HomeMy Public PortalAbout09-27-1990 9i
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, SEPTEMBER 27, 1990
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session September 27,
2 1990 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms.
3 McFarland and Mr. Smith in attendance. Absent: None. Media in attendance: Palladium Item and WHON.
4 The following business was had to-wit:
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6 BID OPENING- BUS BENCH ADVERTISING
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8 Ms. Hauptstueck opened the bidding for bus bench advertising. Having received all bids Ms. McFarland moved
9 to close the bidding, seconded by Mr.Smith and on unanimous voice vote the motion was carried.
10
11 The Proof of Publication was submitted and found to be in order. Ms. McFarland moved to accept and file the
12 Proof of Publication,seconded by Mr.Smith and on unanimous voice vote the motion was carried.
13
14 Ms.Annie Planck, Purchasing Director,opened the following bids:
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16 1. Indiana Football Hall of Fame. The bid was on the proper form, signed and notarized and
17 accompanied by a check in the specified bid amount. The bid was for a 30% return to the City if the
18 contractor maintained the benches.
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20 2. Hoosier Bench Company of Cambridge City, Indiana. The bid was on the proper form, signed and
21 notarized and accompanied by a money order in the specified bid amount. The bid was for a 5%
22 return to the City with Hoosier Bench Company maintaining the benches. An alternate proposal was
23 also submitted.
24
25 3. Bench Billboard Company located in Ohio. The bid was on the proper form, signed and notarized
26 and accompanied by a certified check in the specified bid amount. The bid was for a 10% return to the
27 City if they maintain the benches and a 15% return if the City maintains the benches. The bid also
28 included an alternate proposal to purchase all the city owned benches.
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30 Having opened all bids, Mr. Smith moved to refer the bids to Purchasing, Rose View and the Grants
31 Administrator, seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
32
33 APPROVAL OF MINUTES OF SEPTEMBER 20,1990
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35 Ms. McFarland moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Smith and
36 on unanimous voice vote the motion was carried.
37
38 APPROVAL OF CLAIMS FOR PAYMENT
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40 Mr. Smith moved to approve claims in the amount of 21,987.13, seconded by Ms. McFarland and on
41 unanimous voice vote the motion was carried.
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43 PUBLIC REQUESTS AND COMMENT
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45 Reserved Residential Handicapped Parking Requests
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47 425 South 7th Street-New Request
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49 Captain Jack Myers informed the Board he had investigated the request and found the residents did have a
50 garage on their property and only lived in Richmond six months of the year. Captain Myers recommended
51 denial of the request.
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53 Mr. Smith moved to deny a reserved residential handicapped parking space at 425 South 7th Street, seconded
54 by Ms. McFarland and on unanimous voice vote the motion was carried.
55
56 Holiday Parade
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58 Mr. William Taft, Executive Director of Main Street Richmond Wayne County requested approval for the third
59 annual Holiday Parade to be held on November 24, 1990 at 11:00 AM with line up to begin at 9:30 AM. Mr.Taft
60 said the route would be from Main and 16th west to 10th Street and south on 10th to the City parking lot.
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62 Captain Jack Myers reminded the Board they had previously approved the Festival of Trees Run/Walk for the
63 same day and in the same area. He asked if the parade could be held later in the day perhaps around 1:00pm
64 to alleviate traffic problems with both events in the same location.
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Board of Works Minutes Cont'd
September 27, 1990
Page 2
1 Mr.Taft informed the Board he would like to check with the other entities involved and get back to the Board.
2
3 Ms. McFarland moved to table the request for the Holiday Parade to October 4, 1990, seconded by Mr. Smith
4 and on unanimous voice vote the motion was carried.
5
6 Children Playing Signs-Wernle Road
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8 Captain Myers informed the Board he had been requested to place Children Playing Signs on Wernle Road on
9 both the east and west sides. Captain Myers recommended the Board approve the action.
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11 Mr. Smith moved to approve the placement of Children Playing Signs on Wernle Road upon recommendation of
12 Captain Jack Myers, seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
13
14 Widening of South A at 11th Street-Mr. Ron Ellis
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16 Mr. Ron Ellis, 3915 Woodside Drive, asked the Board to give consideration to the removal of a tree and the
17 widening of South A Street at 11th Street. Mr. Ellis explained his daughter was in an accident at this location
18 and was forced into the tree where the three lanes narrow to two and do not line up at South 11th Street.
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20 Mr. Smith asked that the request be referred to Mr.Wiwi, City Engineer and Captain Myers of Traffic Division.
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22 Captain Myers reminded the Board South A to 11th was state highway and the City would need cooperation
23 from the State to improve the intersection.
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25 Mr. Ellis said he felt the tree should be removed since it is a road hazard and that the street might be widened on
26 an angle.
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28 Mr. Smith stated that several people need to be involved and the Board would make the referral to the
29 appropriate departments.
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31 Mr. Smith moved to refer the request of Mr. Ellis to the City Engineer and the Traffic Division, seconded by Ms.
32 McFarland and on unanimous voice vote the motion was carried.
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34 TABLED ITEMS
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36 Right of Way Encroachment- Prestwick Square Apartments
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38 Mr. Dick Mosier, representing MP Realty Group, spoke with the Board about the request to place brick entrance
39 walls on public right of way at the entrance to Prestwick Square Apartments.
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41 Mr. Bruce Metzger told the Board there were two options. One being to vacate part of the right of way or to
42 approve the encroachment per the conditions set forth by MP Realty Group and to enter into an agreement with
43 additional requirements that the wall and all landscaping be approved by the City Engineer and any cuts be
44 made so as not to disturb any drainage.
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46 It was requested to table the item for one week until a decision could be made by MP Realty Group and Ms.
47 McFarland so moved, seconded by Mr. Smith and on unanimous voice vote the motion was carried.
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49 Alarm Hearing-Kathleen Laughlin
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51 Ms. Metzger informed the Board the matter was settled with the proper response from Ms. Laughlin and
52 requested it be stricken from the Agenda.
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54 Ms. McFarland moved to strike the item from the agenda, seconded by Mr. Smith and on unanimous voice vote
55 the motion was carried.
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57 DEPARTMENT REQUESTS AND COMMENTS
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59 PURCHASING DEPARTMENT
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61 Change Order for HVAC System- Richmond Community Senior Center
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63 Ms. Planck informed the Board there was a need to increase the contract for the installation of the HVAC
64 System at the Senior Center by 4,800.00 due to the cost of having an authorized dealer do the roof work to keep
65 the warranty valid. Ms. Planck said the funds were available and the Park Board had approved the Change
Order.
Board of Works Minutes Cont'd
September 27, 1990
Page 3
1 Ms. McFarland moved to approve and execute Change Order No. 1 for the HVAC System for the Richmond
2 Senior Community Center in the amount of 4,800.00, seconded by Mr. Smith and on unanimous voice vote the
3 motion was carried.
4
5 Salt Bids
6
7 Ms. Planck informed the Board the City joined the State Bid on salt for 1990-1991. She explained the State
8 does the bidding and it is up to the City to evaluate and award their bids. Ms. Planck said she and Mr.Smith had
9 reviewed the bids from the State and recommended it go to the lowest bidder, Morton Salt of Chicago, Ill. at
10 28.15 per ton.
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12 Ms. McFarland moved to approve the bid award for salt to Morton Salt at 28.15 per ton, seconded by Mr. Smith
13 and on unanimous voice vote the motion was carried.
14
15 POLICE DEPARTMENT
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17 Retirement of Police Chief Joseph A.Nimitz
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19 Mayor Frank H.Waltermann read the following letter to the Board:
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21 I wish to announce my retirement from the Richmond Police Department effective September 30, 1990.
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23 I request to be placed on the pension roll effective Monday, October 1, 1990 having met the minimum
24 requirements.
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26 I will have completed twenty two years service with the Richmond Police Department, having been
27 hired on September 30, 1968.
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29 /s/Joseph A. Nimitz
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31 Mayor Waltermann explained to the Board it was his desire to present the retirement of Chief Nimitz because he
32 had been one of his first appointments and had served the City well and was exonerated of all accusations.
33 Mayor Waltermann wished Chief Nimitz well in his retirement.
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35 Ms. McFarland moved to accept the retirement of Police Chief Joseph Nimitz effective September 30, 1990,
36 seconded by Mr. Smith and on unanimous voice vote the motion was carried.
37
38 FIRE DEPARTMENT
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40 Engineer Promotion for Karl Elsrod
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42 Chief Jim Sticco recommended to the Board that Firefighter Karl Elsrod be promoted to the position of Engineer
43 on C Shift effective September 19, 1990 for a six month probationary period.
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45 Mr. Smith moved to approve the promotion of Karl Elsrod to the position of Engineer, effective September 19,
46 1990,seconded by Ms. McFarland and on unanimous voice vote the motion was carried.
47
48 OFF STREET PARKING
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50 Promotion Activities
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52 Mary Merchanthouse, Off Street Parking Manager, requested authority from the Board to enact the following
53 proposals to promote parking and shopping in the Downtown area:
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55 1.Restrict the first level of the parking garage for customer parking only and so mark in order that it can be
56 enforced.
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58 2Restrict the south area of the North 7th Street lot for customer parking only and so mark in order that it can be
59 enforced.
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61 3. Promote the restricted parking and reward the monthly parkers by offering a free monthly pass in both
62 parking facilities to a monthly customer parked in the proper areas and properly displaying their pass in the
63 vehicle. This would be done by random drawing of pass numbers.
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Board of Works
September 27, 1990
Page 4
1 4.Promote customer parking in the downtown area by offering 100.00 merchants gift certificates to customers
2 parking in the three gated parking facilities during the months of November and December. This would be done
3 at each gated lot and be drawn from the tickets returned to the attendants with the customers name, address
4 and phone number on the back of the ticket.
5
6 5.Promote the parking of downtown employees in off street facilities by offering a reduced rate at the South
7 9th/10th Street Lot of 6.00 per month and a group rate of 4.00/month for four or more employees in any one
8 business.
9
10 Ms. Merchanthouse informed the Board that the proposal had been unanimously approved by the Chamber of
11 Commerce and merchants in the downtown area.
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13 Ms. McFarland moved to approve the requests for promotions for off street parking in the downtown area,
14 seconded by Mr. Smith and on unanimous voice vote the motion was carried.
15
16 BOARD OF WORKS MISCELLANEOUS
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18 Set Date to Receive Bids for Property at 838 North 12th Street
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20 Ms. McFarland moved to set October 18, 1990 at 9:00 am to hold a public hearing on the disposal of the
21 property located at 838 North 12th Street and to receive bids for the sale of the property, seconded by Mr. Smith
22 and on unanimous voice vote the motion was carried.
23
24 UNSAFE BUILDING HEARINGS
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26 700 S.W.A STREET
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28 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 700 S.W. A Street. Ms. Sarah
29 Braxton presented the Board Proof of Notification to the owner,tenants and all other interest holders by certified
30 mail. Ms. McFarland moved to accept and file the Proof of Notification, seconded by Mr. Smith and on
31 unanimous voice vote the motion was carried.
32
33 The Clerk administered the oath to give testimony to Ms. Braxton.
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35 Ms. Braxton informed the Board that an inspection was made of this property on August 31, 1990 after receiving
36 many complaints. She said the property was occupied, but now is vacated and secured and all debris removed.
37 Ms. Braxton informed the Board that Mr. Lee Doyle, owner, has been working with the inspectors and there stil
38 needs to be repairs made to the electrical and plumbing systems along with structural repairs.
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40 Mr. Lee Doyle informed the Board that it was his intent to replace the floors and get with a plumber to go over al
41 the plumbing for repairs needed.
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43 Mr. Doyle asked the Board to allow the building to remain secured and not sealed so he could enter it tc
44 complete his work.
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46 Mr. Doyle informed the Board he felt he could complete work on the structure within 60 days from todays date.
47
48 Ms. McFarland clarified that Mr. Doyle had complied with the order to date and Ms. Braxton verified that and
49 recommended to the Board that they modify the order to allow completion of the repairs within 60 days from
50 today, subject to Mr. Doyle submitting a list of needed repairs and the date for completion, an inspection in 3C
51 days and final inspection in 60 days.
52
53 Ms. McFarland moved to modify and affirm the unsafe order on the premises located at 700 S.W. A Street tc
54 allow 60 days from this date for completion with repairs and time for completion to be submitted and the
55 appropriate inspections made, seconded by Mr. Smith and on unanimous voice vote the motion was carried.
56
57 334/336/336 1/2 South 8th Street
58
59 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 334/336/336 1/2 South 8th Street.
60 Ms. Sarah Braxton presented the Board Proof of Notification to the owner, tenants and contract purchaser, Mr.
61 David Foster, by certified mail. Ms. McFarland moved to accept and file the Proof of Notification, seconded by
62 Mr. Smith and on unanimous voice vote the motion was carried.
63
64 Ms. Braxton, still being under oath, informed the Board that Richmond Power & Light brought this structure tc
65 the attention of the City and an order had been issued to vacate, secure, remove trash and debris and tc
exterminate by September 16,1990 and to repair to all codes by October 8, 1990.
Board of Works Minutes Cont'd
September 27, 1990
Page 5
1 - Ms. Braxton said that Mr. Foster has worked with the Plan staff and complied to date with the order.
2
3 Mr. Robert Johnson, representing Mr. Foster, told the Board they would like 90 days to complete the repairs and
4 are now in process of getting estimates. He asked the Board if they were able to complete the repairs on one
5 side would they be allowed to rent it to help with income for the other two units.
6
7 Ms. Braxton said she would speak with Mr. Barker about this if the heating plants were separate.
8
9 Mr.Johnson informed the Board they had enough money to start the project, but the electrical repairs will be the
10 most expensive and if they would be allowed to do one side first it would help.
11
12 Ms. Braxton asked if that were not allowed how long would it take for the repairs and Mr.Johnson said 90 days.
13
14 Mr. David Foster told the Board that 336-336 1/2 was on the same chimney,but 334 was separate.
15
16 Ms. Braxton asked the Board to continue the hearing for one week to determine if the heating plants were
17 separate and to see if it would be allowed to complete one side for rental and then work on the other units.
18
19 Ms. McFarland moved to table the Unsafe Building Hearing on property located at 334-336-336 1/2 for one
20 week, seconded by Ms. Smith and on unanimous voice vote the motion was carried.
21
22 ADJOURNMENT
23
24 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned.
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30 Carrie N. Hauptstueck, President
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35 ATTEST:
36 Mary Merchanthouse, City Clerk
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