HomeMy Public PortalAbout12-21-1989 /7/
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA, DECEMBER 21, 1989
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session December 21,
2 1989 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms.
3 McFarland in attendance. Absent: None. Media in attendance: WHON/WQLK. The following business was
4 had to-wit:
5
6
7 BIDS RECEIVED:
8
9 PARK IMPROVEMENT PROJECTS
10
11 Ms. Hauptstueck opened the bidding for various Park Improvement Projects. Having received all bids, Ms.
12 McFarland moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous voice vote the motion
13 was carried.
14
15 The Proof of Publication was examined and found to be in order. Ms. McFarland moved to accept and file the
16 Proof of Publication, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
17
18 Ms.Annie Planck, Purchasing Director,opened the following bids:
19
20 1. Brumbaugh Construction Company. The bid was on the proper form, signed, notarized and
21 accompanied by a bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish
22 Cleaning Station) was bid at a total price of 20,955. with no alternate bid. Bid Package No. 3
23 (Sidewalks, etc.) was a total price of 26,985. with no alternate bid. Bid Package No. 4 (East Side
24 Reservoir) was a total bid of 3,550. with an alternate bid of 2,665 and Bid Package No. 5 (Glen Miller
25 Parking Lot)was a total of 36,775.with no alternate.
26
27 2. Floating Docks. The bid was on the proper form, signed, notarized and accompanied by a bidders
28 bond. Bid Package No. 1 (Docks) was a total bid of 67,900. with the alternate bid at 2,850. Bid
29 Package No. 2 (Fish Cleaning Station) was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid.
30 Bid Package No. 4 (East Side Reservoir) no bid and Bid Package No. 5 (Glen Miller Parking Lot) was
31 no bid.
32
33 3. Reese Recreation. The bid was on the proper form, signed, not notarized and accompanied by a
34 bidders bond. Bid Package No. 1 (Docks)was a total bid of 82,231.with the alternate bid at 4,355. Bid
35 Package No. 2 (Fish Cleaning Station) was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid.
36 Bid Package No. 4 (East Side Reservoir) no bid and Bid Package No. 5 (Glen Miller Parking Lot) was
37 no bid.
38
39 4. Contractors United, Inc. The bid was on the proper form, signed, notarized and accompanied by a
40 bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish Cleaning Station)
41 was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid. Bid Package No. 4 (East Side Reservoir)
42 no bid and Bid Package No. 5 (Glen Miller Parking Lot)was a total bid of 38,238. with a alternate bid of
43 15,927.
44
45 5. Stone Valley Paving. The bid was on the proper form, signed, notarized and accompanied by a
46 bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish Cleaning Station)
47 was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid. Bid Package No. 4 (East Side Reservoir)
48 no bid and Bid Package No. 5 (Glen Miller Parking Lot)was a total bid of 36,700. with a alternate bid of
49 15,077.
50
51 6. Oberle and Associates. The bid was on the proper form, signed, notarized and accompanied by a
52 bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish Cleaning Station)
53 was bid at a total price of 25,500.with no alternate bid. Bid Package No. 3 (Sidewalks, etc.)was a total
54 price of 75,500. with an alternate bid of 12,000. Bid Package No. 4 (East Side Reservoir) was a total
55 bid of 14,000.with an alternate bid of 4,000. and Bid Package No.5 (Glen Miller Parking Lot) was a no
56 bid.
57
58 7. Bertram Construction Company. The bid was on the proper form, signed, notarized and
59 accompanied by a bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish
60 Cleaning Station) was bid at a total price of 14,537. with no alternate bid. Bid Package No. 3
61 (Sidewalks, etc.) was a total price of 53,061. with as alternate bid of 14,400. Bid Package No. 4 (East
62 Side Reservoir) was a total bid of 7,104. with an alternate bid of 1,072./each and Bid Package No. 5
63 (Glen Miller Parking Lot)was a total of10,980.with as alternate of 13,860.
64
65 Having opened all bids, Ms. McFarland moved to refer the bids for the Park Improvement Projects to the
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Board of Works Minutes Cont'd
December 21, 1989
Page 2
1 Purchasing Office, Park Department and Consulting Architect for evaluation and recommendation, seconded by
2 Ms. Hauptstueck and on unanimous voice vote the motion was carried.
3
4 SHELTERING OF ANIMALS
5
6 Ms. Hauptstueck opened the bidding for the Sheltering of Animals for 1990 for the City of Richmond. Having
7 received all bids, Ms. McFarland moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous
8 voice vote the motion was carried.
9
10 The Proof of Publication was examined and found to be in order. Ms. McFarland moved to accept and file the
11 Proof of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
12
13 Ms. Annie Planck opened the following bid:
14
15 1. HELP, Inc. The bid was on the proper form and signed. The bid was to provide animal shelter for
16 10,000.from July 1, 1990 through December 31, 1990.
17
18 2. Animal Welfare League. The bid was on the proper form and signed. The bid was to provide animal
19 shelter for 20,000.from January 1, 1990 through December 31, 1990.
20
21 Having opened all proposals, Ms. McFarland moved to refer the proposals to the Board for their evaluation and
22 decision with the award to be made on December 28, 1989.
23
24 FALSE ALARM HEARING
25
26 EAGLES LODGE-75 SOUTH 12TH STREET
27
28 Ms. Hauptstueck opened a hearing for the Eagles Lodge regarding possible revocation of their alarm permit due
29 to an excessive number of false alarms.
30
31 Mr.James Delucio represented the Eagles Lodge at the hearing.
32
33 Mr. Bruce Metzger, City Attorney, told the Board that the Eagles Lodge was notified on November 20, 1989 of
34 having eleven (11) false alarms and have since had two (2) additional false alarms making a total of thirteen
35 (13). He recommended the permit be revoked until a new system is established and then the permit could be
36 reissued.
37
38 Mr. Delucio indicated to the Board that they were unable to get their current alarm system repaired and were.
39 investigating changing alarms.
40
41 Ms. McFarland moved to revoke the alarm permit for the Eagles Lodge, seconded by Ms. Hauptstueck and on
42 unanimous voice vote the motion was carried.
43
44 APPROVAL OF MINUTES OF DECEMBER 14, 1989_
45
46 Ms. McFarland moved to approve the minutes of the previous meeting, seconded by Ms. Hauptstueck and on
47 unanimous voice vote the motion was carried.
48
49 APPROVAL OF CLAIMS FOR PAYMENT
50 .
51 Ms. McFarland moved to approve claims in the amount of 719,095.24, seconded by Ms. Hauptstueck and on
52 unanimous voice vote the motion was carried.
53
54 TABLED ITEMS
55
56 None were presented.
57
58 PUBLIC REQUESTS AND COMMENTS
59
60 None were presented.
61
62 DEPARTMENT REQUESTS AND COMMENTS
63
64 PURCHASING OFFICE
65
Board of Works Minutes Cont'd
December 21, 1989
Page 3
1 Execution of Contract for Removal of Underground Storage Tanks
2
3 Ms. Planck requested the Board to approve the execution of the Contract with Sear Corporation for the removal
4 of underground storage tanks. The contract was executed per previous bid award.
5
6 Ms. McFarland moved to approve the execution of the contract between the City of Richmond and Sear
7 Corporation for the removal of underground storage tanks, seconded by Ms. Hauptstueck and on unanimous
8 voice vote the motion was carried.
9
10 Contract with State of Indiana for Vending Services
11
12 Ms. Planck presented the Board a contract between the City of Richmond and the State of Indiana Department
13 of Human Services for the vending services on the first floor to be operated by a blind vendor. Blind vendors
14 have the first right•of refusal to operate vending services in public buildings upon expiration of any existing
15 contracts.
16
17 Ms. McFarland moved to approve and execute a contract for vending services on the first floor of the Municipal
18 Building between the City of Richmond and the Indiana Department of Health and Human Services, seconded
19 by Ms. Hauptstueck and on unanimous voice vote the motion was carried. •
20
21 FIRE DEPARTMENT
22
23 Monthly Report
24
25 Chief Sticco presented the November Monthly Report of the Richmond Fire Department to the Board. He
26 explained there was no education report attached since the Training Officer was attending school, but would be
27 presented next month.
28
29 The report showed a total of 98 runs with an estimated loss of 103,140.
30
31 Ms. McFarland moved to accept and file the November Monthly Report, seconded by Ms. Hauptstueck and on
32 unanimous voice vote the motion was carried.
33
34 PLANNING. PERMITS AND INSPECTION
35
36 Repairs to be Completed at 30 North 15th Street
37
38 Ms. Braxton reported that repairs are not completed, but that Mr. Danny Stamper, prospective purchaser, was in
39 attendance at the meeting.
40
41 Ms. Hauptstueck asked if the financing was in place for the purchase of the property and Mr. Stamper told the
42 Board that it is in the hands of the bank. He said he expected the loan to be approved after the holidays and it
43 was his intent to save the building.
44
45 Ms. McFarland asked what the plans were for the property if the financing was approved.
46
47 Mr. Stamper said he would renovate the building for low and moderate income tenants.
48
49 Ms. McFarland asked about a time frame for repairs and Mr. Stamper said he felt four (4) months was ample
50 time for repairs and he should know about financing and purchase within a couple of weeks. He said the
51 financing was requested through Peoples Loan and Trust.
52
53 Mr. Metzger asked if Mr. Stamper had a signed contract to purchase and he stated he did not, just a verbal
54 commitment.
55
56 Ms. Hauptstueck asked when the Order to repair first came to the Board and Ms. Dana Leas felt it was in June,
57 1989.
58
59 Mr. Stamper further informed the Board that the estimated repairs were 160,000. and he was a contractor able to
60 to do mechanical and electrical contracting along with general contracting.
61
62 Ms. Leas told the Board that Mr. Stamper had been approved for 3,500. from the Energy Program and 59,500.
63 through the Rental Rehab Program with the tenants being eligible for Section 8 certification upon all approvals.
64 She said they had received tentative approval from the State and were waiting on written approval.
65
Board of Works
December 21, 1989
Page 4
1 Ms. McFarland asked if the structure was completely secured and was informed it was not.
2
3 Ms. Hauptstueck asked if complaints were still being received about the property and Ms. Leas stated they were
4 and she felt the lower floors needed to be better secured.
5
6 Mr. Bill Taft, Richmond Community Development Corporation, informed the Board that this structure was in the
7 secondary area of the Main Street Program and they are looking into assisting Mr. Stamper with tax credits. He
8 said the structure had been examined by the State Architect and Historic Preservation and they felt it was a
9 good project for tax credits. He added that the building is architecturally significant and structurally sound.
10
11 Ms. Hauptstueck asked Mr. Stamper is he had contingent plans if he was unable to secure the financing through
12 Peoples and Mr. Stamper said he would try other avenues, but he did not anticipate any problems with the bank.
13
14 Mr. Metzger asked Mr. Stamper if he would retain ownership of the property and he stated that he would.
15
16 Ms. Hauptstueck asked Mr. Phil Craft for some background on the order and Mr. Craft told the Board he became
17 involved with the order in August and repairs were to have begun within 30 days and be completed within 120.
18
19 Ms. McFarland asked about securing the property and Mr. Craft told the Board it would probably take one week
20 to secure properly. He said they do continue to get reports and complaints and Mr. Dennis Jones, owner of
21 record, had made an attempt to seal it and had removed a back stairway.
22
23 Ms. Hauptstueck stated that the Board wanted the property sealed immediately.
24
25 Ms. McFarland asked if the Board ordered demolition, how long would it take to carry that out and Mr. Craft
26 stated it would take at least two weeks to get quotes and probably could be demolished within a couple of more
27 weeks.
28
29 Ms. Braxton asked the Board what was the concern with demolition if the property was secured.
30
31 Mr. Craft did inform the Board that windows on upper floors are falling out also.
32
33 Mr. Metzger told the Board that if this situation had been going on for so long, he suggested that the Board allow
34 until January 21, 1990 for demolition to take place and if Mr. Stamper is able to get financing prior to that date
35 then the Board can reconsider its decision.
36
37 Mr. Stamper told the Board that he would like some direction, since he did not want to spend time on getting
38 quotes and financing if the project could not be carried through.
39
40 Mr. Taft also asked the Board why demolition was necessary, if the building was secured and Ms. McFarland
41 stated that the Board was tired of continual delays and wanted to see something done with the structure.
42
43 Mr. Metzger added that vacant, sealed buildings are still a blight in the community.
44
45 Mr.Taft reminded the Board that the structure was historically significant and rated as outstanding on the survey.
46 He said if it were listed on the Federal Register, then the Board would also have federal historic regulations tc
47 deal with and asked the Board to delay any decision for thirty days.
48
49 Mr. Metzger commented that this could drag on for another six months if the Board continues to wait for
50 something to be done.
51
52 Mr. Taft stated that this project has the potential to provide low income housing for the community and would
53 also be important to keep the structure as part of the Downtown. He said the other obvious alternative was for it
54 to become a used car lot if it were demolished. Mr. Taft pledged the assistance of Richmond Community
55 Development Corporation to actively look for someone else to take on the project if Mr. Stamper was unable.
56
57 Ms. Hauptstueck stated she felt the suggestion of Mr. Metzger was the best idea and that would allow time for
58 Mr. Stamper to come back to the Board regarding the financing.
59
60 Ms. McFarland suggested that Richmond Community Development Corporation have someone ready if Mr.
61 Stamper is not able to carry through.
62
63 Ms. Hauptstueck stated that the Board needs definite assurances on the repairs and Mr. Taft again stated he
64 didn't feel there was a hazard to public safety if the property was secured.
65
Mr. McFarland moved to order the property at 30 North 15th Street immediately secured and to order quotes for
/ 7
Board of Works Minutes Cont'd
December 21, 1989
Page 5
1 demolition be received and to set the date for demolition on January 21, 1990, seconded by Ms. Hauptstueck
2 and on unanimous voice vote the motion was carried.
3
4 The Board asked Mr. Stamper keep in touch with the City and that Ms. Braxton report to the Board regarding the
5 status of financing next week.
6
7 Repairs to be Completed at 415 North 15th Street
8
9 Ms. Braxton reported that the City had previously secured the premises and that she was able to get in touch
10 with the Perrys, owners of record. She said they do not want to demolish the building, but would like to sell it
11 and there is no potential buyer at this time. She added there is some interest, but nothing in writing.
12
13 Ms. Braxton reported that the City is not in a position to Homestead the property since that is dependent on a tax
14 sale and the taxes are current.
15
16 Ms. Braxton added that the time on the repair order is up and the building can be demolished. She told the
17 Board that when she spoke with the owners, they were aware of the order, but had not contacted the Planning
18 Office since the situation represented embarassment and failure in their minds. She said they are concerned,
19 but have no financial means to do anything to the property.
20
21 Ms. McFarland asked if a week would be enough time to look for a purchaser and Ms. Braxton said she felt it
22 would,since the owners were only asking 4,000.00.
23
24 Ms. Hauptstueck stated that she felt if there was nothing concrete on a purchaser by next week, the demolition
25 order should be carried out.
26
27 Ms. McFarland asked for an update at the next meeting.
28
29 Update on 410/412 North 11th- Repairs to Have Started or be Demolished
30
31 Mr. Phil Craft reported to the Board that there is an interested purchaser for this property and they have several
32 options and are currently working on financing. He said the building is secured and the order is up today.
33
34 Ms. Leas said she had spoken with Potter Excavating and they had been contacted regarding demolition of the
35 property.
36
37 Mr. Craft said no permits have been issued for demolition,but the buyer is probably getting cost estimates.
38
39 Ms. Hauptstueck suggested the Board allow one more week for the order to be carried out and if it is not, then
40 proceed with demolition.
41
42 Release and Satisfaction of Home Owner Rehab Mortgage
43
44 Ms. Dana Leas explained to the Board this was a release of a Home Owner Rehab mortgage on property
45 belonging to Mary Lena Roberson. She stated that the mortgage has been paid in full.
46
47 Ms. McFarland moved to approve the Release and Satisfaction of a Mortgage for Mary Lena Roberson, a
48 participant in the Home Owner Rehab Program, seconded by Ms. Hauptstueck and on unanimous voice vote
49 the motion was carried.
50
51 Curb Cut Permits 1175 Industrial Parkway and 2290 Chester Boulevard
52
53 Ms. Braxton informed the Board that the curb cut requests had been reviewed by Planning, Engineering and
54 Traffic and had been approved by all three offices.
55
56 Mr. Robert Wiwi told the Board that both requests did meet the criteria for the permits to be granted.
57
58 Ms. McFarland moved to approve the curb cut requests at 1175 Industrial Parkway and 2290 Chester Boulevard,
59 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
60
61 ADJOURNMENT
62
63 There being no further business, on a motion duly made, seconded and passed the meeting was adjourned.
64
65
Carrie Hauptstueck, President
ATTEST:
Mary Merchanthouse, City Clerk