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HomeMy Public PortalAbout02-15-1990 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. FEBRUARY 15. 1990 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session February 15, 2 1990 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. 3 McFarland and Mr. Smith in attendance. Absent: None. Media in attendance: Palladium Item, WKBV/WFMG 4 and WHON/WQLK. The following business was had to-wit: 5 6 APPROVAL OF MINUTES OF FEBRUARY 8.1990 7 8 Ms. McFarland moved to approve the minutes of the previous meeting as prepared,seconded by Mr. Smith and 9 on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 . 13 Ms. McFarland moved to approve claims in the amount of 722,451.88, seconded by Mr. Smith and on 14 unanimous voice vote the motion was carried. 15 16 TABLED ITEMS 17 18 None were presented. 19 20 PUBLIC REQUESTS AND COMMENT 21 22 Residential Handicapped Parking 23 24 217 North 20th Street 25 26 Captain Williams informed the Board that the request of Dunn Center for handicapped parking at 217 North 20th 27 Street, meets all the guidelines and he recommended approval. 28 29 Ms. McFarland moved to approve the request for handicapped parking at 217 North 20th Street, seconded by 30 Mr. Smith and on unanimous voice vote the motion was carried. 31 32 March of Dimes-WalkAmerica 33 34 The request of the East Central Indiana Chapter of the March of Dimes for the Annual Walk America was 35 presented to the Board. The request was for a 25 kilometer walk on April 28, 1990 with the route having been 36 adjusted to utilize sidewalks 95%of the time and going from Glen Miller Park west to S.W. 18th and South to 37 South L Street. 38 39 Captain Williams informed the Board that the route met with the approval of the Traffic Division. 40 41 Ms. McFarland moved to approve the route for the March of Dimes WalkAmerica on April 28, 1990,seconded by 42 Mr.Smith and on unanimous voice vote the motion was carried. 43 44 DEPARTMENT REQUESTS AND COMMENTS 45 46 FIRE DEPARTMENT 47 48 Installation and Relocation of Fire Hydrants 49 50 Chief Jim Sticco requested permission from the Board for the installation of a fire hydrant for Hills Pet Products 51 approximately 25 ft. south of the main entrance off Union Pike and for the relocation of a hydrant on Industrial 52 Parkway near 233 Industrial Parkway. 53 54 Mr. Smith asked if the City Engineer had looked at the locations and Mr. Wiwi, after speaking to Chief Sticco, 55 indicated approval of the locations. 56 57 Chief Sticco informed the Board that the City would pay for the removal on the relocation and Indiana American 58 Water Company pays for the installation as part of the monthly rental. 59 60 Ms. McFarland moved to approve the placement of a hydrant at Hill Pet Products and the relocation of a hydrant 61 on Industrial Parkway,seconded by Mr. Smith and on unanimous voice vote the motion was carried. 62 63 Hiring of Probationary Firefighter-Charles Schroeder 64 65 Chief Sticco presented Mr. Charles Schroeder to the Board as a candidate for probationary firefighter effective Board of Works Minutes Cont'd February 15, 1990 Page 2 1 March 1, 1990. Chief Sticco informed the Board that Mr. Schroeder had passed all necessary requirements and 2 been accepted by the Pension Fund. 3 4 Ms. McFarland moved to approve the hiring of Charles Schroeder as a probationary firefighter effective March 1, 5 1990,seconded by Mr. Smith and on unanimous voice vote the motion was carried. 6 7 The City Clerk administered the Oath of Office to Mr. Schroeder and the congratulations of the Board were 8 extended. 9 10 PURCHASING OFFICE 11 12 Award Bid for Elevator Maintenance 13 14 Ms. Annie Planck, Purchasing Director, recommended to the Board that the bid for the maintenance of six 15 elevators be awarded to Millar Elevator for a total monthly charge of 750.00 on a five year contract. She 16 explained to the Board that the bid of Abell Elevator did not meet the bid requirements since it had no financial 17 statement attached and that Dover Elevator would have been the high bid with an add on price for equipment 18 repair and that Dover also stated the wrong figure on Form 96. Ms. Planck stated that with the discrepancies in 19 the bid of Dover and with the add on figure,it was her recommendation to award the bid to Millar. 20 21 Ms. McFarland moved to award the bid for the maintenance of six elevators for a five year contract to Millar 22 Elevator at 750.00/month,seconded by Mr.Smith and on unanimous voice vote the motion was carried. 23 24 OFF STREET PARKING 25 26 Agreement with General Telephone to Lease Parking Spaces-North 10th Lot 27 28 Off Street Parking Manager, Mary Merchanthouse, explained to the Board that the agreement with General 29 Telephone for the leasing of parking spaces in the North 10th Street Lot was being updated to reflect the 30 increase in parking rates and to guarantee the rental of 79 spaces per month. 31 32 Ms. McFarland moved to approve and execute the Agreement between the City and General Telephone for the 33 rental of 79 spaces in the North 10th Parking Lot at a rate of 8.50 per space per month, seconded by Mr. Smith 34 and on unanimous voice vote the motion was carried. 35 _ 36 UNSAFE BUILDING HEARINGS 37 38 UNSAFE HEARINGS 39 40 415 North 15th Street 41 42 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 410 North 15th Street belonging to 43 Nizamul & Rebecca Houssain. The order was issued on January 22, 1990 and ordered the vacating of the 44 building within ten days of receipt of the order,the immediate sealing of all windows and doors and the repair of 45 the building in compliance with building and housing codes to start within 60 days of receipt of the order and 46 completion within 180 days of receipt of the order. 47 48 Mr. Phil Craft, being able to give testimony, presented the Board a return receipt certified mail and also an 49 affidavit of hand delivery of the notice to the mortgage holder. 50 51 Ms. McFarland moved to accept and file the Proof of Notification, seconded by Mr. Smith and on unanimous 52 voice vote the motion was carried. 53 54 Mr. Craft informed the Board that he had received complaints on the property and upon inspection discovered 55 electrical and structural problems. He said he ordered the vacation of the building, but is still receiving 56 complaints that kids are getting into the structure. 57 58 Mr. Houssain, owner of record, told the Board that there is still someone living there and that his tenants have 59 caused some of the unsafe conditions. 60 61 Ms. Hauptstueck asked Mr. Houssain if he intended to follow the order as issued and Mr. Houssain said when 62 the property is vacated he will repair it. He said he had been trying to get funds to redo the house, but the 63 Planning Department would not cooperate. 64 65 Mr. Dan Dooley, Director of Planning, Permits and Inspection,told the Board that Mr. Houssain was eligible for Board of Works Minutes Cont'd February 15, 1990 Page 3 1 rental rehab funds and Historic Funds, but that he has been unable to get the 50%match required to participate 2 in the program. 3 4 Ms. Hauptstueck asked if Mr. Houssain was willing to get the building vacated and sealed and secured and if he 5 was the Board would consider allowing more time for repairs. 6 7 - Mr. Smith commented that Mr. Houssain might have to get legal assistance to vacate his tenants if they were 8 unwilling to leave. 9 10 Mr. Metzger added that he should contact an attorney and get an order for ejection. 11 12 Ms. McFarland moved to modify.the order on unsafe premises located at 410 North 15th Street to vacation of the 13 premises within ten days from February 15, 1990 and repairs of premises to start within 60 days from February 14 15, 1990 and completion within 180 days of February 15, 1990,seconded by Mr.Smith and on unanimous voice 15 vote the motion was carried. 16 17 UNSAFE ACCESSORY BUILDING HEARINGS CONTINUED 18 19 Unsafe Accessory Buildings Unable to Serve Notice of Hearing 20 21 211 South 6th 22 23 113/115 South 4th Street 24 25 509 North 17th Street 26 27 Mr. Craft notified the Board that he had been unable to serve proper notice of hearing on the above listed 28 properties and requested the hearings be continued two weeks to allow proper service. 29 30 31 Ms. McFarland moved to continue the hearings on properties located at 211 South 6th Street, 113/115 South 4th Street and 509 North 17th Street to March 1, 1990, seconded by Mr. Smith and on unanimous voice vote the 32 motion was carried. 33 34 1109 South 5th Street 35 36 Mr. Craft presented a return receipt certified mail to the owner of record. Mr. McFarland moved to accept and 37 file the Proof of Notification,seconded by Mr.Smith and on unanimous voice vote the motion was carried. 38 39 Mr. Craft informed the Board that the owner was an out of state owner and he was currently getting bids for 40 either the wreck or repair of the building. He recommended the Board extend the date to March 15, 1990 to 41 allow the owner time to get the bids and let him know what he intends to do with the structure. 42 43 Ms. McFarland moved to modify the order on an unsafe accessory building located at 1109 South 5th Street for 44 wreck or repair of the structure within sixty (60) days of February 15, 1990, seconded by Mr. Smith and on 45 unanimous voice vote the motion was carried. 46 47 727 South 8th Street 48 49 Mr. Craft presented a return receipt certified mail to the owner of record. Mr. McFarland moved to accept and 50 file the Proof of Notification,seconded by Mr. Smith and on unanimous voice vote the motion was carried. 51 52 Mr. Craft recommended the Board extend the time for wrecking to 30 days from todays date. 53 54 Mr. Smith stated that he believed 30 days was an unfair amount of time and suggested 30 days to start with 55 completion within 60 days. 56 57 Mr. Craft explained that this structure was in such bad condition that a child could cave it in. He said he 58 considered it dangerous and the City of Richmond is now in a liable position since we have acknowledged the 59 danger involved. He added he felt that 30 days was ample time for a garage to be demolished. 60 61 Mr. Smith said he just felt that 30 days was a very short time period and people could have a problem getting 62 bids and contractors especially in this weather. 63 64 Ms. McFarland moved to modify the Order on unsafe premises at 727 South 8th Street for the wreck and 65 removal of the unsafe structure within 30 days of February 15, 1990, seconded by Mr. Smith and on unanimous voice vote the motion was carried. ao � Board of Works February 15, 1990 Page 4 1 UNSAFE ACCESSORY BUILDING HEARINGS 2 3 Unable to Serve Proper Notification 4 5 217 South 6th 6 7 904 North 12th Street 8 9 Mr. Craft informed the Board that he had been unable to serve proper notice of hearing on the above listed 10 properties and requested the hearings be continued two weeks for proper service. 11 12 Ms. McFarland moved to continue the unsafe accessory buildings hearings on property located at 217 South 6th 13 and 904 North 12th Street to March 1, 1990, seconded by Mr. Smith and on unanimous voice vote the motion 14 was carried. 15 16 Ms. Hauptstueck opened Unsafe Building Hearings on the following properties: 17 18 254 S.W. 1st Street 19 169 S.W. 15th Street 20 459 S.W.5th Street 21 621 North 13th Street 22 410 S.W.3rd Street 23 700 North 19th Street 24 25 Mr. Craft presented return receipt certified mail as Proof of Notification on the above listed properties and Ms. 26 McFarland moved to accept and file the Proof of Notification, seconded by Mr. Smith and on unanimous voice 27 vote the motion was carried. 28 29 Mr. Craft's informed the Board that he recommended the orders be affirmed and they were to wreck and of 30 wreck and remove all of the above listed within 30 days of receipt of the notice. 31 32 Ms. McFarland expressed her concerns as had Mr. Smith about the 30 days being adequate time for removal of 33 the structures. She stated that the Board would like to set reasonable time limits on the orders. 34 35 Mr. Craft suggested the hearings could be continued two weeks and see if the owners show any interest and let 36 the Planning Department know what their intent is for the property. 37 38 Ms. Hauptstueck stated that if the owners show no interest, she agreed with the orders. 39 40 Ms. McFarland asked Mr. Dooley what his feelings were on the time limits and Mr. Dooley said they have been 41 fortunate with accessory buildings and approximately 89%of them are removed by the owners. Mr. Dooley said 42 they can work with any time frame, but have not had a problem in the past with the thirty day allowance for the 43 removal of accessory buildings. 44 45 Mr. Metzger told the Board that the removal of these structures would only constitute one day in terms of 46 manhours needed to carry out the order. 47 48 Mr. Craft verified that if a structure is ordered wrecked, it already could be knocked down. 49 50 Mr. Metzger suggested the Board let the 30 day time limit stand and put the responsibility on the owners tc 51 explain why they are not able to accomplish the order in that time frame. 52 53 Mr. Smith indicated if there have not been problems in the past with the 30 days, then he has no problems with 54 it. 55 56 Ms. McFarland moved to modify the orders on the above listed unsafe accessory buildings to read wreck and 57 remove and or repair within thirty days from February 15, 1990, seconded by Mr. Smith and on unanimous voice 58 vote the motion was carried. 59 60 UNSAFE BUILDING HEARINGS 61 62 526 South 12th Street 63 528 South 12th Street 64 65 Ms. Hauptstueck opened hearing on unsafe properties located at 526 South 12th Street and 528 South 12th Street, both properties belonging to Mr. Robert Holland. Board of Works Minutes Cont'd February 15, 1990 Page 5 1 Mr. Phil Wages presented Proof of Notification on the hearings. Ms. McFarland moved to accept and file the 2 Proof of Notification,seconded by Mr.Smith and on unanimous voice vote the motion was carried. 3 4 Mr. Wages, being able to give testimony,told the Board that the owner had received bids on the electrical work 5 needed, but both houses are open and no work had started. He added that 526 does not have a lock on the 6 back door and if the owner intends to comply with the rehab order,then the locking of doors and windows would 7 be sufficient for securing the premises. 8 9 Mr. Wages told the Board the houses are structurally sound and do need repaired, but not demolished. He 10 informed the Board that he would not recommend an extension of time on the order since he has been working 11 with these properties since last September and the owner is aware of the problems and has received proper 12 notification. 13 14 Ms. Hauptstueck asked if the City would seal the structures if the owner would not and Mr.Wages said he would 15 contact the owner and if his intentions were not to do anything,the City could secure the houses. 16 17 Mr. Dooley told the Board that he agreed that if there is rehab work going on the structure would not have to be 18 sealed, but rather secured so entry could be made for the rehab. Mr. Dooley stated that the Planning 19 Department has had problems with this property owner and if he does not follow the order they will try and file in 20 Court to fine him. 21 22 Ms. Hauptstueck commented that the City needed to show that they would not allow properties to just sit there 23 with no attention. 24 25 Mr. Dooley said the Plan Department considers after 1 or 1 and 1/2 years of working with an owner that they will 26 consider all efforts expended and can file in court at that time. 27 28 Ms. McFarland moved to affirm the orders on properties located at 526 and 528 South 12th Street to secure and 29 seal immediately with repairs to start within thirty days of receipt of the order and repairs to be completed within 30 180 of receipt of the order on January 9, 1990, seconded by Mr. Smith and on unanimous voice vote the motion 31 was carried. 32 33 ADJOURNMENT 34 35 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 36 37 38 39 40 41 Carrie Hauptstueck, President 42 43 44 45 46 ATTEST: - 47 Mary Merchanthouse,City Clerk 48 49 50 51 52 53 54 55 56 57 58 111 59 60 61 62 63 64 65