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BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA,JANUARY 11. 1990
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session January 11,
2 1990 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms.
3 McFarland and Mr. Smith in attendance. Absent: None. Media in attendance: Palladium Item and
4 WHON/WQLK. The following business was had to-wit:
5
6 APPROVAL OF MINUTES OF JANUARY 4.1990
7
8 Ms. McFarland moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Smith and
9 on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12 .
13 Ms. McFarland moved to approve claims in the amount of 29,117.44,seconded by Mr. Smith and on unanimous
14 voice vote the motion was carried.
15
16 TABLED ITEMS
17
18 None were presented.
19
20 PUBLIC REQUESTS AND COMMENTS
21
22 1990 Rose Festival Requests
23
24 Ms. Beverly Nixon, Executive Director of the Richmond Area Rose Festival, presented the following requests for
25 the 1990 Richmond Area Rose Festival:
26
27 1. Rose Festival Beer Garden to be held on the City Building South Parking Lot from June 20, 1990
28 through June 23, 1990.
29
30 2. Signs and Flags on Parade Route on North A Street and National Road West from mid-June
31 through mid-July, 1990.
32
33 3. Tent placement at the point of S.W. 1st and Hub Etchison Parkway for parade headquarters on
34 June 16, 1990 and June 24, 1990.
35
36 4. Flea Market to be located on East Main from 3rd to 5th Streets and South 4th Street from Main to A
37 from June 2, 1990 through June 24, 1990.
38
39 5. Vendor location on 6th Street from the North Service Drive to the South Service Drive from June 19,
40 1990 through June 24, 1990 and also use of the Parking Lot on North 6th adjacent to the American
41 Legion Post 65 for vendor equipment. Additionally the request included the inlets on the Promenade at
42 8th and 9th Streets
43
44 6. Craft tent to be located on 10th Street from the North Service Drive to the South Service Drive from
45 June 19, 1990 through June 24, 1990.
46
47 7. Five mile run on June 23, 1990 to start and finish at NW 13th Street.
48
49 8. Moonlight Parade on June 16, 1990 with the route to be National Road West from SW 1st to SW
50 13th Street.
51
52 9. Rose Parade on June 24, 1990 with the route to be National Road West from SW 1st to SW 13th
53 Street.
54
55 The Board inquired of Ms. Nixon if the requests were the same as last year and she indicated all but the Beer
56 Garden were the same.
57
58 Ms. McFarland moved to approve the requests for the Signs and Flags, parade headquarters tent, Flea Market,
59 vendor location, craft tent, five mile run and the Moonlight and Rose Parades, seconded by Mr. Smith and on
60 unanimous voice vote the motion was carried.
61
62 Ms. McFarland moved to deny the request for the Beer Garden to be held on the City Building parking lot,
63 seconded by Mr.Smith and on unanimous voice vote the motion was carried.
64
65 The Board informed Ms. Nixon they would be willing to consider any alternate locations she might be able to
offer for the Beer Garden.
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Board of Works Minutes Cont'd
January 11, 1990
Page 2 •
1 Residential Handicapped Parking-625 South 7th Street
2
3 The item will return for action later in the agenda due to the absence of a representative from the Traffic Division.
4
5 DEPARTMENT REQUESTS AND COMMENTS
6
7 PURCHASING OFFICE
8
9 Change Order No.1-1990 for Removal of Underground Storage Tanks
10
11 Ms. Annie Planck, Purchasing Director, informed the Board that a Change Order to the contract for the removal
12 of the underground storage tanks was necessary due to the location drawings for Fire House No. 5 not being
13 accurate. The Change Order is in the amount of 870.85 for additional excavation. Ms. Planck stated there
14 would also be an additional change order at a later date for repaving the area.
15
16 Ms. Planck said the Change Order was in line with the contract and was caused by our error.
17
18 Ms. McFarland moved to approve Change Order No. 1-1990 for the removal of underground storage tanks in the
19 additional amount of 870.85, seconded by Mr. Smith and on unanimous voice vote the motion was carried.
20
21 Set Date to Receive Bids for Elevator Maintenance
22
23 Ms. Planck requested the Board to set February 1, 1990 to receive for the maintenance of six city owned
24 elevators,two at the Municipal Building,two at the Parking Garage and two at the Sanitary District.
25
26 Ms. McFarland moved to set February 1, 1990 at 9:00 AM to receive bids for the maintenance of six city owned
27 elevators,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
28
29 PUBLIC REQUESTS CONT'D
30
31 Residential Handicapped Parking-625 South 7th Street
32
33 The request of Frances Witte of 625 South 7th Street for a residential handicapped parking space was presented
34 to the Board. Mr.Witte has Permit No. 115944, expiring in March of 1993.
35
36 Captain Williams informed the Board there was ample off street parking available and he recommended denial of
37 the request.
38
39 Ms. McFarland moved to deny the request of Frances Witte for a residential handicapped parking space at 625
40 South 7th Street, seconded by Mr.Smith and on unanimous voice vote the motion was carried.
41
42 DEPARTMENT REQUESTS CONT'D
43
44 FIRE DEPARTMENT
45
46 Approval of Hiring of Probationary Firefighter Timothy Thomas
47
48 Chief Jim Sticco presented Mr. Timothy Thomas to the Board as a candidate for a probationary Firefighter.
49 Chief Sticco informed the Board that Mr. Thomas had completed all requirements and had been accepted into
50 the Pension Fund. He recommended approval of hiring effective January 11, 1990.
51
52 Ms. McFarland moved to approve the hiring of Mr. Timothy Thomas as a probationary Firefighter effective
53 January 11, 1990,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
54
55 Mayor Frank H. Waltermann administered the oath to Mr.Thomas to become a Probationary Firefighter and the
56 congratulations of the Board were offered.
57
58 POLICE DEPARTMENT
59
60 Contract for Towing and Storage Service
61
62 A contract between the City and H & H Wrecker Service for towing and storage of forfeited vehicles was
63 presented to the Board for approval.
64
65 Ms. Planck told the Board the contract only involved forfeited vehicles and would only involve four or five
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Board of Works Minutes Cont'd
January 11, 1990
Page 3
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1 vehicles a year, with the contract amount well under the 25,000. required for bidding. She said H&H has the
2 contract with the City for impounded vehicles and has the properly secured and approved area.
3
4 Ms. McFarland moved to approve and execute the Contract for Towing and Storage Services for forfeited
5 vehicles between the City of Richmond and H&H Wrecker Service, seconded by Mr. Smith and on unanimous
6 voice vote the motion was carried.
7
8 PLANNING. PERMITS AND INSPECTION
9
10 Repairs to be Completed at 30 North 15th Street
11
12 Ms. Braxton reported that the structure was completely secured and the glass cleaned up around the area as
13 requested by the Board. She said they are still waiting to hear on the possible purchase of the premises.
14
15 1989 Annual Report-Building Division
16
17 The 1989 Annual Report showed a total of 2,327 permits issued at an estimated cost of construction of
18 36,335,276 with 49 of those being single family residential dwellings.
19
20 Ms. McFarland moved to accept and file the 11989 Annual Report of the Building Division of Planning, Permits
21 and Inspection,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
22
23 UNSAFE BUILDING HEARING
24
25 220 SOUTH 9TH STREET
26
27 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 220 South 9th Street belonging to
28 Randall Coats,owner and Robert and Berniece Spencer,contract purchasers.
29
30 Mr. Phil Craft of Planning, Permits and Inspection, informed the Board that the hearing was legally advertised,
31 since Mr. Coats was out of state and unable to be contacted and a notice was hand delivered to the Spencers.
32
33 Ms. McFarland moved to accept and file the Proof of Notification, seconded by Ms. Hauptstueck and on
34 unanimous voice vote the motion was carried.
35
36 Mr. Craft, being under oath, informed the Board that the order was issued on December 28, 1989 and the
37 structure is now sealed.
38
39 Ms. McFarland asked if this was the first order on the premises and Mr. Craft informed the Board that it was.
40
41 Mr. Craft added that the structure was vacant and shared photographs of the structure with the Board.
42
43 Mr. Craft asked the Board to continue the hearing for one week to allow him time to see if there are any liens
44 filed against the property in order to properly notify all having a financial interest. He said that he was informed
45 by Mr. Spencer that he was making payments to a local bank on the property, but that did not show in the title
46 search.
47
48 Mr. Smith asked if this were a contract sale,would it show on the title search and Mr. Craft stated that it should.
49
50 Mr. Bruce Metzger, City Attorney, added it would show if it had been recorded.
51
52 Ms. McFarland asked if Mr. Craft wanted the order modified to allow more time and Mr. Craft said he preferred to
53 just continue the hearing for one week and that would allow him ample time to see if there is a mortgage with Mr.
54 Coats and to continue to try to notify him.
55
56 Ms. McFarland moved to continue the hearing on unsafe premises located at 220 South 9th Street to January
57 18, 1990 at 9:00 AM,seconded by Mr. Smith and on unanimous voice vote the motion was carried.
58
59 ADJOURNMENT
60
61 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
62
63
64
65 Carrie Hauptstueck, President
ATTEST:
Mary Merchanthouse, City Clerk