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HomeMy Public PortalAbout11-02-1989 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. NOVEMBER 2. 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 2, 2 1989 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. 3 McFarland in attendance. Absent: None. Media in attendance: Palladium Item, WHON/WQLK and 4 WKBV/WFMG. The following business was had to-wit: 5 6 APPROVAL OF MINUTES OF OCTOBER 26.1989 7 8 Ms. McFarland moved to approve the minutes of the previous meeting, seconded by Ms. Hauptstueck and on 9 unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 . 13 Ms. McFarland moved to approve claims in the amount of 302,434.61, seconded by Ms. Hauptstueck and on 14 unanimous voice vote the motion was carried. 15 16 PUBLIC REQUESTS AND COMMENTS 17 18 Toys for Tots Motorcycle Run 19 20 The Board received a request from ABATE in cooperation with the Marine Corps League for their Annual Toys 21 for Tots motorcycle run. The run would be on November 5, 1989 starting at 1:00 PM from the Richmond High 22 School Parking lot to US 40 east to McDonalds and then returning to the Marine Corps League on South 8th 23 Street. A police escort was requested. 24 25 Captain Williams indicated the Police Department would be able to provide an escort. 26 27 Ms. McFarland moved to approve the motorcycle run for Toys for Tots on November 5, 1989 with a police 28 escort,seconded by Ms. Hauptstucek and on unanimous voice vote the motion was carried. 29 30 TABLED ITEMS 31 32 None were presented. 33 34 DEPARTMENT REQUESTS AND COMMENTS 35 36 PURCHASING DEPARTMENT 37 38 Award Bid for Removal of Ten Underground Storage Tanks 39 40 Purchasing Director, Rita Stout recommended to the Board that the bid for the removal of ten underground 41 storage tanks be made to Sear Corporation of Indianapolis, Indiana at a cost of 19,850.00 which was the lowest 42 bidder and did meet all specifications. 43 44 Ms. Stout said the bid would be awarded on the assumption that there is no contamination of soil and if 45 contaminated soil is involved, the company would have to inform the City prior to any removal and provide 46 certain documentation. 47 48 Ms. McFarland asked if there was a cap on the removal of soil if that were necessary and Ms. Stout said the City 49 will have final determination over what will be removed and can deny the removal if funds are not available. She 50 said the work will start by December 1, 1989 and will take sixty working days to complete the job. 51 52 Ms. McFarland moved to award the bid for the removal of ten underground storage tanks to Sear Corporation for 53 the base bid of 19,830.00, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 54 55 Acceptance of Documentation on Ballistic Vests 56 57 Ms. Stout informed the Board that documentation on the ballistic vests that were bid at the prior meeting had 58 been received for all vendors after the bid opening. She said that documentation was opened in order that the 59 bids received be in compliance with specifications. 60 61 The Board acknowledged the receipt of documentation regarding assurances and warranties on the Ballistic 62 Vests had been received after the bid opening and were accepted after the fact. 63 64 FIRE DEPARTMENT 65 /5/ Board of Works Minutes Cont'd November 2, 1989 Page 2 1 Engineer Promotion-Mike Crawley 2 3 Fire Chief Sticco recommended to the Board that Firefighter Mike Crawley be advanced to the rank of Engineer. 4 effective October 25, 1989. 5 6 Ms. McFarland moved to approve the promotion of Mike Crawley to the rank of Engineer, effective October 25, 7 1989,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 8 9 POLICE DEPARTMENT/TRAFFIC SAFETY DIVISION 10 11 Traffic Study Report on National Road West 12 13 Captain Ron Williams presented the Board a study and the recommendations of the traffic study of National 14 Road West from SW 1st to SW 16th Street. The study was requested after inquiries were made by the Common 15 Council regarding the safe crossing of children in this area. 16 17 Captain Williams told the Board the study involved fourteen manhours and the recommendations were 18 complicated and expensive. He further stated that if the City requested any of the recommendations be 19 implemented that the Indiana Department of Highways would also do their own study and make any final 20 decisions in this area. 21 22 The Board received the Report on Traffic Conditions on National Road West and asked it be forwarded to the 23 Common Council. 24 25 PUBLIC WORKS 26 27 Change Orders on South L Street Extension 28 29 Mr. Robert Wiwi, Public Works Director, presented two Change Orders for the South L Street Extension. One 30 change order involved the removal of unsuitable materials at an additional cost of 8,238.40 and the other the 31 widening of a driveway at an increase of 892.73. 32 33 Ms. McFarland moved to approve and execute two Change Orders for the South L Street Extension at a total 34 project increase of 9,131.13, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was 35 carried. 36 37 Repair Work on Alley for First United Methodist Church 38 39 Mr. Wiwi reported to the Board that the repair and resurfacing of an alley behind the First United Methodist 40 Church had been completed and the City had received the thanks of the Church members. 41 42 PLANNING. PERMITS AND INSPECTION 43 44 430 South 14th Street- Report on Financing for Repairs 45 46 Mr. Dan Dooley reported to the Board that he does not feel Star Bank wants to make a loan for repairs to this 47 property. He explained the repair estimates are 9,000.00 and the appraised value of the property with all repairs 48 made would be set at 13,000.00. Mr. Dooley stated that Ms. Clara Hall, owner, still wanted to rehabilitate the 49 property and she is now going to talk with the Wayne Bank. Mr. Dooley said he had spoken with Ms.Johnstone 50 about ECFAB for financing of a furnace and he had also spoke with the Human Services Office about using 51 Home Equity Funds to assist Ms. Hall. 52 53 Mr. Dooley requested the Board to allow two more weeks to see if financing can be arranged since he would like 54 to see the property saved and if this is not possible, he will proceed with the demolition order. 55 56 Ms. McFarland moved to modify the order on Unsafe Premises located at 430 South 14th to allow ten days from 57 today's date to secure financing ,o carry out repairs as ordered, or to proceed with wreck and removal of the 58 property,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 59 60 BOARD OF WORKS MISCELLANEOUS 61 62 Cable Fee Increase for 1990 by TCI of Indiana 63 64 Ms. Hauptstueck announced that the Board had received official notification from TCI of Indiana that the fee for 65 basic cable service would be increased to $17.25 per month and there would be an additional .30 cent per month fee for Home Box Office subscribers. Board of Works Minutes Cont'd November 2, 1989 Page 3 1 Ms. McFarland moved to acknowledge official receipt from TCI of Indiana, Inc. of their intent to raise fees for 2 cable service in 1990 and to refer the matter to the Telecommunications Council for further review, seconded by 3 Ms. Hauptstueck and on unanimous voice vote the motion was carried. 4 5 Consent of Assignment-Mandarin Gardens Lease 6 7 Ms. McFarland moved to indefinitely table the request for Consent of Lease Assignment on the Mandarin 8 Gardens for legal review, seconded by Ms.Hauptstueck and on unanimous voice vote the motion was carried. 9 10 RECESS AND RECONVENE OF BOARD UNTIL 9:30 FOR UNSAFE BUILDING HEARINGS 11 12 410/412 NORTH 11TH STREET 13 14 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 410/412 North 11th Street pursuant 15 to an order issued to Michael J. Dickman and Paul and Cheryl Phenis, owners of record. The order specified the 16 repair of the structure to all City Building and Housing Codes to start within thirty days of receipt of the order with 17 completion in 120 days or wreck and removal of the structure the 31st day. The order also called for securing of 18 the structure. 19 20 The Proof of Notification of the Hearing was presented to the Board in the form of a return receipt certified mail 21 accepted on October 10, 1989. Ms. McFarland moved to accept and file the Proof of Notification, seconded by 22 Ms. Hauptstueck and on unanimous voice vote the motion was carried. 23 24 The Clerk administered the oath to give testimony to Mr. Phil Craft, inspector. 25 26 Mr. Craft informed the Board that the property was under a transfer of ownership and the new owner has plans 27 to tear down the structure. He recommended the Board modify the Order to allow the time to start from today's 28 date to give the new owner opportunity to complete purchase of the property. 29 30 Mr. John Whalen, representing the purchaser, told the Board that an offer had been made on September 25, 31 1989 for the purchase of this property and he requested the Board to defer any action until the financing can be 32 finalized. Mr. Whalen stated that he was not certain of the exact plans, but he felt the new owner would make 33 good utilization of the property. 34 35 Mr. Craft informed the Board that the property has been secured and he felt the modification of the order would 36 allow ample time. 37 38 Mr. Whalen stated that they had just now been able to locate the abstract the felt that 45 days might be a more 39 reasonable time period. 40 41 Mr. Craft told the Board he had no problems with 45 days instead of thirty since the structure is secured. 42 43 There were no other interested parties speaking. 44 45 Ms. McFarland moved to modify the Order on unsafe premises located at 410/412 North 11th Street for 46 substantial repairs to begin within 45 days from November 2, 1989 with completion within 120 days or demolition 47 to start on the 46th day,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 48 49 416 NORTH 15TH STREET 50 51 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 416 North 15th Street pursuant to 52 an order issued to John and Norma Perry, owners of record. The order specified the repair of the structure to all 53 City Building and Housing Codes to start within thirty days of receipt of the order with completion in 120 days or 54 wreck and removal of the structure the 31st day. The order also called for securing of the structure. 55 56 The Proof of Notification of the Hearing was presented to the Board in the form of a published legal 57 advertisement. Ms. McFarland moved to accept and file the Proof of Notification, seconded by Ms. Hauptstueck 58 and on unanimous voice vote the motion was carried. 59 60 Mr. Craft,still being under oath, informed the Board that the property was a single family dwelling,vacant,sitting 61 open and there is suspicion of vagrants entering the property starting fires. He said the Planning Office is in the 62 process of sealing the building. 63 64 Mr. Craft informed the Board that there are lien holders that they need to notify of the hearing and asked it be 65 continued to allow proper notification. Board of Works November 2, 1989 Page 4 1 Mr. Dan Dooley told the Board that American Security also holds a mortgage on the property and that all parties 2 with substantial interest needs to be notified ten days prior to the hearing. 3 4 No other interested parties were in attendance. 5 6 Ms. McFarland moved to continue the hearing on property located at 416 North 15th Street to November 16, 7 1989 to allow time for all interested parties to be notified,seconded by Ms. Hauptstueck and on unanimous voice 8 vote the motion was carried. 9 10 1526 NORTH E STREET 11 12 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 1526 North E Street pursuant to an 13 order issued to Emora Foltz, owner of record. The order specified the repair of the structure to all City Building 14 and Housing Codes to start within thirty days of receipt of the order with completion in 120 days or wreck and 15 removal of the structure the 31st day. The order also called for securing of the structure. 16 17 The Proof of Notification of the Hearing was presented to the Board in the form of a published lega 18 advertisement. Ms. McFarland moved to accept and file the Proof of Notification, seconded by Ms. Hauptstueck 19 and on unanimous voice vote the motion was carried. 20 21 Mr. Craft, still being under oath, informed the Board that the property was unsecured and he wanted tc 22 personally contact the owner. Mr. Craft requested the Board to modify the order to start from today's date tc 23 allow time to contact Mr. Foltz. He said the Planning Office would seal the structure. 24 25 No other interested parties were in attendance. 26 27 Ms. McFarland moved to modify the Order on unsafe premises located at 1526 North E Street for subst"antia 28 repairs to begin within 30 days from November 2, 1989 with completion within 120 days or demolition to start on 29 the 31 st day, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 30 31 ADJOURNMENT 32 33 There being no further business, on a motion duly made, seconded and passed the meeting was adjourned. 34 35 36 37 38 Carrie Hauptstueck, President 39 40 ATTEST: 41 Mary Merchanthouse, City Clerk 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65