Loading...
HomeMy Public PortalAbout12-21-1989 /7/ BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA, DECEMBER 21, 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session December 21, 2 1989 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. 3 McFarland in attendance. Absent: None. Media in attendance: WHON/WQLK. The following business was 4 had to-wit: 5 6 7 BIDS RECEIVED: 8 9 PARK IMPROVEMENT PROJECTS 10 11 Ms. Hauptstueck opened the bidding for various Park Improvement Projects. Having received all bids, Ms. 12 McFarland moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous voice vote the motion 13 was carried. 14 15 The Proof of Publication was examined and found to be in order. Ms. McFarland moved to accept and file the 16 Proof of Publication, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 17 18 Ms.Annie Planck, Purchasing Director,opened the following bids: 19 20 1. Brumbaugh Construction Company. The bid was on the proper form, signed, notarized and 21 accompanied by a bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish 22 Cleaning Station) was bid at a total price of 20,955. with no alternate bid. Bid Package No. 3 23 (Sidewalks, etc.) was a total price of 26,985. with no alternate bid. Bid Package No. 4 (East Side 24 Reservoir) was a total bid of 3,550. with an alternate bid of 2,665 and Bid Package No. 5 (Glen Miller 25 Parking Lot)was a total of 36,775.with no alternate. 26 27 2. Floating Docks. The bid was on the proper form, signed, notarized and accompanied by a bidders 28 bond. Bid Package No. 1 (Docks) was a total bid of 67,900. with the alternate bid at 2,850. Bid 29 Package No. 2 (Fish Cleaning Station) was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid. 30 Bid Package No. 4 (East Side Reservoir) no bid and Bid Package No. 5 (Glen Miller Parking Lot) was 31 no bid. 32 33 3. Reese Recreation. The bid was on the proper form, signed, not notarized and accompanied by a 34 bidders bond. Bid Package No. 1 (Docks)was a total bid of 82,231.with the alternate bid at 4,355. Bid 35 Package No. 2 (Fish Cleaning Station) was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid. 36 Bid Package No. 4 (East Side Reservoir) no bid and Bid Package No. 5 (Glen Miller Parking Lot) was 37 no bid. 38 39 4. Contractors United, Inc. The bid was on the proper form, signed, notarized and accompanied by a 40 bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish Cleaning Station) 41 was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid. Bid Package No. 4 (East Side Reservoir) 42 no bid and Bid Package No. 5 (Glen Miller Parking Lot)was a total bid of 38,238. with a alternate bid of 43 15,927. 44 45 5. Stone Valley Paving. The bid was on the proper form, signed, notarized and accompanied by a 46 bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish Cleaning Station) 47 was no bid. Bid Package No. 3 (Sidewalks, etc.) was no bid. Bid Package No. 4 (East Side Reservoir) 48 no bid and Bid Package No. 5 (Glen Miller Parking Lot)was a total bid of 36,700. with a alternate bid of 49 15,077. 50 51 6. Oberle and Associates. The bid was on the proper form, signed, notarized and accompanied by a 52 bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish Cleaning Station) 53 was bid at a total price of 25,500.with no alternate bid. Bid Package No. 3 (Sidewalks, etc.)was a total 54 price of 75,500. with an alternate bid of 12,000. Bid Package No. 4 (East Side Reservoir) was a total 55 bid of 14,000.with an alternate bid of 4,000. and Bid Package No.5 (Glen Miller Parking Lot) was a no 56 bid. 57 58 7. Bertram Construction Company. The bid was on the proper form, signed, notarized and 59 accompanied by a bidders bond. Bid Package No. 1 (Docks) was a no bid. Bid Package No. 2 (Fish 60 Cleaning Station) was bid at a total price of 14,537. with no alternate bid. Bid Package No. 3 61 (Sidewalks, etc.) was a total price of 53,061. with as alternate bid of 14,400. Bid Package No. 4 (East 62 Side Reservoir) was a total bid of 7,104. with an alternate bid of 1,072./each and Bid Package No. 5 63 (Glen Miller Parking Lot)was a total of10,980.with as alternate of 13,860. 64 65 Having opened all bids, Ms. McFarland moved to refer the bids for the Park Improvement Projects to the /R Board of Works Minutes Cont'd December 21, 1989 Page 2 1 Purchasing Office, Park Department and Consulting Architect for evaluation and recommendation, seconded by 2 Ms. Hauptstueck and on unanimous voice vote the motion was carried. 3 4 SHELTERING OF ANIMALS 5 6 Ms. Hauptstueck opened the bidding for the Sheltering of Animals for 1990 for the City of Richmond. Having 7 received all bids, Ms. McFarland moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous 8 voice vote the motion was carried. 9 10 The Proof of Publication was examined and found to be in order. Ms. McFarland moved to accept and file the 11 Proof of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 12 13 Ms. Annie Planck opened the following bid: 14 15 1. HELP, Inc. The bid was on the proper form and signed. The bid was to provide animal shelter for 16 10,000.from July 1, 1990 through December 31, 1990. 17 18 2. Animal Welfare League. The bid was on the proper form and signed. The bid was to provide animal 19 shelter for 20,000.from January 1, 1990 through December 31, 1990. 20 21 Having opened all proposals, Ms. McFarland moved to refer the proposals to the Board for their evaluation and 22 decision with the award to be made on December 28, 1989. 23 24 FALSE ALARM HEARING 25 26 EAGLES LODGE-75 SOUTH 12TH STREET 27 28 Ms. Hauptstueck opened a hearing for the Eagles Lodge regarding possible revocation of their alarm permit due 29 to an excessive number of false alarms. 30 31 Mr.James Delucio represented the Eagles Lodge at the hearing. 32 33 Mr. Bruce Metzger, City Attorney, told the Board that the Eagles Lodge was notified on November 20, 1989 of 34 having eleven (11) false alarms and have since had two (2) additional false alarms making a total of thirteen 35 (13). He recommended the permit be revoked until a new system is established and then the permit could be 36 reissued. 37 38 Mr. Delucio indicated to the Board that they were unable to get their current alarm system repaired and were. 39 investigating changing alarms. 40 41 Ms. McFarland moved to revoke the alarm permit for the Eagles Lodge, seconded by Ms. Hauptstueck and on 42 unanimous voice vote the motion was carried. 43 44 APPROVAL OF MINUTES OF DECEMBER 14, 1989_ 45 46 Ms. McFarland moved to approve the minutes of the previous meeting, seconded by Ms. Hauptstueck and on 47 unanimous voice vote the motion was carried. 48 49 APPROVAL OF CLAIMS FOR PAYMENT 50 . 51 Ms. McFarland moved to approve claims in the amount of 719,095.24, seconded by Ms. Hauptstueck and on 52 unanimous voice vote the motion was carried. 53 54 TABLED ITEMS 55 56 None were presented. 57 58 PUBLIC REQUESTS AND COMMENTS 59 60 None were presented. 61 62 DEPARTMENT REQUESTS AND COMMENTS 63 64 PURCHASING OFFICE 65 Board of Works Minutes Cont'd December 21, 1989 Page 3 1 Execution of Contract for Removal of Underground Storage Tanks 2 3 Ms. Planck requested the Board to approve the execution of the Contract with Sear Corporation for the removal 4 of underground storage tanks. The contract was executed per previous bid award. 5 6 Ms. McFarland moved to approve the execution of the contract between the City of Richmond and Sear 7 Corporation for the removal of underground storage tanks, seconded by Ms. Hauptstueck and on unanimous 8 voice vote the motion was carried. 9 10 Contract with State of Indiana for Vending Services 11 12 Ms. Planck presented the Board a contract between the City of Richmond and the State of Indiana Department 13 of Human Services for the vending services on the first floor to be operated by a blind vendor. Blind vendors 14 have the first right•of refusal to operate vending services in public buildings upon expiration of any existing 15 contracts. 16 17 Ms. McFarland moved to approve and execute a contract for vending services on the first floor of the Municipal 18 Building between the City of Richmond and the Indiana Department of Health and Human Services, seconded 19 by Ms. Hauptstueck and on unanimous voice vote the motion was carried. • 20 21 FIRE DEPARTMENT 22 23 Monthly Report 24 25 Chief Sticco presented the November Monthly Report of the Richmond Fire Department to the Board. He 26 explained there was no education report attached since the Training Officer was attending school, but would be 27 presented next month. 28 29 The report showed a total of 98 runs with an estimated loss of 103,140. 30 31 Ms. McFarland moved to accept and file the November Monthly Report, seconded by Ms. Hauptstueck and on 32 unanimous voice vote the motion was carried. 33 34 PLANNING. PERMITS AND INSPECTION 35 36 Repairs to be Completed at 30 North 15th Street 37 38 Ms. Braxton reported that repairs are not completed, but that Mr. Danny Stamper, prospective purchaser, was in 39 attendance at the meeting. 40 41 Ms. Hauptstueck asked if the financing was in place for the purchase of the property and Mr. Stamper told the 42 Board that it is in the hands of the bank. He said he expected the loan to be approved after the holidays and it 43 was his intent to save the building. 44 45 Ms. McFarland asked what the plans were for the property if the financing was approved. 46 47 Mr. Stamper said he would renovate the building for low and moderate income tenants. 48 49 Ms. McFarland asked about a time frame for repairs and Mr. Stamper said he felt four (4) months was ample 50 time for repairs and he should know about financing and purchase within a couple of weeks. He said the 51 financing was requested through Peoples Loan and Trust. 52 53 Mr. Metzger asked if Mr. Stamper had a signed contract to purchase and he stated he did not, just a verbal 54 commitment. 55 56 Ms. Hauptstueck asked when the Order to repair first came to the Board and Ms. Dana Leas felt it was in June, 57 1989. 58 59 Mr. Stamper further informed the Board that the estimated repairs were 160,000. and he was a contractor able to 60 to do mechanical and electrical contracting along with general contracting. 61 62 Ms. Leas told the Board that Mr. Stamper had been approved for 3,500. from the Energy Program and 59,500. 63 through the Rental Rehab Program with the tenants being eligible for Section 8 certification upon all approvals. 64 She said they had received tentative approval from the State and were waiting on written approval. 65 Board of Works December 21, 1989 Page 4 1 Ms. McFarland asked if the structure was completely secured and was informed it was not. 2 3 Ms. Hauptstueck asked if complaints were still being received about the property and Ms. Leas stated they were 4 and she felt the lower floors needed to be better secured. 5 6 Mr. Bill Taft, Richmond Community Development Corporation, informed the Board that this structure was in the 7 secondary area of the Main Street Program and they are looking into assisting Mr. Stamper with tax credits. He 8 said the structure had been examined by the State Architect and Historic Preservation and they felt it was a 9 good project for tax credits. He added that the building is architecturally significant and structurally sound. 10 11 Ms. Hauptstueck asked Mr. Stamper is he had contingent plans if he was unable to secure the financing through 12 Peoples and Mr. Stamper said he would try other avenues, but he did not anticipate any problems with the bank. 13 14 Mr. Metzger asked Mr. Stamper if he would retain ownership of the property and he stated that he would. 15 16 Ms. Hauptstueck asked Mr. Phil Craft for some background on the order and Mr. Craft told the Board he became 17 involved with the order in August and repairs were to have begun within 30 days and be completed within 120. 18 19 Ms. McFarland asked about securing the property and Mr. Craft told the Board it would probably take one week 20 to secure properly. He said they do continue to get reports and complaints and Mr. Dennis Jones, owner of 21 record, had made an attempt to seal it and had removed a back stairway. 22 23 Ms. Hauptstueck stated that the Board wanted the property sealed immediately. 24 25 Ms. McFarland asked if the Board ordered demolition, how long would it take to carry that out and Mr. Craft 26 stated it would take at least two weeks to get quotes and probably could be demolished within a couple of more 27 weeks. 28 29 Ms. Braxton asked the Board what was the concern with demolition if the property was secured. 30 31 Mr. Craft did inform the Board that windows on upper floors are falling out also. 32 33 Mr. Metzger told the Board that if this situation had been going on for so long, he suggested that the Board allow 34 until January 21, 1990 for demolition to take place and if Mr. Stamper is able to get financing prior to that date 35 then the Board can reconsider its decision. 36 37 Mr. Stamper told the Board that he would like some direction, since he did not want to spend time on getting 38 quotes and financing if the project could not be carried through. 39 40 Mr. Taft also asked the Board why demolition was necessary, if the building was secured and Ms. McFarland 41 stated that the Board was tired of continual delays and wanted to see something done with the structure. 42 43 Mr. Metzger added that vacant, sealed buildings are still a blight in the community. 44 45 Mr.Taft reminded the Board that the structure was historically significant and rated as outstanding on the survey. 46 He said if it were listed on the Federal Register, then the Board would also have federal historic regulations tc 47 deal with and asked the Board to delay any decision for thirty days. 48 49 Mr. Metzger commented that this could drag on for another six months if the Board continues to wait for 50 something to be done. 51 52 Mr. Taft stated that this project has the potential to provide low income housing for the community and would 53 also be important to keep the structure as part of the Downtown. He said the other obvious alternative was for it 54 to become a used car lot if it were demolished. Mr. Taft pledged the assistance of Richmond Community 55 Development Corporation to actively look for someone else to take on the project if Mr. Stamper was unable. 56 57 Ms. Hauptstueck stated she felt the suggestion of Mr. Metzger was the best idea and that would allow time for 58 Mr. Stamper to come back to the Board regarding the financing. 59 60 Ms. McFarland suggested that Richmond Community Development Corporation have someone ready if Mr. 61 Stamper is not able to carry through. 62 63 Ms. Hauptstueck stated that the Board needs definite assurances on the repairs and Mr. Taft again stated he 64 didn't feel there was a hazard to public safety if the property was secured. 65 Mr. McFarland moved to order the property at 30 North 15th Street immediately secured and to order quotes for / 7 Board of Works Minutes Cont'd December 21, 1989 Page 5 1 demolition be received and to set the date for demolition on January 21, 1990, seconded by Ms. Hauptstueck 2 and on unanimous voice vote the motion was carried. 3 4 The Board asked Mr. Stamper keep in touch with the City and that Ms. Braxton report to the Board regarding the 5 status of financing next week. 6 7 Repairs to be Completed at 415 North 15th Street 8 9 Ms. Braxton reported that the City had previously secured the premises and that she was able to get in touch 10 with the Perrys, owners of record. She said they do not want to demolish the building, but would like to sell it 11 and there is no potential buyer at this time. She added there is some interest, but nothing in writing. 12 13 Ms. Braxton reported that the City is not in a position to Homestead the property since that is dependent on a tax 14 sale and the taxes are current. 15 16 Ms. Braxton added that the time on the repair order is up and the building can be demolished. She told the 17 Board that when she spoke with the owners, they were aware of the order, but had not contacted the Planning 18 Office since the situation represented embarassment and failure in their minds. She said they are concerned, 19 but have no financial means to do anything to the property. 20 21 Ms. McFarland asked if a week would be enough time to look for a purchaser and Ms. Braxton said she felt it 22 would,since the owners were only asking 4,000.00. 23 24 Ms. Hauptstueck stated that she felt if there was nothing concrete on a purchaser by next week, the demolition 25 order should be carried out. 26 27 Ms. McFarland asked for an update at the next meeting. 28 29 Update on 410/412 North 11th- Repairs to Have Started or be Demolished 30 31 Mr. Phil Craft reported to the Board that there is an interested purchaser for this property and they have several 32 options and are currently working on financing. He said the building is secured and the order is up today. 33 34 Ms. Leas said she had spoken with Potter Excavating and they had been contacted regarding demolition of the 35 property. 36 37 Mr. Craft said no permits have been issued for demolition,but the buyer is probably getting cost estimates. 38 39 Ms. Hauptstueck suggested the Board allow one more week for the order to be carried out and if it is not, then 40 proceed with demolition. 41 42 Release and Satisfaction of Home Owner Rehab Mortgage 43 44 Ms. Dana Leas explained to the Board this was a release of a Home Owner Rehab mortgage on property 45 belonging to Mary Lena Roberson. She stated that the mortgage has been paid in full. 46 47 Ms. McFarland moved to approve the Release and Satisfaction of a Mortgage for Mary Lena Roberson, a 48 participant in the Home Owner Rehab Program, seconded by Ms. Hauptstueck and on unanimous voice vote 49 the motion was carried. 50 51 Curb Cut Permits 1175 Industrial Parkway and 2290 Chester Boulevard 52 53 Ms. Braxton informed the Board that the curb cut requests had been reviewed by Planning, Engineering and 54 Traffic and had been approved by all three offices. 55 56 Mr. Robert Wiwi told the Board that both requests did meet the criteria for the permits to be granted. 57 58 Ms. McFarland moved to approve the curb cut requests at 1175 Industrial Parkway and 2290 Chester Boulevard, 59 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 60 61 ADJOURNMENT 62 63 There being no further business, on a motion duly made, seconded and passed the meeting was adjourned. 64 65 Carrie Hauptstueck, President ATTEST: Mary Merchanthouse, City Clerk