HomeMy Public PortalAbout11-09-1989 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. NOVEMBER 9. 1989
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 9,
2 1989 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms.
3 McFarland in attendance. Absent: None. Media in attendance: Palladium Item, WHON/WQLK and
4 WKBV/WFMG. The following business was had to-wit:
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6 APPROVAL OF MINUTES OF NOVEMBER 2.1989
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8 Ms. McFarland moved to approve the minutes of the previous meeting, seconded by Ms. Hauptstueck and on
9 unanimous voice vote the motion was carried.
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11 APPROVAL OF CLAIMS FOR PAYMENT
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13 Ms. McFarland moved to approve claims in the amount of 673,372.61, seconded by Ms. Hauptstueck and on
14 unanimous voice vote the motion was carried.
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16 PUBLIC REQUESTS AND COMMENTS
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18 Residential Handicapped Parking-111 South 12th Street
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20 The Board received a request from Donovan Hartrum of 111 South 12th Street for a residential handicapped
21 parking space. Mr. Hartrum has Permit No.96804,expiring on July 14, 1992.
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23 Captain Williams indicated the request met the guidelines and he recommended approval.
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25 Ms. McFarland moved to approve a Residential Handicapped Parking space at 111 South 12th Street,
26 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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28 Parking Problem on South 26th Street-Michael McKnight
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30 Mr. McKnight was not in attendance to represent his problem to the Board.
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32 Captain Williams commented that this is a dead end street that is only fifteen (15)ft. in width and there could be
33 parking problems. He recommended to the Board that if Mr. McKnight contacts them again to refer Mr.
34 McKnight to him and he will work with any parking problems in the area.
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36 TABLED ITEMS
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38 None were presented.
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40 DEPARTMENT REQUESTS AND COMMENTS
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42 FIRE DEPARTMENT
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44 September Monthly Report
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46 Chief Sticco presented the September Monthly Report of the Fire Department to the Board. The report showed
47 a total of 88 runs at an estimated loss of$24,802.
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49 Ms. McFarland moved to accept and file the September Monthly Report of the Fire Department, seconded by
50 Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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52 MAYOR'S OFFICE
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54 1990 Holidays for City Employees
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56 A memo from Mayor Frank H. Waltermann requested the Board establish the following ten dates as paid
57 holidays for city employees not represented by a bargaining agreement:
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59 January 1 -New Years Day
60 January 15-Martin Luther King Day
61 February 19-President's Day
62 May 28-Memorial Day
63 July 4- Independence Day
64 September 3-Labor Day
65 November 22 and 23-Thanksgiving and in lieu of Columbus Day
December 24 and 25-In lieu of Veterans Day and Christmas Day
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Board of Works Minutes Cont'd
November 9, 1989
Page 2
1 Ms. McFarland moved to approve the ten paid holidays for city employees for 1990 as presented, seconded by
2 Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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4 FINANCE DEPARTMENT
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6 Set Date for Police Auction and City Auction
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8 Marge Sweet, City Controller, presented the Board a list of confiscated articles from the Richmond Police
9 Department to be disposed of at auction, along with a list from the Richmond Housing Authority to also be sold at
10 auction. She requested the Board to set December 2, 1989 at 9:00 AM as the date for the auction.
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12 Ms.Sweet announced that due to the lack of articles from other City Departments the auction would be held only
13 at the Police Garage on Garden Avenue.
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15 Ms. McFarland moved to declare all items to be sold at auction obsolete and useless and to set December 2,
16 1989 at 9:00 AM to have an auction to dispose of confiscated articles and obsolete articles, seconded by Ms.
17 Hauptstueck and on unanimous voice vote the motion was carried.
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19 PURCHASING DEPARTMENT
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21 Award Bid for Weapons for the Richmond Police Department
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23 Purchasing Assistant, Annie Planck recommended to the Board that the bid for 85 Smith & Wesson M/N 5906
24 weapons, 135 Magazines,77 Holsters and 77 Pouches be awarded to Ray O'Herron Co., Inc.of Danville, Illinois
25 at 36,694.25. as the lowest bidder and meeting all specifications. Ms. Planck also told the Board that the City
26 wished to increase the quantity of the purchase by 20%per the specifications, thereby purchasing an additional
27 17 weapons and magazines at$6,200.75 making the total bid to Ray O'Herron Co.
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29 Ms. McFarland moved to award the bid for weapons, magazines, holsters and pouches, including an additional
30 17 weapons and magazines to Ray O'Herron Co, Inc. at a total bid price of $42,895.00, seconded by Ms.
31 Hauptstueck and on unanimous voice vote the motion was carried.
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33 Award Bid for Ballistic Vests for Richmond Police Department
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35 Ms. Planck informed the Board that Steven R. Jenkins Co. and A.E. David Company did not meet the
36 specifications and that Public Safety Products, Inc. did not include a bid bond, making Zuckerberg's of
37 Indianapolis the lowest bidder meeting all specifications. Ms. Planck recommended the bid be awarded to
38 Zuckerbergs at 219.00 per vest for a total cost of 16,863.00.
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40 Mr. Jeff Lisowe of Zuckerbergs requested permission to address the Board. Mr. Lisowe told the Board that he
41 had made a mistake on the unit price of the vests and it should have been 319. per unit and 219. per unit. He
42 said he had realized his mistake when the bids were opened and informed the Board that Zuckerbergs would not
43 furnish the vests at this price and the only other alternative was to forfeit the bid bond to the City. Mr. Lisowe
44 requested the Board to allow him to withdraw the bid and not forfeit the bond since the City would not loose
45 anything if the bid were withdrawn.
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47 Ms. Hauptstueck stated that this was an unfortunate situation, but the Board would not allow the bid to be
48 withdrawn. She indicated this would set precedent for future bidding procedures and recommended the bid be
49 awarded to Zuckerbergs and the make the decision if they would supply the vests or forfeit the bond.
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51 Ms. McFarland agreed with Ms. Hauptstueck and noted that was the reason the City requested bonds be posted
52 with their bidding procedures.
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54 Ms. McFarland moved to award the bid for 77 ballistic vests to Zuckerbergs at a unit price of 219.00 for a total
55 bid price of 16,863.00,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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57 Mr. Lisowe informed the Board that Zuckerbergs would not furnish the vests at that price and they would forfeit
58 the bid bond.
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60 The Board requested Ms. Planck to proceed with the bid award to the next qualified vendor.
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62 Ms. Planck recommended,with the forfeiture of the bid bond by Zuckerbergs, the bid be awarded to Roy Taylor
63 Uniform Co., Inc. of Cincinnati, Ohio at a unit price of 294.25 for a total price of 22,657.25 as the second lowest
64 vendor meeting all specifications.
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Board of Works Minutes Cont'd
November 9, 1989
Page 3
1 Ms. McFarland moved that in light of Zuckerbergs being unable to fulfil thecontract as awarded,that the bid for
2 77 ballistic vests be awarded to Roy Tailors Uniform Co, Inc. at a unit price of 294.25 each for a total bid price of
3 22,657.25,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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5 PLANNING.PERMITS AND INSPECTION
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7 Update on 511 North 8th Street
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9 Ms. Sarah Braxton reported to the Board that the property is secured and under new ownership of Mr. Paul
10 Lewis who is working with the Rental Rehab program.
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12 Reset Hearing Date for Continued Hearing on Property at 416 North 15th Street
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14 Ms. Braxton requested the Board to continue the hearing on unsafe premises at 416 North 15th Street from
15 November 16, 1989 to November 22, 1989 to allow additional time for notification of all parties having an interest
16 in the property.
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18 Ms. McFarland moved to continue the hearing on unsafe premises at 416 North 15th Street to November 22,
19 1989,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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21 Reopen Hearing on Unsafe Property Located at 1526 North E Street
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23 Ms. Braxton explained to the Board that the hearing on the property located at 1526 North E Street owned by
24 Emora Foltz needed to be reopened to insure that proper notification had been given.
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26 Ms. McFarland moved to reopen the Unsafe Building Hearing on property located at 1526 North E Street and to
27 set November 22, 1989 as the date for the hearing, seconded by Ms. Hauptstueck and on unanimous voice vote
28 the motion was carried.
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30 October Monthly Report
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32 The October Monthly Report of the Building Division of Planning, Permits and Inspection showed a total of 240
33 permits issued at an estimated cost of 2,006,952.00.
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35 Ms. McFarland moved to accept and file the October Monthly Report of the Building Division, seconded by Ms.
36 Hauptstueck and on unanimous voice vote the motion was carried.
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38 OFF STREET PARKING
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40 Lease Agreement with Richmond Community Schools for Find Center Parking Lot
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42 Off Street Parking Manager, Mary Merchanthouse explained to the Board that the agreement was for use of the
43 Find Center Parking Lot as as off street parking facility for the City and would accommodate the businesses in
44 the South 5th Street area. She said the agreement was for 1.00 per year lease with 22 spaces to be dedicated
45 for use by the Find Center.
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47 Mr. Tony Broadwell, Richmond Community Schools, told the Board that the school had approve the lease
48 agreement and was glad to be a part of the project since it was a win/win situation for all involved.
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50 Ms. McFarland moved to approve and execute the Lease Agreement between the City of Richmond and the
51 Richmond Community Schools for the Find Center Parking lot,seconded by Ms. Hauptstueck and on unanimous
52 voice vote the motion was carried.
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54 PUBLIC WORKS
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56 Change Order No.3 on South L Street Extension
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58 Mr. Robert Wiwi, Public Works Director, explained to the Board that a 6 inch sanitary sewer had been uncovered
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in the construction and the City would supply the materials with the contractor reinstalling a new line. He said
this would be an increase of 503.20 to the project and funds were in place.
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62 Ms. McFarland moved to approve and execute Change Order No. 3 for the South L Street Extension at a total
63 project increase of 503.20,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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Board of Works
November 9, 1989
Page 4
1 Phase I of the Downtown Renovation Project
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3 Mr. Wiwi reported to the Board that they have made a final inspection of Phase I of the Downtown Renovation
4 Project and with some minor adjustments the project should be closed out by the end of the week.
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6 ADJOURNMENT ,
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8 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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15 Carrie Hauptstueck, President
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19 ATTEST:
20 Mary Merchanthouse, City Clerk
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