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HomeMy Public PortalAbout02 08 19 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2019 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. Mayor Morgan led the Pledge of Allegiance. III. Roll Call. Present and Participating Scott W. Morgan Thomas W. Stanley Paul Lyons, Jr. Joan K. Orthwein Donna S. White Also Present & Participating: Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor IV. Minutes. A. Regular Meeting of January 11, 2019. Vice Mayor Stanley made a motion to January 11, 2019, and the motion was seconded with all voting AYE at roll call. Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Staff Attorney Police Chief Town Clerk accept the minutes of by Commissioner Orthwein V. Additions, withdrawals, deferrals, arrangement Mayor Morgan re -arranged VIII. Item D. to Item Town Manager Report to B. and so forth. He said there added items by the Town Manager under VIII. B. as #4. Management Update and Firefighter EMS Contract Update. VI. Announcements. A. Regular Meetings and Public Hearing 1. March 8, 2019 at 9:00 A.M. 2. April 12, 2019 at 9:00 A.M. 3. May 10, 2019 at 9:00 A.M. 4. June 14, 2019 at 9:00 A.M. 5. July 12, 2019 at 9:00 A.M. of agenda items. A., which moved would also be and #5.: Waste Mayor Morgan called attention to these dates. VII. Communication from the Public (3 min. maximum) There was none. VIII. Reports A. Police Chief 1. Activity for January 2019 Chief Allen asked that his report be accepted as presented. The Mayor declared the report accepted. Chief Allen then introduced Officer Allen O'Neal, the newest officer to join the Town of Gulf Stream Police Department. Officer O'Neal spent 26 years as a law enforcement officer at Riviera Beach, was a training officer while there, as well as part of the Marine Unit. After leaving Riviera Beach, he was on the Manalapan Police Force for five years, took a break and Minutes of Town Commission Regular Meeting & Public Hearing Held February 8, 2019 @ 9:00 A.M. decided he wanted to join the work force once again, which brought him to be hired at Gulf Stream. Mayor Morgan stated that Officer O'Neal came highly regarded and the Town was fortunate to have him join our Police Department. B. Town Manager 1. Undergrounding Report Town Manager Dunham read an update from Comcast Cable that stated all vaults and cabinets had been set and they were at 300 completion of proofing the conduit to determine the pipe directions. Proofing should be completed by February 15, 2019 at which point they would begin pulling the fiber, which should take approximately two weeks. Danny Brannon sent an explanation for the delay, which stated that the plan Comcast provided to the Town back when the conduit was designed and completed had some differences when compared to the plan that Comcast gave to their contractor. Mr. Dunham added that there are a few more boxes to be installed so that the residents can be properly served by Comcast. 2. Discussion Re: Community Rating System (CRS) Mr. Dunham reported that, in March, he would be making a recommendation to the Commission regarding CRS, which is part of the National Flood Insurance Program. An Ordinance was passed in 2017 approving the new maps and, at that time, Mr. Dunham was appointed as the designated Floodplain Manager. He stated that he would be attending a three-day class in Jupiter to receive his certification. He wanted the Commission to know that he was evaluating Gulf Stream's floodplain programs and added that it was already part of the Town's comprehensive plan, with an entire section on floodplain management. He added that the Town used to participate in the CRS Program but stopped in 2015. Mr. Dunham stated that it does require some time by the staff and certain requirements must be met to be part of the CRS Program. Mayor Morgan stated the Town withdrew from the CRS Program being it was burdensome and there was no benefit to be derived in terms of insurance breaks to which Mr. Dunham replied that there were definitely breaks. Mayor Morgan added that not being a member of CRS had not impacted the rates of the residents. Mr. Dunham said that being a member can lower the rates depending on how many points the Town earns. Mayor Morgan asked if there had been a change in the rates since the Town's withdrawal in 2015. Mr. Dunham said he was meeting with the regional CRS director in March before the next Commission meeting and he would ask him about the rates at that time. He added that this was no cost to the Town and that he had already been in discussion with Manalapan to see how much staff time was involved. Mr. Dunham also said that being a part of the CRS program was a positive factor when being audited by FEMA. Commissioner Lyons asked Mr. Dunham to make a list of the pros and cons to being a part of the CRS when he was making a report for the next meeting. 3. CIP Report Mr. Dunham would like to expand the planning and design that was discussed in the last Commission meeting to include coming from Sea Road down to County Road, taking the main on County Road to Little Club Road (going under the tennis courts) and on Little Club Road down 2 Minutes of Town Commission Regular Meeting & Public Hearing Held February 8, 2019 @ 9:00 A.M. to the Intracoastal so that there will only be one mobilization cost. Mathews Engineering is in agreement with this expansion and there is enough money budgeted to cover the additional planning and design for County and Little Club Roads, he said. Mayor Morgan agreed that it made sense given the experience the Town has had with the undergrounding being done in two phases. The Commission was all in favor of Mr. Dunham taking action with Mathews Engineering to give them the green light to add this expansion to what is already being designed. 4. Waste Management Contract Update Mr. Dunham stated that the Town was in continuing negotiations with Waste Management. Town Attorney Nazzaro added that the Town's contract expires at the end of March and they would either have a renewal for a short extension of the current contract or procurement of another company on next month's agenda. Commissioner Lyons questioned if there had been any complaints from the residents regarding Waste Management and Mr. Dunham answered that there were very few in relation to other towns. Mayor Morgan added that negotiations had been going on with Waste Management for months so it made sense to continue negotiating with them since there seems to be an end in sight. 5. Delray Beach Fire Contract Update Mr. Dunham explained that he and Town Attorney Nazzaro recently met with the Fire Chief of Delray Beach regarding negotiating the contract with them that expires September 30, 2019. C. Architectural Review & Planning Board 1. Meeting Dates a. February 28, 2019 at 8:30 A.M. b. March 28, 2019 at 8:30 A.M. c. April 25, 2019 at 8:30 A.M. d. May 23, 2019 at 8:30 A.M. e. June 27, 2019 at 8:30 A.M. f. July 25, 2019 at 8:30 A.M. Mayor Morgan called attention to these dates. D. Finance Director 1. Financial Report for January 2019 Town Manager Dunham noted that the report represents one third of the Town's budget year. X. Items for Commission Action. A. Ordinances 1. No. 19/1; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN'S CODE OF ORDINANCES AT CHAPTER 42, BUILDINGS AND BUILDING REGULATIONS, ARTICLE II CONSTRUCTION STANDARDS, SECTION 42-27, ISSUANCE OF PERMITS; INSPECTIONS, TO CLARIFY THE PROCESS FOR SUBMISSION OF BUILDING PERMITS; DELETING SECTION 42-28, COUNTY TO PROCESS APPLICATIONS; FEES FOR SERVICE, IN ITS ENTIRETY; AMENDING SECTION 42-29, CONSTRUCTION ABANDONMENT, TO ADD REGULATIONS THAT ADDRESS THE EXPIRATION OF TOWN ISSUED SITE PLANS, TO BE RENUMBERED 42-28; AND ADDING A NEW SECTION 42-29, DEMOLITION PERMITS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (First Reading) 3 Minutes of Town Commission Regular Meeting & Public Hearing Held February 8, 2019 @ 9:00 A.M. Staff Attorney Nazzaro explained that he had cleaned up the language in the Ordinance to reflect how the Town actually does business. After much discussion and debating among the Commission regarding timing issues on applying for a permit and then actually getting it from Delray, unsightly lots and fences, etc., they asked that Mr. Nazzaro look at the Ordinance again to make sure there are no permit procedural issues if the Town said a resident could not demolish their home until they have a building permit, etc. Mayor Morgan commended everyone for their input and good discussion, but felt that the Commission needed to take some time to think about Ordinance 19/1 and table this Ordinance until the next meeting. 2. No. 19/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANACES AT CHAPTER 42, BUILDINGS AND BUILDING REGULATIONS, ARTICLE I, IN GENERAL, TO ADD A NEW SECTION 42-31, TIME SCHEDULE FOR COMPLETING CONSTRUCTION PROJECTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (First Reading) Staff Attorney Nazzaro explained that he modeled this Ordinance after the Palm Beach Ordinance, which has been received with favorable reviews and works well for them. Commissioner Lyons questioned fees being imposed, to which Mr. Nazzaro stated that the Town presently doesn't have any fees and that they would be enacted separately by resolution. He added that he was currently working with staff to adjust the building fees. Mr. Nazzaro said that it would probably come before the Commission as one resolution adjusting all the fees and including the fee under this Ordinance. Commissioner Orthwein made a motion to pass Ordinance 19/2 on first reading and the motion was seconded by Commissioner White with all voting AYE at roll call. B. Settlement Agreement with Estate of Anthony S. Turner Re: Code Enforcement Violations and Fines at 2900 Avenue Au Soleil - Case No. CE 6-06. Staff Attorney Nazzaro explained that in order to settle a code enforcement lien for less than what is owed, it must come before the Commission. Attorney Beauregard Parker, working on behalf of the Estate of Anthony S. Turner and the assignee, Alan Piscatelli, stated they knew this property had been an issue with the Town and wanted to give the incoming buyer an opportunity to cure the issue. He said if they don't cure it within the six month period, the Town can retroactively, from today's date, assess the lien and attach it to the property going forward. Mayor Morgan pointed out some typographical errors on the Settlement Agreement and Attorney Parker said he would make the changes. Vice Mayor Stanley made a motion to approve the Settlement Agreement with the Estate of Anthony S. Turner Re: Code Enforcement Violations and Fines at 2900 Avenue Au Soleil - Case No. CE 6-06 and the motion was seconded by Commissioner Orthwein with all voting AYE at roll call. C. Authorization to request bids for replacement of two servers. 0 Minutes of Town Commission Regular Meeting & Public Hearing Held February 8, 2019 @ 9:00 A.M. Town Manager Dunham stated that they were asking the Commission to authorize the staff to go out to bid for the replacement of two servers. CFO Tew introduced Eric Wells, the IT Manager for Calvin, Giordano & Associates. Mr. Wells then introduced Carlos Valdes, the Jr. Systems Administrator for CGA. Mr. Wells stated that when they were brought in to do an initial discovery process and assessment for the Town, they discovered two servers that were purchased in 2013, and out of warranty in 2016. He explained that getting parts for those servers, or repairing them, is at a high difficulty level. They also found that those two servers are not connected to each other, which means if one fails, the data from one server will not failover to the other. The servers are nearing capacity so failover is not even an option, he added. Mr. Wells is proposing to upgrade the two servers with new hardware, an under warranty, full support, and putting them to a best practice configuration, where there will be failover and redundancy. They are also recommending server hardware, storage hardware and networking hardware that the servers would share. Mr. Wells pointed out that CGA is not a reseller and they are simply going out to bid. They will not do any mark-up and will help write and inspect the RFP. Vice Mayor Stanley asked what the approximate cost would be and Mr. Wells answered that a rough estimate would be $45,000, based on other projects with similar municipalities. He added they could possibly come in under that price, but he did not like to underestimate. Mr. Stanley asked if these two redundant servers were for Town Hall or one for Town Hall and one for the Police Dpt., to which Mr. Wells answered that the PD's server was fairly new and that these would be for Town Hall. Town Manager Dunham stated that the Town budgeted for this, knowing the servers life expectancy was nearing the end. Commissioner Orthwein asked about the warranty to which Mr. Wells said they usually come with a three-year warranty but they would try and stretch for a five-year. Mrs. Tew added that the bid will be written so as not to go with a sole provider, but the items would be bid out individually, so the Town can receive the lowest price. CGA would then be responsible for building and networking the different items. Vice Mayor Stanley made a motion to authorize the staff to go out for bids on the two servers and the motion was seconded by Commissioner Orthwein with all voting AYE at roll call. D. Items by Mayor & Commissioners Mayor Morgan stated that he would like to mark the passing of Alice Dye. He added that the Dyes are long-standing residents in the Town of Gulf Stream and sent the entire family condolences and prayers. XI. Adjournment. Mayor Morgan adjourned the meeting at 10:35 A.M. ee Basel cutive Assistant 5