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HomeMy Public PortalAbout10-12-1989 / 4 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA, OCTOBER 12, 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session October 12, 2 1989 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. 3 McFarland in attendance. Absent: None. Media in attendance: WHON/WQLK and WKBV/WFMG. The 4 following business was had to-wit: 5 6 ACCEPT BIDS FOR EXTENSION OF NW 16TH STREET/JE PARKER PROJECT 7 8 Ms. Hauptstueck opened the bidding for the extension of NW 16th Street. Having received all bids, Ms. 9 McFarland moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous voice vote the motion 10 was carried. 11 12 The Proof of Publication was examined and found to be in order. Ms. McFarland moved to accept and file the 13 Proof of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 14 15 Ms. Rita Stout, Purchasing Director,opened the following bids: 16 17 1. Stone Valley Paving. The bid was on the proper form, signed, notarized and accompanied by a 18 financial statement and bidders bond in the required amount. The bid also noted that Addendum's 1 19 and 2 had been received. The total bid price was 92,459.72. 20 21 2. Contractor's United, Inc. The bid was on the proper form, signed, notarized and accompanied by a 22 financial statement and bidders bond in the required amount. The bid also noted that Addendum's 1 23 and 2 had been received. The total bid price was 99,377.00. 24 25 Having opened all bids, Ms. McFarland moved to refer the bids to the Engineer and Purchasing Director for 26 evaluation and recommendation, with the bid award to be made today, seconded by Ms. Hauptstueck and on 27 unanimous voice vote the motion was carried. 28 29 Ms. Hauptstueck noted that if necessary the Board would recess to allow this bid be awarded. 30 31 APPROVAL OF MINUTES OF OCTOBER 5.1989 32 33 Ms. McFarland moved to approve the minutes of the previous meeting, seconded by Ms. Hauptstueck and on 34 unanimous voice vote the motion was carried. 35 36 APPROVAL OF CLAIMS FOR PAYMENT 37 . 38 Ms. McFarland moved to approve claims in the amount of 923,404.47, seconded by Ms. Hauptstueck and on 39 unanimous voice vote the motion was carried. 40 41 RICHMOND POWER & LIGHT 42 43 Street Light Approval-Locust Lane 44 45 The Board received a proposal for 1-150 watt sodium pendant street light in the 2300 block of Locust Lane . 46 The request was properly petitioned by the residents and approved by the Street Light Committee of the 47 Richmond Power& Light Board of Directors. The increase to the monthly street light billing is 11.92. 48 49 Ms. McFarland moved to approve the installation of 1-150 watt sodium pendant street light in the 2300 block of 50 Locust Lane, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 51 52 PUBLIC REQUESTS AND COMMENTS 53 54 Jingle Bell Fun Run-Richmond Symphony 55 56 The Board received a request from Teresa Duke and Ginee Burke, on behalf of the Richmond Symphony, to 57 hold a Jingle Bell Fun Run on November 18, 1989 in connection with the Festival of Trees. Ms. Burke and Ms. 58 Duke explained to the Board that the run would start at the World Life Building and end there and would cover 59 an area south of there to South L Street from 16th to 23rd. They requested both escort vehicles and manpower 60 at some of the critical traffic intersections to assist with the run. 61 62 Captain Williams explained that probably one lead car would be the most the department could supply and they 63 would need to have civilian manpower at the critical points due to manpower shortage in the Police Department. 64 Captain Williams said he would have to speak with Acting Chief Ponder about utilizing one car. 65 V1 Board of Works Minutes Cont'd October 12, 1989 Page 2 1 Ms. Burke asked if barricades could be provided for some of the intersections and Captain Williams stated that 2 they would not be able to block any main traffic arteries, just provide assistance when runners were crossing. 3 He said he would need to ride the route and recommended the Board approve the request for the run, subject to 4 details being worked out with the Traffic Division. 5 6 Ms. McFarland move to approve a Jingle Bell Run on November 18, 1989 for the Richmond Symphony with the 7 final route and details to be approved by the Traffic Division, seconded by Ms. Hauptstueck and on unanimous 8 voice vote the motion was carried. 9 10 DEPARTMENT REQUESTS AND COMMENTS 11 12 PLANNING, PERMITS AND INSPECTION 13 14 Building Division Monthly Reports June to September 15 16 The Monthly Reports from the Budding Division for June to September were presented to the Board. The June 17 report showed a total of 261 pern•its issued at an estimated cost of 2,231,001. and two buildings demolished. 18 The July report showed a total if 211 permits issued at an estimated cost of 2,656,683. and no buildings 19 demolished. The August report showed a total of 224 permits issued at an estimated cost of 13,152,622.and no 20 buildings demolished. The September report showed a total of 195 permits issued at an estimated cost of 21 3,415,003. and no buildings demolished. 22 23 Ms. McFarland moved to accept and file the June,July, August and September Monthly Reports of the Building 24 Division of Planning, Permits and Inspection, seconded by Ms. Hauptstueck and on unanimous voice vote the 25 motion was carried. 26 27 BOARD OF WORKS MISCELLANEOUS 28 29 Professional Negotiation Agreements for 1989 and 1990 with Firefighters Local 1408 30 31 The Board was presented the Professional Negotiation Agreements between the City and Firefighters Local 32 1408 for 1989 and 1990. Both agreements were finalized and approved by the negotiating teams representing 33 the City and Local 1408 and Local 1408 had approved the agreements by a vote of the Union members. 34 35 Fire Chief Sticco recommended approval of the agreements. 36 37 Ms. McFarland moved to approvJ and execute the Professional Negotiation Agreements for 1989 and 1990 38 between the City and Firefighters Local 1408, seconded by Ms. Hauptstueck and on unanimous voice vote the 39 motion was carried. 40 41 The Agreements will be presented to the Common Council for final ratification. 42 43 RECESS AND RECONVENE OF THE BOARD 44 45 Ms. Hauptstueck announced the Board would stand recessed until 9:30 AM for the award of the bid for the 46 extension of NW 16th Street. 47 48 BID AWARD FOR EXTENSION OF NW 16TH STREET 49 50 Purchasing Director, Rita Stout, recommended the bid for the extension of NW 16th Street for the JE Parker 51 project be awarded to Stone Valley Paving, the lowest bid at 92,459.72 with Addendums 1 and 2 taken into 52 consideration. 53 54 Ms. McFarland moved to award the bid for the extension of NW 16th Street to Stone Valley Paving at 92,459.72, 55 seconded by Ms. Hauptstueck anr'on unanimous voice vote the motion was carried. 56 57 Ms. Stout noted that project will begin within fifteen (15) days of notification to proceed and will be completed 58 within sixty(60)days. 59 60 ADJOURNMENT 61 62 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 63 64 65 Carrie Hauptstueck, President ATTEST: Mary Merchanthouse, City Cler'.