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HomeMy Public PortalAbout01.19.2016 City Council Meeting PacketMEDINA AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, January 19, 2016 7:00 P.M. Medina City Hall 2052 County Road 24 Meeting Rules of Conduct: • Fill out and turn in white comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the January 5, 2016 Regular Council Meeting V. CONSENT AGENDA A. Approve Amendment to Communications Site Lease Agreement (Ground) with SBA Tower at 3574 Pinto Drive in Medina, MN B. Resolution Accepting Resignation of Robin Reid from the Park Commission C. Resolution Delegating to City Clerk Authority to Acknowledge or Deny Exempted Lawful Gambling Applications D. Resolution Granting Preliminary and Final Plat Approval for Bradford Creek Addition E. Resolution Vacating a Portion of the Palm Street Right -of -Way Adjacent to Proposed Plat of Bradford Creek Addition F. Approve Development Agreement By and Between the City of Medina and Susan M. Prodahl, Carl W. Henderson and Paul B. Henderson Regarding Bradford Creek Addition G. Ordinance Amending the Official Zoning Map to Rezone Property at 45 Highway 55 H. Resolution Authorizing Publication of the Ordinance Amending the Official Zoning Map to Rezone Property at 45 Highway 55 by Title and Summary I. Call for Special Meeting on March 24, 2016 at 8 a.m. to Conduct a Business Forum and Business Tours J. Approve Owner's Representative Agreement with Advocates for Owners Consultants dba AFO Consultants K. Approve Contract for Architectural Services with 292 Design Group VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. PRESENTATIONS A. Representative Jerry Hertaus VIII. NEW BUSINESS A. Michael Vickerman — Right -of -Way Vacation — Portions of Ash Street Adjacent to 2982 Lakeshore Avenue — Public Hearing 1. Resolution Vacating a Portion of the Ash Street Right -of -Way Adjacent to 2982 Lakeshore Avenue IX. X. XI. XII. B. Update on Comprehensive Plan Update Process C. Wellhouse No. 3 Addition Project 1. Resolution Approving Plans & Specifications and Ordering Advertisement for Bids for Public Improvements Associated with the Medina Wellhouse No. 3 Addition CITY ADMINISTRATOR REPORT MAYOR & CITY COUNCIL REPORTS APPROVAL TO PAY BILLS ADJOURN Posted 1/15/2016 Page 1 of 1 MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: January 14, 2016 DATE OF MEETING: January 19, 2016 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Amendment to Communications Site Lease Agreement (Ground) with SBA Tower at 3574 Pinto Drive in Medina, MN — Staff worked with Bob Vose from Kennedy & Graven to update this lease agreement. The original agreement had a few paragraphs that needed to be clarified. An explanation of the changes is included in the attached memo. Staff recommends approval. See attached memo and agreement. B. Resolution Accepting Resignation of Robin Reid from the Park Commission — Robin Reid has submitted her resignation from the Park Commission to serve on the Planning Commission. Staff recommends approval. See attached resolution and letter. C. Resolution Delegating to City Clerk Authority to Acknowledge or Deny Exempted Lawful Gambling Applications — Due to the time -sensitive nature of lawful gambling applications, it is often difficult for the city council to review applications in a timely manner Staff recommends approval of the resolution delegating to the City Clerk the authority to acknowledge or deny exempted lawful gambling applications. See attached memo and resolution. D. Resolution Granting Preliminary and Final Plat Approval for Bradford Creek Addition — The City Council reviewed this item at their January 5th meeting and directed staff to prepare the attached resolution for approval. Staff recommends approval. See attached resolution. E. Resolution Vacating a Portion of the Palm Street Right -of -Way Adjacent to Proposed Plat of Bradford Creek Addition — The City Council reviewed this item at their January 5th meeting and directed staff to prepare the attached resolution for approval. Staff recommends approval. See attached resolution. F. Approve Development Agreement By and Between the City of Medina and Susan M. Prodahl, Carl W. Henderson and Paul B. Henderson Regarding Bradford Creek Addition — The City Council reviewed this item at their January 5th meeting and directed staff to prepare the attached development agreement for approval. Staff recommends approval. See attached development agreement. G. Ordinance Amending the Official Zoning Map to Rezone Property at 45 Highway 55 — The City Council reviewed this item at their January 5th meeting and directed staff to prepare the attached ordinance for approval. Staff recommends approval. See attached ordinance. H. Resolution Authorizing Publication of the Ordinance Amending the Official Zoning Map to Rezone Property at 45 Highway 55 by Title and Summary — Staff recommends approval of the resolution authorizing publication of the ordinance by title and summary in lieu of publishing the complete ordinance. See attached resolution. I. Call for Special Meeting on March 24, 2016 at 8 a.m. to Conduct a Business Forum and Business Tours — Staff recommends calling for a special meeting on March 24, 2016 at 600 Clydesdale Trail to conduct our annual business forum and tours of three Medina businesses. No attachments for this item. J. Approve Owner's Representative Agreement with Advocates for Owners Consultants dba AFO Consultants — The City reviewed three options for owner's representative services on the City Hall office remodel project. The options were reviewed by City Planner Dusty Finke and me. After meeting the firms it was determined that the best proposal was from AFO Consultants for Owner's Representative Services based on cost and project scope. Staff recommends approval. See attached agreement. K. Approve Architect Contract with 292 Design Group — Medina received three responses to the Request for Proposals (RFP). 292 Design Group provided the most cost effective proposal and they provided the architectural services for the Public Works/Police project at 600 Clydesdale Trail. Staff was pleased with the work that was completed by 292 Design Group on the Public Works/Police project. Staff recommends moving forward with 292 Design Group for Architectural Service's for the City Hall office remodel project with a not to exceed cost of $19,200. See attached memo, proposals and agreement. VII. PRESENTATIONS A. Representative Jerry Hertaus — Representative Hertaus will be at the meeting to provide the City Council with an update. No attachments for this item. 2 VIII. NEW BUSINESS A. Michael Vickerman — Right-of-way Vacation — Portions of Ash Street Adjacent to 2982 Lakeshore Avenue — Public Hearing — Mike Vickerman, who is in the process of purchasing 2982 Lakeshore Avenue, has requested that the City vacate the southern half of the Ash Street right-of-way on the north of the property. The applicant desires to construct an addition to the northwest of the existing house on the property. City code requires a larger setback from all rights -of -way for corner lots. See attached report. Recommended Motion: Adopt Resolution Vacating a Portion of the Ash Street Right -of -Way Adjacent to 2982 Lakeshore Avenue B. Update on Comprehensive Plan Update Process — City Planner Dusty Finke will provide an update to the City Council on the progress made to date by the Comprehensive Plan Steering Committee. See attached report. C. Wellhouse No. 3 Addition Project — On May 6, 2014, the City Council adopted a resolution ordering the Well No. 8 Improvement Project, which included the Wellhouse No. 3 Addition, and authorizing the preparation of plans and specifications for the Project. The scope of the project has changed over the course of the past two years because of favorable geological formations at the site. Staff has up -sized the pump, controls, the addition itself, and most of the piping to accommodate a larger volume of water (from 400 to 1200 GPM). The updated construction cost estimate is $590,000. This will be funded through the water capital fund (water connection fees). See attached report. Recommended Motion: Adopt Resolution Approving Plans & Specifications and Ordering Advertisement for Bids for Public Improvements Associated with the Medina Wellhouse No. 3 Addition XI. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 003481E-003508E for $79,098.07, order check numbers 43836-43914 for $294,812.87, and payroll EFT 506902-506932 for $49,172.99. 3 INFORMATION PACKET • Planning Department Update • Police Department Update • Public Works Department Update • Claims List 4 DRAFT 2 3 MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 5, 2016 4 5 The City Council of Medina, Minnesota met in regular session on January 5, 2016 at 6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. 7 8 I. ROLL CALL 9 10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. 11 12 Members absent: None. 13 14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 15 Tom Kellogg, City Planner Dusty Finke, Planning Consultant Nate Sparks, Public Works 16 Director Steve Scherer, and Public Safety Director Ed Belland. 17 18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 21 Johnson stated that staff received a last minute addition request for a raffle permit for the 22 North Hennepin Area of Commerce. He noted that normally the item would appear on 23 the Consent Agenda but because of the late addition the item should be considered 24 under New Business. 25 26 Moved by Anderson, seconded by Martin, to approve the agenda as amended. Motion 27 passed unanimously. 28 29 IV. APPROVAL OF MINUTES (7:01 p.m.) 30 31 A. Approval of the December 15, 2015 Special City Council Meeting Minutes 32 It was noted in the third paragraph, regarding the draft vision statement, it should state, 33 "...requested and received..." 34 35 Moved by Anderson, seconded by Pederson, to approve the December 15„ 2015 36 special City Council meeting minutes as presented. Motion passed unanimously. 37 38 B. Approval of the December 15, 2015 Regular City Council Meeting Minutes 39 It was noted on page two, line nine, it should state, "...a willing seller "the owner of the 40 property"..." On page two, line ten, it should state, "...Tomann Park who may be 41 interested in selling his property to the City..." On page two, line 15, it should state, 42 "...Commission meeting, which included a review of the Bradford Creek Addition which 43 that..." On page two, line 23, it should state, "...their its..." On page four, line 46, it 44 should state, "...conservation easements common areas..." On page four, line 49, it 45 should state, "...stated that asked ..." On page four, line 51, it should state, "...on the 46 outlot,?" On page four, line 42, it should state, "...conservation easement..." On page 47 five, line eight, it should state, "...that person in a lesser valuation of thei-r a person's 48 property if a conservation easement is contained obtained over that property." On page 49 six, line eight, it should state, "...therc is the existing contract contains a schedule of 50 equipment..." 51 Medina City Council Meeting Minutes 1 January 5, 2016 I Moved by Anderson, seconded by Cousineau, to approve the December 15, 2015 2 regular City Council meeting minutes as amended. Motion passed unanimously. 3 4 V. CONSENT AGENDA (7:05 p.m.) 5 6 There were no items. 7 8 VI. COMMENTS (7:05 p.m.) 9 10 A. Comments from Citizens on Items not on the Agenda 11 There were none. 12 13 B. Park Commission 14 Scherer stated that the Park Commission will meet the third Wednesday in January. He 15 noted that the sliding hill and skating rink in Uptown Hamel have been a great hit and 16 have been well used during the holiday break. 17 18 C. Planning Commission 19 Finke reported that the Planning Commission will meet the following week to hold a 20 public hearing for a Conditional Use Permit for an outdoor seating area for a proposed 21 brewery in Uptown Hamel. He stated that it is also likely that the Commission will review 22 the mission statement and goals and visions from the Comprehensive Plan Steering 23 Committee. 24 25 VII. PRESENTATIONS 26 27 A. Swearing in Ceremony for Medina Police Officer Joshua McKinley 28 (7:07 p.m.) 29 Belland introduced the newest member of the Medina Police Department, Joshua 30 McKinley. He noted that McKinley has experience with Medina as he previously held the 31 position of Community Service Officer before becoming a Police Officer in Buffalo. He 32 stated that they are excited to have him back in Medina as he is a great employee and 33 has a great work ethic. 34 35 Mitchell administered the Oath of Office to new Police Officer Joshua McKinley and 36 welcomed him to the City. 37 38 Belland invited McKinley's mother to come forward and pin the badge onto his vest. 39 40 Mitchell stated that this is the first Police Officer that he has sworn in and stated that 41 Medina takes the duties of the Police Department seriously and that he has confidence 42 in the Police Department in Medina. He noted that they have not received any 43 complaints on the Medina Police Department and he is proud of the great job they do. 44 45 B. Hennepin County Commissioner Jeff Johnson (7:11 p.m.) 46 Jeff Johnson, Hennepin County Commissioner, provided an update from the recent 47 activity of the County. He stated that the organizational meeting was held today and the 48 Chair was unanimously reappointed, noting that he was reappointed as Chair of the 49 Public Safety Committee. He stated that the budget was passed a few weeks ago and 50 noted that he voted against the budget because he felt that further cuts could be made 51 to reduce the impact to property taxes. He noted that he is optimistic that there will be Medina City Council Meeting Minutes 2 January 5, 2016 1 more of an appetite to make those reviews and changes in 2016, such as a pay for 2 performance measure for vendors. He referenced stories from the past year regarding 3 failures in the area of child protection and stated that there is no excuse for those 4 incidents and believed that significant changes would be made this year in the child 5 protection department that, while they may not be liked, will be necessary. 6 7 Martin asked where J. Johnson believes that the most cuts could be made in the budget. 8 9 J. Johnson referenced the health and human services area, which is roughly 50 percent 10 of the budget. He noted that there are outdated contracts that could be revised and 11 measures for performance could be enacted to ensure that the right programs are being 12 funded and unnecessary programs could be cut. He stated that he is a member of the 13 Audit Committee and stated that there is a staff of four to five people that are constantly 14 doing audits on vendors but believed more could be done. 15 16 Mitchell stated that there was an expose this past year regarding fraud in the area of 17 human services. 18 19 J. Johnson stated that there is a pretty strong fraud unit but noted that it can sometimes 20 be difficult in a county as large as Hennepin County. 21 22 Mitchell stated that although increases may only be one or two percent, in a budget of 23 that size it makes a difference over the years. 24 25 J. Johnson agreed. He noted that in 2010 and 2011 the property tax was held flat, which 26 was the first time that had been done since the 1980's. 27 28 Pederson thanked J. Johnson for his pushback. He stated that government has gotten 29 out of control and thinks that there needs to be more people that are willing to push 30 back. 31 32 Anderson thanked J. Johnson for his assistance with the improvement of the 394 33 bypass. 34 35 Cousineau echoed the comments of Pederson as the budget situation is also important 36 to her. She acknowledged that there can be pressure to vote with the group and 37 appreciated that he was willing to speak up. 38 39 VIII. NEW BUSINESS 40 41 A. Bradford Creek Addition — Preliminary/Final Plat and Right -of -Way Vacation 42 — 2872 Ardmore Avenue — Public Hearing (7:21 p.m.) 43 Johnson stated that this request would combine together eight substandard lots to 44 create two standard lots and would also include the vacation of right-of-way for Palm 45 Street. He noted that the original platting was done in the 1920's. 46 47 Finke stated that the request would replat the eight properties owned by the applicant, 48 which were platted in the 1920's and are now substandard in the shoreline overlay 49 district, to create two conforming lots. He noted that the request would also vacate the 50 right-of-way on Palm Street to include that square footage in the lots when they are sold. 51 He stated that historically there was a home that straddled the center of the property but Medina City Council Meeting Minutes 3 January 5, 2016 1 the property is currently vacant. He displayed the Preliminary Plat which was included in 2 the Council packet for review. He noted that because the right-of-way is requested to be 3 included in the platted lots, he would recommend reviewing that request first. He noted 4 that there is no existing street or street improvements in the right-of-way and staff 5 believes that there would be sufficient right-of-way to the north for future improvements. 6 He noted that the lots as proposed would meet the requirements of the zoning district 7 and advised that the additional square footage that would be added with the vacation of 8 the right-of-way would provide additional flexibility for the purchasers of the lots in order 9 to meet the 25 percent hardcover maximum within that district. He reviewed the tree 10 preservation ordinance requirements, noting that notification for future buyers is 11 recommended to be included. 12 13 Martin referenced the tree preservation ordinance and noted that there appear to be two 14 different figures used, 15 percent and 20 percent, and asked for clarification. 15 16 Finke explained that the tree preservation ordinance actually allows removal for the 17 initial site development, which would be 15 percent, and additional removal for other 18 activities such as building of the home, which would be 20 percent. 19 20 Martin referenced the proposed right-of-way vacation and asked why the utility and 21 drainage easement was not being retained fully. 22 23 Finke explained that is a common condition depending on the circumstances but in this 24 case staff does not believe there would be a likely use above what is already specified. 25 26 Martin stated that since the applicant is getting the benefit of the additional property for 27 no additional charge, she would support keeping a full drainage and utility easement. 28 She stated that with the City owned property to the north, a trail easement could be laid 29 over the drainage and utility easement which would allow the City the ability to install a 30 trail in that location in the future. 31 32 Mitchell asked how the path would reach the City property from Palm Street. 33 34 Finke identified public right-of-way in the area and stated that the City owned property is 35 not accessible from Palm Street. 36 37 Pederson agreed with the comments made by Martin. 38 39 Anderson stated that it would not harm the applicant but would provide options for the 40 City. 41 42 Mitchell opened the public hearing at 7:37 p.m. 43 44 Terry Richmond, 2900 County Road 19, stated that he does not have an opinion on the 45 matter but is looking for additional information. He asked what would happen in the case 46 that an adjacent property owner on Palm Street asked to have their right-of-way vacated, 47 specifically whether that would be possible. He asked if there is an advantage, in 48 addition to the property owner, to any of the other neighbors or the City to vacate the 49 right-of-way. 50 Medina City Council Meeting Minutes 4 January 5, 2016 1 Martin stated that the tax base would be enhanced as the property is currently not 2 taxable. She stated that another element for consideration would be planning for how 3 that area would be developed, noting that if large road improvements are not planned or 4 desired, then right-of-way could be vacated. 5 6 Richmond noted that there is City owned property near his home and asked if he or one 7 of his neighbors would be able to request the vacation of that property. 8 9 Martin explained the type of property that can be vacated, such as easements and right- 10 of -way, noting that not all City owned property can be requested for vacation. 11 12 Batty stated that the other thing to keep in mind is that the typical rule is that property 13 that is vacated goes back to other properties in the plat, but noted that it is not always 14 split equally as it would return to the original property that dedicated the land in their plat. 15 16 Richmond highlighted the two tax forfeited parcels that are City owned that he was 17 speaking in regard to. 18 19 Batty explained that tax forfeited property is acquired in a different method than 20 easements and right-of-way and therefore are treated differently. 21 22 Mitchell referenced the City owned land north on Palm Street, noting that it is not 23 buildable land, and therefore the vacation of right-of-way could be supported. He 24 confirmed the consensus of the Council. 25 26 Mitchell closed the public hearing at 7:46 p.m. 27 28 Moved by Martin, seconded by Anderson, to vacate the portion of Palm Street right-of- 29 way meticulous to the subject property as outlined in the agenda packet, subject to the 30 applicant granting easements to use the same property in favor of the City or public for 31 drainage, utilities, and trails or sidewalks. 32 33 Further discussion: Mitchell asked if Ardmore is an irregular width street and that is why 34 the additional ten feet are being requested. 35 36 Finke agreed that is the reasoning for the additional right-of-way for Ardmore. 37 38 Motion passed unanimously. 39 40 Moved by Martin, seconded by Anderson, to direct staff to prepare resolutions approving 41 the Bradford Creek Addition plat and the requested vacation of Palm Street based upon 42 the findings noted in the staff report and subject to the conditions recommended by the 43 Planning Commission. Motion passed unanimously. 44 45 B. Kal Point Site Plan Review and PUD Amendment — 340 Clydesdale Trail 46 (7:50 p.m.) 47 Johnson stated that this request is in regard to an amendment to a PUD to include a 48 larger building than what was originally requested in the PUD. 49 50 Sparks stated that this is a PUD amendment and Site Plan Review for a parcel within 51 Kal Point within the Clydesdale Marketplace. He identified the parcel which is adjacent Medina City Council Meeting Minutes 5 January 5, 2016 1 to the Wells Fargo site and north of the Goddard School site. He stated that this would 2 be a two story building which would house a restaurant on the ground floor with office 3 space on the second floor. He noted that the building proposed is larger than what was 4 originally included in the PUD, which has an impact on impervious surface and parking. 5 He identified an area proposed to be pervious pavement. He reviewed the parking 6 requirements for the site and the available parking for the site, noting that the applicant 7 is proposing to use the excess Target parking to fulfil their parking requirements. He 8 noted that the site is quite removed from the Target parking lot. He explained that the 9 development agreement requires for each tenant to supply sufficient parking but then 10 also allows for shared parking between tenants. He also reviewed the recommendation 11 from the Planning Commission for a fence to be installed along the retaining wall, and 12 the updated plan from the applicant which shows that fencing. He stated that this PUD 13 requires four sided architecture and noted that the applicant meets the requirements for 14 design. He stated that when the Planning Commission reviewed the request there was 15 not a formal entrance on the front of the building and the Commission had significant 16 discussion around that issue and requested a grand main entrance on the front of the 17 building. He advised that the applicant redesigned the layout of the building in order to 18 accommodate the entrance as requested. He noted that the applicant originally 19 proposed signage for three sides of the building and as requested by the Planning 20 Commission has moved one of the signs to the side requested by the Commission, as to 21 not disturb the adjacent residential area. He provided details on the proposed layout 22 and flow of traffic for the site. He stated that the Planning Commission recommended 23 approval and noted that the applicant has already met some of the conditions 24 recommended by the Commission. He noted that additional documentation and signage 25 would be needed for the shared parking before the resolution for approval would come 26 back before the Council for approval. He stated that the Council should also consider 27 whether the revised front entrance would be sufficient to meet the suggestions of the 28 Planning Commission. 29 30 Pederson asked for additional details on the shared parking. 31 32 Batty stated that like all shopping centers there is a set of covenants that deals with 33 issues such as access and parking. He stated that the covenants provides for shared 34 parking between the users but noted that in order to be able to utilize that shared parking 35 the tenant must be able to prove that they have enough parking to support their use 36 before qualifying for the shared parking. He stated that he is not convinced that the user 37 has enough parking to support their own use in order to qualify for the shared parking. 38 He stated that the City is looking for the applicant to demonstrate that their shared 39 parking allowed in the covenants would be available through their proposed parking. 40 41 Pederson stated that perhaps the applicant could provide valet parking, which would 42 utilize the far spots near target. 43 44 Kalyan (Kal) Vempaty, applicant, stated that the upstairs office space will be used as a 45 data center and would have six to seven employees that would use the space from 9:00 46 a.m. to 5:00 p.m. He noted that the office use requires 15 spaces but the office use 47 would only use half of those and would be using those spaces at an alternate time to the 48 restaurant. He advised that they are also working with Wellington to obtain an additional 49 15 stalls that will be closer to the space. 50 51 Anderson asked if Wells Fargo is willing to provide anything in writing. Medina City Council Meeting Minutes 6 January 5, 2016 1 2 Kal Vempaty stated that Wells Fargo is not willing to put it into writing and that is when 3 they spoke with Wellington who stated that they would be able to provide the additional 4 parking spaces. 5 6 Martin stated that as long as the City knows that the restaurant has the private 7 easements, which could be amended or augmented by Wellington, to support the 8 parking within the development that would satisfy the parking. She noted that could be a 9 lengthy process to obtain the necessary signatures from Target. She did not consider it 10 unlikely that the agreement could be obtained. 11 12 Anderson asked where the Wellington parking is located in proximity to the site. 13 14 Finke highlighted the parking spaces in discussion. 15 16 Mitchell asked if there is a sidewalk that would run from the site to the parking. 17 18 Finke stated that there is a trail in existence but noted that staff recommends a 19 continuation of the trail. 20 21 Mitchell asked for the division of parking stalls required between the restaurant and 22 office spaces. 23 24 Sparks replied that the office space requires 15 stalls and the restaurant requires 40 25 stalls. 26 27 Kal Vempaty provided additional information on the amount of space that will be 28 occupied by the data center. 29 30 Mitchell asked if there are different divisions and requirements within the office 31 requirements. 32 33 Sparks noted that there is not additional division, simply an office requirement. 34 35 Finke stated that there is flexibility for the office requirements for parking but noted that 36 the office use can be transitioning throughout the application. 37 38 Martin stated that the Council must consider typical office use as the applicant would be 39 free to lease the office property to other users in the future, and therefore the office use 40 may change. 41 42 Cousineau referenced the sidewalk by Caribou and stated that a pedestrian crossing 43 would be needed if the users were to use that sidewalk. 44 45 Finke stated that they are not encouraging use of that parking for this use. 46 47 Mitchell stated that although the building may meet the standard, he is not thrilled with 48 the look of the building as it does not appear to be a beautiful building in his opinion. 49 50 Greg Dahling, Finn Daniels Architects, stated that they started with the square design 51 and then used the design materials and suggestions in the PUD in order to construct a Medina City Council Meeting Minutes 7 January 5, 2016 1 building that would blend with the other buildings in the development. He believed there 2 was a good blend of materials proposed. 3 4 Martin stated that the texture is perhaps lost in the two dimensional sketch and asked 5 the architect to provide additional details. 6 7 Dahling provided additional details and noted that samples of the materials are available 8 and on display at the meeting for the Council to review. He also provided additional 9 details on the entrances. He noted that the majority of the parking is provided along the 10 back of the building and therefore that is why the main entrance was provided in that 11 location. He stated that they did take into account the input of the Planning Commission 12 in order to add a secondary entrance on the front of the building as well, but noted that 13 the main entrance would remain on the back side of the building as that is the most 14 functional and logistical location. He noted that both entrances would be entrances to 15 the restaurant. 16 17 Mitchell asked who is responsible for plowing the trail on Clydesdale. 18 19 Scherer replied that Clydesdale would be a City trail and therefore would be plowed by 20 the City. 21 22 Martin noted that the sidewalks within the development are maintained and plowed by 23 the development. 24 25 Mitchell stated that a lot of questions arise when you attempt to squeeze a building twice 26 the size of the original intent into the space. He noted that without the office space the 27 site would almost meet the parking requirements and acknowledged that the office and 28 restaurants will use parking at different times of the day. He asked if the restaurant 29 space would be leased to an outside business. 30 31 Kal Vempaty stated that he would own the restaurant and noted that the intent is to 32 model after Applebee's and be open from 11:00 a.m. to 11:00 p.m. 33 34 Pederson stated that he likes the pervious pavement but noted that there is additional 35 maintenance that is needed for that type of material. 36 37 Mitchell stated that there would be an easement from the pervious pavement to the 38 wetland and noted that additional language can be added to the easement agreement 39 that would specify that they must maintain the pavement and if that is not done the City 40 can use the easement to access the pervious pavement and provide the necessary 41 maintenance at a cost that would be assessed to the applicant. 42 43 Finke provided additional insight on the shared parking, noting that although the Target 44 parking is not too distant from the site there is closer parking that users may choose to 45 use rather than the Target site. 46 47 Mitchell stated that the applicant could be responsible for policing their patron parking. 48 He stated that if the business is very busy they could offer valet parking on weekend 49 nights in order to ensure patrons are parking in the correct locations. 50 Medina City Council Meeting Minutes 8 January 5, 2016 1 Martin stated that it appears the Council is micromanaging the situation more than 2 necessary as the covenants would specify the shared parking available for the applicant. 3 She noted that it would be up to the applicant whether or not to choose items such as 4 valet parking as the parking demand is not fully known. She stated that she is 5 comfortable with the recommendations from the Planning Commission in regard to 6 parking. She noted that there are some conditions that she would not deem necessary, 7 such as the signage for shared parking as that would be governed under the covenants, 8 and also suggested a condition 16. 9 10 Aaron Amick, Medina resident and owner of Goddard School, stated that the signage is 11 important for his business for a few reasons. He referenced the entrance to the 12 restaurant and the entrance to the school, noting that they line up. He explained that 13 while Wellington seems to be flexible with this user, they were not flexible with the 14 school and sharing of parking was not allowed for their site. He stated that for that 15 reason the school is left with the expense of plowing and maintenance for their parking 16 lot. He noted that additional wear and tear would be his responsibility and not of the 17 development. 18 19 Martin stated that if there are exclusive rights for his parking then he would most likely 20 have the right to sign that as well, but that would be his responsibility and not the 21 responsibility of the applicant. 22 23 Amick stated that he did not see the harm in requiring the signage as the applicant has 24 stated that they are going to be under parked. He noted that there would be a safety 25 element as well with the small children being dropped off and picked up from his 26 location. 27 28 Mitchell stated that he would agree with the additional condition suggested by Martin but 29 would also leave in condition 12 in regard to the signage with the additional language 30 that the signage be controlled by the applicant. 31 32 Martin stated that perhaps the language state the applicant or owner. 33 34 Pederson asked who would be paying for the sidewalk. 35 36 Mitchell stated that it most likely would be a part of the shared parking agreement. 37 38 Batty believed that this would be paid for by the applicant. He explained that the Council 39 is being asked to direct staff to prepare the PUD amendment, which would include a 40 development agreement, and Site Plan, noting that the item will not come back until the 41 shared parking agreement is detailed. He noted that tonight would not be the final 42 decision. 43 44 Moved by Anderson, seconded by Martin, to direct staff to prepare a resolution 45 approving the Kal Point PUD and Site Plan based upon the findings noted in the staff 46 report and subject to the conditions recommended by the Planning Commission and the 47 additions suggested by Councilmember Martin and Mayor Mitchell. Motion passed 48 unanimously. 49 50 Mitchell briefly recessed the meeting at 8:48 p.m. 51 Medina City Council Meeting Minutes 9 January 5, 2016 1 Mitchell reconvened the meeting at 8:55 p.m. 2 3 C. Just for Kix — Rezoning from UH-2 to CH -RR — 45 Highway 55 (8:55 p.m.) 4 Johnson stated that this request is for a rezoning from Uptown Hamel 2 to Commercial- 5 Highway Railroad. He noted that the site is split between Medina and Plymouth and 6 therefore a rezoning is being requested in both cities. 7 8 Finke stated that this request comes with the anticipation of a future commercial 9 development. He explained that this is a unique situation in which the property is 10 bisected by the municipal line and therefore the rezoning request is going before both 11 cities ahead of the development request. He referenced a similar property near this site 12 that was rezoned 2.5 years ahead of the commercial development that eventually 13 followed and became the adjacent Aldi site. He stated that the applicant, Just for Kix, is 14 a dance studio. He stated that the rezoning request would match the zoning of the 15 neighboring parcels. He stated that the City has a high level of discretion when 16 considering rezoning requests and noted that the Planning Commission held a public 17 hearing and recommended unanimous approval because of the similar zoning for the 18 neighboring parcels. 19 20 Pederson asked what would happen if Plymouth did not rezone the parcel within their 21 boundary. 22 23 Finke stated that the parcel is already zoned in a commercial holding designation and 24 therefore would be zoned to commercial in Plymouth at some time in the future. 25 26 Cousineau asked and received confirmation that if approved the parcel would be 27 rezoned commercial regardless of if the applicant were to step away from the project 28 and any commercial use could use the site. She also asked and received confirmation 29 that staff has recommended that the applicant build solely in Medina to avoid future 30 conflicts by building in two municipalities. 31 32 Andy Brandel, ISG, spoke in representation of the applicant and stated that they have 33 been working with staff from both Plymouth and Medina to rezone the parcel. He noted 34 that he will be attending the Plymouth Planning Commission meeting the following night. 35 36 Mitchell asked if Plymouth could just give Medina the triangle of space that would be 37 used for parking. 38 39 Batty stated that they certainly could do that but thought it unlikely. He stated that there 40 should not be any problems if the building is solely within Medina. 41 42 Martin asked if this is related to the petition and waiver for the road improvements. 43 44 Batty stated that this is not directly related and provided additional details on the road 45 project. He noted that will be discussed further along in the fall during the assessment 46 discussions for the road improvement project. 47 48 Moved by Pederson, seconded by Anderson, to direct staff to prepare an ordinance 49 rezoning the property at 45 Highway 55 to Commercial -Highway Railroad with the 50 condition recommended by the Planning Commission and staff. Motion passed 51 unanimously. Medina City Council Meeting Minutes 10 January 5, 2016 1 2 D. Woodland Hill Preserve Sign Variance — Public Hearing (9:06 p.m.) 3 Johnson stated that there was a request from Woodland Hill Preserve for a sign 4 variance. 5 6 Sparks stated that this is a variance for the location of the monument sign. He provided 7 additional details noting that typically monument signs must be setback ten feet from the 8 property line but the applicant is proposing to put the sign at the property line. He 9 highlighted the originally proposed location for the sign and advised that for some 10 practical reasons that location did not work and the sign is proposed to be located on the 11 other side of the road. He stated that if the sign were originally shown in that location on 12 the plans there most likely would not have been any concerns. He stated that there are 13 some concerns with the proximity of the sign to the sidewalk and utilities. He stated that 14 the recommendation of staff is to simply move the sign back ten feet to meet the front 15 setback and leave the side setback variance, as that property is an outlot. He noted that 16 the sign would still be visible from that location. 17 18 Justin Bannwarth, spoke in representation of the applicant Gonyea Development, stated 19 that there were complications with the original sign location. He noted that there is a 20 large tree that limits the visibility to the monument sign if the sign is setback the 21 additional ten feet from the front. He requested both the front and side yard variances. 22 He noted that the monument sign helps to distinguish the development. 23 24 Mitchell opened the public hearing at 9:14 p.m. 25 26 No comments made. 27 28 Mitchell closed the public hearing at 9:14 p.m. 29 30 Finke stated that staff and the Planning Commission oppose the front yard variance as it 31 would interfere with the utilities and there is not strong reasoning. He noted that the sign 32 could just as well be within the outlot. 33 34 Martin stated that while she can appreciate the statement that the side yard variance 35 would not have an impact because of the outlot, she did not believe that the variance 36 criteria have been met and therefore did not see that either variance could be approved. 37 38 Cousineau stated that was her initial thought as well that the practical difficulties were 39 not proven as it was the planning of the applicant that caused this situation. 40 41 Anderson stated that he could also support denying both variances although he would 42 like to help the applicant as well. 43 44 Pederson stated that he concurs with the Council comments but also likes the benefit of 45 saving the tree. 46 47 Moved by Anderson, seconded by Cousineau, to direct staff to prepare a resolution 48 denying the variance request because it is not consistent with the variance review 49 criteria. Motion passed unanimously. 50 Medina City Council Meeting Minutes 11 January 5, 2016 1 E. Resolution 2016-01 Establishing 2016 Appointments and Designations to 2 Various City Services, Authorities, Commissions and Agencies (9:20 p.m.) 3 Mitchell stated that the Council appointments would remain the same as those are 4 designated for two year terms. 5 6 Johnson noted an update of a reappointment and new appointment to the Planning 7 Commission each for three year terms. 8 9 Moved by Martin, seconded by Anderson, to approve the resolution establishing 2016 10 appointments and designations to various City services, authorities, Commissions and 11 agencies. Motion passed unanimously. 12 13 F. Raffle Permit Request for the North Hennepin Area of Commerce (9:23 14 p.m.) 15 Johnson presented the raffle permit approval, noting that staff received the request 16 earlier today. He stated that there is a 30 day window for the State to approve the 17 permit and therefore staff wanted to move the item along quickly. He noted that staff is 18 also researching whether this could be done administratively in the future. 19 20 Moved by Martin, seconded by Pederson, to approve the raffle permit request from the 21 North Hennepin Area of Commerce for February 5, 2016 at the Medina Golf and Country 22 Club. Motion passed unanimously. 23 24 IX. CITY ADMINISTRATOR REPORT (9:24 p.m.) 25 Johnson reported that the Medina Comprehensive Plan Steering Committee will be 26 meeting the following night at City Hall at 6:30 p.m. He stated that he is also working 27 with Finke to prepare agreements for the City Hall office improvement project. 28 29 X. MAYOR & CITY COUNCIL REPORTS (9:24 p.m.) 30 There were none. 31 32 XI. APPROVAL TO PAY THE BILLS (9:25 p.m.) 33 Moved by Martin, seconded by Cousineau, to approve the bills, EFT 003455E-003480E 34 for $97,746.54, order check numbers 43760-43835 for $170,377.45, payroll EFT 35 506848-506901 for $94,732.35 and payroll check number 020434 for $97.14. Motion 36 passed unanimously. 37 38 XII. POTENTIAL CLOSED SESSION: PARK LAND ACQUISITION: 4003 APACHE 39 DRIVE 40 Moved by Martin, seconded by Anderson, to adjourn to closed session at 9:27 p.m. to 41 discuss park land acquisition at 4003 Apache Drive. Motion passed unanimously. 42 43 The meeting reconvened to open session at 9:43 p.m. 44 45 XIII. ADJOURN 46 Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 9:43 p.m. 47 Motion passed unanimously. 48 49 50 51 Medina City Council Meeting Minutes 12 January 5, 2016 1 2 3 4 5 6 Attest: 7 8 Bob Mitchell, Mayor 9 Jodi M. Gallup, City Clerk Medina City Council Meeting Minutes 13 January 5, 2016 Agenda Item # SA MEMORANDUM TO: Mayor and City Council Members FROM: Scott Johnson, City Administrator DATE: January 14, 2016 SUBJ: SBA Tower at 3574 Pinto Drive in Medina MN - SBA Site # MN46971 Background Staff worked with Bob Vose from Kennedy & Graven on the updated cell tower lease located at 3574 Pinto Drive. The original lease had a few paragraphs that needed to be clarified. Mr. Vose worked with SBA's Attorney to clean up the agreement. Below is the explanation of the changes from Mr. Vose: "The primary purpose of the amendment that SBA has approved was to confirm who owns what for the current sublessees on the tower, and any future subtenants that are added. Regarding current occupants of the tower--- SBA will keep all Sprint rent payments; the City will keep all T-Mobile rent payments. Thereafter, rent from the next subtenant, if any, will be split 50/50. Further subtenants after that will pay rent solely to the City. We had discussed pursuing an argument that the City was underpaid for years. However, we decided that such a claim would be difficult, expensive, and potentially fruitless. SBA would likely countersue with its own underpayment allegations. Accordingly, the amendment provides that any claims regarding the prior payment of rent to the City and SBA are waived. A secondary purpose--- and the reason SBA agreed to the amendment--- is that it ratifies the prior transactions that have taken place without notice or the City's consent." Attached is the updated agreement with SBA. Staff recommends approval Council Action Requested: Approve the updated site agreement for the SBA Tower at 3574 Pinto Drive in Medina MN - SBA Site # MN46971. AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT (GROUND) THIS AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT (GROUND) (hereinafter referred to as "Amendment") is executed this day of 2015, by and between the CITY OF MEDINA, a Minnesota municipal corporation, ("Lessor") and SBA 2012 TC ASSETS, LLC, a Delaware limited liability company, having a principal office located at 8051 Congress Avenue, Boca Raton, Florida 33487 ("Lessee"). WHEREAS, Lessor and OneComm Corp. N.A., ("OneComm"), entered into that certain Communications Site Lease Agreement dated March 20, 1997 (the "Agreement"), whereby Licensor granted to OneComm a lease for the use of a portion of certain land located at 3575 Pinto Drive, Hamel, Minnesota 55340 (the "Property"), as more particularly described in the Agreement, for the construction and operation of a wireless communications facility including, but not limited to, a 180' tower (the "Site"); and WHEREAS, OneComm was subsequently acquired by Nextel West Corp ("Nextel") and, sometime after said acquisition, Nextel assigned its rights and interest under the Agreement to TowerCo Assets, LLC via a September 23, 2008 Assignment; and WHEREAS, TowerCo Assets, LLC changed its name to SBA 2012 TC Assets, LLC effective on October 1, 2012; and WHEREAS, Sprint Spectrum (formerly Nextel or an affiliated entities) is currently the Lessee's only sublessee of the Site; and WHEREAS, T-Mobile is currently the Lessor's only lessee of the Site (other than the Lessee) . WHEREAS, Lessor and Lessee desire to amend the Agreement as follows. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto covenant, agree and bind themselves to the following modifications to the Agreement: 1. Section 7(a) Section 7(a) of the Agreement is deleted and replaced with the following: The Lessee has constructed its tower in such a way that the tower will have the capacity to accommodate additional users either subleased by Lessee or directly leased by Lessor. The Lessor may rent space at the Site, including space on the tower and ground space on the Land during the term of the Agreement to its own tenant(s) ("Lessor Tenant"), provided such Lessor Tenant's use will not interfere with the Lessee or its sublessees use as provided in Paragraph 2 of this Agreement. The Lessee shall have thirty (30) days to review the plans and specifications of any additional Lessor Tenant to ensure such use will not interfere with the Lessee or its sublessees use. The Lessor shall negotiate the rent and all other terms and administer the lease by which the Lessor Tenant(s) will be allowed to locate at the Site . The Lessee shall be entitled during the term of 00067903 - vl SBA Site Name: SBA Site ID: MN46971 462412 RJV ME230-1A Hamel �SElAla this Agreement to fifty percent (50%) of the proceeds from the rent paid by the second Lessor Tenant to locate at the Site . The Lessor shall be entitled to all rents paid by the first, third and any successive Lessor Tenant(s) at the Site. At the time of this Amendment, Lessor has one tenant under the Agreement, T- Mobile. This tenant, and any lawful successors or assigns, is the first "Lessor Tenant" for which the Lessor is entitled to collect one hundred percent (100%) of the rent. At the time of this Amendment, Lessee has one tenant under the Agreement, Sprint. This tenant, and any lawful successors or assigns, is considered the Lessee's sublessee for which the Lessee is entitled to collect one hundred percent (100%) of the rent. Lessee's rights to its own sublessees are defined in Section 15 herein. 2. Section 15. The second sentence of Section 15 (Assignment and Subletting) of the Agreement is amended as follows (deleted language shown as strikethrough): The Lessor may assign this Agreement upon written notice to the Lessee, subject to the assignee assuming all of the Lessor's obligations herein, including but not limited to, those set forth in paragraph 9 of this Agreement 3. Section 19(d) Miscellaneous. Section 19(d) of the Agreement is hereby amended to reflect the Lessee's current address as follows: If to Lessee: SBA 2012 TC Assets, LLC Attn: Site Administration 8051 Congress Avenue Boca Raton, FL 33487-1307 RE: Hamel / SBA Site: MN46971 3. Consents. Lessor hereby acknowledges assignment of the Agreement as described in the recitals above, and the existence of the Sprint/Nextel sublease, and Lessor hereby consents to such transactions pursuant to the terms of the Agreement as modified by this Amendment. Lessee hereby acknowledges the existence of the T-Mobile lease, and Lessee hereby consents to such transaction pursuant to the terms of the Agreement as modified by this Amendment. 4. Release of Claims. Except for the obligations set forth in this Amendment, Lessor and Lessee hereby mutually release, discharge and forever acquit each other, and their affiliates, successors and assigns from any and all claims and causes of action, actions, omissions or demands, whatsoever, known or unknown, fixed or contingent, at law or in equity, the either Party ever had, now have or thereafter can, shall or may have against either Party (or the sublessees herein specified) as of the date of this Amendment that are related to, in connection with, or arise out of the transactions described in paragraph 3 including any monies claimed or owed in relation to such transactions (collectively, "Released Claims"). 00067903 - vl SBA Site Name: SBA Site ID: MN46971 462412 RJV ME230-1A Hamel �SElAla 5. Governing Law. This Amendment will be governed by and construed and enforced in accordance with the laws of Minnesota without regard to principles of conflicts of law. 6. Other Terms and Conditions Remain. Except as specifically set forth in this Amendment, the Agreement is otherwise unmodified and remains in full force and effect and is hereby ratified and reaffirmed. In the event of any inconsistencies between the Agreement and this Amendment, the terms of this Amendment shall take precedence. 7. This Amendment shall be effective as of the date last executed below. IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first above written. LESSOR: CITY OF MEDINA, A MUNICIPAL CORPORATION By: Title: Mayor Date: By: Title: City Administrator Date: STATE OF COUNTY OF On , 2015, before me, , Notary Public, personally appeared , and who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature in the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of Minnesota that the foregoing paragraph is true and correct. Witness my hand and official seal. Signature (Seal) 00067903 - vl SBA Site Name: SBA Site ID: MN46971 462412 RJV ME230-1A Hamel �SElAla LESSEE: WITNESSES: SBA 2012 TC ASSETS, LLC A DELAWARE LIMITED LIABILITY COMPANY By: Name: Alyssa Houlihan Title: Vice President, Site Leasing Date: STATE OF FLORIDA COUNTY OF PALM BEACH (print name) (print name) I, the undersigned, a Notary Public for the state and county aforesaid, do hereby certify that ALYSSA HOULIHAN personally came before me this day and acknowledged that she is Vice President of Site Leasing for SBA 2012 TC ASSETS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, and acknowledged, on behalf of said company, the due execution of the foregoing instrument. WITNESS MY HAND and official seal in the state and county last aforesaid the day of , 2015. Notary Public (print name) My commission expires on 00067903 - vl SBA Site Name: SBA Site ID: MN46971 462412 RJV ME230-1A Hamel �SElAla Agenda Item # 5B Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2016- RESOLUTION ACCEPTING RESIGNATION OF ROBIN REID FROM THE PARK COMMISSION WHEREAS, Robin Reid's term on the Park Commission of the city of Medina does not expire until December 2017; and WHEREAS, on January 11, 2016, Robin Reid submitted a letter of resignation from her position on the Park Commission addressed to the City Council; and WHEREAS, Robin Reid's resignation from her position as Park Commissioner shall become effective immediately. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that Robin Reid's letter of resignation from the Park Commission is hereby accepted. Dated: January 19, 2016. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- January 19, 2016 January 11, 2016 Dear Jodi and City Council — Due to my re -appointment to the Planning Commission, I am resigning from the Park Commission. I enjoyed being on the Park Commission this year, and getting re -acquainted with the development of our City parks. I will be much more aware of the park and trails issues when the Planning Commission evaluates new development proposals. Sincerely, Robin Reid Agenda Item # 5C MEMORANDUM TO: Medina City Council through City Administrator Scott Johnson FROM: Jodi Gallup, Assistant City Administrator DATE: January 13, 2016 RE: Delegating City Clerk to Acknowledge Exempted Lawful Gambling Background Non-profit organizations are permitted to conduct lawful gambling, which includes raffles, bingo, pull -tabs, tipboards, and/or paddlewheels by applying for an "Exempt Permit" if the total value of all prizes (donated and purchased) in the calendar year is less than $50,000 and the organization conducts lawful gambling on five or fewer days in a calendar year. The Minnesota Gambling Control Board regulates these Lawful Gambling Exempt Permits and requires that the local unit of government (the City of Medina) acknowledges the application prior to submitting it to them for approval. Historically, the City of Medina has put these lawful gambling permits on the City Council consent agendas for approval/acknowledgment before sending them to the Gambling Control Board. This process frustrates many organizations and causes their applications to be delayed, which creates increased fees. The Gambling Control Board will accept applications that have been acknowledged by the City Clerk if the City Council has delegated that authority to the City Clerk. Recommendation Staff recommends that the City Council adopt the attached resolution delegating the City Clerk to acknowledge or deny exempted lawful gambling applications to help streamline this process. COUNCIL ACTION REQUESTED Motion to approve resolution delegating to City Clerk to acknowledge or deny exempted lawful gambling applications. Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2016- RESOLUTION DELEGATING TO CITY CLERK AUTHORITY TO ACKNOWLEDGE OR DENY EXEMPTED LAWFUL GAMBLING APPLICATIONS WHEREAS, the city of Medina (the "City") is a municipal corporation organized and existing under the laws of Minnesota; and WHEREAS, Minnesota Statutes, Chapter 349 requires organizations engaged in lawful gambling to obtain a premises permit before engaging in any lawful gambling activities; and WHEREAS, Minnesota Statutes, Section 349.166, provides that certain organizations are exempt from the premises permit requirement if the organization meets certain statutory requirements; and WHEREAS, organizations that are exempt from the premises permit requirement must receive an exempt permit from the Minnesota Gambling Control Board (the "MGCB") prior to engaging in lawful gambling activity; and WHEREAS, as part of the application to the MGCB for an exempt permit, the organization must obtain city acknowledgement of the exempt lawful gambling activity; and WHEREAS, upon receipt of such application, a city may acknowledge the application, acknowledge the application subject to a 30-day waiting period, or deny the application; and WHEREAS, due to the time -sensitive nature of these applications, it is often difficult for the city council to review applications in a timely manner; and WHEREAS, the City wishes to provide for the timely review of applications by delegating such authority to its city clerk. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota that the city clerk is granted the authority to acknowledge or deny exempt lawful gambling permit applications on behalf of the City. Resolution No. 2016- January 19, 2016 473946v2 AMB ME230-1A Dated: January 19, 2016. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- January 19, 2016 473946v2 AMB ME230-1A Agenda Item # 5D Member F introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2016-## RESOLUTION GRANTING PRELIMINARY AND FINAL PLAT APPROVAL FOR BRADFORD CREEK ADDITION WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Susan M. Prodahl, Carl W. Henderson, and Paul B. Henderson (collectively the "Owners") own property located at 2872 Ardmore Avenue (the "Property"), which is legally described as: Lots 5-12, Block 24, INDEPENDENCE BEACH, Hennepin County, Minnesota WHEREAS, the Owners have requested preliminary and final approval of a plat to re - plat the Property into two parcels; and WHEREAS, the Planning Commission held a duly noticed public hearing on the plat on December 9, 2015; and WHEREAS, the City Council reviewed the proposed plat at the January 5, 2016 meeting; and WHEREAS, the City Council has, subject to the terms and conditions contained herein, made the following findings of fact with regards to the requested plat: (a) The proposed subdivision is consistent with the Comprehensive Plan and is not premature, as defined in Section 820.28. (b) The physical characteristics of this site appear suitable for the type of development contemplated and the design of the subdivision is not likely to cause environmental damage or cause public health problems. (c) The proposed parcels meet minimum lot size standards and the density of development is consistent with City regulations. (d) The design of the subdivision will not conflict with public or private streets, easements or right-of-way. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants preliminary and final plat approval for the plat subject to the following terms and conditions: 1) Approval of the plat is contingent upon the City vacating the portion of the Palm Street right-of-way indicated on the plat. 2) The Owners shall enter into a development agreement in a form and of substance acceptable to the City to ensure compliance with the conditions noted herein as well as other relevant requirements of City ordinance and policy. Resolution No. 2016-## January 19, 2016 3) The Owners shall install sewer and water services for Lot 1 and repair the street to the satisfaction of the City following installation. The Owners shall also ensure that the culvert from the site under Ardmore is functioning. 4) The Owners shall submit a letter of credit to ensure completion of the utility service construction and street reconstruction necessitated by such construction. 5) Construction on the lots shall be subject to the City's tree preservation ordinance. Current regulations require replacement for any removal of significant trees in excess of 20% on each lot. 6) The Owners shall update the plat in order to dedicate 10 feet of right-of-way for Ardmore Avenue as well as easements for drainage, utility and trail easements over the vacated portion of Palm Street. 7) The Owners shall pay relevant sewer and water connection fees for the new proposed connection for Lot 1. 8) The Owners shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the proposed vacation and plat and for the review and creation of other relevant documents. Dated: January 19, 2016. By: Bob Mitchell, Mayor Attest: By: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 January 19, 2016 Agenda Item # 5E Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO.2016-## RESOLUTION VACATING A PORTION OF THE PALM STREET RIGHT-OF-WAY ADJACENT TO PROPOSED PLAT OF BRADFORD CREEK ADDITION WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Susan Prodahl, Carl Henderson, and Paul Henderson (collectively, the "Owners") own property within the City at 2872 Ardmore Avenue (the "Property") which is legally described as: Lots 5-12, Block 24, INDEPENDENCE BEACH, Hennepin County, Minnesota; and WHEREAS, right-of-way exists north of the Property for Palm Street, as dedicated on the Plat of Independence Beach, Hennepin County, Minnesota; and WHEREAS, no street improvements currently exist within the Palm Street right-of-way, but portions of the right-of-way are used and are intended to be used for public purposes; and WHEREAS, the Owners have requested that the City vacate the southern half of the Palm Street right-of-way adjacent to the Property; and WHEREAS, the Owners have concurrently applied to re -plat the Property as Bradford Creek Addition and have requested to include the southern half of the Palm Street right-of-way within the lots in said plat; and WHEREAS, the portion of the Palm Street right-of-way requested to be vacated is legally described in Exhibit A, attached hereto; and WHEREAS, the Owners propose to dedicate right-of-way and easements on the Bradford Creek Addition plat which are recommended by the City Engineer to serve public purposes; and WHEREAS, pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing to consider the proposed vacation; and WHEREAS, notice of the public hearing was posted, published in the official newspaper and mailed to the owners of affected properties, all in accordance with law; and WHEREAS, the City held the public hearing on the proposed vacation on January 5, 2016, at which hearing all interested parties were heard; and Resolution No. 2016-## January 19, 2016 WHEREAS, following the public hearing, the City determined that the vacation of a portion of the right-of-way is in the public interest, subject to certain terms and conditions. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota as follows: 1. Subject to the condition described below being satisfied, the City hereby declares that the portion of the Palm Street right-of-way described in Exhibit A is vacated. 2. The city administrator or his designee is authorized and directed to prepare and present to the Hennepin County Auditor a notice that the City has completed these vacation proceedings and record with Hennepin County Recorder the vacation of the portion of the Palm Street right-of-way only upon receipt of replacement easements for drainage, utility, and trail purposes. Dated: January 19, 2016. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 January 19, 2016 EXHIBIT A Legal Description of Vacated Right -of -Way The south 30 feet of Palm Street dedicated on the plat of Independence Beach, Hennepin County, Minnesota lying between the northerly extension of the western line of Lot S, Block 24, Independence Beach and the northerly extension of the eastern line of Lot 8, Block 24, Independence Beach. Resolution No. 2016-## 3 January 19, 2016 Agenda Item # 5F DRAFT DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF MEDINA AND SUSAN M. PRODAHL, CARL W. HENDERSON AND PAUL B. HENDERSON REGARDING BRADFORD CREEK ADDITION This document drafted by: Kennedy & Graven, Chartered 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 (RHB) 472874v3 FMB ME230-620 TABLE OF CONTENTS PAGE 1. Right to Proceed 1 2. Plans; Subdivision Improvements 2 3. Erosion Control 2 4. Site Grading; Haul Routes 3 5. Construction of Subdivision Improvements 3 6. Utility Services 3 7. Stormwater Improvements 4 8. Tree Removal 4 9. Vacation of Right -of -Way; Easements 5 10. Letter of Credit 5 11. Fees 6 12. Responsibility for Costs; Escrow for Construction Inspection 6 13. Developer's Default 6 14. Insurance 7 15. No Building Permits Approved; Certificates of Occupancy 7 16. Clean up and Dust Control 7 17. Compliance with Laws 7 18. Agreement Runs With the Land 8 19. Indemnification 8 20. Assignment 8 21. Notices 8 22. Severability 9 23. Non -waiver 9 24. Counterparts 9 SIGNATURES 9-12 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY EXHIBIT B LIST OF PLAN DOCUMENTS EXHIBIT C SUBDIVISION IMPROVEMENTS COST ESTIMATE i 472874v3 RHB ME230-620 This Development Agreement (the "Agreement") is made and entered into this day of , 2016, by and between the city of Medina, a municipal corporation under the laws of Minnesota (the "City"), and Susan M. Prodahl, Carl W. Henderson and Paul B. Henderson, individuals, as tenants in common (collectively, the "Developer"). WITNES SETH: WHEREAS, the Developer is the fee owner of land which is legally described on Exhibit A attached hereto (the "Property"); and WHEREAS, the Property is being replatted into two lots by means of the plat of Bradford Creek Addition; and WHEREAS, on January 19, 2016, the City granted final approval of the plat of Bradford Creek Addition (the "Subdivision"); and WHEREAS, approval of the Subdivision is contingent upon the Developer entering into a development agreement satisfactory to the City. NOW, THEREFORE, based on the mutual covenants and obligations contained herein, the parties agree as follows: 1. Right to Proceed. The Developer may not construct public or private improvements or any buildings within the Subdivision until all the following conditions precedent have been satisfied: a) the final plat of Bradford Creek Addition has been filed with Hennepin County; b) this Agreement has been executed by the Developer and the City; c) the Letter of Credit (as hereinafter defined) has been received by the City from or on behalf of the Developer; d) final engineering and construction plans in digital form have been submitted by the Developer and approved by the city engineer; e) the Developer has paid the City for all legal, engineering and administrative expenses incurred by the City regarding the approval of the Subdivision; f) the Developer has submitted and the City has approved the certified grading plan; g) all erosion control measures are in place; h) the Developer has received all required permits from all governmental entities having jurisdiction over the Subdivision; i) the Developer has granted the required drainage and utility and trail easements over the vacated portion of the Palm Street right-of-way adjacent to the Property; j) the Developer or the Developer's engineer has initiated and attended a preconstruction meeting with the City engineer and staff; and 1 472874v3 REM ME230-620 k) the City has issued a notice that all conditions precedent have been satisfied and that the Developer may proceed. 2. Plans; Subdivision Improvements. a) The Developer agrees to develop the Subdivision in accordance with the final plat of Bradford Creek Addition, as detailed in City resolution no. 2016- , which resolution is hereby incorporated by reference into this Agreement, and to construct all improvements within the Subdivision in accordance with the approved engineering and construction plans (collectively, the "Plans"). The documents which constitute the Plans are those on file with and approved by the City and are listed on Exhibit B attached hereto. The Plans may not be modified by the Developer without the prior written approval of the City. b) In developing the Subdivision in accordance with the Plans, the Developer shall construct or install at its sole expense sanitary sewer and water services along with related road restoration and undertake stormwater improvements as specified in this Agreement and the Plans (the "Subdivision Improvements"). c) All work performed by or on behalf of the Developer related to the Subdivision Improvements contemplated by this Agreement, shall be restricted to the hours of 7:00 a.m. through 8:00 p.m., Monday through Friday, and 8:00 a.m. through 5:00 p.m. on Saturday. 3. Erosion Control. a) All construction regarding the Subdivision Improvements shall be conducted in a manner designed to control erosion and in compliance with all City ordinances and other requirements, including the City's permit with the Minnesota Pollution Control Agency regarding municipal separate storm sewer system program. Before any portion of the Property is rough graded, an erosion control plan shall be implemented by the Developer as approved by the City. The City may impose reasonable additional erosion control requirements after the City's initial approval, if the City deems such necessary due to a change in conditions. All areas disturbed by the excavation shall be reseeded promptly after the completion of the work in that area unless construction of utilities, buildings or other improvements is anticipated immediately thereafter. Except as otherwise provided in the erosion control plan, seed shall provide a temporary ground cover as rapidly as possible. All seeded areas shall be mulched and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. b) If the Developer does not comply with the approved erosion control plan and schedule and any supplementary City requirements, the City may take such action as it deems reasonably appropriate to control erosion based on the urgency of the situation. The City agrees to provide reasonable notice to the Developer in advance of any proposed action, including notice by telephone or email in the case of emergencies, but limited notice by the City when conditions so require will not affect the Developer's obligations or the City's rights hereunder. c) The Developer agrees to reimburse the City for all expenses it incurs in connection with any action it takes to control erosion. No grading or construction of the Subdivision Improvements will be allowed and no building permits will be issued within the 2 472874v3 REM ME230-620 Subdivision unless the Developer is in full compliance with Developer's responsibilities to comply with the erosion control requirements provided herein. The erosion control measures specified in the Plans or otherwise required within the Property shall be binding on the Developer and its successors and assigns. 4. Site Grading; Haul Routes. a) In order to construct the Subdivision Improvements and otherwise prepare the lots for development, it is necessary for the Developer to grade within the Subdivision. All site grading must be done in compliance with this Agreement, the Plans and the requirements of the Minnesota Pollution Control Agency regarding contaminated soils. The City may withhold issuance of building permits for structures within the Subdivision until the approved certified grading plan is on file with the City and all erosion control measures are in place as determined by the City. Within 30 days after completion of the grading, the Developer shall provide the City with an "as constructed" grading plan and a certification by a registered land surveyor or engineer. b) The Developer agrees that any fill material which must be brought to or removed from the Subdivision while grading or during construction of the Subdivision Improvements or structures within the Subdivision will be transported using the haul routes established by the City. The haul routes shall also be used by the Developer for the transportation of materials used in the construction of the Subdivision Improvements and the buildings within the Subdivision. The City designates Ardmore Avenue to Co. Rd. 19 as the haul route. 5. Construction of Subdivision Improvements. a) All Subdivision Improvements shall be installed in accordance with the Plans, City resolution no. 2016- , the City's subdivision regulations, the City's engineering standards (as hereinafter defined) for utility construction and the requirements of the memorandum from the City engineer dated , 2015. The Developer shall submit plans and specifications for the Subdivision Improvements prepared by a registered professional engineer. The Developer shall obtain any necessary permits from all governmental entities having jurisdiction over the Subdivision before proceeding with construction. The City shall inspect all work at the Developer's expense. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. Within 45 days after the completion of the Subdivision Improvements, the Developer shall supply the City with a complete set of reproducible "as constructed" plans and three complete sets of paper "as constructed" plans, each prepared in accordance with City standards and in AutoCADD format based on Hennepin County coordinates. Iron monuments must be installed in the Subdivision in accordance with state law. The Developer's surveyor shall submit a written notice to the City certifying that the monuments have been installed. b) No building permit shall be issued for structures within the Subdivision until the Subdivision Improvements have been installed and approved by the City. 6. Utility Services. a) The City requires that each of the lots be served by its own separate sanitary sewer and water service lines. The Subdivision Improvements include 3 472874v3 REM ME230-620 construction of new utility services stubbed to the property line of Lot l so that they are available at the time of development of Lot 1. b) The Developer shall complete installation of the utility stubs on Lot 1 and related street restoration by no later than August 31, 2017. The "as constructed" plans the Developer is required to submit pursuant to section 5a) of this Agreement shall include ties to the stubs and an invert elevation provided for the sewer stub. The City shall not be required to approve and accept for maintenance the utility stubs, which is a precondition of issuance of building permits as required by section 5b) of this Agreement, until the "as constructed" plans related to the utility stubs have been received by the City. c) The Developer agrees to require its contractor to provide to the City a warranty bond against defects in labor and materials for 100 percent of the cost of the utility installation and road restoration work associated with the installation of the utility stubs to Lot 1 for a period of two years from the date of acceptance of such work by the City. During such period, the Developer agrees to repair or replace any portion or element of the Subdivision Improvements which shows signs of failure, normal wear and tear excepted. A decision regarding whether the Subdivision Improvements shows signs of failure shall be made by the City in the exercise of its reasonable judgment. If the Developer fails to repair or replace any defective portion of the Subdivision Improvements during the warranty period, the City may repair or replace the defective portion and may use the Letter of Credit to reimburse itself for such costs. The Developer agrees to reimburse the City fully for the cost of all Subdivision Improvements repair or replacement if the cost thereof exceeds the remaining amount of the Letter of Credit. Such reimbursement must be made within 45 days of the date upon which the City notifies the Developer of the cost due under this paragraph. The Developer hereby agrees to permit the City to specially assess any unreimbursed costs against Lot 1 if the Developer fails to make required payments to the City. The Developer, on behalf of itself and its successors and assigns, acknowledges the benefit to Lot 1 of the repair or replacement of the Subdivision Improvements and hereby consents to such assessment and waives the right to a hearing or notice of hearing or any appeal thereon under Minnesota Statutes, Chapter 429. 7. Stormwater Improvements. The Property is intended to be drained by a culvert extending from the ditch along the front of the site under Ardmore Avenue to the south. The culvert does not appear to be functioning properly. The Developer agrees to field locate the culvert, grade the Ardmore Avenue right-of-way adjacent to the Property and repair the culvert so that its drainage function is sufficient to accommodate the increased hard surface coverage of the Property which will result from the development of the lots in the Subdivision. 8. Tree Removal. There are 54 significant trees (as defined by City ordinance) on Lot 1 and 59 significant trees on Lot 2. City ordinance prohibits the removal of more than 15 percent of significant trees at the time of initial development and a total of 20 percent overall. The Developer's plans call for removal of three significant trees on Lot 1 at the time of construction of the Subdivision Improvements. Conceptual plans submitted by the Developer show removal of 32 percent of significant trees from Lot 1 and 20 percent from Lot 2 at the time of construction of houses on the lots. The amount of tree removal may differ when actual plans for houses on the lots are submitted to the City in order to obtain building permits. The 4 472874v3 REM ME230-620 Developer understands and agrees to inform purchasers of the lots that removal of significant trees in excess of the maximum allowed under City code will require compliance with City ordinance provisions regarding replacement of the trees removed in excess of the maximum allowances or, if replacement is not practicable, payment of the fee required by city ordinance 9. Vacation of Right -of -Way; Easements. The Developer petitioned the City to vacate the southern half of the unopened right-of-way of Palm Street adjacent to the Property and, following the required public hearing before the city council, the City approved the vacation. A condition of said vacation is that the Developer grant easements to the City for drainage and utilities and trail over the vacated area. It is a requirement of this Agreement as well as the resolution approving the vacation that the Developer grant such easements in a form acceptable to the City. 10. Letter of Credit. a) In order to ensure completion of the Subdivision Improvements required under this Agreement and satisfaction of all fees due to the City, the Developer agrees to deliver to the City prior to beginning any construction or work within the Subdivision a letter of credit (the "Letter of Credit") in the amount of $18,300, which is 150 percent of the estimated cost of the Subdivision Improvements as identified in the Plans. The Letter of Credit shall be delivered to the City prior to beginning any work within the Subdivision and shall renew automatically thereafter until released by the City. The estimated cost of each element of the work covered by the Letter of Credit is itemized on Exhibit C attached hereto. The Letter of Credit shall be issued by a bank determined by the City to be solvent and creditworthy and shall be in a form acceptable to the City. The Letter of Credit shall allow the City to draw upon the instrument, in whole or part, in order to complete construction of any or all of the Subdivision Improvements and to pay any fees or costs due to the City by the Developer. b) The City agrees to reduce the Letter of Credit upon substantial completion of any significant portion of the covered Subdivision Improvements, delivery of the required warranty bond to the City regarding the Subdivision Improvements and satisfaction of all of the Developer's financial obligations to the City. The Letter of Credit shall be released in full and returned to the Developer following completion of the Subdivision Improvements, after satisfaction of all other provisions of this section and satisfaction of all the Developer's financial obligations to the City regarding the Subdivision. Prior to releasing any portion of the Letter of Credit or accepting another letter of credit in replacement, the City shall first be satisfied regarding the quality and completeness of the work and that the Developer has taken such steps as may be necessary to ensure that no liens will attach to the Property. c) It is the intention of the parties that the City at all times have available to it a Letter of Credit in an amount adequate to ensure completion of all elements of the Subdivision Improvements and other obligations of the Developer under this Agreement. To that end and notwithstanding anything herein to the contrary, all requests by the Developer for a reduction or release of the Letter of Credit shall be evaluated by the City in light of that principle. d) If at any time the City reasonably determines that the bank issuing the Letter of Credit no longer satisfies the City's requirements regarding solvency and creditworthiness, the 5 472874v3 REM ME230-620 City shall notify the Developer and the Developer shall provide to the City within 45 days a substitute for the Letter of Credit from another bank meeting the City's requirements. If the Developer fails to provide the City within 30 days with a substitute Letter of Credit from an issuing bank satisfactory to the City, the City may draw under the existing Letter of Credit. 11. Fees. a) In accordance with City policy and to distribute uniformly the costs of public utility infrastructure improvements, the City will charge trunk connection fees for the availability of sanitary sewer and water to Lot 1. The connection fees for sanitary sewer and water shall be payable at the time of issuance of a building permit for Lot 1 at the then -current rates. b) Payment of the then -current SAC fee set by the Metropolitan Council will also be due at the time of issuance of a building permit for Lot 1. 12. Responsibility for Costs; Escrow for Construction Inspection. a) The Developer agrees to pay to the City an administrative fee in the amount necessary to reimburse the City for its reasonable costs and expenses in reviewing the application related to the Subdivision, including the drafting and negotiation of this Agreement. The Developer agrees to reimburse the City in full for such reasonable costs within 45 days after notice in writing by the City. The Developer agrees to reimburse the City for the reasonable cost incurred in the enforcement of any provision of this Agreement, including reasonable engineering and attorneys' fees. b) The Developer shall also pay a fee for City administration and observation relating to construction of the Subdivision Improvements. Construction observation shall include inspection of all Subdivision Improvements. In order to reimburse the City for the administrative fee and the reasonable cost of inspection of the Subdivision Improvements, the Developer shall deposit an additional $2,000 into an escrow account with the City, which shall receive and hold such funds solely under the terms of this Agreement. The City shall reimburse itself for expenses from the escrow and will provide the Developer with a copy of any invoice from the City engineer or evidence of other cost or expense attributed to the escrow prior to deducting such funds from the escrow. If any funds held under this escrow exceed the amount necessary to reimburse the City for its costs under this paragraph, such funds shall be returned to Developer without interest. If it appears that the actual costs incurred will exceed the estimate, Developer and City shall review the costs required to complete the project and the Developer shall deposit additional sums with the City. 13. Developer's Default. In the event of default by the Developer as to construction or repair of any of the Subdivision Improvements or any other work or undertaking required by this Agreement, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City. This Agreement is a license for the City to act, and it shall not be necessary for the City to seek an order from any court for permission to enter the Property for such purposes. If the City does any such work, the City may, in addition to its other remedies, levy special assessments against the lots within the Subdivision to recover the costs thereof. For this purpose, the Developer, for itself and its successors and assigns, expressly waives any and all procedural and substantive objections to the special assessments, including but not limited to, hearing requirements and any claim that 6 472874v3 REM ME230-620 the assessments exceed the benefit to the land so assessed. The Developer, for itself and its successors and assigns, also waives any appeal rights otherwise available pursuant to Minnesota Statutes, section 429.081. 14. Insurance. The Developer agrees to take out and maintain or cause to be taken out and maintained until six months after the City has accepted the Subdivision Improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its contractors or subcontractors. Liability limits shall not be less than $500,000 when the claim is one for death by wrongful act or omission or for any other claim and $1,500,000 for any number of claims arising out of a single occurrence. The City shall be named as an additional insured on the policy. The certificate of insurance shall provide that the City must be given the same advance written notice of the cancellation of the insurance as is afforded to the Developer. 15. No Building Permits Approved; Certificates of Occupancy. a) Approval of the plat of Bradford Creek Addition does not include approval of a permit for the construction of any structures within the Subdivision. The Developer must submit and the City must approve building plans prior to an application for a building permit for a structure on any lot within the Subdivision. The Developer or the party applying for the building permit shall be responsible for payment of the customary fees associated with the building permit and other deferred fees as specified in this Agreement. b) No certificate of occupancy shall be issued for any home constructed in the Subdivision unless prior thereto all Subdivision Improvements have been completed, the lot has been graded and all landscaping installed in accordance with the Plans, any required tree replacement has been completed or fees in lieu thereof have been paid, the driveway has been installed, the sump pump is discharging in an approved location, the water service valve is in proper working order and an as built survey of the lot has been submitted and approved by the City. In cases in which seasonal weather conditions make compliance with these conditions impossible, the City may accept an escrow of sufficient amount to ensure completion of the work during the following construction season. 16. Clean up and Dust Control. The Developer shall daily clean dirt and debris from streets adjoining the Subdivision resulting from construction work by the Developer, its contractors, agents or assigns. Prior to any work on the Subdivision Improvements, the Developer shall identify to the City in writing a responsible party for erosion control, street cleaning, and street sweeping. The Developer shall provide dust control to the satisfaction of the City's engineer throughout construction within the Subdivision. 17. Compliance with Laws. The Developer understands that it must comply with all laws, ordinances, regulations and directives of the state of Minnesota and the City applicable to the Property and the Subdivision. Failure to do so shall constitute an event of default under this Agreement. This Agreement shall be construed according to the laws of Minnesota. Breach of the terms of this Agreement by the Developer shall be grounds for denial of a building permit for any structure within the Subdivision. 7 472874v3 REM ME230-620 18. Agreement Runs With the Land. This Agreement shall be recorded against the Property and shall run with the land and shall bind and inure to the benefit of the successors in interest of the parties. The Developer covenants with the City, its successors and assigns, that the Developer has fee title to the Property, that there are no unrecorded encumbrances or interests relating to the Property, and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. 19. Indemnification. The Developer hereby agrees to indemnify and hold the City and its officers, employees, and agents harmless from claims made by it and third parties for damages sustained or costs incurred resulting from approval of the Subdivision. The Developer hereby agrees to indemnify and hold the City and its officers, employees, and agents harmless for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees, except matters involving acts of gross negligence by the City. 20. Assignment. The Developer may not assign this Agreement without the prior written permission of the City, which consent shall not be unreasonably withheld, conditioned or denied. 21. Notices. Any notice or correspondence to be given under this Agreement shall be deemed to be given if delivered personally or sent by U.S. Mail, postage prepaid, certified mail, return receipt requested: a) as to Developer: Susan M. Prodahl 22420 County Road 30 Rogers, MN 55374 b) as to City: with a copy to: Carl W. Henderson 8021 County Road 23 SE Becker, MN 55308 Paul B. Henderson 10749 — 750th Avenue SW Cokato, MN 55321 City of Medina 2052 County Road 24 Medina, MN 55340 Attn: City Administrator Ronald H. Batty Kennedy & Graven 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 472874v3 REM ME230-620 8 or at such other address as either party may from time to time notify the other in writing in accordance with this section. The Developer shall notify the City if there is any change in its name or address. 22. Severability. In the event that any provision of this Agreement shall be held invalid, illegal or unenforceable by any court of competent jurisdiction, such holding shall pertain only to such section and shall not invalidate or render unenforceable any other provision of this Agreement. 23. Non -waiver. Each right, power or remedy conferred upon the City by this Agreement is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, or available to the City at law or in equity, or under any other agreement. Each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. If either party waives in writing any default or nonperformance by the other party, such waiver shall be deemed to apply only to such event and shall not waive any other prior or subsequent default. 24. Counterparts. This Agreement may be executed simultaneously in any number of counterparts, each of which shall be an original and shall constitute one and the same Agreement. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on the day and year first above written. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. By: By: CITY OF MEDINA Bob Mitchell, Mayor Jodi M. Gallup, City Clerk The foregoing instrument was acknowledged before me this day of , 2016, by Bob Mitchell and Jodi M. Gallup, the mayor and city clerk, respectively, of the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public 9 472874v3 REM ME230-620 Susan M. Prodahl I, Mark E. Prodahl, am the spouse of Susan M. Prodahl, and hereby consent to the above Development Agreement. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. Mark E. Prodahl The foregoing instrument was acknowledged before me this day of 2016, by Susan M. Prodahl and Mark E. Prodahl, married to each other. Notary Public 10 472874v3 REM ME230-620 Carl W. Henderson I, Brenda Henderson, am the spouse of Carl W. Henderson, and hereby consent to the above Development Agreement. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. Brenda Henderson The foregoing instrument was acknowledged before me this day of 2016, by Carl W. Henderson and Brenda Henderson, married to each other. 11 Notary Public 472874v3 REM ME230-620 Paul B. Henderson I, Cynthia M. Henderson, am the spouse of Paul B. Henderson, and hereby consent to the above Development Agreement. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. Cynthia M. Henderson The foregoing instrument was acknowledged before me this day of 2016, by Paul B. Henderson and Cynthia M. Henderson, married to each other. Notary Public 12 472874v3 REM ME230-620 EXHIBIT A TO DEVELOPMENT AGREEMENT Legal Description The Property to which this Development Agreement applies is located in Hennepin County, Minnesota and is legally described as follows: Lots 1 and 2, Block 1, Bradford Creek Addition A-1 472874v3 RHB ME230-620 EXHIBIT B TO DEVELOPMENT AGREEMENT List of Plan Documents The following documents prepared by [to be completed] constitute the Plans: B-1 472874v3 RHB ME230-620 EXHIBIT C TO DEVELOPMENT AGREEMENT Cost Estimate for Subdivision Improvements Financial Guarantee Bradford Creek Addition LOC Calculation January 14, 2016 SCHEDULEA- SANITARY SEWER CONTRACT ITEM PRELIM. QUANT ACCEPT. QUANT UNIT PRICE INCLUDED IN ORIG. LOC TOTAL Cut in 8' x 4" PVC WYE _UNITS EACH 1 $ 400.00 $ 400_00 $ 400.00 4" PVC Pipe Sewer SOR 26 Service Pipe With Tracer Wire LE 20 $ 50_00 $ 1,000_00 $ 1,000.00 Mobilization LS 1 $ 1,000_00 $ 1;300.00 $ 1,000,00 _ SUBTOTAL SCHEDULE A - SANITARY SEWER $ 2,400.00 $ 2,400.00 SCHEDULE B - WATERMAIN CONTRACT ITEM UNITS PRELIM. QUANT ACCEPT. QUANT UNIT PRICE INCLUDED IN ORIG. LOC TOTAL I 1 1/2" Corporation Stop EACH 1 $ 600_00 $ 600.00 $ 600.00 11/2" Curb Stop and 'Box Wrth Extension Rod EACH 2 $ 700_00 $ 1,400.00 $ 1,400.00 1 1/2"Type K Copper Service LE 30 $ 50_00 $ 1,500.00 $ 1,500.00 Connect to Existing EACH 1 $ 300_CO $ 300.00 $ 300.00 SUBTOTAL SCHEDULE B- WATERMAIN $ 3,800.00 $ 3,800.00 r SCHEDULEC-STORM SEWER CONTRACT ITEM UNITS PRELIM. QUANT ACCEPT. QUANT UNIT PRICE INCLUDED IN ORIG. LOC TOTAL Repair Existing Culvert, Grade to Drain EACH 1 $ 1,500.00 $ 1,500.00 $ 1,500.00 SUBTOTAL SCHEDULE C - STORM SEWER $ 1,500.00 $ 1,500.00 SCHEDULED - STREET CONSTRUCTION CONTRACT ITEM UNITS PRELIM. QUANT ACCEPT. QUANT UNIT PRICE INCLUDED INORIG. LOC TOTAL Patch Street SY 100 - 35.00 $ 3,500.00 5 3,500.00 Restoratioin LS 1 1,000_00 $ 1,000.00 $ 1,000.00 SUBTOTAL SCHEDULE D - STREET CONSTRUCTION $ 4,500.00 $ 4,500.00 HEDULEA-SANITARY SEWER $ 2,400.00 $ 2,400.00 EUMMARY HEDULE B- WATERMAIN $ 3,800.00 $ 3,800.00 HEDULEC-STORM SEWER $ 1,500.00 $ 1,500.00 HEDULED-STREET CONSTRUCTION $ 4,500.00 $ 4,500.00 UBTOTAL $ 12,200.00 $ 12,200.00 PLUS SO% RECOMMENDED LOC 5 6,100.00 18,300.00 C-1 472874v3 FMB ME230-620 Agenda Item # 5G CITY OF MEDINA ORDINANCE NO. ### AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP TO REZONE PROPERTY AT 45 HIGHWAY 55 THE CITY COUNCIL OF MEDINA, MINNESOTA ORDAINS AS FOLLOWS: Section 1. The official zoning map of the City of Medina is hereby amended to change the zoning classification of the property at 45 Highway 55 from Uptown Hame1-2 (UH-2) to Commercial Highway -Railroad (CH -RR). Section 2. The property rezoned is displayed in the map in Exhibit A, attached hereto. Section 3. The City of Medina Zoning Administrator is hereby directed to publish this ordinance and make the appropriate changes to the official zoning map of the City of Medina to reflect the change in zoning classifications as set forth above. Section 4. A copy of this Ordinance and the updated map shall be kept on file at the Medina City Hall. Section 5. This Ordinance shall be effective upon adoption and publication. Adopted by the Medina City Council this 19th day of January 2016. CITY OF MEDINA By: Bob Mitchell, Mayor Attest: By: Jodi M. Gallup, City Clerk Published in the South Crow River News on this day the of , 2016. Ordinance No. ### 1 January 19, 2016 EXHIBIT A Map Displaying Property Being Rezoned Ordinance No. ### 2 January 19, 2016 Agenda Item # 5H Member _ introduced the following resolution and moved its adoption. CITY OF MEDINA RESOLUTION NO. 2016-## RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ### BY TITLE AND SUMMARY WHEREAS, the city council of the city of Medina has adopted Ordinance No. ###, an ordinance amending the official zoning map to rezone property at 45 Highway 55. WHEREAS, Minnesota Statutes § 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is two pages in length and contains a map; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that the city administrator shall cause the following summary of Ordinance No. ### to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the city of Medina has adopted Ordinance No. ###, an ordinance amending the official zoning map to rezone property at 45 Highway 55. The ordinance rezones the property from the Uptown Hame1-2 district to the Commercial Highway -Railroad district. The full text and map exhibit of Ordinance No. ### are available from the city administrator at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the city of Medina that the city administrator keep a copy of the ordinance in his office at city hall for public inspection and that he post a full copy of the ordinance in a public place within the city. Dated: January 19, 2016. Bob Mitchell, Mayor Resolution No. 2016-## January 19, 2016 ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 January 19, 2016 Agenda Item # 5J MEMORANDUM TO: Mayor and City Council FROM: Scott Johnson, City Administrator and Dusty Finke, City Planner DATE: January 14, 2016 SUBJ: Contract for Owner's Representative Services BACKGROUND The City reviewed three options for owner's representative services on the City Hall office remodel project. The options were reviewed by City Planner Dusty Finke and me. After meeting the firms it was determined that the best proposal was from AFO Consultants for Owner's Representative Services based on cost and project scope. It is therefore recommended that the City Council authorize an agreement with AFO Consultants to be the Owner's Representative for the City Hall office remodel project. Here is how the contract would work: 1. The City Council acts to authorize the Mayor and City Administrator to enter into an agreement with the owner's representative. 2. The owner's representative is working with the City to hire a project architect to prepare final design. The owner's representative will work with the architect to insure that the design represents a project that is the best value for the city from the standpoint of initial design and the long range use of the facility. Once the design is agreed on, the owner's representative will prepare all the required bidding documents and conduct the bidding process. 3. The owner's representative will bring back the bids to the City Council for awarding in February. 4. The owner's representative will help manage all phases of the facility construction and will be on site one day per week during the construction. Owner's Representative Fees The cost of the owner's representative will be in accordance with the fees submitted with the contract and the attached proposal letter: Cost of Services: Owner Representative Professional Services Hours: 130 hours Owner Representative Professional Services Fee: $12,120 Estimated Reimbursable Expenses: Included Total $12,120 Staff recommends moving forward with : AFO Consultants for Owner's Representative Service's for the City Hall office remodel project Council Action Motion to authorize the Mayor and City Administrator to enter into an agreement with AFO Consultants for Owner's Representative Service's for the City Hall office remodel project. OWNER'S REPRESENTATIVE AGREEMENT THIS OWNER'S REPRESENTATIVE AGREEMENT ("Agreement") is entered into on January 19, 2016 (the "Effective Date") by and between the Owner City of Medina, ("Owner"), and Advocates for Owners Consultants dba AFO Consultants, ("Owner's Representative"). For the following Project: City Hall Lower Level Office Improvement Project 2052 County Road 24 Medina, Minnesota 55340 Hereinafter referred to as the "Project." BACKGROUND A. The Owner desires the services of the Owner's Representative, which has special expertise and experience in development involving areas relevant to the Project. B. The Owner desires to retain the Owner's Representative to provide comprehensive services in the organization, coordination, management and administration required for all aspects of the development of the Project, including, without limitation, planning, programming, design, construction administration, and Project closeout. In consideration of the foregoing and the mutual covenants contained in this Agreement, the Owner and the Owner's Representative agree as follows: AGREEMENT 1. Term of Agreement. This Agreement is effective on the Effective Date and shall remain in effect until all obligations set forth in this Agreement have been satisfactorily fulfilled (the "Term"). 2. Scope of Services. 2.1. Owner retains the Owner's Representative to provide sufficient organization, personnel and management to perform the services specified in this Agreement (the "Work") in an expeditious and economical manner at the highest standards of Owner's Representative's profession or business to further the Owner's interests. The Owner's Representative shall furnish all labor, services, supplies, materials and equipment required to complete the Work using Owner's Representatives best efforts, skill, judgment, and abilities in accordance with this Agreement. The Owner's Representative accepts the fiduciary relationship of trust and confidence established between it and the Owner by this Agreement. 2.1.1 Owner's Representative shall schedule, attend, conduct, and assist the Owner at all Project meetings. Owner's Representative shall clarify, amend and report any discrepancies affecting the Project. 1 2.1.2 Owner's Representative shall assist the Owner with and lead (subject to Owner's input and final approval) the process of identifying, soliciting proposals from, selecting, and negotiating contracts with the Project Team for the completion of the Project. Owner's Representative shall advise Owner and make recommendations concerning (a) scope of services to be provided by the Project Team; (b) fees; and (c) administration of contracts with the Project Team at Owner's direction. 2.1.3 Owner's Representative shall review and comment on the drawings and specifications for the Project (the "Documents"), as they are prepared by the Architect. 2.1.4 In consultation with the Architect, Owner's Representative shall provide value engineering services to analyze and make recommendations concerning availability of materials and labor, time requirements for installation and construction, and other factors related to costs, including costs of alternative designs or materials, and possible cost reductions and economies. Owner's Representative shall provide value engineering recommendations to Owner, but the final decision will, in every instance, be Owner's decision. 2.1.5 Owner's Representative shall represent the Owner in its communications with the Architect, Contractor, and Consultant(s); schedule, attend, and conduct progress meetings, regular on -site meetings to review construction progress and pay requests and to provide appropriate recommendations to the Owner concerning the Owner's decisions on construction matters, including, where necessary, alternative designs or materials; and coordinate, review, advise the Owner concerning, and approve change orders, submittals, and requests for information. 2.1.6 Owner's Representative shall coordinate the purchase and installation of Owner Furnished -Owner -Installed and Owner -Furnished -Contractor -Installed furniture, fixtures and equipment. 2.2. Owner's Representative shall provide a project team at all times that shall have sufficient capacity, skill and experience to perform the Work ("Owner's Representative's Team"). Owner's Representative may not, without the written consent of Owner, reassign or replace any member of the Owner's Representative Team. If a member of Owner's Representative's Team resigns, any replacement shall be subject to Owner's approval. 2.3. Owner's Representative has or will perform the Work in cooperation with the Owner and the "Project Team". The Project Team includes the "Architect", which means (as appropriate to the context) the design architect, the architect or engineer who prepares the plans and specifications, the inspecting architect, or such other design and design related consultants as may be appropriate; the "Contractor", which means the general contractor with whom the Owner has contracted to construct the entire or a portion of the Project and the general contractor's subcontractors, suppliers, and materialmen; and "Consultants", which means such other consultants and professionals that perform consulting services for the Project, including without limitation, testing laboratories and surveyors. Nothing contained in this Agreement shall create any obligation or contractual relationship between the Owner's Representative and any third party, including without limitation any other member of the Project Team. 2.4. Owner may modify the Work without invalidating this Agreement. To avoid delay in the Project, upon receipt of an Owner -requested change in the Work, the Owner's Representative shall promptly proceed with the change in Work. If the Owner's 2 Representative believes it is entitled to additional compensation for the change in Work, the Owner's Representative shall promptly notify the Owner in writing. Any change in Owner's Representative's compensation shall be made by a written agreement signed by both parties. 3. Owner's Responsibilities. 3.1. The Owner shall provide information regarding its design and construction requirements for the Project to the Owner's Representative, in a timely fashion. 3.2. The Owner shall designate an individual who shall have the authority to render decisions on Owner's behalf ("Owner's Contact"); provided, however, that the Owner's Contact shall not have authority to increase Owner's Representative's compensation or otherwise modify the terms of this Agreement without the written approval of the City Council. The Owner may change Owner's Contact from time to time by written notice to the Owner's Representative. 4. Compensation and Terms of Payment. 4.1. The consideration for all Work performed or supplied by Owner's Representative under this Agreement shall be paid by Owner as follows: Twelve Thousand One Hundred Twenty and No/100 Dollars ($12,120.00) for all services listed in this Agreement. Travel and subsistence expenses actually and necessarily incurred by the Owner's Representative and their sub -consultants in performance of this contract shall be included in the Owner's Representative fee for services. 4.2. Subcontractor's Payment. If Owner's Representative engages any subcontractors to perform any of the Work, Owner's Representative shall not markup work performed by its subcontractors. Owner's Representative shall pay any such subcontractor within ten days (or such shorter period as required by law) of the Owner's Representative's receipt of payment from the Owner for undisputed services provided by the subcontractor. 4.3. Frequency of Invoicing and Terms of Payment. Owner's Representative shall submit invoices monthly. Payments are due and payable upon receipt of the Owner's Representative's monthly invoice. Amounts unpaid 30 Days after the invoice date shall bear interest from the date payment is due at the rate of 6 Percent per annum, or in the absence thereof, at the legal rate prevailing at the principal place of business of the Owner's Representative. The hourly billing rates for the Owner's Representative are as follows: One hundred dollars ($100.00) per hour. Hours related to the Project that extend beyond October 1, 2016 will be billed at hourly rate. 5. General Terms and Conditions. 5.1. Termination, Suspension or Abandonment In the event of termination, suspension or abandonment of the Project by the Owner, the Owner's Representative shall be compensated for services performed. The Owner's failure to make payments in accordance with this Agreement shall be considered substantial nonperformance and 3 sufficient cause for the Owner's Representative to suspend or terminate services. Either the Owner's Representative or the Owner may terminate this Agreement after giving no less than seven days' written notice if the Project is suspended for more than 90 days, of the other party substantially fails to perform in accordance with the terms of this Agreement. 5.2. Insurance. 5.2.1 Owner shall maintain insurance required of it in the AIA A201-2007, as modified by Owner. Owner's Representative shall be named as an additional insured on Owner's liability insurance policy maintained with respect to the Project. Upon request, Owner shall provide Owner's Representative certificates of insurance outlining evidence of Owner's insurance and the terms thereof. 5.2.2 Owner's Representative, at its sole cost and expense, shall maintain professional liability insurance in addition to commercial general liability insurance (CGL) of at least $1,000,000 per occurrence. The city should be added as an additional insured to the Owner's Representative's insurance but not professional liability. The Owner's Representative shall also require its subcontractors to maintain the same insurance. 5.2.3 The Owner's Representative will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Owner's Representative and its respective employees or agents under this Agreement. Prior to performing any services under this Agreement, the Owner's Representative shall provide evidence to the City that acceptable insurance coverage is effective. To the fullest extent permitted by law, the Owner's Representative agrees to defend, indemnify and hold harmless the City, and its employees, officials and agents from and against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of the Owner Representative's negligence or the Owner Representative's performance or failure to perform its obligations under this Agreement. The Owner's Representative agrees this indemnity obligation shall survive the completion or termination of this Agreement. 5.2.4 Worker's Compensation: The Owner's Representative will comply with the provisions of the Minnesota worker's compensation statute as an independent contractor before commencing work under this Agreement. The Owner's Representative will provide its own worker's compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. 5.2.5 The Owner's Representative acknowledges that this is a public project and as a party providing services to Owner, the Owner's Representative is subject to Minnesota Statutes, chapter 13 (Government Data Practices Act), including but not limited to Minn. Stat. § 13.05 subd. 11, and to Minnesota Statutes, Section 16C.05 subd. 5 regarding recordkeeping and audits of the project. Signatures: This Agreement entered into as of the day and year first written above. AFO Consultants 4 OWNER REPRESENTATIVE certifies that the appropriate person(s) have executed the contract on behalf of OWNER REPRESENTATIVE as required by applicable articles, by-laws, resolutions, or ordinances. By (authorized signature and printed name) Title Date CITY OF MEDINA By (authorized signature and printed name) Title Date 5 Agenda Item # 5K MEMORANDUM TO: Mayor and City Council FROM: Scott Johnson, City Administrator and Dusty Finke, City Planner DATE: January 14, 2016 SUBJ: Approve Contract for Architectural Services with 292 Design Group BACKGROUND City Planner Dusty Finke, Owners Representative Jeanne Qualley and I reviewed the responses to the Request for Proposals (RFP) for architectural services regarding the City Hall office remodel project. Medina received three responses to the RFP. Attached are the full responses and below is proposed design fee: • 292 Design Group - $19,200 • Kaeding Arch - $22,700 + reimb • Partners & Sirny - $62,300 + reimb 292 Design Group provided the architectural services for the Public Works/Police project at 600 Clydesdale Trail. Staff was pleased with the work that was completed by 292 Design Group on the Public Works/Police project. Staff recommends moving forward with 292 Design Group for Architectural Service's for the City Hall office remodel project. Staff will use the AIA B 105 template that is attached as the foundation for the agreement with 292. The AIA B 105 template is recommended by our City Attorney. Council Action Motion to authorize the Mayor and City Administrator to enter into an agreement with 292 Design Group for Architectural Service's for the City Hall office remodel project not to exceed $19,200. ATTACHMENT LETTER to Standard Form of Agreement Between Owner and Architect AIA Document B105-2007 (Insert Date — x/xx/xx) BETWEEN the Owner: The City of Medina, 2052 County Road 24, Medina, Minnesota 55340 hereinafter referred to as the "Owner," and the Architect: Legal Name of Firm Street Address City, State, Zip Code hereinafter referred to as the "Architect," and (applicable to corporations and partnerships only) the Architect represents and warrants that it is duly authorized as a (Insert "corporation" or "partnership') to practice (Insert "architecture", "engineering", or "architecture and engineering') in the State of Minnesota, and that during the term of this Agreement it will comply with the provisions of Minnesota Statutes 326.14 and all other laws of the State of Minnesota. For the following Project: City Hall Lower Level Office Improvement Project 2052 County Road 24 Medina, Minnesota 55340 hereinafter referred to as the "Project. Page 1 of 5 Article 1: Architect's Responsibilities The Architect's services include the following consulting services and firms: The Architect's Designated Representative is: Principal in Charge [Insert name of Architect's Project Manager] Telephone [Insert phone number] Email [Insert email address] Address [Insert address offirm] Scope of Architect's Basic Services: The Architect shall provide full architectural/engineering services as applicable for the Project, to provide a complete, functional Project that will be used by the Owner for its intended purpose. Services shall include the following systems/disciplines: architecture, structural, mechanical, electrical, telecommunications, interiors, fixtures and equipment (F&E), and cost estimating. Services shall also include Project schedule development, cost estimating, creation of computer -aided design and drafting electronic software -enabled plans and related drawings, specifications, public bid process coordination, and construction administration services for the renovation Project. The Architect shall evaluate the functional space program requirements for the Project that have been established and provide multiple space layout options during the design. The Architect's services shall also include, but not be limited to the necessary on -site field investigations, verification and confirmation of existing conditions and the necessary evaluations of the existing building to support the Project. The Architect shall provide architectural, interior design, and engineering services for the inventory and confirmation of existing building materials and conditions and an inventory of all existing Furniture, Fixtures and Equipment (FF&E) for possible reuse. The Architect's services shall include the planning, layout, design, drawings, specifications, coordination of mechanical, electrical, and installation coordination of all interior materials, finishes, and built-in and freestanding casework, including assistance with procurement and installation of new FF&E. Article 2: Owner's Responsibilities The Owner shall coordinate the services of its own consultants with those services provided by the Architect. When the Architect requests the services of consultants other than those designated by the Owner, and demonstrates that they are reasonably required by the scope of the Project, the Owner may (1) furnish such services, or (2) authorize the Architect to furnish them as an additional service. Article 3: Use of Documents The Architect shall retain all common law, statutory and other reserved rights, including the copyright. Upon completion of the Project or termination of this Agreement, the Owner right to use the instruments of service shall cease shall jointly own all rights, title Page 2 of 5 and interest in all the instruments of service which arise out of the performance of this Agreement. All finished or unfinished instruments of service prepared by the Architect under this Agreement shall be the joint property of the Owner whether or not the Project is completed or this Agreement is canceled prior to expiration. When transmitting copyrighted protected information for use on the Project, the transmitting party represents that it is either the copyright owner of the information, or has permission from the copyright owner to transmit the information for its use on the Project. All Record Documents, including the Project Manual and the Drawings, shall be prepared using AutoCad software or other software, as agreed to with the Owner, on computer disk(s) with organized files' indexes as reviewed and approved in advance, in writing, by the Owner. Also provide on computer disk(s), a complete set of Record Documents, both the Project Manual and the Drawings, in an "Adobe Acrobat" .pdf format. Article 4: Termination, Suspension or Abandonment If upon Termination the Owner incurs additional cost as a result of the Architect's failure to perform under this Agreement the Architect shall be liable for the full amount of such additional costs. The Owner shall be entitled to withhold from any payment due to the Architect an amount which the Owner reasonably believes may be its additional costs. The Architect shall only be entitled to payment for services pursuant to this Agreement performed as of the date of notice of termination. Article 5: Miscellaneous Provisions The Architect represents and agrees that any individual that performs any work under this Agreement, either as the Architect, a direct employee of the Architect, or under a contract with the Architect, will possess all licensures required by Minnesota law and any other necessary licensures for the performance of such work. Article 6: Payments and Compensations to the Architect The Architect's Compensation shall be: X Thousand and No/100 Dollars ($XX,000.00) for all services listed in this Agreement. Travel and subsistence expenses actually and necessarily incurred by the Architect and their sub - consultants in performance of this contract shall be included in the Architect's fee for services. The Owner shall pay the Architect an initial payment of X Thousand and No/100 Dollars ($X,000.00) as a minimum payment under this Agreement for on -site field investigations, verification and confirmation of existing conditions and the necessary evaluations of the existing building to support the Project. The initial payment shall be credited to the final invoice. The Owner shall reimburse the Architect for expenses incurred in the interest of the Project plus zero percent (0%). Reimbursable Expenses shall not exceed a total amount of $ X,000.00 Payments are due and payable upon receipt of the Architect's monthly invoice. Amounts unpaid 30 Days after the invoice date shall bear interest from the date payment is due at the rate of 6 Percent per annum, or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect. The hourly billing rates for the Architect and Architect's Consultants are as follows: (List the hourly rates of the Architect and consultants.) Page 3 of 5 At the request of the Owner, the Architect shall provide services not included in Article 1 for additional compensation. Such services may include providing or coordinating services of consultants not identified in Article 1; revisions due to changes in the scope, quality or budget, evaluating changes in the work and Contractor's requests f r substitliti fts of materials or systems; and services not completed within 12 Months of the date of this Agreement through no fault of the Architect. Article 7: Other Provisions Schedule: Commencement of construction start: (Insert planned construction start date.- May 2016) Substantial Completion date(s): (Insert planned construction Substantial Completion date — June 2016). The time parameters are and the Architect shall deliver to the Owner for review as follows: Initial Design shall be delivered for review no later than 21 calendar days following the Notice to Proceed; and Construction Documents shall be delivered for review no later than 35 calendar days following authorization to proceed with Construction Documents. Insurance: The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. Worker's Compensation: The Contractor will comply with the provisions of the Minnesota worker's compensation statute as an independent contractor before commencing work under this Agreement. The Contractor will provide its own worker's compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. Signatures: This Agreement entered into as of the day and year first written above. ARCHITECT: [INSERT NAME OF ARCHITECT FIRM] ARCHITECT certifies that the appropriate person(s) have executed the contract on behalf of ARCHITECT as required by applicable articles, by-laws, resolutions, or ordinances. By (authorized signature and printed name) Title Date CITY OF MEDINA Page 4 of 5 By (authorized signature and printed name) Title Date Page 5 of 5 City of Medina 4. Selection Criteria 292 Design Group Kaeding Arch Partners & Sirny a. Qualifications /Technical Competence Renovation experience with City Renovation experience in public sector Limited public sector experience (Dunham at Ramsey County) Past experience with renovation vs new construction difficult to tell Size of project difficult to tell Renovation experience & public sector experience Small project experience b. Leadership, integration @ cohesiveness of the proposed team, compatibility Proposed team has working relationship Medina experience Difficult to determine previous work experience of team Proposed team has working relationship Team has public sector experience c. Aesthetic factors Recent city renovation experience Good proposal images - similar level of finishes Good photos & images of office settings Similar level of finishes Projects images provided are healthcare & corporate Recent public space experience and office spaces Difficult to determine project level of finishes/aestetics (exterior images & floor plans) d. Project understanding Detailed ist of project approach and deliverables Approach touches on many aspects: client needs, sustainable design, life cyle costs, milestone schedule Detailed list of project approach, design process and purpose Approach touches on many aspects: client needs, sustainable design, and emphasis on LEED (not in RFP) e. Design Fee Fee = $19,200 Reimb = $700 Total = $19,200 Fee (Arch) = $13,500 Fee (M/E/P) = $9,200 Reimb = tbd Total = $22,700 + reimb. Fee (Arch) = $42,000 Fee (M/E/P) = $14,500 Fee (cost est) = $5,800 Reimb = tbd Total = $62,300 + reimb. Notes: Past working experience w/ city Structural fees not included in fee (will be additional if needed) Level of sevice negotiable for fees Firm founded in summer 2014 Structural fees not included in fee (will be additional if needed) Level of sevice negotiable for fees Consultamts Nelson Rudie (M/E/S) Dunham (M/E/P); Copper+Cobalt (Int) EDI (M/E); BKBM (S if needed) Cover Letter (yes/no) Yes Yes Yes Cost Estimaler (yes/no) Yes, general contractor Yes, general contractor (Bauer Design Build) Yes, CPMI Ten pages Yes Yes Yes Primary Contact Pamela Bakken Anderson Jennifer Kaeding Paul Anderson Amanda Arnold (day to day) Received on Time (yes/no) Yes Yes Yes City of Medina City Hall Lower Level Office Improvement Response to Request for Proposal I January 14, 2016 292DesignGroup Cover Letter 1 Firm Information 2 Project Team 3 Project Experience 5 Approach/Methodology 9 Fees 10 292DesignGr©up minneapolis January 13, 2016 Jeanne Qualley Owner's Representative AFO Consultants jqualley@AFOconsultants.com RE: Proposal to the City of Medina for City Hall Lower Level Office Improvement Project Dear Ms. Qualley and Members of the Selection Committee: 292 Design Group is pleased to submit our qualifications for the above noted project. Our team of experienced staff and consultants has extensive experience in assisting cities and counties in reimagining their work environments. We also bring to this project a successful past working relationship with our work on your Public Works and Police Facility renovation. Our team will lead a process that promotes open participation by staff and leadership to develop a facility that demonstrates a commitment to efficient service, fiscal responsibility and valued city employees. Attached, please find a proposal with information on our firm and our key consultants, our project experience and approach to work on your project. We have included a fee proposal for the design and construction phase of the work, based upon your budgetary goals and requirements. We truly enjoy getting to know our clients and working with each to design facilities that improve operations. We appreciate the opportunity to submit our qualifications to you and look forward to discussing with you how we can assist the City of Medina with this renovation project. Sincerely, Pamela Bakken Anderson, AIA Partner 612.767.3773 3533 E LAKE STREET MPLS, MN 55406, FIRM INFORMATION 292 Design Group Project Lead/Architecture/Planning 3533 East Lake Street, Minneapolis, MN 55406 612.767.3773 Year Established: 2009 Legal Status: Professional "S" Corporation Ownership: Pamela Bakken Anderson, AIA, CID, LEED® AP; Thomas J. Betti, AIA; Mark Wentzell, AIA Collaboration is the emphasis of 292's professional planning and design services. Our firm focuses its attention on public projects that serve communities. 292 has worked with organizations throughout Minnesota and beyond. Our services range from planning and feasibility studies to full design and construction contracts. Our design philosophy incorporates sustainable planning principles with high quality, functional design. 292's significant list of community -based projects is a testament to our responsive, respectful, and innovative character. We have worked with cities, government agencies, community groups, and other organizations, to help them achieve their facility goals. Projects have included new construction, additions and renovations, several involving adaptive reuse of existing facilities. City hall facilities are crucial to supporting efficient and comprehensive services to residents. Our goal for this project is to assist the City in renovating its existing facilities in order to maximize its resources and provide improved systems and spaces for its employees. A few examples of 292 projects include: • Medina Public Works & Police Facility, Medina, MN • Elk River Public Works Facility, Elk River, MN • Roseville Public Works Expan./Renov., Roseville, MN * • Roseville Civic Center & Master Plan, Roseville, MN * • Washington County North Service & Transit Center, Forest Lake, MN * • Washington County South Service Center/Trailhead, Cottage Grove, MN* • Minneapolis Fire Station 14, Minneapolis, MN * • Bloomington Civic Plaza, Bloomington, MN * • Blaine City Hall/Police Facility, Blaine, MN * * Project completed by 292 Design Group partners while leading prior firm Nelson Rudie & Associates, Inc. Mechanical, Electrical & Structural Engineering 9100 49th Avenue North, New Hope, MN 55428 763.367.7600 Year Established: 1976 Legal Status: Corporation Ownership: Michael Woehrle, Joseph Pearce, Frederic Decourt, John Brison and Jeffrey Piehl Nelson Rudie & Associates, Inc. provides structural, mechanical and electrical consulting engineering services to both public and private sector clients on a wide range of projects. With more than thirty two years of experience, NRA has developed a strong personal service approach to working with their clients by maintaining individual and direct project involvement by principals in each project from the preliminary stages through final completion. NRA has worked on a variety of municipal facility projects. NRA recently worked with 292 Design Group on the Elk River Public Works Facility and the Medina City Facilities project. A few examples of NRA projects include: • Public Works Facility, Hugo, MN • Ristow Trucking Semi -Truck Maintenance Facility, Hammond, WI • Elk River Public Safety Building, City Hall Remodel, and Public Utilities, Elk River, MN • SBM Fire Station (Spring Lake Park, Blaine, Mounds View) —Blaine, MN • Sewer Utility Maintenance Facility, St. Paul, MN • Fire Station & Public Works Facility, New Scandia Township, MN • Public Works Facility, Delano, MN • Public Works Facility Addition & Remodeling, Cottage Grove, MN • MnDOT Maintenance Facility, Chaska, MN • Public Works Garage, Chanhassen, MN • Public Works Garage Remodeling And Expansion, Hopkins, MN • MnDOT Maintenance Facility Addition And Remodeling, Owatonna, MN • Public Works Garage, Northfield, MN • Public Works Garage, Franklin, WI • Savage City Hall and Public Safety, Savage, MN • Crosslake Emergency Service Center, Crosslake, MN • Carver Fire Station & Public Works, Carver, MN Cost Estimating 292 Design Group will work with a general contractor to provide cost estimating services for the project. We feel that contractors experienced in renovation work have a strong understanding of construction costs in the current marketplace and can provide reliable estimates to help the City and design team make budget/construction decisions. Medina City Hall Improvement 1 292 I 2 PROJECT TEAM Working Relationship 292 Design Group and Nelson Rudie & Associates have a longstanding professional relationship. We have collaborated on a variety of projects - municipal facility improvements, recreation centers, ice arenas, and educational facilities. Our most recently completed projects include the Medina City Facilities and Elk River Public Work Facility. Currently we are working together on the Shakopee Community Center and River of Life Church. Pamela Anderson, AIA, LEED° AP • Principal / 292 Design Group • Project Role: Team Lead/Project Manager • Years of Experience: 25+ • Registered Architect: MN Lic.# 21241 Pam directs 292's public projects with strong attention to detail and client satisfaction. She has experience with diverse civic and institutional project types, from predesign and planning studies to full design and construction contracts. Herfacility planningskills are exceptional. She has created plans and programs that make sense, take advantage of shared resources, maximize efficiencies, and are responsive to future growth and program changes. Pam also has strong project management skills as evidenced with her experience on renovations, additions and new construction projects of all sizes. Relevant Experience: • Medina City Facilities, Medina, MN • Elk River Public Works Facility, Elk River, MN • Normandale Community College, Bloomington, MN — multiple planning and construction projects including three major predesigns (2006 - 2014) • Ramsey County Mental Health Renovations, St. Paul, MN • Ramsey County Public Health Renovations, St. Paul, MN • Minneapolis Community & Technical College, Helland Student Center Predesign, Minneapolis, MN * • Washington County North Service Center & Library, Forest Lake, MN - Planning, Predesign, Construction * • Washington County South Service Center, Cottage Grove, MN - Planning and Construction * • Roseville City Center, Roseville, MN * • Bloomington Civic Center, Bloomington, MN * • University Center Rochester, Rochester, MN - multiple planning and construction projects including two predesigns * Education: • Bachelor of Architecture, University of Minnesota Registration and Affiliations: • Licensed Architect • Certified Interior Designer • LEED° Accredited Professional • American Institute of Architects Michelle Maiers-Atakpu, RA, LEED° AP • Project Architect/ 292 Design Group • Project Role: Project Architect • Years of Experience: 30 • Registered Architect: MN Lic.# 23557 Michelle is an accomplished project architect with over 30 years of experience in a variety of building types. She is experienced in all phases of the building process from programming through construction administration. Michelle's diligent and thoughtful approach to client needs, design direction, and construction issues has made her an invaluable team leader. Michelle's leadership skills were an asset for multiple projects at Normandale Community College and Saint Paul Public Schools. Resolving the diverse and complicated issues of the multi -phased, multi-user projects, led to the success of the facilities and the satisfaction of project partners. Relevant Experience: • Elk River Public Works Facility, Elk River, MN • Shakopee Community Center & Ice Arena, Shakopee, MN • Nisswa City Hall & Police Station, Nisswa, MN • Chaska Event Center, Chaska, MN • Riverview Elementary School Renovation, St. Paul, MN • Saint Paul Public Schools, St. Paul, MN —multiple renovation projects • Normandale Community College, Bloomington, MN — multiple planning and construction projects including three major predesigns (2006 - 2016) Education: • Bachelor of Architecture, University of Minnesota Registration and Affiliations: • Licensed Architect • LEED° Accredited Professional * Projects completed by 292 partners and staff while working with a previous firm Medina City Hall Improvement 1 292 I 3 PROJECT TEAM Michael Woehrle, PE, LEED° AP • Principal /Nelson Rudie & Associates • Project Role: Mechanical Engineer • Years of Experience: 30+ • Professional Engineer: MN Lic.#42815 Mike, one of four principals at Nelson Rudie, has more than 30 years mechanical engineering experience involving design, coordination, meetings, shop drawing review and field inspections. During this time, Mike has designed various types of buildings including civic, educational, retail, commercial, industrial and residential. Mike is currently President of the firm and is Chief Mechanical Engineer responsible for all mechanical engineering functions. Relevant Experience: • Medina City Facilities, Medina, MN • Elk River Public Works Facility, Elk River, MN • Chaska Event Center, Chaska, MN • Shakopee Community Center, Shakopee, MN • Providence Academy, Performing Arts Addition, Plymouth, MN • Atwood Hall Ballroom Reconstruction, St. Cloud State University, MN • HVAC Upgrades & Kitchen Remodel, Minneapolis Community and Technical College, MN • Central Chilled Water Plan, St. Cloud State University • Minneapolis Community & Technical College - MnSCU Information Technology Remodel & MEC Classroom Remodel, Minneapolis, MN Education: • Bachelor of Mechanical Engineering, University of Minnesota Jeffrey Piehl, PE • Principal /Nelson Rudie & Associates • Project Role: Electrical Engineer • Years of Experience:18+ • Professional Engineer: MN Lic.# Jeff has over eighteen years of experience involving design, coordination with other disciplines and owners, meetings with clients and code officials, shop drawing review and field inspections. He has designed various types of buildings including educational, retail, commercial, municipal, retail, industrial, and residential, as well as mixed use facilities. Jeff is a Principal in the firm and in charge of the electrical engineering department. Relevant Experience: • Medina City Facilities, Medina, MN • Elk River Public Works Facility, Elk River, MN • Excelsior Library, Excelsior, MN • Shakopee Community Center, Shakopee, MN Education: • Bachelor of Science, Electrical Engineering, University of Minnesota Joseph Pearce, PE • Principal /Nelson Rudie & Associates • Project Role: Structural Engineer • Years of Experience: 31 • Professional Engineer: MN Lic.# 19250 Joe has been working at NRA since graduation and is now in charge of the structural engineering department and a Principal in the firm. Joe's experience includes various types of buildings: educational, retail, municipal, commercial, industrial, ice arenas, hotels and residential. Relevant Experience: • Medina City Facilities, Medina, MN • Elk River Public Works Facility, Elk River, MN • Public Works Facility, Hugo, MN • Shakopee Community Center, Shakopee, MN • Rochester Public Schools Facility Service Center Remodel • University Centre Office Remodel • Cemstone Office/Truck Maintenance Building Remodel • Entegris Office Remodels-3 Existing Buildings • Comcast Training Center Office Remodel • Eagan Professional Office Building • Cedar Avenue Professional Office Building Education: • Bachelor of Civil Engineering, University of North Dakota Medina City Hall Improvement 1 292 14 Medina Public Works and Police facility Renovation Medina, MN In 2012, the City of Medina purchased an existing 72,000 square foot office/warehouse building for use as their public works and police facility, replacing a pole barn used by public works and the cramped lower level of city hall used by the police department. The renovation of the newly acquired building included the following: • Widening of existing overhead doors in the south garage to allow drive -through for larger public works vehicles • Construction of toilet/locker rooms for public works • Construction of a vehicle maintenance area within the large warehouse space. (The vehicle maintenance area included a lube room, welding area and new bridge crane.) • Remodel of the existing office area to accommodate offices, meeting rooms and lunchroom areas for public works and police. (The police area also included a squad room, evidence prep and storage, and a detention facility with sally -port garage.) • Upgrades to mechanical systems, lighting and power — including an emergency generator. • Construction of a 2,000 sf salt storage building. Existing interior areas allowed for storage of materials and equipment, while an existing drive -through garage space at the north end provided space for cold storage and smaller vehicles. • Completion:2013 • Construction Cost: $2,698,000 • Team Members: Mark Wentzell, Project Designer; Pam Anderson, Project Manager • Client: City of Medina • Client Contact: Scott Johnson, City Administrator 2052 County Road 24, Medina, MN 55340 763.473.8840/scott.johnson@ci.medina.mn.us Medina City Hall Improvement 1 292 15 Elk River Public Works Facility Elk River, MN This project included a major renovation (18,000 square feet) to the existing Elk River Public Works Facility, as well as an addition (68,000 square feet) for large vehicle storage, vehicle and truck maintenance, offices and support spaces. The majority of the addition's exterior is comprised of precast concrete panels, one of the most efficient materials for large space enclosure. Variations in color detail were incorporated to help break down the scale of the addition's large volume. For example, wood was used on the exterior of the office and support areas for its warmth and texture. The new facility includes a number of "green design" features including skylights with daylighting controls, fully -automated building controls, high efficiency mechanical systems, durable, low maintenance materials and bioretention and rain gardens for natural storm water management. • Construction Completion: 2013 • Construction Cost: $8,730,000 • Team Members: Pam Anderson, Project Manager; Mark Wentzell, Project Designer; Michelle Maiers-Atakpu, Project Architect • Client: City of Elk River • Reference: Mark Thompson Street Superintendent City of Elk River mthompson@elkrivermn.gov 763.635.1120 Medina City Hall Improvement 1 292 I 6 Roseville Civic Center Master Plan and Expansion/Renovation Roseville, MN The expansion and renovation of the Roseville Civic Center is the result of a master plan effort with the City. The project comprises multiple buildings —a 40,000 square foot public safety addition, remodel of existing police space into offices for other city departments, and both remodeled and new public works facilities totaling 61,700 square feet. The site was designed to meet sustainability guidelines including use of the Xcel Energy Design Assistance Program. Realignment of the main entry road, new parking areas, and a fully developed landscape plan with rain gardens were included in the overall campus development. Elements included a central emergency operations center/training room, a new entrance and city hall identity, police administration offices, detective and patrol areas, a six -cell detention area with sally -ports, police support spaces (break room, locker rooms and tactical/fitness space), and a lower -level parking garage. • Construction Cost: $10,600,000 • Construction Completion: 2004 • Team Members: Mark Wentzell, Project Designer; Pam Anderson, Project Manager * Project completed by 292 Design Group partners while leading prior firm Medina City Hall Improvement 1 292 17 Normandale Community College Fine Arts & Activities Buildings Additions & Renovations I Bloomington, Minnesota Significant enrollment growth, advancements in technology, and changes in educational delivery prompted Normandale Community College to update its fine arts and activities buildings. The subsequent additions and renovations to these buildings were designed and completed in two phases. The Fine Arts project (Phase 1) included additions and renovations to the following: classrooms, office suites, music rooms, theater support spaces, and vertical circulation. The teaching lab areas contain spaces related to ceramics, sculpture, painting, and drawing studios. The Activities project (Phase 2) i and renovations to the following: areas, locker rooms, and vertical The renovation also addressed def and code compliance issues, such accessibility standards. cluded additions lassrooms, fitness circulation areas. rred maintenance as meeting ADA Both projects provided significant improvements to finishes and lighting while opening up and improving circulation. Additional, recent work with Normandale includes comprehensive facility planning (master plan) and numerous smaller renovation projects. • Year Completed: 2008 and 2009 • Lead Design Firm: 292 staff as part of another firm • Team Members: Pam Anderson, Project Manager Mark Wentzell, Design Principal Michelle Maiers-Atakpu, Project Architect • Client Contact: Lisa Wheeler Interim Vice President of Finance & Operations lisa.wheeler@normandale.edu, 952-358-8286 Fine Arts Building • Completion: January 2008 • Gross Area:18,000 s.f. (addition);18,000 s.f. (renov.) • Construction Cost: $3,983,000 Activities Building • Completion: August 2009 • Gross Area: 26,000 s.f. (renov.);12,500 s.f. (addition) • Construction Cost: $4,120,000 Medina City Hall Improvement 1 292 18 APPROACH /METHODOLOGY 292 and NRA will work with Medina staff and leadership to develop a renovation approach that maximizes resources and provides spaces to best support employees and, in turn, city services. The following workplan outlines the planning and design process. Project Kick-off Project representatives and City staff meet with the design team to discuss the work plan and to identify the decision -makers who will be involved in the design work. A statement of goals and objectives for the project is prepared and a schedule that identifies key milestone dates and agendas for meetings and presentations is confirmed. Work Products: Written work plan and goals/objectives, project schedule, major milestone dates, directory of project participants, and meeting schedules and agendas City/Staff Input All project stakeholders will be brought together to work directly with the consultant team as a cohesive unit. Any planning work undertaken to -date will be reviewed and discussed. Concurrently, the design team will collect input from the various users who will be involved in the project including City staff, leadership, and all regulating agencies. Our team believes - and feels strongly - that the greater the input at this stage, the greater the potential for a successful project. Work Products: Written meeting minutes, notes and code analysis Schematic Design The design team will prepare conceptual renovation design options for the stakeholders to discuss. Based upon the resulting conceptual design direction, a schematic design is prepared. This phase will define the overall layout, mechanical and electrical systems, technology and FFE requirements. A comprehensive schematic cost estimate ensures the project remains on -budget and sustainable design goals are documented. Work Products: A comprehensive schematic design package. Deliverables are based upon our defined project process guidelines and include: • Floor plans, interior elevations, building/wall sections • Additional drawings / renderings as needed to present the concept • Structural modifications, if any • Schematic mechanical layout including equipment and distribution • Schematic electrical layout including lighting and power distribution • Architect's and consultants' description of systems • Building code study and preliminary zoning • Estimate of probable construction costs Design Development This phase will define the major building systems - including architectural, structural, civil, mechanical and electrical - including materials and construction methods. An updated cost estimate ensures the project remains on -budget and sustainable design goals are reviewed. Work Products: A comprehensive design development package. Deliverables are based upon our defined project process guidelines and include: • Updated project schedule • Final code review including drawings and text • Drawings including floor plans, building and wall sections, interior elevations and schedules • Additional drawings to present the design • Developed structural layout, if required by design • Developed mechanical layout including underground waste and supply lines, mechanical equipment, distribution and systems description • Developed electrical layout including distribution, equipment, site and floor plan layout, distribution and site lighting and systems description • Preliminary specification by CSI Division • Estimate of probable construction costs and value engineering as developed in conjunction with the Owner Construction Documents Documents that will provide the detailed drawings and specifications for the construction of the project will be prepared. The 292 team will comply with owner design standards and requirements in addition to following our project process for quality control. A final cost estimate will be prepared to confirm budget compliance. Work Products: A comprehensive bid package including final detailed items as noted under Design Development above. Bidding and Negotiation The 292 team will assist the City in obtaining bids for the project, including the clarification of documents to those bidding on the project and assistance with negotiating contracts for construction. Construction Administration During construction administration, the 292 team will act as an agent for the client. The team will observe the construction work for conformance to drawings and specifications and respond to promptly to questions and conditions that arise, process shop drawings, evaluate contractor request for payment, and prepare a final punch list and project closeout documents. Medina City Hall Improvement 1 292 19 FEES Based upon the information provided in the Request for Proposals and issued addendum, we have developed a fee for requested architectural services —including interiors, FFE planning, interior and exterior signage, project scheduling and construction administration —along with outside consulting for cost estimating and mechanical and electrical engineering. Structural engineering is not included and will be provided, if required, based upon the final design. Project Costs and Reimbursables Based upon an estimated construction cost of $200,000, we propose a lump sum fee of $19,200 for Basic Services. Hourly Rates The following rates reflect the billable amounts to be charged: Partner $150 Project Architect $100 Architectural Staff $85 Interior Designer $80 Administrative $60 Any additional services requested by the Owner will be based upon the above hourly rates and will be provided only upon written approval by the Owner in advance. Reimbursable Expenses Reimbursable expenses include but are not limited to: • Transportation cost at current rates • Reproductions, plots, standard form documents, and photocopies • Project photography • Postage and delivery • Materials required to assemble reports • Renderings, models and mock-ups requested by the owner • Other similar direct project -related expenditures Reimbursable expenses are in addition to the lump sum fee noted above and are estimated at $700. Total of Fees and Reimbursables: $19,900. The 292 team strives to tailor the fee structure to the client's expectations and requirements. We would appreciate the opportunity to discuss our fees and their development and if desired, the amount of service for a particular task or phase can be modified to keep the fee in balance with your budgetary requirements. Medina City Hall Improvement I 292 1 10 KAEDING ARCHITECTURE proposal for architectural+design services CITY OF MEDINA CITY HALL: LOWER LEVEL OFFICE IMPROVEMENT RFP response 2052 county road 24 medina, mn 55340 january14, 2016 KAEDING ARCHITECTURE, LLC 1585 Oakpointe Drive Waconia, MN 55387 952.451.9763 January 14, 2016 Jeanne Qualley AFO Consultants jqualley@AFOconsultants.com 763.515.1548 RE: iviedina City Hall: Lowei- Level Office Improvement Project Dear Jeanne, I am very grateful to be able to present you with a proposal for the Architectural+Design Services for the City of Medina's lower level office improvement project at the Medina City Hall. Enclosed you will find an outline of the services that Kaeding Architecture and our Consultants will provide for your project including: Project Team I Responsibilities ■ Firm(s) Information ■ Team Resumes ■ Approach I Methodology ■ Design Fee Summary ■ Project Experience Thank you for giving us the opportunity to provide this to you. If you have any questions, please feel free to contact me anytime. Respectfully Submitted, Jennifer Kaeding, AIA, NCARB Architect jkaeding@kaedingarch.com 952.451.9763 PROJECT TEAM I RESPONSIBILITES Prime Firm Architecture: Kaeding Architecture Interior Design Consultant Interior Design: Copper + Cobalt Engineering Design Consultants Mechanical: Dunham Engineering Electrical: Dunham Engineering Plumbing: Dunham Engineering Cost Estimating Consultant Contractor: Bauer Design Build General Construction Kaeding Architecture was established as an LLC in the summer of 2014 and Jennifer was off and running on her own by January 2015. They are located in Waconia, MN and are a very active participant with the Waconia Chamber of Commerce. Kaeding Architecture is a full service architecture and interior design firm specializing in commercial, healthcare, corporate, hospitality, retail, dental and residential. We regard each client and every project as a unique opportunity that presents new challenges and exciting design opportunities. Copper + Cobalt Creative Interiors was established with the objective of designing spaces with intention. Amy defines interior design as a fine art of balancing reason with emotion, with the motive of capturing the personality and spirit of its occupants. With over 16 years of experience, every project is held in high regard and truly becomes a labor of love. Located in a suburb south of Minneapolis, Copper + Cobalt specializes in corporate, healthcare, hospitality, and residential design. Dunham Associates, Inc. provides mechanical and electrical engineering services in six major areas: Aviation, Commercial, Education, Healthcare, Hospitality, Mission Critical, and Retail. Their staff is organized into dedicated teams that specialize in each project type, providing our clients with engineering expertise unique to their particular facility needs. Jennifer Kaeding, AIA NCARB Jennifer Kaeding brings 20 years experience and project leadership to the Kaeding Architecture team. Establishing her company in January 2015 was a natural decision given the passion and drive she has for the industry. She focuses on building and maintaining relationships with clients to ensure their final project outcome is just what they are looking for. Jennifer regards each client and every project as unique that presents new challenges and exciting design opportunities. Kaeding Architecture designs just the right environment for their clients that span all market sectors: Healthcare/ Medical, Corporate, Commercial, Hospitality, Retail, Dental and Residential. Professional Registration: Education: State of Minnesota Master of Architecture Iowa State University, 1999 Bachelor of Arts in Architecture University of Minnesota, 1996 Rome Study Abroad Program Penn State University, 1998 Affiliations: American Institute of Architects (AIA) National Council of Architectural Registration Boards (NCARB) The Minnesota Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Geoscience & Interior Design (AELSLAGID) Jennifer's design projects include: Allina Medical Clinics - multiple locations Century Blvd Retail Building - Chanhassen, MN Crowne Plaza remodel - Bloomington, MN Fairview Clinics - multiple locations Fort Road Deli - St. Paul, MN Gigi's Playhouse expansion - St. Louis Park, MN HealthEast Clinics - multiple locations iSpine Interventional Pain - multiple locations Kelly Holt & Christenson Lawyers Office - Waconia, MN Marriott Residence Inn - St. Paul, MN Minneapolis Radiology - multiple locations Nails Today - Bloomington, MN Plymouth Corporate Center - Plymouth, MN State Farm Insurance - Excelsior, MN Twin Cities Pain: Ambulatory Surgery Center - Edina, MN Village Square Mall remodel - Bloomington, MN COPPER+ COBALT CREATIVE INTERIORS Amy Behrendsen A strategic designer with 16 years of experience, Amy provides value through truly listening to and thoroughly understanding the client's vision, while achieving the design on time and within budget. Amy has extensive experience in space design, concept development, and furniture & finishes selection. She believes that great Commercial Design is functional, timeless, and produces effective use of real estate, while providing elevated morale and heightened well-being to owners and occupants. Education. B.F.A. in Interior Design — Iowa State University, 2000 Continuing Education in Psychology Argosy University Feng Shui Certication — in process, Wind & Water School of Feng Shui Projects include: Viksnins Harris & Padys PLLP — Bloomington McCollum Crowley Miller Moschet & Laak Ltd. — Bloomington Park Nicollet Clinic — Maple Grove Minnesota Security Hospital — St. Peter Aliina Health — River Falls, WI Renter's Warehouse — Minneapolis Shock Doctor — Minnetonka Archetype Signmakers — Bloomington Biomedix —St. Paul All State Peterbilt — South St. Paul Brookdale Plastics — Plymouth Supply Chair? Services LLC — Oakdale University of MN Men's Basketball Suite — Minneapolis DUNHAM �I mechanical + electrical consulting engineering project team Project Role: Project Manager Randall M. Olson, PE, LEES AP BD+C Partner Mechanical Engineer Minnesota Registration No. 25863 Education Bachelor of Science in Mechanical Engineering Mankato State University, 1992 Background Randy has 20 years of experience in the field of mechanical engineering, His expertise includes engineering project management, and the design of HVAC, and plumbing and fire protection systems for commercial office facilities. His experience includes the design of new buildings, major renovations, as well as the remodel and fit -up of space in existing buildings. As a Partner at Dunham, Randy provides mechanical design and management, team leadership, and project oversight for many types of projects, Project Experience American Academy of Neurology Headquarters- MtNN€APOLIS, MN BlueCross BlueShield of Minnesota EAGAN, MN • 3500 Yankee Drive • Yankee Place North - Various Upgrades, Remodels, and Fit -ups C. H. Robinson Office Building - .-OEN PRAIRIE, MN Cargill Office Center Remodel MINNErONKA, MN Fifth Street Towers - AArNNEAUL1s, MN fl • Various Office Remodels and Fit -ups IDS Center - MINN EAPOLIS, MN • Various Office Remodels and Flt-ups • Fitness & Conference Center - Multiple Remodels of Vacated Floors MnDOT, District 6 Headquarters Renovation - ROCHESTER, MN Normandale Lake Office Park - BL©flMIN6TON, MN - Emerson Process Management Office Fit -up g� • Activision Sales & Publishing Office Flt-up Ramsey County - ST. PAUL, MN • Lowry Building Renovation • Metro Square Office Renovation T3 Office Building MINNEAPOLis, MN Two MarketPoint, Tenant Fit -up • �L(TUM NGTON, MN US Bank Plaza MINNEAPOus, MN - International Decision System Office Fit -up • Fitness Center Remodel, First Floor is 2014 Dunham Assooistss, Ins. All Rights Rasern d. akanhamerrg.com APPROACH Our team is focused on the needs and services of our clients' wants and desires. We strive to meet the need of our clients in regards to design, budget, and schedule. We pride ourselves on being great listeners and extracting pertinent information from our clients which is the basis for a strong programming document that addresses space needs, functionality, flow, and efficiency. If the space does not function efficiently and does not meet the needs set forth by the client, then success has not been achieved. Kaeding Architecture and Copper + Cobalt are very conscious of Sustainable design regardless of going through the LEED certification process. It is common practice that we advocate pursuing Green design standards and interior finishes such as low VOC paints, high -recycled content of materials, holistic daylighting views, lighting control, etc. We also believe that life cycle costs are important to analyze throughout the entire design process. Life cycle costs in design, start from day one while in the space planning phase. It is important to provide the client with flexibility for possible internal restructuring as well as expansion in adjacent space. Creating spaces where a client can easily manipulate the growth of one department and possible downsizing of another should always be considered in the planning process. The collaboration of teaming with Dunham Engineers also brings another level to our sustainable approach. Dunham utilizes high-performance engineering strategies to reduce operating costs, and ensure the comfort of those using the facility. As the architectural lead, we will set a schedule of milestones to ensure proper coordination, client approvals with feedback, and delivery of final documentation. Specific meetings and process for critical approvals will be established by working within given focus groups and/or departments. Our partnership established for this project was an easy choice, not only do we all represent the same business principles, but the synergy and collaboration between the firms create such a dynamic that we make a very strong team that will, in turn, bring the highest value to the City of Medina. Kaeding Architecture has completed projects that have utilized a variety of project implementation methods including Design/Bid/Build, Design/Build, Construction Management, and Gross Maximum Price (GMP) with pre -construction services. Each approach offers advantages and disadvantages. Regardless of the method selected, each process involves a constant method of checks and balances between design and cost. Of which, are all designed to meet the specific needs of a particular business or professional arrangement. Based on the programmatic needs by the Owner, Kaeding Architecture will work to create a design that meets the needs of the project and will develop an image consistent with the look and feel the Owners are envisioning. From there, any client standards and initiatives are introduced, developed, and elevated throughout the entire team. DESIGN FEE SUMMARY Fees presented below are based on the previously defined project scope and interior architectural services. Square footage fee estimates are based on the square footage indicated in the Project Scope Architectural I Design Services Field Verify I CAD input Programming I Space Planning Design Development Interior Design Construction Documents Bidding I Construction Administration Sub total Consultant Engineering Design Services M/E/P Engineering Sub total $1,000.00 $1,000.00 $2,000.00 $1, 500.00 $5,000.00 $3,000.00 $13,500.00 $9,200.00 $9,200.00 Total Design Services Architectural + Design M/E/P Engineering $13,500.00 $9,200.00 Total $22,700.00 EXPENSES Any expenses accumulated during the project would be billed out in addition to the previously listed fee. These expenses would include: ■ Travel time to be billed out at $32.00 - $55.00 an hour ■ Travel expenses (mileage @ $.575/mile) ■ Presentation Boards @ $150.00 each ■ Printing costs, including copies, blueprints ■ Photo expenses (processing) and color copies ■ Postage and delivery services PROJECT EXPERIENCE In today's fast paced society, it is not an option for our design team to not consider the constant transformations of technology. With the software continually chang- ing it is our obligation to have the awareness and knowledge to keep up. The fol- lowing work examples are actual photos, SketchUp renderings, and Revit models. Various Projects VHP Law Offices Tempco Office Minnetonka Medical Center Various Projects Plymouth Corporate Center Crystal Medical Center Wirth Corporate Center Cover Letter 01 14 2016 Jeanne Qualley — Owner's Representative Principal AFO Consultants PO Box 431112 Brooklyn Park, MN 55443 jqualley@AFOconsultants.com RE: City of Medina Proposal for Designer Selection City Hall Lower Level Office Improvement Proy_ Dear Ms. Qualley, For your consideration, Partners & Sirny is herewith submitting our qualifications to provide architectural design services for City Hall Lower Level Office Improvement Project. We have organized our response by the requested content listed in the Request for Proposals. We believe that our team is ideally suited to address what we understand to be the keys to project success: • Provide a healthful, inspiring and productive work environment • Conduct an inclusive design process • Meet an aggressive design and construction schedule • Maximize effectiveness of a limited construction budget • Incorporate sustainable design strategies that are appropriate to the budget, having minimal first costs, but offer life -cycle cost savings Thank you for the opportunity to submit this proposal. Please contact me with any questions. We look forward to beginning a successful relationship with the City of Medina. Sincerely, PARTNERS & I RNY a r c h i t e ct s Paul B. Anderson, Architect, LEED AP BD+C Director, Environmental Education Studio s B1. Information on Firm(s) Name and Location Partners & Sirny LLP 212 West Franklin Avenue Minneapolis, MN 55404 F+ rineering Design Initiative (EDI) Minneapolis, MN oning & Management, Inc. (CPMI) 3265 Northwood Circle, Suite 170 Eagan, MN 55121 300 East Locust, Suite 300 Des Moines, IA 50309 Bakke Kopp Ballou & McFarlin, Inc. (BKBM Engineers) As Required Minneapolis, MN Year Established 1983 2002 1970 (Incorporation April 1976) 1967 Legal Status Limited Liability Partnership Chapter S C-Corporation MN S-Corp B2, Project Team The Partners & Sirny team has collaborated on numerous projects. We believe that our long history of collaboration provides many benefits to the City, including: • Efficient use of time, minimizing fee • Effective communication • Well -coordinated construction documents Following are resumes of our design team. Projects in bold indicate collaboration with Partners & Sirny. Projects in also indicate collaboration and are highlighted in this proposal. Our team has collaborated on many additional projects that include an office/administration component, some of which are remodeling projects. Following is a list of projects in addition to those illustrated below that include an office/administration component. Lebanon Hills Visitor Center Eagan, MN Four Rivers Environmental Ed Center Channahon, IL McColl Pond Environmental Learning Center Savage, MN Kroening Interpretive Center North Mississippi Regional Park Minneapolis, MN Midwest Center for Wind Energy Hendricks, MN Camp Tanadoona Excelsior, MN Richardson Nature Center Bloomington, MN Administration Building Baker Near -Wilderness Settlement Medina, MN Tamarack Nature Center Early Childhood Learning Center White Bear Township, MN Thompson Park Dakota Lodge & Senior Center West Saint Paul, MN Long Lake Conservation Center Palisade, MN s Administration Building Baker Near -Wilderness Settlement Medina, MN Herzl Camp Webster, WI Audubon Center of the North Woods Sandstone, MN Prairie Wetlands Learning Center Fergus Falls, MN Prairie Woods Environmental Learning Center Wilmar, MN PARTNERS & SIRNY architects Paul An Architect Director, Environmental Education Studio LEED AP BD+C Principal-in-Charge/Project Manager Bachelor of Architecture Bachelor of Environmental Design University of Minnesota Reoistration Registered Architect - MN (15865) Affiliations International Wolf Center Board of Directors (1990-Present) Listening Point Foundation Advisory Board (1998-Present) Audubon Center of the North Woods Governing Board (1998-1995) 1-iele'Nail 1=XNciiClie VHtnr r'''T+. "' 9 Ll^',rlrv,q?r&r,,rf'. St. Croix NSR, St. Croix Falls, WI Springbrook Nature Center Fridley, MN Murie Science Center Denali National Park & Preserve, AK Farm Visitor Center Elk River, MN ,,ek Watershed Districr Minnetonka, MN Lebanon Hills Visitor Center Eagan, MN Four Rivers Environmental Ed Center Channahon, IL McColl Pond Environ Learning Center Savage, MN PARTNERS & SIRNY architects Amanda Arnold, AIA Architect Project Architect Bachelor of Architecture University of Cincinnati Minnesota, NCARB Certificate (51778) Awards DESIGN AWARD, AIA Cincinnati, Thesis Project Design, 2002 Relevant Experience 4(;,.;tnr rs r *— R„ u^^rina�4erc, St. Croix NSR, St. Croix Falls, WI Springbrook Nature Center Fridley, MN Murie Science Center Denali National Park & Preserve, AK Lebanon Hills Visitor Center Eagan, MN Thompson Park Dakota Lodge & Senior Center West Saint Paul, MN s CPMI Bryan W. Bertrand V.P./Chief Cost Estimator Rc ,. Cost Planning and Estimating Des Moines Area Community College A.A., Architectural Drafting Grandview College M-CASES Gold Basics Training Course (Workshop) International School of Construction Estimating (Workshop) Professional Associations Association for the Advancement of Cost Engineering (AACE) American Society of Professional Estimators (ASPE) Relevant Experience iwyr, KpIiev Farm Visitor Center Elk River, MN Shakopee City Hall Addition City of Shakopee Shakopee, MN West St. Paul City Hall & Police Station City of West St. Paul West St. Paul, MN New City Hall City of Rochester Rochester, MN City Hall/Police Station City of Pekin Pekin, IL City Hall Renovation and Expansion City of Ham Lake Ham Lake, MN Rochester Public Works/Public Transit Center City of Rochester Rochester, MN Library Re-Use/City Hall Renovations City of Marshalltown Marshalltown, IA EDI Larry Svitak PE Mechanical Engineering Electrical Engineer University of Minnesota Bachelor of Mechanical Engineering Dunwoody Industrial Institute, Minneapolis, MN Registered Professional Mechanical Engineer in Minnesota, South Dakota and Wisconsin Professional Affiliate, American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) Professional Affiliate, American Society of Plumbing Engineers (ASPE) Firm Membership in Consulting Engineering Council of Minnesota Firm Membership in the U.S. Green Building Council (USGBC) Firm Membership in the Building Commissioning Association Relevant Experience Oliver Kelley Farm Visitor Center Elk River, MN Minnehaha Creek Watershed District Minnetonka, MN Administration Building Baker Near -Wilderness Settlement Medina, MN McColl Pond ELC Building Savage, MN Four Rivers Environmental Ed Center Channahon, IL McColl Pond Environ Learning Center Savage, MN EDI Jay Hrub PE Electrical Engineering Electrical Engineer University of St. Thomas Master of Business Administration University of North Dakota Bachelor of Science in Electrical Engineering Registered Professional Electrical Engineer in Minnesota, Wisconsin, North Dakota, South Dakota and Montana Affiliations Institute of Electric and Electronics Engineers (IEEE) Firm Membership in Consulting Engineering Council of Minnesota Firm Membership in the U.S. Green Building Council (USGBC) Firm Membership in the Building Commissioning Association National Fire Protection Association (NFPA) Relevant Experience Oliver Kelley Farm Visitor Center Elk River, MN Minnehaha Creek Watershed District Minnetonka, MN Administration Building Baker Near -Wilderness Settlement Medina, MN McColl Pond ELC Building Savage, MN Four Rivers Environmental Ed Center Channahon, IL McColl Pond Environ Learning Center Savage, MN BKBM Engineers (If Required) Matt Ricke PE Structural Engineering Manager Structural Engineer Master of Science in Structural Engineering, University of Minnesota, Minneapolis, MN, 2000. Bachelor of Science in Civil Engineering with High Distinction, University of Minnesota, Minneapolis, MN, 1998. Registration Registered Professional Engineer - MN (43482) NCHRP Report 469: Fatigue -Resistant Design of Cantilevered Signal, Sign, and Light Supports, Transportation Research Board, National Research Council, Washington, D.C., 2002. Relevant Experience Oliver Kelley Farm Visitor Center Elk River, MN Minnehaha Creek Watershed District Minnetonka, MN Administration Building Baker Near -Wilderness Settlement Medina, MN McColl Pond ELC Building Savage, MN Four Rivers Environmental Ed Center Channahon, IL McColl Pond Environ Learning Center Savage, MN B3 Project Experience Project Name St. Croix NSR Headquarters & Visitor Center Client National Park Service Location St. Croix Falls, WI Year Completed 2007 Services Provided I Full Service Size 13,500 SF Relevance to Medina Cit; Office Space Hall 0 Project Name Hyland Hills Ski Area Client Three Rivers Park District Location Bloomington, MN Year Completed 2015 Services Provided Full Service Size 37,000 SF Relevance to Medina City Office Space Hall PAERS ci r . <<f hit 5 s Project Name Client Location Year Completed Services Provided Size Relevance to Medina Cit, Hall Murie Science Center National Park Service Denali NP&P, AK 2005 Full Service 10,000 SF Office Space 9 9 lb 5 1. ErFt.. 2. Porch 3. Entry 4. Fecepllon 5. Office 5. Server 7. Storage 3. Coale 3. Program 10. Ur-any/Conference 11. Men 12. Cus[atlal 13. Women 14. Mechanical 15. Open Work Area 10.. Operable Parlition 5 5 15 5 5 5 5 Project Name Client Location Year Completed Services Provided Size Relevance to Medina City Hal Oliver Kelley Farm Visitor Center Minnesota Historical Center Elk River, MN 2016 Full Service 13,500 SF Office Space Project Name Client Location Year Completed Services Provided Size Relevance to Medina City Hall Minnehaha Creek Watershed District Minnehaha Creek Watershed District Minnetonka, MN 2013 Full Design Services 12,862 SF Complete Remodeling of Office Building LOWER LEVEL FLOOR PLAN 1. VESTIBULE 2. OPEN OFFICE 3. STORAGE 4. CORRIDOR 5, COMMUNITY ROOM 6_ BREAK AREAIKITCHENETTE 7. BREAK-OUT/CONFERENCE 8. WELLNESS 9. UNISEX RESTROOM 10. MEN'S RESTROOM 11, WOMEN'S RESTROOM 12, STAIRS 13, MECHANICAL ROOM 14. MEN'S LOCKER ROOM 15. WOMEN'S LOCKER ROOM 18 LAB 17, RECEIVING 18. WORK AREA 19. ELEVATOR EQUIPMENT 20. ELEVATOR 21. CUSTODIAN 22. I.T. ROOM 23. MEETING ROOM 24. RECEPTION 25. CONFERENCE ROOM 26. COPY ROOM 27. MANAGER'S OFFICE 1. VESTIBULE 2. OPEN OFFICE 3. STORAGE 4. CORRIDOR 5. COMMUNITY ROOM 6- BREAK AREA/KITCHENETTE 7_ BREAK-OUT/CONFERENCE 8. WELLNESS 9- UNISEX RESTROOM 10, MEN'S RESTROOM 11. WOMEN'S RESTROOM 12_ STAIRS 13. MECHANICAL ROOM 14. MEWS LOCKER ROOM 15. WOMEN'S LOCKER ROOM 16 LAB 17. RECEIVING 13. WORK AREA 19. ELEVATOR EQUIPMENT 20. ELEVATOR 21. CUSTODIAN 22. I. T. ROOM 23. MEETING ROOM 24. RECEPTION 25. CONFERENCE ROOM 25. COPY ROOM 27. MANAGER'S OFFICE • T UPPER LEVEL FLOOR PLAN PAERS NY a r. Irf' hit e t s 7 Approach and Methodology We believe that our team is ideally suited to address what we understand to be the keys to project success: • Provide a healthful, inspiring and productive work environment • Conduct an inclusive design process • Meet an aggressive design and construction schedule • Maximize effectiveness of a limited construction budget • Incorporate sustainable design strategies that are appropriate to the budget, having minimal first costs, but offer life -cycle cost savings We believe that the success of this project will be due to our approach, which is based on purpose, place, function, inclusivity and sustainability. resign Process We propose to begin the design process by conducting a charrette (workshop), designed to maximize input from our team, City staff, AFO Consultants and other key stakeholders as deemed appropriate. We will collectively review and confirm the project goals, program and conceptual design. Partners & Sirny will take the lead during initial design and contribute our experience and expertise. Based on the review, we will investigate creative and innovative design solution(s), drawing on the wealth of experience with similar projects. We will advance the design efficiently and effectively through design development, construction documents, bidding and construction administration. Inclusive Stakeholder Involvement Engaging key stakeholders is critical to project success. An open design process will assist the City in arriving upon a balanced solution. A variety of techniques will be employed to solicit input and seek direction. The scale and format of the discussion needs to be carefully matched to the stakeholder group, the issues to be addressed, and the intended outcome or project benefit. Project Coordination Strong project coordination begins with strong project management. Paul Anderson will serve as Project Manager/Principal —in-Charge. Amanda Arnold will serve as Project Architect and will be the primary day-to-day contact. The design team will look to Jeanne Qualley of AFO Consultants as the primary liaison with City staff. Paul will overview the design process, assist in making strategic decisions, and insure that the implementation process is forward -moving and progressive. Paul will ensure that the team's experience and expertise will be deployed as effectively and efficiently as possible to best serve the City, its patrons and the diverse stakeholder interests presented by the project. During the course of the project, the design team will meet with the City Design Team on a weekly basis. Each meeting will be attended by the AFO Consultants, City staff and appropriate consultant team members. In addition, we will prepare weekly progress reports, which will be distributed to the City Design Team and the consulting team. The electronic reports will gauge progress and the project's schedule and clearly summarize tasks and deliverables with the responsible parties indicated. Partners & Sirny has successfully used this approach on numerous, complicated multi -agency projects. We know that accountability and communication are pivotal to meeting the project's intended deadlines as well as orchestrating the diverse resources of the City, Owner's Representative and the consulting team. General Approach In general, we will be responsive to your mission (Purpose), respectful of your existing conditions, provide for the functional needs of guests and staff, inclusive every step of the way, and environmentally sustainable. Purpose Through the project design process, we will strive to advance the City Vision: Medina seeks to provide a safe, healthy and sustainable community for present and future residents through efficient and effective service, while retaining its rural heritage and promoting recreational, residential and business activities. The City Vision will drive the predesign, design and construction process, making site and building design effective tools for advancing the Vision. We understand that the essence of the project is to create an inspiring, healthful and productive work environment for City staff. 'lace -Based To the extent possible, we will strive to reflect the Sense of Place derived from the existing context through form, detail, color, materials, scale and proportion. The design will be flexible to not only respond to the current programmatic requirements, but also future programmatic needs. The design will enable staff efficiency. Sustainable Design Sustainable design is central to our culture and approach. Two recent projects that have received LEED certification include McColl Pond Environmental Learning Center, located in Savage, MN, which received LEED Gold Certification, and Lebanon Hills Interpretive Center, located in Eagan, MN, which received LEED Silver Certification. Individual members of our team are recognized leaders in field. Paul Anderson has spoken to NAI, ACA and NPRA on several occasions regarding incorporating and exhibiting sustainable design strategies in facilities for environmental education and interpretation. Steve Schreurs of EDI serves as a consultant to USGBC. The following quote by Aldo Leopold eloquently states our philosophy regarding sustainable design: "...a thine is ri0ht when it tends t0 preserve the inter, itV stability and he utv of the biotic community It is wren(' when it tends otherime Ecologically sustainable design is consistent with the City Vision, and by integrating interpretation, will provide a model of how we can live in balance with their environment. Following is a list of strategies, arranged by LEED TM categories that may be appropriate for the project. Many strategies do not have significant first - cost, however do offer life -cycle cost savings. Since the scope of work is limited to interior construction, the number of potential sustainable site strategies is substantially reduced. Sustainable Sites Pollution and land development impacts from automobile use can be minimized by encouraging alternative transportation by providing amenities such as designated carpool parking stalls, electrical recharging stations, bicycle storage, shower/changing rooms. Energy can be conserved and night sky viewing can be improved by minimizing light pollution caused by the amount and type of exterior lighting. Water Efficiency Water can be reduced by using water efficient plumbing fixtures such as low -flow plumbing fixtures, dual -flush toilets, waterless urinals and occupancy sensors on faucets. Energy and Atmosphere Energy use can be optimized, and carbon footprint minimized, by minimizing energy load, using appropriate HVAC system comfort standards, and by proper building operation. We will seek an appropriate balance between first -costs and life -cycle energy costs, and between occupant comfort needs and energy use. Energy -saving strategies to consider include daylight harvesting, natural ventilation, high-performance envelope, energy monitoring system and energy -recovery ventilation system. Exterior air quality can be maximized by using materials that do not contain CFCs. Project - associated carbon dioxide emissions and wood used in construction can be offset by planting trees. Lighting energy load can be minimized by occupant sensing switching, daylight harvesting, and dimmers coupled with ambient light sensors. s Materials and Resources Biodiversity is promoted by maximizing the use of materials containing low embodied energy such as materials that are reused, recycled, regionally extracted and manufactured, rapidly renewable, certified (wood), reusable, durable and maintainable (Durable and Maintainable is Sustainable!). Providing space for collection and storage of recyclables encourages action. Developing a construction waste management plan will maximize reuse and recycling of construction waste. Indoor Environmental Oiality Interior air quality can be maximized through energy efficient ventilation, CO2 monitoring, use of materials without high volatile organic compound (VOC) out -gassing, prohibiting smoking in buildings and at exterior areas near entries and operable windows, and controlling indoor chemical & pollutant sources. Comfort is maximized by providing a permanent monitoring system and by providing daylight and views to a minimum of 90% of spaces. Innovation in Design Strategies offering ecological benefit include developing a strongly integrated indoor/outdoor spatial relationship to foster a connection with the land; maximizing flexibility in building, structural, mechanical and electrical systems to enable future retrofitting; incorporating timeless design to minimize the urge for future change; designing to the modularity of materials to minimize construction waste; and incorporating efficient space planning to maximize building efficiency. We will provide handouts for City staff to share with visitors that will describe sustainable design strategies implemented in the building. This will encourage implementation elsewhere, resulting in a multiplier effect. The following quote by conservationist Baba Dioum expresses the potential: in Hie emu, vve vvii Conserve wiry vv ;a v've love, We will love only what we understand, We will understand only what we are taught." Partners & Sirny is very willing to negotiate a fee amount and structure to meet the needs of City of Medina. We propose that the fee structure be based on an hourly -not -to -exceed the following amount: Architecture Partners & Sirny Mechanical & Electrical Engineering EDI Cost Estimating CPMI Structural Engineering Total $42,000 $14,500 $5,800 TBD $62,300 Reimbursable expenses are in addition and include costs related to travel, printing, etc. P .HERS a r h i t e i s 10 Agenda Item # 8A MEMORANDUM TO: Mayor Mitchell and Members of the City Council FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson DATE: January 14, 2016 MEETING: January 19, 2016 City Council SUBJ: Right-of-way Vacation —Portion of Ash Street Adjacent to 2982 Lakeshore Ave - Public Hearing Background Mike Vickerman, who is in the process of purchasing 2982 Lakeshore Avenue, has requested that the City vacate the southern half of the Ash Street right-of-way on the north of the property. The applicant desires to construct an addition to the northwest of the existing house on the property. City code requires a larger setback from all rights -of -way for corner lots. As a result, the existing building does not conform with setback requirements from the right-of-way to the northwest and the applicant could not construct an addition. There is no street within the right-of-way, but it was platted in a grid pattern in Independence Beach back in the 1920's. In addition to streets, public rights -of -way can be used for utilities, storm water improvements for streets, and similar uses. In this case, the right-of-way provides access to City property to the east, even though there currently are not street improvements constructed. There is also a stormwater pipe located within the right-of-way. An aerial of the site can be found below (subject property highlighted in blue). The requested right-of-way to be vacated is highlighted with a pink dashed line. Mi e Vic erman Page 1 of 3 January 19, 2016 Right-of-way Vacation City Council Meeting Analysis According to Minnesota Statutes 412.851, "The council may by resolution vacate any street, alley, public grounds, public way, or any part thereof, on its own motion or on petition of a majority of the owners of land abutting on the street, alley, public grounds, public way, or part thereof to be vacated. When there has been no petition, the resolution may be adopted only by a vote of four -fifths of all members of the council. No vacation shall be made unless it appears in the interest of the public to do so after a hearing preceded by two weeks' published and posted notice." Although there are currently no street improvements in the right-of-way, the right-of-way does provide legal access to property which the City has received through tax forfeiture, and also contains a stormwater pipe. Most of the properties to the east of the site along the right- of-way are owned by property owners with frontage on Pine Street. The exception to this is three small parcels closer to the east end of the Ash Street right-of-way (highlighted with green dashed lines on the aerial). These lots are substandard in terms of lot area and may not be buildable. However, the only frontage for these lots is on the Ash Street right-of-way. Staff believes access could more easily be provided from the Ash Street right-of-way from the east side (Ardmore Avenue). It seems extremely unlikely that the City would ever contemplate a street constructed from Lakeshore Avenue to Ardmore Avenue through this right-of-way. The right-of-way does provide a good opportunity for storm water improvements for the area which would benefit the subject site as well as surrounding properties. Staff believes that the potential use of the right-of-way adjacent to the subject site for streets is fairly unlikely. However, staff believes it is likely that this portion of the right-of-way would serve various other purposes, especially for stormwater improvements. It would be possible for the City to vacate the right-of-way, but require dedication of drainage, utility, and trail easement within the same location. This would retain public rights to use the property for likely uses, but would allow the area to be counted towards the applicant's required setback. This would allow the applicant to construct the addition to the structure. Staff does not oppose the requested vacation if rights are retained for drainage, utility, and trail easements. Potential Action Before considering the request, the City Council should hold a Public Hearing on the vacation. Staff published and mailed notices for the January 19 meeting. Mike Vickerman Page 2 of 3 January 19, 2016 Right-of-way Vacation City Council Meeting Following the hearing, if the City Council finds the vacation is in the public interest (subject to the suggested conditions), staff believes the following motion would be in order: Move to adopt the resolution vacating a portion of the Ash Street right-of-way adjacent to 2982 Lakeshore Avenue. Attachments 1. DRAFT resolution 2. Narrative from Applicant 3. Survey Mike Vickerman Page 3 of 3 January 19, 2016 Right-of-way Vacation City Council Meeting Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO.2016-## RESOLUTION VACATING A PORTION OF THE ASH STREET RIGHT-OF-WAY ADJACENT TO 2982 LAKESHORE AVENUE WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Stephanie Ditter owns property within the City at 2982 Lakeshore Avenue (the "Property") which is legally described as: Lots 1-3, Block 19 Independence Beach, Hennepin County, Minnesota; and WHEREAS, Michael Vickerman (the "Applicant") has entered into a purchase agreement and intends to purchase the Property; and WHEREAS, right-of-way exists north of the Property for Ash Street, as dedicated on the Plat of Independence Beach, Hennepin County, Minnesota; and WHEREAS, the Applicant has requested that the City vacate the southern half of the Ash Street right-of-way adjacent to the Property so that such vacated portion may be considered part of the required yard setback for a proposed addition to the existing structure on the Property; and WHEREAS, no street improvements currently exist within the Ash Street right-of-way, but the City expects to use the area of such right-of-way for drainage, utility, and trail purposes; and WHEREAS, the portion of the Ash Street right-of-way requested to vacated is legally described in Exhibit A, attached hereto; and WHEREAS, the Applicant has agreed to dedicate replacement easements as recommended by the City Engineer to serve public purposes; and WHEREAS, pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing to consider the proposed vacation; and WHEREAS, notice of the public hearing was posted, published in the official newspaper and mailed to the owners of affected properties, all in accordance with law; and WHEREAS, the City held the public hearing on the proposed vacation on January 19, 2016, at which hearing all interested parties were heard; and Resolution No. 2016-## January 19, 2016 WHEREAS, following the public hearing, the City determined that the vacation of a portion of the right-of-way is in the public interest, subject to certain terms and conditions. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota as follows: Dated: 1. Subject to the condition described below being satisfied, the City hereby declares that the portion of the Ash Street described in Exhibit A is vacated. 2. The city administrator or his designee is authorized and directed to prepare and present to the Hennepin County Auditor a notice that the City has completed these vacation proceedings and record with Hennepin County Registrar of Titles the vacation of the right-of-way described in Exhibit A only upon recording of replacement easements as recommended by the City Engineer to serve public purposes. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 January 19, 2016 EXHIBIT A Legal Description of Vacated Right -of -Way TO BE FINALIZED Resolution No. 2016-## 3 January 19, 2016 January 3rd, 2016 To Whom It May Concern: I have recently purchased the the property at 2982 Lake Shore Avenue which has a critical need to rebuild the current garage. Not only is the foundation failing, but the roof on the rest of house needs to be replaced and can only be done properly if the garage itself is torn down and rebuilt. As is, however, the garage is only 18 feet wide, not the standard 23 feet and is therefore too narrow to adequately support two cars. Because there is an unimproved 60 foot right-of-way platted as Cedar Avenue and Ash Street between this property and the property to the North, I am being constrained by a 30 foot front setback for two roads that don't exist. Because this house was built long before these codes were established, this puts the entire structure out of code, not to mention the requested additional 5 feet. I have been informed that the city of Medina has no intention of ever building a road over this right-of-way, which currently consists of grass and trees and wetland areas. Therefore I am asking that the Southern half of Cedar Avenue adjacent to Section 1 of my lot and the Southern half of Ash Street adjacent to Section 3 of my lot be vacated by the city of Medina. In return I will grant the city an easement over this same section of land. I understand that I am not able to build a structure over this easement in the event the city might need to create other improvements such as drainage, sewage or a walking path. By granting this request, the rebuilt garage will be well within what would then become a 10 foot setback from the new property line. The new garage will in no way inhibit or encroach onto the easement. Granting this request will allow me to properly remodel the house, something that has been long overdue (as many neighbors have told me many times), which will not only increase the tax base for the city, but also help to beautify the neighborhood and increase property values overall. Thank you for your consideration. Sincerely, Michael Vickerman BOUNDARY AND TOPOGRAPHIC SURVEY FOR MICHAEL VICKERMAN OF LOTS 1-3, BLOCK 19, INDEPENDENCE BEACH HENNEPIN COUNTY, MINNESOTA I / / / / // // Fps ' ( N rqq t` S Fo �O-A T"�A V G0' '\ l` EXISTING HARDCOVER LOT HOUSE APRON HOUSE WOOD PATIO STOOP A/C PAD CONCRETE SLAB WOOD PATIO STONE BORDER GRAVEL DRIVEWAY TOTAL 3313/15824 = 20.94% a —574_ <<N� 15824+- S.F. 1680+- 89+- 171+- 19+- 7+- 148+- 183+- 29+- 987+- 3313+- S.F. 20 40 80 SCALE IN FEET p6 ASH STREET (NOT TRA DEL L ED) — /.\, - \ / / -\ N 89'30'38" E 10.15 2 B 2N 89°52'59" W 39.98 / / / / / / / / / / / / 0 P P l NE STREET LEGAL DESCRIPTION OF PREMISES SURVEYED: Lots 1, 2 and 3, Block 19, "Independence Beach", Hennepin County, Minnesota This survey shows the boundaries and topography of the above described property, and the location of an existing house, drive, and all other visible "hardcover" thereon. It does not purport to show any other improvements or encroachments. : Iron marker found BBa- : Existing contour line aESiGrvED REVISION DATE DESCRIPTION DRAWN CHECKED GRONBERG & ASSOCIATES, INC. CONSULTING ENGINEERS, LAND SURVEYORS SITE PLANNERS 445 N. WILLOW DR. LONG LAKE, MN. 55356 952-473-4141 15.464 I hereby certify that this plan, specification, or report was prepared by my or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. DATE /Z-$-!5 MN LICENSE NUMBER /27TS SCALE 1"=20' DATE 12-9-15 JOB NO. 15-464 Agenda Item # 8B MEMORANDUM TO: Mayor Mitchell and Members of the City Council FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson DATE: January 14, 2016 MEETING: January 19, 2016 City Council SUBJ: Update on Comprehensive Plan Update Process Background The City began the process of the decennial update of the Comprehensive Plan in September. To date, activities include: • September 18, 2015 — Metropolitan Council releases System Statement, beginning process • September 20, 2015 — City holds "kick-off event" at Celebration Day • September and October 2015 — City solicits members for a steering committee to lead the process; City Council appoints members • October 29 — Steering Committee holds first meeting • November 9, 2015 — City holds Visioning Event to inform the Vision Statement • November 19, 2015 — Steering Committee puts together draft Vision Statement • December 15, 2015 — Concurrent City Council and Planning Commission meeting to discuss Vision Statement • January 6, 2016 — Steering Committee amends Vision and suggests Community Goals to support the Vision Throughout this process, the City has been encouraging feedback on the Vision through email blasts, the City Newsletter, and an online engagement tool called mySidewalk. Members of the Steering Committee and Council have also been encouraged to try to engage neighbors. Vision and Goals The Planning Commission and City Council reviewed a previous draft of the Vision Statement at the concurrent meeting with the City Council on 12/15/2015. The Steering Committee has subsequently adjusted the statement and also added a number of overarching Community Goals to support and add more depth to the vision. The DRAFT Vision and Community Goals are attached. The City Council is encouraged to provide feedback prior to the meeting or at the meeting. Language is obviously very important in these documents, and we will be continuing to enhance the language. More important at this point in the process are the goals themselves...whether Commissioners and Council members disagree with the aspects of the vision and goals and whether people think additional matters should be added. Update on Page 1 of 2 January 19, 2016 Comp Plan Update Process City Council Meeting Land Use Concepts/Density Discussion At their January 6 meeting, the Steering Committee discussed Metropolitan Council requirements and the interplay between residential densities, amount of land area required to be developed, and planning for higher density residential development. The attached presentation was put together by Eric Zweber, the consultant assisting the City with the public participation process of the Comprehensive Plan. The presentation describes the Metropolitan Council requirements and provides examples of residential developments at various densities. It also conceptually shows how different minimum density standards affect how the City may plan future land uses in the community. The Steering Committee generally favored increasing the minimum density for high -density residential land uses in order to reduce the amount of acreage which is necessary to be guided for such growth. The Steering Committee will be reviewing conceptual land use maps more specifically in early February. Planning Commission Feedback Staff similarly presented this information to the Planning Commission at their January 12 meeting. There was a fair amount of discussion related to the sentence "Medina is one community." Some Commissioners felt that this statement felt more like a command than being a vision of a cohesive community. Commissioners had a lot of discussion about the language in the vision and goals, but it did not appear that there were concerns with the concepts contained within the document. Instead, it seemed like a need to work further on the language. Feedback Encouraged The City Council need not take any action on the attached information, but is encouraged to provide feedback. Attachments 1. DRAFT Vision Statement and Community Goals 2. Presentation Re: Met Council requirements and density Update on Page 2 of 2 January 19, 2016 Comp Plan Update Process City Council Meeting Vision Statement Medina is one community. The City will strive to maintain its unique heritage by promoting and protecting its rural character and its natural environment. Medina will foster well -designed neighborhoods and create retail and other destinations for the community to gather. The City will develop in a deliberate fashion in which the pace of development will be commensurate with the resources available from investments in services and infrastructure and sustain a high quality of life for residents. Community Goals Limit expansion of urban services to the area necessary to accommodate forecasted residential growth and desired business opportunities. Develop at a sustainable pace which does not exceed investments in school, transportation, water supply and wastewater infrastructure. Promote public and private gathering places and civic events that serve the entire community. Provide opportunities for a diversity of housing at a range of prices to support residents at all stages of their life. Protect and enhance the environment and natural resources throughout the community. Preserve and promote the rural vistas, open spaces and rural character in all areas of the community. Specific strategies for Emerging Suburban Edge communities and Diversified Rural communities can be found on Medina's Community Page in the Local Planning Handbook. Forecasts The Council uses the forecasts developed as part of Thrive to plan for regional systems. Communities should base their planning work on these forecasts. Given the nature of long-range forecasts and the planning timeline undertaken by most communities, the Council will maintain on -going dialogue with communities to consider any changes in growth trends or community expectations about growth that may have an impact on regional systems. The Thrive forecasts for population, households, and employment for your community are: 2010 (actual) 2014 (est.) 2020 2030 2040 Population Households Employment 4,892 1,702 3,351 5,831 1,961 4,823 6,300 2,300 4,980 7,300 2,840 5,300 8,400 3,400 5,500 Housing Policy The Council adopted the Housing Policy Plan on December 10, 2014, and amended the plan on July 8, 2015. The purpose of the plan is to provide leadership and guidance on regional housing needs and challenges and to support Thrive MSP 2040. The Housing Policy Plan provides an integrated policy framework to address housing challenges greater than any one city or county can tackle alone. Consistent with state statute (Minn. Stat. 473.859, subd. 2(c) and subd. 4), communities must include a housing element and implementation program in their local comprehensive plans that address existing and projected housing needs. The Council has also determined the regional need for low and moderate income housing for the decade of 2021-2030 (see Part III and Appendix B in the Housing Policy Plan). Medina's share of the region's need for low and moderate income housing is 253 new units affordable to households earning 80% of area median income (AMI) or below. Of these new units, the need is for 147 affordable to households earning at or below 30% of AMI, 106 affordable to households earning 31 % to 50% of AMI, and 0 affordable to households earning 51 % to 80% of AMI. Affordable Housing Need Allocation for Medina At or below 30% AMI 31 to 50% AMI 51 to 80% AMI Total Units 147 106 0 253 Specific requirements for the housing element and housing implementation programs of local comprehensive plans can be found in the Local Planning Handbook. Page - 4 12015 SYSTEM STATEMENT — MEDINA pgdpigg JATION STATUTORY REQUIREMENT CURRENT HANDBOOK Projected housing needs 1 For this update we will address the need for low- and moderate - income housing within three bands of affordability. For this update we have increased the minimum densities to support affordable housing development but also provided additional flexibility in meeting this requirement. "Acknowledge your community's share of the region's need for affordable housing at three bands of affordability: <30% AMI, 31-50% AMI, and 51-80% AMI. 2. Guide residential land at densities sufficient to create opportunities for affordable housing using one of the following options: • Option 1: Guide sufficient land at minimum residential densities of 8 units/acre to support your community's total allocation of affordable housing need for 2021 — 2030. This option may be best for communities that find it difficult to support densities of 12 units/acre (per Option 2), or prefer simplicity over flexibility in their density minimums. • Option 2: Guide sufficient land at minimum residential densities of: • 12 units/acre to address your communities allocation of affordable housing need at <50% AMI. This combines your community's allocation at <30% AMI and 31-50% AMI. • 6 units/acre to address your community's allocation of affordable housing need at 51-80% AMI. Option 2 may be best for communities that feel they can achieve affordable housing needs at 51-80% AMI with less than 8 units/ acre. It also allows the affordable housing need to be addressed with less actual land, as is the case if communities choose to use even higher densities than are required. Furthermore, communities using Option 2 may guide land to meet their allocation of affordable housing need at 51-80% AMI using a minimum density range of 3-6 units/acre if they have demonstrated in the last 10 years the application of programs, ordinances, and/or local fiscal devices that led to the development of housing affordable at 51-80% AMI in their community. Examples include: density bonuses for affordable housing unit inclusion, local funding programs such as TIF, etc." Previous Handbook: 'Goals and policies should address the need to add low- and moderate - income affordable housing Continue to next page Figure 1. Medina Community Designation Greenfield i Corcoran Maple Grove L Independence Maple - Plain Mi nnetrista Medina Orono 0 75 2 5 :IES h[v.uuu._ i i i L. bong -., r 1 i f Lake �-_ _2' Y•.jl ___("-- Wayzata :Woodland. r Plymouth ,i. t. JI { Minneto I Community Designations Outside Council planning authority Agricultural Rural Residential Diversified Rural Rural Center Emerging Suburban Edge Suburban Edge Suburban Urban Urban Center r-.s' County Boundaries -- City and Township Boundaries Lakes and Major Rivers Page - 5 12015 SYSTEM STATEMENT — MEDINA pAld KEI TION NET RESIDENTIAL DENSITY LOCAL PLANNING HANDBOOK Net density is important in ensuring the region's orderly and efficient growth, and to provide essential services that benefit the metro area. Communities and land within the Metropolitan Urban Service Area (MUSA) receive a higher level of regional services and investments than those in the Rural Service Area, such as regional wastewater services, regional highways, transit service, the Regional Parks System, and programs that support redevelopment. In return, the Council expects jurisdictions in the MUSA to plan for and build the higher levels of development that economically support those regional services. The region is able to provide cost-effective infrastructure and services when it is able to anticipate where, when, and to what extent growth will occur. The Council establishes overall density expectations for communities based on their Community Designation with additional expectations near transit stations. Density thresholds are based on an understanding of future regional growth, market demand in different parts of the region, existing development patterns and redevelopment opportunities, existing planned land uses in local comprehensive plans, and regional policies to support the concentration of higher density growth around transit stations. Setting minimum average densities for new development provides communities with the flexibility to determine which areas in their community are best suited for higher or lower density development under the framework of meeting that overall minimum on available developable lands. HOW DO WE CALCULATE NET DENSITY? OVERALL DENSITY EXPECTATIONS DEVELOPMENT, AND REDEVELOPMENT Metropolitan Urban Service Area: FOR NEW GROWTH, Minimum Average Net Density Urban Center 20 units/acre Urban 10 units/acre Suburban 5 units/acre Suburban Edge 3-5 units/acre Emerging Suburban Edge 3-5 units/acre The Council measures minimum net density to support forecasted growth by taking the minimum number of planned housing units and dividing by the net acreage. Net acreage does not include land covered by wetlands, water bodies, public parks and trails, public open space, arterial road rights -of -way, and other undevelopable acres identified in or protected by local ordinances such as steep slopes. NET RESIDENTIAL DENSITY GUIDELINES What can be netted out from Gross Acres Important notes What cannot be netted out Wetlands and Water Bodies Defined as public waters and wetlands consistent with state delineation practices, buffers may also be included* Setbacks from water bodies, storm ponds, NURP ponds Public Parks and Open Space Must be public or in permanent open space (federal, state, regional, local) or land held in perpetual open space in an open space easement. Privately held conservation easements, private parks, private trails Arterial Road Rights -of -Way Arterial roads are part of the metropolitan highway system Arterial Road Right -of -Way Local road rights -of -way that are not part of the metropolitan highway system Other areas that are protected from development by local ordinances Floodplains, steep slopes, bluffs 'Areas protected or removed from development by local ordinance can be netted out LOCH PLANN N HANDBOOK Metropolitan Council 390 Robert Street North Saint Paul, MN 55101 metrocouncil.org Main: 651.602.1000 TTY: 651.291.0904 Public Information: 651.602.1500 public.info@metc.state.mn.us 1 July 2015 METROPOLITAN c P2ge 13Nof §5 I L Units Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Households and Forecasts Development 1,702 Households as of 2010 Census 71 Permits issued since 4/1/2010 in pre-2010 subdivision 18 Vacant lots in Park Ridge Acres 2 Vacant lots in Bridgewater 5 Vacant lots in Tuckborough Ridge 6 Vacant Lots in Leawood Farms 224 Enclave Single Family Lots 129 Fields of Medina Single Family Lots 126 Reserve of Medina Single Family Lots 43 Villas Single Family Lots 15 Woodland Hill Single Family Lots 41 Enclave Townhomes 26 Dominum Rental Townhomes 2,408 Current Household Capacity (12/31/2015) 3,400 Met Council 2040 Forecast 992 Minimum Households for 2040 Plan NIEDINA Page 14 of 35 AGENDA ITEM III. Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Vacant Land Inventory VACANT LAND WITHIN THE EXISTING MUSA MEDINA Land Use Type Gross Acreage Wetland Acreage Net Acreage Minimum Units Rural Residential 0.00 0.00 0.00 0 Agriculture 0.00 0.00 0.00 0 LD Residential 218.26 89.86 128.40 257 MD Residential 160.36 73.90 86.46 303 HD Residential 116.64 12.13 104.51 732 Mixed Use (9-40) 331.58 63.19 268.39 470 Mixed Use - Busi 0.00 0.00 0.00 0 Commercial 102.14 27.75 74.39 0 General Business 372.62 109.15 263.47 0 Industrial Business 43.13 14.02 29.11 0 Private Rec 0.00 0.00 0.00 0 Parks and Rec 0.00 0.00 0.00 0 P-R State or Region 0.00 0.00 0.00 0 Open Space 0.00 0.00 0.00 0 Public / Semi -Public 0.00 0.00 0.00 0 Sanitary Landfill 0.00 0.00 0.00 0 Total 1,344.73 390.00 954.73 1,761 Page 15 of 35 COUNTYI ROAD 11 Independence HIGHWAY 55 orcoran CHIPPEWA Spurzem Half Moon COUNTY ROAD 24 School Lake _ CHIPP W Orono CHESTNUT olsfe NAVAJO r-i MEDIN HACKAMORE l I 1 1 l i CHEYENNE Holy Name Miles 0 0.25 0.5 1 Map 5-2 MEDINA Future Land Use Plan „/ Guide Plan Rural Residential Agriculture Developing -Post 2030 Low Density Res 2.0 - 3.49 U/A Medium Density Res 3.5 - 6.99 U/A High Density Res 7 - 30 U/A Mixed Use 3.5 - 6.99 U/A Mixed Use - Business 7 - 45 U/A Commercial General Business Industrial Business Private Recreation (PREC) Parks and Recreation P-R - State or Regional Open Space Public Semi -Public 0 U/A Closed Sanitary Landfill Right -of -Way *This map is not perfectly precise. Actual boundaries may vary, and should be field verified. Last Amended: May 21, 2013 (CPA 2030-4) Adopted: November 17, 2009 UTM, Zone 15N, NAD 83 Scale: 1:30,000 Page 16 of 35 AGENDA ITEM IV. Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density 2030 Land Use Categories LDR (Low Density Residential): 2.0 to 3.49 Units per Acre 128.40 Net Acres MDR (Medium Density Residential): 3.5 to 6.99 Units per Acre 86.46 Net Acres HDR (High Density Residential): 7.0 to 30 Units per Acre 104.51 Net Acres MU (Mixed -Use): 3.5 to 6.99 Units per Acre 268.39 Net Acres MU-B (Mixed -Use Business): 7.0 to 45.0 Units per Acre 0.00 Net Acres IVIEDINA Enclave Gramercy Fields of Medina Hamel Condos Page 17 of 35 Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density MEDINA 2040 System Statement requires 253 affordable units between 2020 and 2030. The Metropolitan Council requires that affordable housing land be either a minimum of 8 units per acre or 12 units per acre. 253 units / 8 units/acre = 31.63 acres 253 units / 12 units/acre = 21.08 acres 50% more land required for 8 units/acre. Medina Enclave Townhomes 7 units/acre Plymouth Cornerstone Townhomes 7 units/acre Hamel True Value Building Center _ II Plymouth Cascades Twinhomes 4.7 units/acre Page 18 of 35 Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density MEDINA What does High Density Residential look like? Gramercy 10 units/acre Vicksburg Village 20 units/acre Medina Examples Plymouth Examples Summer Creek 18 units/acre Hamel Condos 30 units/acre Buffalo w d Win Summer Wood 32 units/acre Vicksburg Village (334 units on 16.32 acres) is 25% more Units than Medina is required between 2020 and 2030. Page 19 of 35 Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density MEDINA Current Density Ranges Does Not Match Housing Types LDR: Currently 2.0 to 3.49 Units/Acre Proposed 2.0 to 4.99 Units/Acre Bridgewater 2 units/acre per.. C rQP16,I��.�.� r J u4ert�Tr@�I —�------ men Fields of Medina West 3.5 units/acre Fields of Medina East 3 units/acre MDR: Currently 3.5 to 6.99 Units/Acre Proposed 5.0 to 11.99 Units/Acre Enclave Townhomes 7 units/acre Plymouth Cornerstone Townhomes 7 units/acre Page 20 of 35 Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density MEDINA Current Density Ranges Does Not Match Housing Types HDR: Currently 7.0 to 30.0 Units/Acre Proposed 12.0 to 30.00 Units/Acre Gramercy 10 units/acre Vicksburg Village 20 units/acre Summer Creek 18 units/acre Hamel Condos 30 units/acre Page 21 of 35 Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density A Mixed -Use District? MEDINA Land Use Unit Percentage Acreage Percentage (2\3.5\8) Acreage Percentage (2/5/12) Low Density Residential 40% 61.88% 70.18% Medium Density Residential 30% 26.52% 21.05% High Density Residential 30% 11.60% 8.77% Increasing the Medium Density to 5 units/acre and High Density to 12 units/acre: ▪ Increases Low Density land area by 8.30% • Decreases Medium Density land area by 5.47% • Decreases High Density land area by 2.83% IMPLEMENTATION.• Minimum Density and High Density Residential Units Mixed -Use 2/3.5/8 Mixed -Use 2/5/12 Minimum Density 3.09 3.51 Minimum HDR Units/Acre 0.93 1.05 Page 22 of 35 Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density A Mixed -Use District? MEDINA Plymouth Example: Vicksburg Ln and Cty Rd 47 West View Estates 67 units 18 units/acre Vicksburg Commons 50 units 9 units/acre C J fro und�ati or Hibl►4,.' a} .�Mootesson"and Childcare rWellS Fargo , mesupleram fica �-' Vicksburg Common; 9 a > F `4 !7 ) '� :4� r4 ri Saw_ a?(r�+ , .' 413A . a �a _t i•) r s ..1" r�gt�`e‘s e. 'd 7 � z w 57nii Ave - _-:-g t . �Pollnv, irscisi m z({�s1,00e'N ■ , i rr ,y � 0'46 - . • t 5N, 44, ems, .} I I } t a Single Family 102 units 2.85 units/acre Townhomes 280 units 7 units/acre Overall Density: 5.9 units/acre Overall HDR : 0.8 units/acre Page 23 of 35 Steering Committee 2040 Comprehensive Plan Update Medina City Hall Wednesday, January 6 5:30 p.m. Density THE RESULTS MEDINA Assumptions: Minimum of 253 High Density Residential Units (Affordable Housing Requirement) Minimum of 3.2 Units/Acre Overall Density (Allows for Comprehensive Plan Amendments) Approximately 1,100 Units (Actual Units will be Greater) Land Use Acres Density Units Low Density Residential 98.48 2 197 Medium Density Residential 106.76 3.5 374 High Density Residential 35.85 8 287 Mixed Residential 86.69 2/3.5/8 268 Total Residential 327.78 3.43 1126 Affordable Units 367 Land Use Acres Density Units Low Density Residential 180.80 2 362 Medium Density Residential 43.81 5 219 High Density Residential 16.48 12 198 Mixed Residential 86.69 2/5/12 304 Total Residential 327.78 3.30 1083 Affordable Units 289 Results (Same Land Area): 78 Less High Density Units (Almost a Gramercy) 89.5 More Acres for Low Density Residential (Single Family Homes) Increase in Townhome and Apartment Units would Result in Less Land Developed Page 24 of 35 Agenda Item # 8C MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: City Engineer Tom Kellogg and City Public Works Director Steve Scherer DATE: January 13, 2016 MEETING: January 18, 2016 SUBJECT: Wellhouse No. 3 Addition Plan Approval Background: On May 6, 2014, the City Council adopted a resolution ordering the Well No. 8 Improvement Project, which included the Wellhouse No. 3 Addition, and authorizing the preparation of plans and specifications for the Project. Since that time, both a test well and Well No. 8 have been drilled. Staff and WSB have worked together to complete the plans and specifications for the Wellhouse No. 3 Addition that includes the well pump, controls, and piping from the well site to Wellhouse No.3, along with the actual addition, piping, and chemical feeds within the well house itself. The next step in the process is to formally approve the plans and specifications and authorize advertising to bid the project. The bid date is scheduled for Thursday, February 18th at 11:00 AM. The scope of the project has changed over the course of the past two years because of favorable geological formations at the site. Therefore we have up -sized the pump, controls, the addition itself, and most of the piping to accommodate a larger volume of water (from 400 — 1200 GPM). The updated construction cost estimate is $590,000. This will be funded through the water capital fund (water connection fees). In the interest of conserving paper, we have included the plan cover sheet and general layout with this memo. A full set of plans is available at City Hall for your review. Attached is also a list of past and future expenditures for the project. City Council Action Requested: Adopt the Resolution approving the plans and specifications for the Wellhouse No. 3 Addition Project and authorization to advertise for bids. Well No. 8 Improvement Project The following is a list of past and future expenditures for the project, as well as funding sources: Funding Sources • CIP Estimate (2014) • Lennar Contribution • Water Capital (balance) Past Expenditures Test well Well No. 8 drilling $491,000 $300,000 $1.9 million $31,338.75 $183,897.50 Raw Water Structure @ pond $ 16,900.00 Future Expenditures Engineering Estimate $103,000 Current Project Est. $590,000 TOTAL: $232,136.25 TOTAL: $693,000 Also donated as part of the project: Outlot B in the Enclave at Brockton 4th Addition Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2016- RESOLUTION APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PUBLIC IMPROVEMENTS ASSOCIATED WITH THE MEDINA WELLHOUSE No. 3 ADDITION WHEREAS, pursuant to previous actions by the city council, WSB and Associates, has caused to be prepared plans and specifications for the public improvements associated with the Medina Wellhouse No. 3 Addition; and WHEREAS, such plans and specifications have been presented to the city council for approval. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota, as follows: 1. The plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby adopted. 2. The city administrator -clerk shall prepare and cause to be inserted in the city's official newspaper and a trade publication advertisement for bids upon the making of such improvement under the approved plans and specifications. The advertisement shall be published once at least three weeks prior to the last day of taking of bids, shall specify the work to be done, shall state that bids will be received by the administrator -clerk until 11:00 am. on Thursday, February 18, 2016, at which time they will be publicly opened in the council chambers at city hall by the administrator -clerk and consulting engineer, will then be tabulated and will be considered by the city council at 7:00 p.m. on Wednesday, March 2, 2016, in the council chambers at city hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the administrator -clerk and accompanied by a bid bond payable to the city for five percent of the amount of such bid. Dated: January 19, 2016. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk Resolution No. 2016- January 19, 2016 The motion for the adoption of the foregoing resolutions was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- January 19, 2016 K:\02712-010\Cad\Plan\2712-01 GOLdwg, Layoutl, 1/6/201610:50:08 AM MEDINA CITY OF MEDINA City Hall 2052 County Road 24 Medina, Minnesota 55340 PROJECT LOCATION CITY: MEDINA COUNTY: HENNEPIN STATE: MINNESOTA X Wellhouse No. 3 Addition for the City of MEDINA, MINNESOTA as. Hamel oad 115 -1A(ELL NO MB� 1 Il 7 VALV LLH US NO. 3 CITY HA BID SIT L M: now— NW MI avi/llll16` Pm 400 gpr% --)81 :er Driv 7 S LVE VAU T Brockton Lane N. NM IMF 511,11111 Mit �rano-.41re PLYMOUTH LL 0 SHEET INDEX SHEET NO. DESCRIPTION GENERAL (G) G-1 TITLE SHEET DEMOLITION (D) D-1 WELLHOUSE NO. 3 SITE DEMOLITION PLAN D-2 WELL NO. 7 SITE DEMOLITION PLAN D-3 WELLHOUSE NO. 3 DEMOLITION PLAN D-4 WELLHOUSE NO. 3 DEMOLITION SECTION D-5 WELLHOUSE NO. 3 DEMOLITION SECTION D-6 WELL NO. 7 VALVE VAULT DEMOLITION PLAN & SECTION CIVIL (C) C-1 WELLHOUSE NO. 3 SITE PLAN C-2 WELL NO. 8 SITE PLAN C-3 WELL NO. 7 SITE PLAN STRUCTURAL (S) S-1 WELL NO. 8 VALVE VAULT PLAN & SECTION ARCHITECTURAL (A) A-1 WELLHOUSE NO. 3 FOUNDATION PLAN A-2 WELLHOUSE NO. 3 ? A-3 WELLHOUSE NO. 3 FLOOR PLAN A-4 WELLHOUSE NO. 3 FLOOR PLAN A-5 WELLHOUSE NO. 3 ROOF FRAMING PLAN A-6 WELLHOUSE NO. 3 ROOF FRAMING PLAN A-7 WELLHOUSE NO. EXTERIOR ELEVATIONS A-8 WELLHOUSE NO. 3 BUILDING SECTIONS PROCESS P) P-1 WELLHOUSE NO. 3 PROCESS PLAN P-2 WELLHOUSE NO. 3 PROCESS SECTION P-3 WELLHOUSE NO. 3 PROCESS SECTION P-4 WELL NO. 8 VALVE VAULT PROCESS PLAN & SECTION P-5 WELL NO. 7 VALVE VAULT PROCESS PLAN & SECTION P-6 CHEMICAL FEED SCHEMATICS P-7 TYPICAL PROCESS DETAILS P-8 TYPICAL PROCESS DETAILS MECHANICAL (M) M-1 MECHANICAL ABBREVIATIONS AND SYMBOLS M-2 MECHANICAL DEMOLITION PLAN M-3 PLUMBING MODIFICATIONS PLAN M-4 MECHANICAL HVAC PLAN M-5 PLUMBING RISER DIAGRAMS M-6 MECHANICAL DETAILS AND EQUIPMENT SCHEDULES ELECTRICAL (E) E-1 ELECTRICAL SYMBOLS AND ABBREVIATIONS E-2 ELECTRICAL SITE PLAN E-3 WELLHOUSE 3 ELECTRICAL DEMOLITION PLAN E-4 WELLHOUSE 3 ELECTRICAL CONSTRUCTION PLAN E-5 WELLHOUSE 3 ONE -LINE DIAGRAM E-6 WELLHOUSE 3 CONTROL PANEL SCHEMATIC (PARTIAL) E-7 WELL 8 VALVE VAULT ELECTRICAL PLAN E-8 WELL 8 CONTROL PANEL SCHEMATIC E-9 WELL 8 CONTROL PANEL SCHEMATIC E-10 WELL 7 VALVE VAULT ELECTRICAL PLAN E-11 WELL 7 CONTROL PANEL SCHEMATIC (PARTIAL) E-12 MAIN CONTROL PANEL SCHEMATIC (PARTIAL) z a o 0 WELLHOUSE NO. 3 ADDITION Q LL (" O W �Z H Z U W 2 2 O • Z CW G WSB PROJECT NO. 2712-01 TITLE SHEET G-01 -7 a N 3 2712-010\Cad\PI ]L SEE SHEET D-03 FOR BUILDING DEMOLITION - I I I I I I 1 / \1 0 J� 0 A \ I I O�\ � I // /I I Il I II � I J — J JI �--_ RAW-WATE�MA1)i, —� 0� I 1 I I — J i 1 2" PVC WATERMAI I I ‘REMOVE EXISTING 8" DIP & 10"x8" REDUCER_, REMOVE AND SALVAGE EXISTING HYDRANT FOR REINSTALLATION AS SHOWN ON SHEET C-01 REMOVE AND SALVAGE GATE VALVE, DELIVER TO CITYPUBLIC WORKS, 600 CLYDESDALE DR. EX. TREES TO BE REMOVED BY OTHERS TYP. OF 2 l SAWCUT & REMOVE EXISTING BITUMINOUS PATHWAY x \ AS NECESSARY FOR NEW CONSTRUCTION REMOVE OR ABANDON EXISTING 6" DIP AS REQUIRED 'FOR NEW CONSTRUCTION OOR I \iJ 6" PVC WATERAIN WSB PROJECT NO. 2712-01 Y 0 FT 10 FT WELLHOUSE NO. 3 SITE DEMOLITION PLAN 20 FT D-01 WELLHOUSE NO. 3 ADDITION itt O LL. (n O Lij } Z H Z U W 2 cc .ct O Z LIJ 2 31V0 .AA MOO 080038 l0-ZILZ ON 103fOtld HV1 a NOIS30 dV1 3 03NO3Ha OV9 e NVtd NOIIVNVId%3 'ON Nors1VO wa 0310N SV 'alVOS ON all bl03-9Z.-Il V0 tl1OS3NNIN 30 31V1S 3H1 30 SMVI 3H1 AM. a33NION3 IVN01ss330ad 035N301-1 AVM V INV 11VH1 ONtl NOISIAA3eINS 1032110 AIN 2130Nn 210 3A A9 03N,I3Nd AVM 1a0d3N a0 'NOI1V0131J3dS 'NVId SIH1 AVH1 A3I1213a A33213H I VIOS3NNIW `vma3W 30 A113 3H12103 NO11100 d £ 'ON 39110H113M o0110/1 S00.7 • /ejuauluoiinua • 6muue/d. 6uuaawbua woo.6uagsm oat s-las(est):aej • ooso-Las(£9L) 91.1•9S N1,1's110deauuryy 00£ al!nS'wog anuany eryaX 1.0L 8SM N O v INV.1011.39 W J ct W 0 0 to W 1- } F J Z U g O p O ›- 0 N Z F O X W U d Q !n U O Q O W OC O > : J W W \ OC O o 0 1018 O \ o '� n > \� -Z N\� ---•-_XO LnLn Ho o o zJJ o�� �zz Z — \ C OU \ co w CC0 oCC Lj Wce � o 2 ZO/ W CD /oz WELL NO. 7 SITE DEMOLITION PLAN WSB PROJECT NO. 2712-01 Wd £0:9SZT StOZ/OZ/Z'OMPZ00 TO-ZTLZ\ueld\Pe2\Oi0-ZTLZO\:>1 K:\02712-010\Cad\Plan\2712-01 D03.dwg, 2/20/2015 12:56:51 PM LOUVER TO BE REMOVED EXISTING 6" DIP TO ABANDONED OR REMOVED AS NECESSARY EXISTING POLYPHOSPATE TANK TO BE SALVAGED FOR REINSTALLATION IN NEW CHEMICAL ROOM EXISTING SIDING & INSULATION TO BE REMOVED FROM ENTIRE NORTH WALL EXISTING 8" CMU WALL TO BE REMOVED FROM BELOW FLOOR SLAB TO CEILING IN EXISTING PUMP ROOM EXISTING 8" BURIED 8" DIP TO BE REMOVED AS NECESSARY FOR NEW CONSTRUCTION 8" RAW WATER TO TREATMENT EXISTING FLUORIDE TANK TO BE SALVAGED FOR REINSTALLATION IN NEW CHEMICAL ROOM WELL NO: 5 CUT EXISTING 6" DIP & TIE RODS, GRIND TO BELOW FLOOR LEVEL, FILL w/ CONC. AND PATCH FLOOR O o O -J L EXISTING DIP PIPE & FITTINGS TO BE REMOVED AND SALVAGED FOR REUSE IN NEW PIPING CONFIGURATION 1011 I `llmis• LEXISTING SIDING TO BE REMOVED TYP. ALL WALLS 6" FROM WELL NO. 6 DEMOLITION PLAN 0 V-4" 2'-8" 5'-4" SCALE: 3/8" = 1'-0" o� Q WELLHOUSE NO. 3 ADDITION Q O LL. (n O Li } Z H UZ W 2 1- H cc Q O Z W 2 WSB PROJECT NO. 2712-01 WELLHOUSE NO. 3 DEMOLITION PLAN D-03 K:\02712-010\Cad\Plan\2712-01 D04.dwg, 2/20/2015 12:57:40 PM REMOVE ROOF TRUSSES AS NECESSARY TO EXTEND ROOF OVER ADDITION 8" RAW WATER TO TREATMENT REMOVE ROOF SHINGLES REMOVE EXISTING 8" DIP PIPE & FITTINGS AS NECESSARY FOR NEW CONSTRUCTION 2C ,R I00 000000000000000000000000000000 000000 0000 EXISTING 8" CMU WALL TO BE REMOVED FROM BELOW FLOOR SLAB TO CEILING IN EXISTING PUMP ROOM REMOVE & SALVAGE EXISTING DIP PIPE & FITTINGS FOR REUSE IN NEW PIPING CONFIGURATION CUT AND REMOVE PIPE AS NECESSARY FOR INSTALLATION OF 8" BUTTERFLY VALVE & FCA 6" FROM WELL NO. 6 1 SECTION VIEW REMOVE SIDING 0 1'-4" 2'-8" 5'-4" SCALE: 3/8" = „' 2 o� s� 0 WELLHOUSE NO. 3 ADDITION Q O LL t 0 W } Z ~ Z U W 2 2 H cc Q Z W 2 WSB PROJECT NO. 2712-01 WELLHOUSE NO. 3 DEMOLITION SECTION D-04 K:\02712-010\Cad\Plan\2712-01 D05.dwg, 2/20/20151:00:19 PM REMOVE ROOF SHINGLES EXISTING PIPE & FITTINGS TO BE REMOVED AND SALVAGED FOR REUSE IN NEW PIPING CONFIGURATION PATCH EXISTING WALL OPENING H 2 SECTION VIEW REMOVE SIDING TYP. ALL WALLS CUT EXISTING 6" DIP & TIE RODS, GRIND TO BELOW FLOOR LEVEL, FILL w/ CONC. AND PATCH FLOOR 0 1'-4" 2'-8" 5'-4" SCALE: 3/8" = „' 0 s� 0 WELLHOUSE NO. 3 ADDITION Q O LL (n O W } Z H UZ W 2 2 H cc Q O Z W 2 WSB PROJECT NO. 2712-01 WELLHOUSE NO. 3 DEMOLITION SECTION D-05 K:\02712-010\Cad\Plan\2712-01 D06.dwg, 2/20/20151:01:18 PM CCJ EXISTING 6" DIP TO TREATMENT REMOVE & SALVAGE EX. 6" FCA lVJ IL CUT ANI) RELOCATE EX. FL 6" LDIP w/ WRV & PRESSURE GAUGE REMOVE & SALTE EX. 6" FLOW METER — REMOVE EX. 6" BFV a CUT EXISTING 6" DIP PROCESS PLAN if III III III III III III III III II III- IIIII IIIII IIIII IIIII III — III III III III IIIII (IIIII III IIII REMOVE EX. 6" BFV EX. 6" DIP TO TREATMENT III III III„ III„ II III III III II CUT EX. 6" DIP REMOVE & SALVAGE EX. 6" FLOW METER L — _J 1 -REMOVE & SALVAGE EX. 6" FCA CUT AND RELOCATE EX. 6" FL DIP w/ ARV & PRESSURE GAUGE 1 PROCESS SECTION z a of a 0 0 1'-0" 2'-0" SCALE: 1/2" = 1'-0" WELLHOUSE NO. 3 ADDITION Q O LL. OW } Z UZ W2 1- r— cc Q O Z W 2 SCALE: 1/2" = 1'-0" WSB PROJECT NO. 2712-01 WELL NO. 7 VALVE VAULT DEMOLITION D-06  1 Ij/ ---J_ 7" P7C7 R A / 0o b 1 I SILT FENCE \EE DETAIL ABOVE -RIGHT 1 O 12" VC WATERMAIN _I I-I�� 1;2_S PVC R P s _s s REMOVE PLUG, CONNECT TO EXISTING 12" PVC WATERMAIN GRASSY AREA 8' WIDE x 4" THICK UNDERGROUND UTILITY PIPE NOTE: UNDERGROUND UTILITY PIPE CROSSING 8'X8'X4" THICK CENTERED OVER PIPE. PIPE INSULATION DETAIL NOT TO SCALE I STYROFOAM HI-35 BRAND PLASTIC FOAM OR APPROVED EQUAL 4�� EX. MONITORING WELL + EXPOSE EX. DRAIN LINES & WATERMAIN, CONNNI'CT NEW 4" PVC DRAIN LINE \W/ 4"X4" WYE & 4" 45� VERT. BEND, AS REQ'D TO ROUTE 18" OVER WATERMAIN � 2.0.INSULATE PER DETAIL ABOVE. (SEE SHEET M-03) A R CONNECT TO EXISTING 10 GV Wx E\R 12" 22.5' MJ BEND 12" 90' MJ BEND 16' � � 8 I I / 12" 90' MJ BEND 6 PVC WA TE R  ��- 12"X10" MJ REDUC REALIGNED BITUMINOUS PATHWAY (BY OTHERS) 12" GV & BOX 12" 90' MJ BEND SALVAGE 6" HYDRANT, NEW 6" 5 L.F. 6" LQIP & 12"x6" TEE & BOX, PROTECT EX. T CONNECT TO EXIS IZ NG 12" PVC WATERMAIN w/ 12" DIP TO PVCADAPTOR fJ A N M OFF oT ;III=I I I=  1-1 I SUPPORT POST 2" x 2" WOOD STAKES, 8' MAXIMUM SPACING ENGINEERING FABRIC AS .III STAPLES AND SECURE LATHW LATHWITM FABRIC ANCHORAGE TRENCH. BACKFILL TRENCH WITH TAMPED NATURAL SOIL SILT FENCE DETAIL NOT TO SCALE TURF RESTORATION RESTORE ALL DISTURBED TURF AREAS WITH 4" MIN. TOPSOIL R x \ x R R \ x \ \ \ \ 0 FT 10 FT 20 FT WELLHOUSE NO. 3 ADDITION aLL itt LL. (n 0 W }Z UZ_ w 2 1- H cc .ct O Z LIJ 2 WSB PROJECT NO. 2712-01 WELLHOUSE NO. 3 SITE PLAN C-01 K:\02712-010\Cad\Plan\2712-01 CO2.dwg, Layoutl, 1/5/2016 3:23:22 PM F � fey n/ qi� OTyE Proposed Pond B-4 NWL - 1001.0 HWL - 1004.1 (BY OTHERS) z f O\RECl\y0 F OF R% I / / / / / / / / / / / / / / / / / / / L__ DISCHARGE RIM 1004.68 INV. 996.88 72' (a).rFa oTyFRs)<< 2" x 2" WOOD STAKES, 8' MAXIMUM SPACING .III ENGINEEING FABRIC STAPLESRASECRE ND ULATHWITHS _111=, III III I L-I SUPPORT POST FABRIC ANCHORAGE TRENCH. BACKFILL TRENCH WITH TAMPED NATURAL SOIL SILT FENCE DETAIL NOT TO SCALE I I I I I I I I I I I I I I I I I I I 1 I I 1 I I 1 I I 1 I N I \\ 1-------___i i O` j I __J �__ \ \ �J L__- -- \ �5 -___ �I �- °-� 7 1 00 W 0 0 D E D\ R 50 L.F. 10" DIP 0 7.5' MIN. COVE -1004� � — — — �_ REMOVE 6'��G, CONNECT IP 44 LE._ 6" DIP ® 7.5' MIN 60VER >� WATERMAIN 3�OCKTO.N LANE TURF RESTORATION RESTORE ALL DISTURBED TURF AREAS WITH 4" MIN. TOPSOIL — I— � _ I I — II �I I I I 016�-111 —1014 / I II r-- I -QLO1,� i �- -- �I I CONTROL PANEL (SEE EIE�. SHEETS) ❑ ( t / / VALVE VAULT? 1117 SEE MEET P-04 --*-7--SILT FENCE ° o o ❑ \SEE DETAIL BEL®W� I o� I Cr _ - -- MJ BEND 12 _ 5' � I I I 10' 90'�M�BEND m \ I o O TEST W \ § I a TRANSFORME' o V (SEE�EC. SH ES) ���� 10" 45° Yy1J BEND N. O o ' I 10"b45'w1J BEND °09 0 \ ° "EMOVE0�1 PLU\ ON\ W\ 2"x1 y RLlnU .� � ,�� " o "—C- /o ER — — —O lO l— EDGE BIT INOUS -- 0 FT 20 FT 40 FT p z a a� a WELLHOUSE NO. 3 ADDITION WSB PROJECT NO. 2712-01 WELL N0. 8 SITE PLAN C-02 1025 1020 1015 1010 1005 1000 995 SILT FENCE SEE DETAIL BELOW �-- s---S---S—S—S 15" DES INV. POND H WL_ 101 3, 5 N WL_ 101 0, 5 34 L.F. 15" RCP ® 1.00% 0 CORE DR EX. CONC. VALVE VAULT F R CONNECTION TO EXISTI�}G 6" WAT/ERMAIN', (INV 1007.5 `S SEE SHEET P-05 1/ ---sus—s---s —s—s—s---s- 10 C.Y. CL. 3 RIP RAP 6 NOTE: LOCATE EXISTING IRRIGATION PIPING PRIOR TO CONSTRUCTION. REROUTE OR RELOCATE AS NECESSARY. O 6" FL. w/ 316SS 90' BEND SCREEN QUADRANTS ANCHOR BOLTS 6"X6" FL. TEE COMPANION w/ 3/8" w/ 6"x2" FLANGE & 316SS THRD. 2" PLUG EL. 1016.50 LEVEL TRANSDUCER CONDUIT (SEE ELECTRICAL) & RIM 1014.50 HWL 1013.50 L FINISHED GRADE 6' DIP WATERMAIN NWL 1010.50 DRAW DOWN EXISTING ELEVATION POND 1009.50 U INV. INV. 1008.50 1005.00 \OPL S�OpE pONO 3, \— 34 L.F. 15" RCP ® 1.00% 15" INV. FES w/ 1004.66 RIP RAP 0+50 0+40 0+30 0+20 0+10 0+00 0-10 148"0 DISCHARGE MANHOLE IRIM EL. 014.50 SEE PrOFILE INV. EL 1005.00 BELOj 90' MJ BEND UP INV. EL. 1008.50 / HEDGE 48"0 PRECAST CONC. MANHOLE w/ 2" ALUM. GRATING SET IN JOINT BELL AND ANCHORED AT 1025 1020 1015 1010 1005 1000 995 0-20 ITOR N G WELL 22.5' MJ BEND TURF RESTORATION RESTORE ALL DISTURBED TURF AREAS WITH 4" MIN. TOPSOIL o 0\RECUNOFF of Ri 30" MINIMUM SUPPORT POST 2" x 2" WOOD STAKES, 8' MAXIMUM SPACING ENGINEERING FABRIC AS SPECIED, SECURE WITH STAPLES AND LATH FABRIC ANCHORAGE TRENCH. BACKFILL TRENCH WITH TAMPED NATURAL SOIL 6" SILT FENCE DETAIL NOT TO SCALE x 0 FT 10 FT 20 FT „a o WELLHOUSE NO. 3 ADDITION itt O LL (n O Lij } Z ~Z U W2 2 H OZ LIJ 2 DISCHARGE PROFILE WSB PROJECT NO. 2 ' WELL N0. 7 SITE PLAN C-03 18'-0" K:\02712-010\Cad\Plan\2712-01 SOLdwg, Layoutl, 1/5/2016 2:02:49 PM 0 1'-0" N N 16'-0" 2" EXTRUDED POLYSTYRENE INSULATION, TYP. 1 #5 ® 12" E.W., E.F., TYP. 0 N - L — — r PREFABRICATED ALUM. LADDER ^--J PIPE SLEEVE S P S TYP. OF 4 N . b I PIPE SLEEVE, TYP. SECTIONAL STRUCTURAL PLAN III III III III III III —III I WS, TYP. #5 DOWELS 12", TYP. E.F. 1'-0" TYP. 0 1'-0" 2'-0" tV #5 CORNER BAR 0 12", TYP. SCALE: 1/2" = 1'-0" — 4" EXTRUDED POLYSTYRENE INSULATION r 24"x24" PRECAST CONC. SPLASH PAD III III III III I I 1I 1 #5 ® 12" E.W., TOP & BOT. 1 III III IIII 1 1-111-111-1 I-1 I I —I I. U... I.L.__.I.. I.LI _.J.I1 #5 0 12" E.W., TOP & BOT. PIPE SLEEVE O #5 E.F., TYP. SUMP y #5 ® 2" E.W., TOP & BOT. 1 STRUCTURAL SECTION EL. 1008.33 111 1I �i 1 ooV.00 EL. 1006.00 0 EL. 1008.50 WELL CASING AIWA0R VLMAA`AAO■' 7 • • e e • • MO • 0 I a PREFABRICATED ALUM. LADDER INSULATED FRP ENCLOSURE 12" SLAB w/ #5 ® 12" E.W., TOP & BOT. (SEE SITE PLAN FOR ORIENTATION) Ir t I I I �\ I I (3) #5 CORNER BAR, M TYP. EA. CORNER I L- I I I I 1 i #5 CO 12", TYP. (3) #5, TYP. 6'-0" LONG #5 DIAGONAL TOP & BOT. ADM_ #5 EA. SIDE OF OPENING TOP & BOT. ABOVE GRADE STRUCTURAL PLAN INSULATED FRP ENCLOSURE INSULATED ALUM. ROOF SCUTTLE III III III I 2" EXTRUDED POLYSTYRENE INSULATION, TYP. #5 0 12" E.W., E.F., TYP. EL. 1000.0000 WS, TYP. EL. 998.00 EL. 997.00 EL. 996.00 • EL. 995.00 12" SLAB w/ #5 ® 12" E.W., TOP & BOT. EL. 1009.00 F— WS, TM. J (3) #5, TYP. 'II #5 ® 12", TYP. Ell Ell Ell E #5 DOWELS ® 12", E.F., TYP. III IIII III PIPE PENETRATION, TYP. J SCALE: 1/2" = 1'-0" 4" EXTRUDED POLYSTYRENE INSULATION EL. 1008.33 IIII IIII —II IIII III IIII IIIII 111— #5 ® 12" E.W., TOP & BOT. PIPE PENETRATION PIPE SLEEVE, TYP. 1 1 1 m X X x x x • X X X III EL. 1007.00 L 1 2 STRUCTURAL SECTION - #5 ® 12" E.W., TOP & BOT. EL. 1006.00 WS, TYP. 2" EXTRUDED POLYSTYRENE INSULATION, TYP. #5 ® 12" E.W., E.F., TYP. EL. 1000.00 WS, TYP. EL. 998.00 EL. 997.00 SCALE: 1/2" = 1'-0" z a o � of g." a Li A 0 s LJ WELLHOUSE NO. 3 ADDITION Q O LL (n OW } Z H UZ_ w2 1- H cc .ct O Z W 2 /� t WSB PROJECT NO. 2712-01 WELL NO. 8 VALVE VAULT PLANS & SECTIONS S-01 K:\02712-010\Cad\Plan\2712-01 P01.dwg, Layoutl, 1/5/20161:40:39 PM 12" DIP FROM WELL NO. 8 AND FUTURE WELL NO. 9 NEW CONTAINMENT BASIN 12" DIP TO SYSTEM y Fyn E-r EYEWASH (SEE MECHANICAL SHEETS) NEW CONTAINMENT BASIN 12" MJ 90' 12" FL 90' ELBOW 12" MJ 90° BEND J J L J L J J L ti RELOCATED POLYPHOSPHATE TANK - _ 12" FL 90' ELBOW WELL NO. 5 I �12" FL BFV EXISTING CHLORINE ROOM EX - aM' 12" MJ NEW CHEMICAL 90' BEND ROOM -111L,'(l) -` ABANDONED 6" DIP 12" FL SCH. 80 CHLORINE TAP ® 45' FROM PIPE BOTTOM RELOCATED FLUORIDE PVC SPOOL io FLUORIDE TAP Co FROM PIPE BOTTOM O TANK O O \ / �6" FL BFV /X\ I /lf 12" FL BFV� V 6" FL 45' ELBOW ' I I i ` 6" FL DIP SPOOL 6" FL 45° ELBOW 12"x6" FL TEE 2" AIR RELEASE VE r 6" FL DIP SPOOL SEE DETAIL D/P-08 - q C i1lositl��161, 12" DIPS _ II- it 44 12" FL BFV EXISTING PUMP ROOM \ 12"X12" FL TEE W WELL NO. 8 POLYPHOSPHATE TAP ® SIDE OF TEE III S n I I MII II I _ - - _1 =FTa EX. 8"x6" FL REDUCER I I r I I I Lx) 12" DIP RAW WATER TO TREATMENT �8" FL REDUCERFLDIP SPOOL 12"x8" 12"x12" FL TEE 12" FL BFV 12" FL SPOOL PROCESS PLAN I II II II II Ld FROM WELL NO. 6 SCALE: 3/8" = 1'-0" 2 of s� 0 WELLHOUSE NO. 3 ADDITION itt LL (n 0 W } Z ~ Z U W 2 cc .ct O Z W 2 n � F i WSB PROJECT NO. 2712-01 WELLHOUSE NO. 3 PROCESS PLAN P-01 K:\02712-010\Cad\Plan\2712-01 P02.dwg, Layoutl, 1/5/20161:44:50 PM 4 - 3/4" 316SS TIE RODS TO MATCH BOLT DIAMETER 12" FROM WELL NO. 8 & FUTURE WELL NO. 9 12" MJ 90' BEND 0000 000000 000000 0000 000000 000000 000000 000000 00000 000000 0000 2" AIR RELEASE VALVE SEE DETAIL D/P-08- 12" FL BFV 12" FL DIP SPOOL 12" FL 90' ELBOW 2"x12" FL TEE �12"x8" FL REDUCER /-8" FL DIP s SPOOL FL BFV EX. FL 8"x6" REDUCER 12" DIP 12" MJ 90' BEND 12" DIP RAW WATER TO TREATMENT _4 1` ABANDONED 8" DIP 12" DIP 4 - 3/4" 316SS TIE RODS TO MATCH BOLT DIAMETER \-12" DIP CONC. PIPE ENCASEMENT SEE DETAIL A/P-03 12" MJ 90' BEND 1 SECTION VIEW 6" FROM WELL NO. 6 SCALE: 3/8" = 1'-0" „a 2 o� s� g a Q 0 <'s WELLHOUSE NO. 3 ADDITION Q O LL t 0 LJ.I } Z H UZ W 2 2 H ce Q 2 Z W 2 WSB PROJECT NO. 2712-01 WELLHOUSE NO. 3 PROCESS SECTION P-02 K:\02712-010\Cad\Plan\2712-01 P03.dwg, Layoutl, 1/6/201610:59:34 AM CONC. BASE SLAB, FOOTING OR FLOOR T < 24" 3" CLR. TYP. CONC. BASE SLAB, FOOTING OR FLOOR > 24" 12" HOOK (TYP.) 3" CLR. TYP. 1 1/2" X 5 1/2" KEY (TYP.) #4 ® 12" O.C. MAX. #5 ® CORNERS & ® 12" O.C. MAX. PIPE (SEE PIPING & EQUIPMENT SECTIONS) #4 HOOP 0 12" O.C. MAX. #5 ® CORNERS & ® 12" O.C. MAX. PIPE (SEE PIPING & EQUIPMENT SECTIONS) A PIPE ENCASEMENT DETAIL —12" FL BFV —12"x6" FL TEE —12" FL BFV NEW CHEMICAL ROOM 12" FL 6». 90' ELBOW I r 12" FL BFV l� —12" FL SPOOL- 2" FL BFV 4 — 3/4" 316SS TIE RODS TO MATCH BOLT DIAMETER CONC. PIPE ENCASEMENT, SEE DETAIL A/P-03 —12" DIP r 12" MJ 90' BEND ---14\l 0. 12 DIP TO SYSTEM 12" DIP 4 — 3/4" 316SS TIE RODS TO MATCH BOLT DIAMETER 2" AIR RELEASE VALVE SEE DETAIL D/P-08 12"x12" FL TEE 12" FL 90' ELBOW 12" DIP CONC. PIPE ENCASEMENT rSEE DETAIL A/P-03 12" FROM WELL NO. 8 AND FUTURE WELL NO. 9 12" DIPJ PIPE ENCASEMENT, SEE DETAIL A/P-03 2 SECTION VIEW —12" MJ 90' BEND 12" MJ 90' BEND J 9 12" DIP RAW WATER TO TREATMENT SCALE: 3/8" = 1'-0" of 0 <'s WELLHOUSE NO. 3 ADDITION Q O 0 } W » Z UZ_ w 2 1- H IY Q Z W 2 i WSB PROJECT NO. 2712-01 WELLHOUSE NO. 3 PROCESS SECTION P-03 K:\02712-010\Cad\Plan\2712-01 PO4.dwg, Layoutl, 1/5/20161:5 PIPE SLEEVE w/ UNKSEAL SEE DETAIL E/P-08 10" FL, x MJ DIP w/6" BLIND FLANGE & 10" MJ PLUG PREFABRICATED ALUM. LADDER` 2" EXTRUDED POLYSTYRENE INSULATION, TYP. PERIMETER - 2" AIR/VACUUM VALVE w/ 2" BV, 4"x2" COMPANION FLANGE, & 10"x4" TEE 12" PITLESS PUMP UNIT (SEE SITE PLAN FOR ORIENTATION) 10" STEEL TO DIP PIPE COUPLING COAT w/ BITUMASTIC COATING PRIOR TO BACK FILLING 10" DIP PIPE SLEEVE w/ LINKSEAL SEE DETAIL E/P-08 0 tV 10" DIP] 10" MJ w/ MEGALUG xxxxvDxxxxxxxxxxxxxxxvx xxxxxxx xxxxxxxxxxxxxxxxx x�°xxxK v c. p v n- ° o ° �, ° j �1- - . FUTURE WELL NO. 9 VALVES & METER 107 r 1 -1 -PRESSURE GAUGE w/ SHUTOFF & SNUBBER 8" J - v ° ° -3/4" HOSE BIBB TYP. -1" AIR RELEASE VALVE w/ SHUTOFF & VENT TO SUMP SAMPLE TAP SEE DETAIL E/P-07 . o j � ° ? ° A -10' FLOW METER v P v SPOOL - — -- r_ y� \_J �� — `1 ` f -- v L ` ---) �- - -- 6" BFV o > ° ° � ' x�x xaxxxxxxxxxxxxxbxxxx v " III xxxxxxxxxxxxxxxxxxzxx� xxxxlxlx IIIII Kxxxxxx� 3" AIR INTAKE w/ S.S. WALL SUPPORT PRESSURE GAUGE w/ 2"x2" GALV. TEE, REDUCER BUSHING, GALV. 90' ELBOW & SHUTOFF VALVE EL. 1008.33 10" CV 10" FCA 2" GALV. IP VENT w/ 45' ELBOW, 90' ELBOW S.S. WALL SUPPORTS, & S.S. SCREEN BAG OVER SUMP - 4" EXTRUDED POLYSTYRENE INSULATION 3" WELDED 90' STEEL ELBOWS w/ INSECT SCREEN (2) 1 1/2" 90' GALV. IP SUMP PUMP DISCHARGE SUMP PUMP w/ 1 1/2" COUPLING & 1 1/2" GALV. IP DISCHARGE PROCESS PLAN -INSULATED ALUM. ROOF SCUTTLE 3" WELDED 90' STEEL ELBOWS w/ INSECT SCREEN 1111 II11 1111 III 1III ,II IIIII PIPE SLEEVE w/ LINK SEAL SEE DETAIL E/P-08 EL. 1006.00 111111 11 11-111-ITI C C1 J III11-1 1 p 2" EXTRUDED POLYSTYRENE INSULATION, TYP. CONC. VAULT STRUCTURE (SEE SHEET S-01) 10"x6" TEE & 6" BFV EL. 1000.00 10" BFV 10" MJ w/ MEGALUG 10" DIPi v ° III ° ° a 8 it v 1 EL. 1009.00 .,o AIR EXHAUST FAN w/ S.S. WALL BRACKET PIPE SLEEVE w/ LINKSEAL SEE DETAIL E/P-08 TYP. 10" FL. x MJ DIP w/10" BLIND FLANGE & 10" MJ PLUG 10"x6" FL. TEE 10" BFV PIPE SLEEVE w/ LINKSEAL SEE DETAIL E/P-08 10" DIP TO SYSTEM 10" MJ w/ MEGALUG PIPE SLEEVE w/ LINKSEAL SEE DETAIL E/P-08 6" MJ w/ MEGALUG 6" DIP TO IRRIGATION POND 11 1111111111111111111111111111 TERMINAL BOX EL. 1008.50 III III III III II 111 111 111 111 1 1 I i PIPE SLEEVE w/ LINKSEAL SEE DETAIL E/P-08 EL. 998.00 T— M 1 1/2" GALV. IP w/ (2) S.S. WALL SUPPORTS EXHAUST FAN w/ S.S. WALL BRACKET (SHOWN OUT OF SECT.) S.S. SCREEN BAG 1" AIR RELEASE w/ SHUTOFF & VENT TO SUMP F~'1 F1 PIPE SLEEVE w/ LINK SEAL SEE DETAIL E/P-08 PRESSURE GAUGE w/ SHUTOFF & SNUBBER 2" BV PIPE SLEEVE w/ LINK SEAL SEE DETAIL E/P-08 ELEC. TO CONTROL PANEL SEE ELECTRICAL 2" GALV. IP VENT w/ 90' ELBOW, (2) 45' ELBOWS & (2) S.S. WALL SUPPORTS -2" AIR/VACUUM VALVE PRESSURE GAUGE w/ 2"x2" GALV. TEE, REDUCER BUSHING, GALV. 90' ELBOW & SHUTOFF VALVE -10" MJ w/ MEGALUG [10" DIP 10" DIP 1I ILL 10" FL SPOOL PIECE- 10" FLOW METER SAMPLE TAP L SEE DETAIL E/P-07 SUMP PUMP w/ 1 1/2" COUPLING & FLOAT SWITCH J -10" FCA -h3/4" HOSE BIBB J PIPE SLEEVE w/ LINKSEAL SEE DETAIL E/P-08, TYP. -3" AIR INTAKE w/ S.S. WALL SUPPORT 10"x4" TEE w/ 4"x2" COMPANION FLANGE P PE SUPPORT, TYP. OF 3 SEE DETAIL C/P-08 1-10" CV 1 PROCESS SECTION 10" STEEL TO DIP PIPE COUPLING COAT WITH BITUMASTIC COATING PRIOR TO BACKFILLING SCREENED WELL VENT INSULATED FRP ENCLOSURE 12" CONC. SLAB SEE SHEET S-01 1 III IIIIII 12" PITLESS PUMP UNIT EL. 1000.00 REMOVE UPPER WELL CASING AND WELD PITLESS TO CASING 12" WELL CASING (BY OTHERS) 0 1'-0" 2'-0" SCALE: 1/2" = 1'-0" SCALE: 1/2" = 1'-0" 0 a oN g a 0 WELLHOUSE NO. 3 ADDITION Q O LL t 0 W } Z H Z U W2 H cc Q W 2 WSe PROJECT No. 2712-01 WELL NO. 8 VALVE VAULT PLAN (Sc SECTION P-04 K:\02712-010\Cad\Plan\2712-01 P05.dwg, Layoutl, 1/5/201612:43:07 PM CORE DRILL & LINK SEAL FOR 6" PIPE PENETRATIONI 3/4" TAP, BALL VALVE & HOSE CONNECTION BELOW NEW 6" ELEC. ACTUATED FLANGED BUTTERFLY VALVE EXISTING 6" DIP TO TREATMENT NEW 6" UNIFLANGE ADAPTOR NEW 6" ELECTRIC ACTUATED FLANGED BUTTERFLY VALVE 6" DIP TO IRRIGATION POND INLET STRUCTURE SEE SHEET C-02 RELOCATED EX. 6" FCA d 1 a, a L O° J L--- I O a - �— — CUT ANI) RELOCATE EX. FL DIP w/ WRV & PRESSURE RELOCATED EX. p. FLOW METER — NEW 12" LONG 6" FL SPOOL 6" GAUGE a ° a — NEW 6"x6" FL TEE — a a a d 4 a a ° a Q e Q PROCESS PLAN II „III „III, III „III „III „III „III „III „II IIII—III; I I'I I IIII. . .I I I'I NEW 12" LONG 6" FL SPOOL NEW 6"x6" FL TEE NEW ELEC. ACTUATED FL 6" BUTTERFLY VALVE, TYP. OF 2 NEW 6" UNIFLANGE ADAPTOR EX. 6" DIP TO TREATMENT I I - III 111_111 III 111_11 0 3/4" TAP, BALL VALVE AND HOSE CONNECTION a 3 RELOCATED EX. 6" FLOW METER L__J \ RELOCATE EX. 6" FCA JCUT AND RELOCATE EX. 6" FL DIP w/ ARV & PRESSURE GAUGE 1 PROCESS SECTION x 0 1'-0" 2'-0" SCALE: 1/2" = 1'-0" SCALE: 1/2" = 1'-0" „a oq g a 0 WELLHOUSE NO. 3 ADDITION Q O LL. O W } Z H UZ LU 2 1- H cc Q O Z W 2 WSe PROJECT No. 2712-01 WELL NO. 7 VALVE VAULT PLAN (Sc SECTION P-05 MEMORANDUM TO: Mayor Mitchell and Members of the City Council FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson DATE: January 14, 2016 SUBJ: Planning Department Updates January 19, 2016 City Council Meeting Land Use Application Review A) Vickerman Right-of-way Vacation — 2982 Lakeshore Ave. — Michael Vickerman has requested that the City vacate the southern half of the adjacent right-of-way in which there are currently no street improvements. Staff has scheduled a public hearing for the January 19 City Council meeting. B) Bradford Creek Plat and ROW Vacation — 2872 Ardmore Ave. — Susan Prodahl, Carl Henderson, and Paul Henderson have requested plat approval in order to re -plat eight substandard lots in Independence Beach into two buildable lots. The applicants have also requested that the City vacate a portion of right-of-way to the north of the subject site in which there is currently no roadway improvements. Staff is conducting a preliminary review to determine if the application is complete for review. The Planning Commission held a public hearing at the December 8 meeting and recommended approval. The Council reviewed on January 5 and directed staff to prepare resolutions of approval, which will be presented on January 19. C) 45 Highway SS Rezoning — Steve Clough has requested that the City rezone property to the east of Aldi from Uptown Hame1-2 to Commercial Highway -Railroad. This zoning is the same as the Aldi site and the property to the west of Sioux Drive in the vicinity. The rezoning is in anticipation of commercial development of the site. The Planning Commission held a public hearing at the December 8 meeting and recommended approval. The Council reviewed on January 5 and directed staff to prepare an ordinance approving the rezoning, which will be presented on January 19. D) Kal Point Site Plan Reivew, PUD Amendment — 340 Clydesdale Trail — Kalyan Vempaty has requested an amendment to the Medina Clydesdale Marketplace PUD and a Site Plan Review to construct a commercial building containing a restaurant and upstairs office space on the final lot within Clydesdale Marketplace. Staff is conducting a preliminary review to determine if the application is complete for review. The Planning Commission held a public hearing at the December 8 meeting and recommended approval. The Council reviewed on January 5 and directed staff to prepare resolution of approval, which will be presented after the applicant secures approvals for the proposed shared parking. E) Hamel Brewery Site Plan Review and CUP — 22 Hamel Road — 22 Hamel Road LLC has requested a site plan review for construction of a brew pub with food service. The applicant has also requested A CUP for an outdoor seating area. A Public Hearing was held at the January 12 Planning Commission meeting, following which the Commission recommended approval. Staff intends to present the request to the City Council on February 2. F) Enclave at Brockton 6th Addition — Lennar has requested final plat approval for the final phase of the Enclave project. Staff is reviewing the submitted material and will present to the City Council when complete, potentially at the February 16 meeting. G) Wealshire LLC Comp Plan Amendment, Rezoning, Site Plan Review — Wealshire, LLC has requested a site plan review for construction of a 173,000 sf memory care facility. The request also includes a rezoning from RR-UR to Business Park and an Interim Use Permit to permit continued agricultural use of the portion of the property not proposed to be developed. The Met Council has also approved of the previous Comp Plan amendment. The Planning Commission reviewed the rezoning, site plan review and interim use permit at the February 10 meeting and unanimously recommended approval. The City Council reviewed at the May 19 meeting and directed staff to Planning Department Update Page 1 of 2 January 19, 2016 City Council Meeting prepare approval documents. The applicant has subsequently changed their proposed site plan which was presented to the Planning Commission and Council. The applicant is working on finalizing construction plans. H) Woodland Hill Preserve sign variance — 696 Woodland Hill Court — Woodland Hill Preserve Inc. has requested a variance from the setback requirements for signs for the neighborhood monument sign of Woodland Hill Preserve. The Planning Commission held a public hearing at the December 8 meeting and recommended denial of the variance from the front yard setback. The Commission stated that they were not as concerned about the side yard setback variance. The City Council reviewed at the January 5 meeting and did not find that the variance criteria were met. The Council directed staff to prepare a resolution denying the variances. The applicant subsequently withdrew their request, so there is no reason to draft or act on the resolution. The project will be closed. I) Medina Mini -Storage Site Plan Review; Text Amendment — 4790 Rolling Hills Road — Highway 55 Rental Portable Storage, LLC has requested a site plan review to construct three additional mini - storage buildings. The applicant has also requested an amendment to the City's zoning code to allow fiber -cement ("Hardiboard") exterior building materials in the Rural Business and Rural Commercial Holding districts. The Planning Commission held a public hearing at the October 13 meeting. The Commission supported fiber cement materials (lap siding only) in the RBH and RCH districts and recommended approval of the site plan review. The City Council adopted the ordinance on November 4 and adopted a resolution of approval on the site plan on November 17. Staff will work with applicant on the conditions of approval before construction begins. J) St. Peter and Paul Cemetery and Hamel Place —The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. K) Stonegate Conservation Design Subdivision, Woods of Medina, Capital Knoll— These preliminary plats have been approved and staff is awaiting a final plat application L) Hamel Haven, Buehler subdivisions — These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before construction begins. M) Wright -Hennepin Solar Panels — WH has requested a conditional use permit for the installation of a solar garden approximately an acre in area at their substation on Willow Drive, south of Highway 55. The Council adopted a resolution of approval at the June 16 meeting. Staff will work with the applicant to meet the conditions of approval before construction. Other Proiects A) Comprehensive Plan —staff met with representatives from Hennepin County Transportation Department and Minnesota Depal lment of Transportation related to the City's transportation plan. Staff also coordinated a Steering Committee meeting at which the vision and goals were discussed as well as some big picture land use discussions. B) City Hall Renovation — staff has been attempting to coordinate contracts with the owner's representative and architect. Proposals are due today for architects and staff will likely request that the Council approve a contract with an architect and the owner's representative at the January 19 meeting. C) Planning Commission interviews and orientation — I took part in interviews with Planning Commission applicants and also met with new member Chris Barry. D) Engineering Standards — staff continued discussion with the City Engineer on the updated engineering standards. WSB will incorporate comments for final presentation. Planning Department Update Page 2 of 2 January 19, 2016 City Council Meeting MEDINA POLICE DEPARTMENT 600 Clydesdale Trail Medina, MN 55340.9790 p: 763.473-9209 f: 763.473-8858 non -emergency: 763-525-6210 MEMORANDUM Emergency 9.1_1 TO: City Administrator Scott Johnson and City Council FROM: Director Edgar J. Belland DATE: January 15, 2016 RE: Department Updates Welcome to 2016 Currently, we are working on the following: criminal case against a sovereign citizen who had filed false lien claims case against our officers, DVS court cases, fire contracts, the replacement of the West Metro Drug Taskforce supervisor, the adjustment to the new owners of our records management system and the annual reports. Department Training On Tuesday, January 12th, we held our first department training for 2016 covering high risk stops. Sergeant Nelson put on the training. The training was held at the public works garage which worked great considering the temps were below zero. We also checked out a new software program that tracks all our training. Patrol by Sergeant Jason Nelson Patrol Training On January 9th, several members from our agency attended annual first responder training at the Loretto Fire Department with other agencies. On January 12th, we held a department meeting. We discussed 2016 goals and expectations and also conducted felony stop training. Patrol Activities For the dates of January 1 to January 13, our officers issued 47 citations and 66 warnings for various traffic infractions. There were a total of two driving while impaired arrests, nine traffic accidents, two medicals and four alarms. On January 2, 2016, Officer Gregory responded to a vehicle accident in Independence Beach where he located an intoxicated driver that was attempting to leave the scene of the accident after hitting a telephone pole. The driver was found to be four times the legal limit and was jailed. Breath test was a .32. On January 6, 2016, Officer Jessen and I responded to Spurzem Lake public access for a medical. It was discovered that an adult male had committed suicide inside his vehicle in the parking lot. Three Rivers Police handled the call. On January 9, 2016, Officer Boecker dealt with an internal theft suspect at Target. Employee was issued a citation for theft. On January 11, 2016, Officer Boecker and McGill responded to a vehicle in the ditch near Walter G Anderson. While going to the call, they were advised that a male had attempted to steal a brief case from another vehicle. Officers located the suspect and he was found to be under the influence of an unknown substance. The vehicle that was found in the ditch was found to be a stolen vehicle from Rockford. The subject was arrested and was also found to have a warrant for burglary. On January 11, 2016, Officers McGill and Boecker assisted Hennepin County Sheriff's Department with traffic control at a serious accident on County Road 50 in Greenfield. One of the drivers was found to be intoxicated and arrested for DWI. Criminal Investigations by Investigator Charmane Domino Resident reported coming home and finding a rear door smashed out and signs that someone had gone through the house. No items appeared to be missing. Snowmobile was reported stolen and recovered a short time later. Possible suspects identified. Investigation to continue. Report of an attempted vehicle break-in. A window was smashed but no items were missing. Homeowner came home from vacation to find a door smashed in. There were signs of someone rummaging through the house but nothing appeared to be missing. Open cases currently under investigation: 13 MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: January 13, 2016 MEETING: January 19, 2016 SUBJECT: Public Works Update STREETS • Well, the frost is setting into the streets and you can feel the bumps as you drive down the road. I am expecting it to get worse because of the excess moisture from the wet fall and early winter. • PW has had several small snow events and has spent some time plowing and sanding the troublesome areas of the city streets. • Linda and I will begin gathering quotes and move forward with the administrative portions of the 2016 pavement management plan. • The Road Material Bid package for 2016 will be sent out over the next couple of weeks. WATER/SEWER/STORMWATER • Linda and I have completed the DNR Water Permit Reporting for 2015. • Linda and I are also working on filling out an online 2015 MCES Sewer Survey. • The well #8 and pumphouse improvement plans and specs are in the packet for your approval. This has been a long process and I am looking forward to seeing this through to completion this year. This will be our largest production well to date. The City was very fortunate to find such a geological formation in this outlot of the Lennar site. • I am also working on gathering some quotes for the rehab of the Willow Drive Water Tower. This project will take a lot of public education and coordination with neighboring cities and fire departments. Water may be limited at this time. • Jack Gleason and I plan to attend the annual stormwater and erosion control seminar on January 27tn PARKS/TRAILS • The skating rinks are all being used now that the cold weather is here, and the sliding hill has been a big hit this year as always. MISCELLANEOUS • Linda and I are looking at what training will be needed in 2016 to keep up with licenses for water, sewer and stormwater for the PW crew, as well as safety training requirements. • Trees are being ordered for the April Medina Cleanup Day. We are looking at a possibility of 200 trees total, and at least 8-10 different varieties. ORDER CHECKS January 6, 2016 - January 19, 2016 43836 BARNHART, BRUCE/JACQUE $150.00 43837 BUFF, HOWARD $93.45 43838 CENTERPOINT ENERGY $1,051.09 43839 DAHL, GARFIELD JR $150.00 43840 DIALLO, FANTA $576.00 43841 DUSEK, MIA $576.00 43842 MARILYN OR RONALD FORTIN $150.00 43843 GREAT START MONTESSORI SCHOOL $250.00 43844 KHOSA, SUMEER $150.00 43845 KOCHS KORNER, LLC $250.00 43846 KOEHLER, SIGNE $150.00 43847 LAHO, KATHY $150.00 43848 MARCO INC $29.21 43849 MCCONN, THOMAS $250.00 43850 SAM'S CLUB $77.64 43851 SERIGRAPHICS $500.00 43852 TOLL BROS, INC $10,000.00 43853 VIEAU,CEC $2.74 43854 WIYNINGER, GRACE $250.00 43855 MEDINA MOBIL, INC $262.15 43856 NALLAMOTHU,JAYARAM $500.00 43857 ASPEN MILLS INC $1,557.05 43858 BERGANKDV, LTD $1,400.00 43859 BIFFS INC $247.30 43860 BLACK HILLS AMMUNITION INC $2,858.50 43861 CENTERPOINT ENERGY $2,215.56 43862 DITTER INC $140.72 43863 DOBOS $444.30 43864 DS HUNZ SERVICES INC $190.40 43865 ECM PUBLISHERS INC $47.49 43866 EGAN $420.00 43867 FLAGSHIP RECREATION LLC $11,461.60 43868 GOPHER STATE ONE CALL $184.35 43869 GRAINGER $43.84 43870 HAKANSON ANDERSON ASSOCIATES I $500.00 43871 HAMEL LUMBER INC $136.74 43872 HENN COUNTY INFO TECH $902.47 43873 HENN CTY RESIDENT/REAL ESTATE $40.50 43874 CITY OF INDEPENDENCE $44,743.75 43875 CITY OF MAPLE PLAIN $447.43 43876 MATHESON TRI-GAS INC $75.83 43877 METROPOLITAN COUNCIL $31,981.95 43878 MN DEPT OF LABOR/INDUSTRY $6,588.41 43879 NELSON ELECTRIC MOTOR REPAIR $200.00 43880 NORTHWEST ASSOC CONSULTANTS $2,494.96 43881 CITY OF ORONO $574.05 43882 RDO TRUST #80-5800 $66,175.00 43883 SAMS CLUB $165.62 43884 STREICHER'S $304.90 43885 TALLEN & BAERTSCHI $3,245.72 43886 VESSCO,INC. $1,016.92 43887 WATER CONSERVATION $278.18 43888 LEXISNEXIS RISK DATA MGMT INC $48.50 43889 ADAM'S PEST CONTROL INC $104.94 43890 AHMANN-MARTIN $2,100.00 43891 ASPEN MILLS INC $49.90 43892 BLUE CROSS BLUE SHIELD OF MN $33,850.00 43893 BOYER FORD TRUCKS INC $34.96 43894 BUDGET PRINTING $40.00 43895 BURDAS TOWING $200.00 43896 CENTURYLINK $194.02 43897 DPC INDUSTRIES INC $1,234.96 43898 ECM PUBLISHERS INC $100.28 43899 EHLERS & ASSOC INC. $280.00 43900 HACH COMPANY $761.51 43901 HOTSY EQUIPMENT OF MN INC $404.52 43902 LAW ENFORCEMENT LABOR $392.00 43903 LAW ENFORCEMENT TECH $8,216.34 43904 CITY OF LORETTO $25,644.84 43905 M/A ASSOCIATES $89.95 43906 METROPOLITAN COUNCIL $22,637.15 43907 METRO ELEVATOR INC $175.00 43908 MN SAFETY COUNCIL INC $495.00 43909 NAPA OF CORCORAN INC $60.32 43910 QUALITY RESOURCE GROUP INC $549.17 43911 SENSIBLE LAND USE COALITION $250.00 43912 STREICHER'S $54.98 43913 TEGRETE CORP $179.41 43914 WESTSIDE WHOLESALE TIRE $13.30 Total Checks $294,812.87 Electronic Payments January 6, 2016 — January 19, 2016 003481E PR FED/FICA $41.83 003482E PR STATE OF MINNESOTA $9.67 003483E FARMERS STATE BANK OF HAMEL $8.00 003484E SELECT ACCOUNT $560.59 003485E PITNEY BOWES $1,000.00 003486E CIPHER LABORATORIES INC. $4,753.00 003487E FRONTIER $55.69 003488E PAYMENT SERVICE NETWORK INC $321.90 003489E PITNEY BOWES $1,000.00 003490E PREMIUM WATERS INC $69.75 003491E SELECT ACCOUNT $14,804.63 003492E VERIZON WIRELESS $1,196.97 003493E FARMERS STATE BANK OF HAMEL $12.00 003494E PITNEY BOWES $123.00 003495E MEDIACOM OF MN LLC $277.98 003496E PITNEY BOWES $123.00 003497E PIVOTAL PAYMENTS INC $259.73 003498E PIVOTAL PAYMENTS INC $254.89 003499E FARMERS STATE BANK OF HAMEL $20.00 003500E PR PERA $14,457.00 003501E PR FED/FICA $15,930.49 003502E PR MN Deferred Comp $2,260.00 003503E PR STATE OF MINNESOTA $3,261.80 003504E SELECT ACCOUNT $16,429.92 003505E CITY OF MEDINA $19.00 003506E PREMIUM WATERS INC $21.09 003507E ELAN FINANCIAL SERVICE $1,794.34 003508E CULLIGAN-METRO $31.80 Total Electronic Checks $79,098.07 PAYROLL DIRECT DEPOSIT January 13, 2016 506902 ALTENDORF, JENNIFER L. $1,293.98 506903 ANDERSON, JOHN G. $230.87 506904 BARNHART, ERIN A $1,964.72 506905 BELLAND, EDGAR J. $2,537.06 506906 BOECKER, KEVIN D. $2,813.18 506907 CONVERSE, KEITH A. $2,033.41 506908 COUSINEAU, LORIE K. $230.87 506909 DINGMANN, IVAN W. $1,988.59 506910 DOMINO, CHARMANE $1,750.74 506911 ENDE, JOSEPH $1,384.59 506912 FINKE, DUSTIN D $2,109.89 506913 GALLUP, JODI M. $1,636.33 506914 GLEASON, JOHN M $1,778.51 506915 GREGORY, THOMAS $2,049.48 506916 HALL, DAVID M $1,995.56 506917 JESSEN, JEREMIAH S. $2,652.51 506918 JOHNSON, SCOTT T $2,274.74 506919 KLAERS, ANNE M. $2,106.90 506920 LANE, LINDA $1,409.80 506921 LEUER, GREGORY J $1,851.20 506922 MARTIN, KATHLEEN M $230.87 506923 MCGILL, CHRISTOPHER R. $1,422.01 506924 MCKINLEY, JOSHUA D $1,327.67 506925 MITCHELL, ROBERT G $327.04 506926 NELSON, JASON $2,203.88 506927 PEDERSON,JEFF $221.92 506928 PETERSON, DEBRA A. $1,586.92 506929 REINKING, DEREK M $1,697.15 506930 SCHERER, STEVEN T. $2,312.06 506931 VIEAU, CECILIA M $1,182.80 506932 WENANDE, BRANDON S. $567.74 Total Payroll Direct Deposit $49,172.99