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HomeMy Public PortalAbout05-24-1990 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. MAY 24. 1990 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session May 24, 1990 at 2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. McFarland in 3 attendance. Absent: Mr. Smith. Media in attendance: WHON, WKBV and Palladium Item. The following 4 business was had to-wit: 5 6 7 BID OPENING FOR RECONSTRUCTION OF PORTIONS OF NW 5TH AND INDUSTRIES ROAD 8 9 Ms. Hauptstueck opened the bidding for the the reconstruction of portions of NW 5th and Industries Road. 10 Having received all bids, Ms. McFarland moved to close the bidding, seconded by Ms. Hauptstueck and on 11 unanimous voice vote the motion was carried. 12 13 The Proof of Publication for the original bid date was presented and approved. Ms. McFarland moved to accept 14 and file the Proof of Publication, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was 15 carried. 16 17 Mr. Fred Burgner, Consulting Engineer, and Ms.Annie Planck, Purchasing Director, opened the following bids: 18 19 1. Contractors United, Inc.. The bid was on the proper form, signed, notarized and accompanied by a 20 bid bond. The total bid received was for 831,977.08. 21 22 2. Grade Ex, Inc.. The bid was on the proper form, signed and notarized and accompanied by a bid 23 bond. The total bid was 969,995.72. 24 25 Having opened all bids, Ms. McFarland moved to refer the bids to Mr. Wiwi,the Consulting Engineers and the 26 Purchasing Director for evaluation and recommendation, with the award to be made in a reconvened session of 27 the Board of Works on May 24, 1990 at 10:30 AM, seconded by Ms. Hauptstueck and on unanimous voice vote 28 the motion was carried. 29 30 APPROVAL OF MINUTES OF MAY 17.1990 31 32 Ms. McFarland moved to approve the minutes of the previous meeting as prepared, seconded by Ms. 33 Hauptstueck and on unanimous voice vote the motion was carried. 34 35 APPROVAL OF CLAIMS FOR PAYMENT 36 . 37 Ms. McFarland moved to approve claims in the amount of 1,095,236.17 seconded by Ms. Hauptstueck and on 38 unanimous voice vote the motion was carried. 39 40 TABLED ITEMS 41 42 No items remained on the table. 43 44 PUBLIC REQUESTS AND COMMENT 45 46 Request to Enter Public Right of Way for Fund Raiser-Carpenters&Joiners Union 47 48 Mr.Tom Bucella, representing Carpenters Local 912, requested permission from the Board for their members to 49 enter the roadway for purposes of approaching stopped vehicles to raise funds for Dollars Against Diabetes. 50 The fund raiser would be on June 16, 1990 from 10:00 AM to 4:00 PM. Mr. Bucella informed the Board that they 51 would like to be at the following intersections: 52 53 Southwest 18th and National Road West 54 1st Street and West Main 55 North 8th and A Streets 56 South 9th and A Streets 57 18th and East Main 58 North 10th and Chester Boulevard 59 Entrances to Richmond Square Mall 60 Northwest 5th and L 61 62 Officer Virgil Shaw, Traffic Division, expressed his concerns about South 9th and A and North 8th and A and 63 North 10th and Chester Boulevard. He said these were some of the busiest intersections in the City and not 64 appropriate to have people in the roadway. 65 6 Board of Works Minutes Cont'd May 24, 1990 Page 2 1 Mr. Bucella told the Board they would only approach stopped vehicles and otherwise would remain on the 2 sidewalks. 3 4 Ms. Hauptstueck agreed with Traffic Division and felt even approaching stopped vehicles would be hazardous to 5 public safety. 6 7 Ms. McFarland also agreed that those three locations were very bad intersections and suggested alternate 8 locations could be found. 9 10 Ms. McFarland moved to approve the request of Carpenters Local 912 to enter the following right of ways for the 11 collection of funds for Dollars Against Diabetes on June 16, 1990 from 10AM to 4PM: 12 13 South West 18th and National Road 14 1st Street and West Main 15 18th and East Main 16 Entrances to Richmond Square Mall 17 Northwest 5th and L 18 19 and to deny access to North 8th and A, South 9th and A and North 10th and Chester Boulevard, seconded by 20 Ms. Hauptstueck and on unanimous voice vote the motion was carried. 21 22 Temporary Closing of the 900 Block of North 11th 23 24 The request of the Wright Family for a Neighborhood party on May 26, 1990 from 1PM to 10PM was presented. 25 The request was accompanied by the appropriate petition of the residents of the area in favor of the party. 26 27 The Board noted this was an annual event and there were no problems. 28 29 Ms. McFarland moved to approve the temporary closing of the 900 Block of North 11th Street on May 26, 1990 30 from 1PM to 10PM,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 31 32 Rose Festival Requests 33 34 Rose Festival Bed Race 35 36 Ms. Beverly Nixon presented a request to close National Road West from SW 1st Street to SW 5th Street for a 37 Bed Race prior to the Moonlight Parade on Saturday,June 16, 1990. The closing time would begin at 6:30 PM. 38 39 There being no problems with the request, Ms. McFarland moved to approve the temporary closing of National 40 Road West from SW 1st to SW 5th on June 16, 1990 starting at 6:30 PM, seconded by Ms. Hauptstueck and on 41 unanimous voice vote the motion was carried. 42 43 Rose Festival Moonlight Parade Marshalling Area 44 45 Ms. Beverly Nixon presented a request to close Hub Etchison Parkway for the Marshalling area for the Moonlight 46 Parade on Saturday,June 16, 1990. The closing time would begin at 7:00 PM. 47 48 There being no problems with the request, Ms. McFarland moved to approve the temporary closing of Hub 49 Etchison Parkway on June 16, 1990 starting at 7:00 PM, seconded by Ms. Hauptstueck and on unanimous voice 50 vote the motion was carried. 51 52 Presentation on Animal Control Functions-Dr. Carolyn Blakey 53 54 Dr. Carolyn Blakey, representing HELP the Animals, Inc., made a presentation to the Board regarding their 55 proposal to perform Animal Control for the City of Richmond. Dr. Blakey told the Board that the Richmond Police 56 Department has indicated they no longer wanted to perform the animal control functions and HELP the Animals 57 have now contracted for a shelter and intend to hire an agent that is being trained in control functions. The 58 agent has prior experience with the Dayton Humane Society as a investigation officer and is now attending 59 training courses. 60 61 Dr. Blakey presented a proposed budget for Animal Control including salaries, equipment, vehicle, supplies and 62 education materials. The total annual budget was 67,936.00. Dr. Blakey informed the Board that the Police 63 Department had been able to track a 34,000.00 cost to their budget for animal control. 64 65 Dr. Blakey told the Board that they would also keep a lot of records an present them to the Board as part of the control functions. Board of Works Minutes Cont'd May 24, 1990 Page 3 1 The Board asked what activities were proposed for education since it was a large portion of the budget and Dr. 2 Blakey said they had planned to do a minimum of four educations mailings per year. 3 4 Ms. McFarland thanked Dr. Blakey for all the information and stated the Board would like to take time to look 5 through the materials and may have questions at a later date. 6 7 DEPARTMENT REQUESTS AND COMMENTS 8 9 PURCHASING DEPARTMENT 10 11 Award Bid for HVAC System for Richmond Senior Center 12 13 Ms. Planck informed the Board that the bids for the HVAC System had been evaluated by the appropriate 14 persons and the Park Board had recommended the bid go to Meyers Mechanical as the only responsible bidder. 15 The bid of Hurst Heating was disqualified due to no bid bond being submitted. 16 17 Ms. McFarland moved to award the bid for the HVAC System to Meyers Mechanical for 105,890.00, seconded 18 by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 19 20 Set Bid Date for Body Recorders for Richmond Police Department/6-14-90 21 22 The Board received a request from the Purchasing Office to set June 14, 1990 at 9 AM to receive bids for body 23 recorders for the Richmond Police Department. All funds for the purchase are in place and have been approved 24 by the City Controller. 25 26 Mr. McFarland moved to set June 14, 1990 at 9AM as the date and time to receive bids for body recorders for 27 the Richmond Police Department, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was 28 carried. 29 30 PUBLIC WORKS 31 32 33 Approve and Execute Agreement for Materials on East Main Curb Work 34 Mr. Wiwi presented an Agreement between the City and the State Department of Transportation to purchase 35 materials for the curb reconstruction on East Main between 11th and 15th Streets as part of the Downtown 36 Renovation Project. 37 38 Ms. McFarland asked about the prior agreement the Board had approved and Mr. Wiwi explained that the State 39 had changed the language and the prior contract was null and void. 40 41 The Board inquired of Mr. Metzger if the agreement met his approval and he indicated his only concern was 42 Section 8 regarding the City being responsible for all liability and the only problem might be if there were a defect 43 in the concrete, but the City could go after the supplier of the materials if this happened. 44 45 Ms. McFarland moved to approve and execute the Agreement for the State to provide materials for curb 46 reconstruction between 11th and 15th on East Main Street, seconded by Ms. Hauptstueck and on unanimous 47 voice vote the motion was carried. 48 49 Final Plans of Phase III of the Downtown Renovation Project 50 51 Mr. Wiwi presented the final plans for Phase III of the Downtown Renovation Project. He said he has received 52 verbal commitment from the State on the plans and the area includes 6th Street, lath Street and East Main to 53 15th Street. 54 55 Ms. McFarland moved to approve and execute the final plans for Phase Ill of the Downtown Renovation Project, 56 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 57 58 Rose View Discount Charter Rate for Dwyer Wilbert 59 60 Ms. McFarland moved to approve the discounted charter rate on the Double Decker bus for use by Dwyer 61 Wilbert, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 62 63 RECESS AND RECONVENE OF THE BOARD 64 65 Award Bid for Reconstruction of Portions of NW 5th and Industries Road Board of Works May 24, 1990 Page 4 1 The Board of Public Works and Safety of the City of Richmond, Indiana reconvened at 10:45 AM for the award of 2 the bid for the reconstruction of portions of NW 5th and Industries Road. 3 4 Ms. Annie Planck recommended to the Board that the bid be awarded to Contractors United, Inc. at 831,997.08 5 as the lowest bidder and also meeting all specifications. The bid was lower that the engineer's estimate of 6 845,119.67. 7 8 Ms. McFarland asked about the funding for the project and Mr. Metzger stated it was planned to finance the 9 project through Tax Increment Financing. 10 11 Ms. McFarland moved to award the bid for the reconstruction of portions of NW 5th Street and Industries Road 12 to CUI in the amount of 831,997.08 and to execute a contract with CUI for the performance of the work, 13 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 14 15 ADJOURNMENT 16 17 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 18 19 20 21 22 23 Carrie N. Hauptstueck, President 24 25 26 27 28 ATTEST: 29 Mary Merchanthouse, City Clerk 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65