded by Ms. McFarland and 18 on unanimous voice vote the motion was carried. 19 20 APPROVAL OF CLAIMS FOR PAYMENT 21 22 Ms. McFarland moved to approve claims in the amount of 84,691.79 seconded by Mr. Smith and on unanimous 23 voice vote the motion was carried. 24 25 PUBLIC REQUESTS AND COMMENT 26 27 Placement of Scaffolding on North 10th Street 28 29 The Board received a request from Beard Masonry to place scaffolding at 8, 10, 12 North 10th Street starting 30 November 8, 1990. 31 32 There was discussion concerning the length of the placement, but Mr. Smith stated he did not feel there was a 33 problem. 34 35 Ms. McFarland moved to approve the placement of scaffolding at 8, 10, 12 North 10th Street, seconded by Mr. 36 Smith and on unanimous voice vote the motion was carried. 37 38 Food Festival Requests 39 40 Ms. Sarah Braxton presented the Board an initial request for assistance needed for the first annual Food Festival 41 to be held on May 24, 25, and 26, 1991 at the South 10th Street Park. The request included security, traffic 42 control, infrastructure improvements, parking lot use and transportation. 43 44 Ms. Braxton told the Board the theme of the Festival was "Pig Out'91" and she asked the support of the Board 45 to communicate with other departments. Ms. Braxton said she had made some contacts and this is not a 46 complete lists of needs and she welcomed ideas or suggestions. 47 48 Mr. Smith moved to approve the requests presented by Ms. Braxton for assistance for the First Annual Food 49 Festival,seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 50 51 Sound Variance-Earlham College 52 53 Mr. Michael Boomershine, Dorm President at Earlham Hall, requested a variance to the Noise Control Ordinance 54 on November 6, 1990 from 8 PM to 10 PM for a DJ and loud music in front of the dorm. 55 56 Ms. Hauptstueck informed Mr. Boomershine that if approved and complaints are received, the Police would 57 request the noise to be quieted. 58 59 Ms. McFarland moved to approve a sound control variance on November 6, 1990 from 8PM to 11 PM,seconded 60 by Mr. Smith and on unanimous voice vote the motion was carried. 61 62 63 64 65 /13 Board of Works Minutes Cont'd November 1, 1990 Page 3 1 TABLED ITEMS OR CONTINUED 2 3 Freedom Fountain Maintenance 4 5 The Board noted that the maintenance and incidental repair costs had not been presented. 6 7 Ms. Marge Sweet, City Controller, informed the Board the item needs to be budgeted and with the current 8 budget restrictions it is impossible to assume additional expenses. She said this will need to be a budget item 9 for 1992. 10 11 Mr. Smith asked if various departments wanted to supply general maintenance from their budgets would that be 12 fine and Ms. Sweet said that would be acceptable. 13 14 Ms. Annie Planck informed the Board that if the Veterans bring the fountain up to standards, it should be like 15 new and there should not be much expense this coming year. Ms. Planck said the problem with furnishing the 16 Board maintenance and supply costs, is that the costs have come from various budgets and there is no good 17 record as to who did what. 18 19 Ms. Sweet said it would be a good idea to keep figures for each fountain separate to determine costs and to also 20 determine who is responsible. 21 22 Mr. Metzger determined for the Board that the City did own the fountain and there were no indications of any 23 other ownership. 24 25 Ms. Hauptstueck suggested the item be stricken from the agenda until final details and costs could be presented 26 to the Board and for it to then be brought back for Board action. 27 28 Ms. McFarland moved to strike the item regarding the Freedom Fountain from the agenda until definite requests 29 and cost figures are presented,seconded by Mr. Smith and on unanimous voice vote the motion was carried. 30 31 Ms. Hauptstueck requested the item remained tabled for an additional week for additional information on costs. 32 33 Mr.Smith agreed that the Board needed to see the specific costs of a maintenance program. 34 35 Ms. McFarland move to table the item for an additional week for the Purchasing Department and the Park 36 Department to present costs of maintenance, seconded by Mr. Smith and on unanimous voice vote the motion 37 was carried. 38 39 Sale of Property at 838 North 12th Street 40 41 Ms. Hauptstueck indicated that a couple of people had expressed an interest in the purchase of the property and 42 asked Mr. Metzger how to proceed with a second attempt to sell the property. 43 44 Mr. Metzger informed the Board they would need to publish another Notice of Sale in order to be able to accept 45 bids for less than 90%of the appraised value. 46 47 Ms. McFarland moved to set November 21, 1990 to receive bids for the sale of the property at 838 North 12th 48 Street,seconded by Mr.Smith and on unanimous voice vote the motion was carried. 49 50 DEPARTMENT REQUESTS AND COMMENTS 51 52 FINANCE OFFICE 53 54 Set Date for City Auction 55 56 Ms. Sweet informed the Board she was requesting departments to submit lists of obsolete items and would like 57 to set December 8, 1990 as the date to sell all unusable items. She said both the Police auction for confiscated 58 articles and the City auction would be the same day with the Police auction at 9 AM at the Police Garage and the 59 City auction at 12 noon at the Street Garage. 60 61 Ms. McFarland moved to declare items as submitted obsolete and useless and to set December 8, 1990 to hold 62 the auction for obsolete items and confiscated articles, seconded by Mr. Smith and on unanimous voice vote the 63 motion was carried. 64 65 // Board of Works November 1, 1990 Page 4 1 FIRE DEPARTMENT 2 3 Agility Test and Aptitude Test 4 5 Assistant Fire Chief Pierce presented a letter from Chief Sticco requesting the Board adopt the current 6 procedures for agility testing to replace any previous tests and to also adopt the Test of Adult Basic Education tc 7 be administered by IV Tech as aptitude testing. These tests have been reviewed and approved by the 8 appropriate Firefighting personnel. 9 10 Ms. McFarland moved to approve the adoption of the Agility and Aptitude testing as presented, seconded by Mr. 11 Smith and on unanimous voice vote the motion was carried. 12 13 PURCHASING DEPARTMENT 14 15 Re-Set Bid Date for Park Vehicles 16 •--- 17 Ms. McFarland moved to set November 21, 1990 to receive bids for two trucks for the Park Department, 18 seconded by Mr. Smith and on unanimous voice vote the motion was carried. 19 20 HUMAN SERVICES 21 22 Release of Mortgage for Juanita Burns 23 24 A Release and Satisfaction of Mortgage for Juanita Burns was presented. The mortgage was a Home Equity 25 Loan and was paid in full. 26 27 Ms. McFarland moved to accept and execute a Release and Satisfaction of Mortgage for Juanita Burns, 28 seconded by Mr. Smith and on unanimous voice vote the motion was carried. 29 30 ADJOURNMENT 31 32 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned. 33 34 35 36 37 38 Carrie N. Hauptstueck, President 39 40 41 42 43 44 ATTEST: 45 Mary Merchanthouse, City Clerk 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65