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HomeMy Public PortalAbout06 08 18 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 8, 2018 AT 9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present & Scott W. Morgan Participating: Thomas W. Stanley Paul Lyons, Jr. Joan K. Orthwein Donna S. White Also Present & Gregory Dunham Participating: Trey Nazzaro Edward Allen Rita Taylor Absent W/ Notice: John Randolph IV. Minutes. A. Regular Meeting of May 11, 2018. Commissioner White called attention IV.A. which stated she had called attention to amount of reserves in the Enterprise Fund when Commissioner Lyons that had called attention to Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Staff Attorney Police Chief Town Clerk Town Attorney to an error in Item an error in reporting the in fact it had been the error. Vice Mayor Stanley moved to approve the minutes as corrected, Commissioner White seconded the motion and all voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. The Town Clerk requested to add Item IX.A.4. Budget status. In addition, she asked to add an item and rearrange the listings under Item X. Items for Commission Action as follows. X.A. Unity of Title Approval, X.B. Ordinance No. 18/3, X.C. Resolution No. 18-04, X.D. Bid Award, X.E. Debris Removal Contract and X.F. Items by Mayor & Commissioners. There were no objections to these changes. VI. Announcements. A. Regular Meetings and Public Hearings 1. July 13, 2018 at 9:00 A.M. 2. August 10, 2018 at 9:00 A.M. 3. September 14, 2018 at 9:00 A.M. 4. October 12, 2018 at 9:00 A.M. 5. November 9, 2018 at 9:00 A.M. 6. December 14, 2018 at 9:00 A.M. B. Proposed Budget Hearing Dates 1. July 13, 2018 at 9:00 A.M. 2. September 14, 2018 at 5:01 P.M. 1 Minutes of Town Commission Regular Meeting & Public Hearing Held June 8, 2018 at 9:00 A.M. 3. September 19, 2018 at 5:01 P.M. Mayor Morgan pointed out that at the July 13th Regular Meeting the Proposed Budget for 2018/2019 will be presented and a Proposed Millage Rate determined. He noted that the September 14 Regular Meeting will be changed from 9 A.M. to 4:00 P.M. and be followed by the first Budget Public Hearing at 5:01 P.M. He said that the second Budget Public Hearing would be held on September 19, 2018 at 5:01 P.M. Vice Mayor Stanley moved to approve these dates and Commissioner Orthwein seconded the motion with all voting AYE. VII. Communication from the Public (3 min. maximum) There were no communications from the public. VIII. PUBLIC HEARING A. Declaration of Ex -Parte Communication There was no ex -parte communications declared. B. Administer Oaths The Town Clerk administered the Oath to Carlos Linares and Mark Jacobson. C. Items Related to Previous Approvals 1. An application submitted by Carlos Linares, Randall Stofft Architects, as agent for N. Ocean Capital 2929 B LLC, owner of property located at 2929 N. Ocean Blvd., Gulf Stream, Florida 33483, legally described as the South 120 feet of Lot 1, Gulf Stream, Ocean Tract recorded in Plat Book 16, Page 81 of the Public Records of Palm Beach County, Florida and including revisions made to original plan and presented on January 25, 2018 Mr. Linares explained that at the latest presentation of of this project on May 11, 2018 the Commission believed that the building did not display features that are expected with a Gulf Stream Bermuda Architectural Style. He presented revised drawings and distributed color renderings of the revised design. He pointed out that on the front elevation they have added Colonial shutters on the windows, eliminated the transoms and the shed covers over the windows, reduced the number of windows and slightly lowered the entry roof, reducing the massing. He then pointed out the reduction of glass on the rear elevation. Mayor Morgan verified that the roof and eave heights now conform to the preferred heights and commented that these will be confirmed at the completion of the structure. Landscape Architect Jacobson presented the landscape drawings pointing out that they have been slightly revised to conform to the new revisions that have been presented. He reminded that the landscaping is always reviewed on site as the building progresses and that they are aware that if changes in the plan are thought to be needed, it will be 2 Minutes of Town Commission Regular Meeting & Public Hearing Held June 8, 2018 at 9:00 A.M. brought to the Town Manager for approval. a. SPECIAL EXCEPTION #1 to permit an additional 220 square feet of covered, unenclosed floor area that exceeds the maximum FAR of 8,705 square feet. Vice Mayor Stanley moved to approve a special exception to allow 220 sq. ft. of covered unenclosed area that exceeds the maximum permitted Floor Area Ratio. The motion was seconded by Commissioner White and all voted AYE. b. SPECIAL EXCEPTION #2 to permit the construction of a 488 square foot gate house in the Beachfront Design District. Vice Mayor Stanley then moved to approve a special exception to allow the construction of a 488 sq. ft. gate house in the Beachfront Design District and Commissioner White seconded the motion. All voted AYE at roll call. c. NORTH OCEAN BLVD. OVERLAY PERMIT to permit the construction of a 488 square foot gate house and an 8 foot high stucco wall within the North Ocean Blvd. Corridor. A motion was made by Vice Mayor Stanley to allow the construction of a 488 sq. ft. gate house and an 8' high stucco wall within the North Ocean Blvd. Corridor that was seconded by Commissioner White with all voting AYE. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story Gulf Stream Bermuda style single family dwelling with attached 3 car garage and a detached gate house, a total of 8,925 square feet, and swimming pool and spa. Vice Mayor Stanley moved to approve a Level III Architectural/Site Plan based on a finding that the proposed construction of a Gulf Stream Bermuda style, two-story, single family dwelling with an attached garage consisting of 8,925 sq. ft., a detached gate house, and swimming pool and spa meets the minimum intent of the Design Manual and applicable review standards with the following conditions. 1) Prior to the issuance of a certificate of Occupancy, the owner of the property shall prepare and record a deed restriction which shall provide that all roof projection areas shall remain unenclosed as per approval of the special exception for as long as the structure is in existence or exceeds the maximum FAR. 2) Any minor modifications in the existing landscaping shall be submitted to the Town Manager for review and approval and any minor modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. This motion was seconded by Commissioner White and all voted AYE. IX. Reports. A. Town Manager 1. Utility Undergrounding The Town Manager reported that FP&L are in the process of connecting homes along County Road, followed by Little Club Road. He 3 Minutes of Town Commission Regular Meeting & Public Hearing Held June 8, 2018 at 9:00 A.M. said Comcast is starting their work at Golfview Drive and will be completing it a little sooner than originally planned due to the Town giving permission for them to work a little later since they will be in an enclosed area. He was pleased to report that FP&L will be sending the Town a refund in the amount of $140,628 due to revised tariffs regarding their hardening plans that were filed with the Public Service Commission. 2. Approval of Lease for Digital Printer/Copier/Scanner/Fax The Town Manager advised that the lease on the current machine is expiring and there is a State Bid available on the Konica Minolta Multifunctional Copier that will cost $180.00 per month less than what the Town now pays. Commissioner Orthwein moved to approve the lease on the Konica Minolta thru the State Bid, Commissioner White seconded the motion and all voted AYE at the roll call. 3. Budget Status. The Town Manager reminded that the Budget will be presented and a proposed millage rate established at the July 13th meeting and that the rate may be lowered at subsequent public hearings but may not be raised. He went on to advise that the Property Appraisers estimate of taxable value for Gulf Stream is $1,136,323,523 as compared to final value for 2017 of $1,055,648,517. He added that the rolled back rate for 2017/2018 was 4.3732 and the Town approved the current rate of 4.36 mills. Mr. Dunham stated that if that same millage were to be applied to the estimated property value for 2018/2019, it would represent an increase in ad valorem tax revenues of $394,000, but that would be considered a tax increase. He added that the Certified Value will be received on June 27th and the rolled back rate is expected to be 4.0259. B. Architectural Review & Planning Board 1. Meeting Dates a. June 28,2018 at 8:30 A.M. b. July 26,2018 at 8:30 A.M. c. No August Meeting d. September 27, 2018 at 8:30 A.M. e. October 25, 2018 at 8:30 A.M. C. Finance Director 1. Financial Report for May 2018 Commissioner Lyons asked for an opinion as to whether there will be enough money in the Undergrounding Fund to complete the project without supplemental funding to which Rebecca Tew replied that she had thought it would be very close but that the refund that was just announced from FP&L will all go to that funding to repay the General Fund for what had been transferred to the Undergrounding Project and the picture is much better. There were no other questions and the Mayor declared the report accepted as presented. 2. Water Usage as of May 31, 2018 4 Minutes of Town Commission Regular Meeting & Public Hearing Held June 8, 2018 at 9:00 A.M. The Water Usage Report D. Police Chief 1. Activity for May 2018 Chief Allen requested presented and it was so declared by was also declared accepted. that the report be accepted as Mayor Morgan. X. Items for Commission Action. A. Unity of Title Approval -4001 N. Ocean Blvd., Units 103 & 104. An Agreement and Covenant to Run With The Land between 4001 North Ocean Condominium Association, Inc. and the owners of these two parcels was a part of the Declaration of Unity of Title was presented by Attorney Tom Carney. Staff Attorney Nazzaro explained that this union will not impact any portion of the Town's Zoning Code and that if in the future there is a desire to separate the units, the matter would have to be approved by the Commission. Commissioner Orthwein moved to approve the Unity of Title and Commissioner Lyons seconded the motion with all voting AYE. B. ORDINANCE NO. 18/3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 22, NUISANCES, ARTICLE 3, NOISE, DIVISION 2, CONSTRUCTION AND MAINTENANCE ACTIVITIES SECTION 22-68, SAME—REGULATIONS, TO DEFINE PERMITTED ARRIVAL AND DEPARTURE TIME TO PERFORM REGULATED ACTIVITES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (Second Reading & Adoption) The Town Clerk read Ordinance No. 18/3 by title only on second reading. Commissioner Orthwein moved to adopt Ordinance No. 18/3 on second reading and the motion was seconded by Vice Mayor Stanley. All voted AYE at the roll call. C. RESOLUTION NO. 18-04; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, RESCINDING THE PREVIOUSLY ESTABLISHED LIEN SEARCH FEE; ESTABLISHING AN UPDATED LIEN SEARCH FEE; PROVIDING AN EFFECTIVE DATE. Town Clerk Taylor read Resolution No. 18-04 by title only after which Staff Attorney Nazzaro explained that this Resolution was prepared in order to adjust the fees to cover the expense of answering lien search requests. He said these fees are to be in line with the cost to perform this service. He further advised that Gulf Stream's $10 is the lowest in the County which varies between $40 and $150. This resolution removes the $10 fee and establishes a fee of $75.00. Commissioner Lyons moved to adopt Resolution No. 18-04. Commissioner Orthwein seconded the motion and all voted AYE. D. Bid Award -3140 Polo Dr. Stormwater Outfall Town Manager Dunham reported that 4 bids were received, Hinterland Group, Inc. $99,646, Johnson -Davis, Inc. $95,000, Lambert Bros. $136,600 and LOCI Construction, $46,000. He advised that Mathews 5 Minutes of Town Commission Regular Meeting & Public Hearing Held June 8, 2018 at 9:00 A.M. Engineering has investigated the low bid and has determined that the Low bidder is acceptable if that is the choice. Commissioner Orthwein moved to award the bid to LCCI Construction in the amount of $46,000 and Vice Mayor Stanley seconded the motion with all voting AYE at roll call. E. Hurricane Debris Hauling Contract Piggyback Bid -TAG Grinding Town Manager Dunham explained that the Town has had a Contract for this service with Tag Grinding for the past 10 years but, due to changes that have been made by FEMA with regard to reimbursements, a new contract is necessary. He further explained that TAG Grinding has an existing contract with Seminole County that the Town is able to Piggyback off of, thus making it un -necessary for Gulf Stream to advertise for competitive bids. Commissioner Orthwein moved to approve the piggyback contract with TAG Grinding and Vice Mayor Stanley seconded her motion with all voting AYE. F. Items by Mayor & Commissioners There were no items from the Mayor or the Commissioners. Xi. Adjournment. Mayor Morgan adjourned the meeting at 10:00 A.M. Rita L. Taylor Town Clerk R