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HomeMy Public PortalAbout08-17-1989 /1 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. AUGUST 17. 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session August 17, 2 1989 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Ms. 3 McFarland in attendance. Absent: Ms. Silberstein. Media in attendance: WHON/WQLK. The following 4 business was had to-wit: 5 6 APPROVAL OF MINUTES OF AUGUST 10,1989 7 8 Ms. McFarland moved to approve the minutes of the previous meeting, seconded by Ms. Hauptstueck and on 9 unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 . 13 Ms. McFarland moved to approve claims in the amount of 2,363,123.36, seconded by Ms. Hauptstueck and on 14 unanimous voice vote the motion was carried. 15 16 PUBLIC REQUESTS AND COMMENTS 17 18 Children Playing Signs-Children's School 19 20 The Children's School at 607 West Main Street requested Caution Children at Play signs to be placed along the 21 alley behind the school. The request indicated this was for safety reasons with the addition of a new play area 22 at the rear of the school. 23 24 Lt. Marshall Smith informed the Board there were no problems with the request and it had been done in the past 25 around schools. 26 27 Ms. McFarland moved to approve the placement of Children at Play signs in the alley at the rear of the 28 Children's School at 607 West Main Street, seconded by Ms. Hauptstueck and on unanimous voice vote the 29 motion was carried. 30 31 TABLED ITEMS 32 33 South L Street Railroad Crossing 34 35 This item had been tabled for inspection and input by the Traffic Division. 36 37 Lt. Marshall Smith told the Board that he did put up some rough crossing signs to warn motorists of the crossing 38 and that possibly that will help for awhile. He said in the past the condition of tracks had been reported to the 39 State Department of Transportation for their notification to the railroads. Lt. Smith indicated the tracks could be 40 repaired to make a smoother ride going across the tracks since the tracks on the east side are at different levels. 41 He suggested that when a City Attorney is hired, notice be filed with the State Department of Transportation. 42 43 Ms. McFarland stated that she hoped the warning signs would assist with the problem and the Board will 44 continue to look into the matter. 45 46 DEPARTMENT REQUESTS AND COMMENTS 47 48 FIRE DEPARTMENT 49 50 Monthly Report 51 52 The July Monthly Report of the Richmond Fire Department showed a total of 92 runs with an estimated fire loss 53 of 22,800. 54 55 Ms. McFarland moved to accept and file the July Monthly Report of the Richmond Fire Department, seconded 56 by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 57 58 Personnel Change 59 60 Fire Chief Trotter requested the Board to approve the assignment of Assistant Fire Chief Gene Murray to the 61 rank of Lieutenant and that he be assigned to station duty at Engine Company No.2 on A Shift, effective August 62 16, 1989. Assistant Chief Murray had formally requested the reassignment. 63 64 Ms. McFarland moved to approve the assignment of Assistant Chief Gene Murray to the rank of Lieutenant 65 assigned to Engine Company 2, A Shift, effective August 16, 1989, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. Board of Works Minutes Cont'd August 17, 1989 Page 2 1 MDA Fill the Boot Campaign 2 3 Mr. Jerry Purcell, representing Fire Fighters Local 1408, requested permission from the Board to use Fire 4 Equipment and on duty Firefighters for the annual Fill the Boot Campaign. The dates will be August 15, 1989, 5 August 26, 1989 and August 27, 1989 and the locations will be at US 40 and Richmond Square Mall, Kroger 6 Save On entrance, Gateway Shopping Center (3 entrances), County Market, and K Mart East. He explained 7 the equipment would be in service and he is working with the State Department of Highways for permission to be 8 on State right of way. 9 10 Ms. McFarland moved to approve the use of Fire Equipment for the Annual Fill the Boot Campaign on August 11 25, 26 and 26, 1989 at the requested locations, subject to any necessary approvals by the Indiana Department 12 of Highways,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 13 14 HUMAN SERVICES 15 16 Release and Satisfaction of Mortgage 17 18 The Board was requested by the City Clerk to approve and execute a Release and Satisfaction of Mortgage for 19 Robert Thayer as a payoff for 5,175.for the Home Equity Program. 20 21 Ms. McFarland moved to approve and execute a Release and Satisfaction of Mortgage for Robert and Vera 22 Thayer in the amount of 5,175., seconded by Ms. Hauptstueck and on unanimous voice vote the motion was 23 carried. 24 25 PUBLIC WORKS 26 27 Change Order-Downtown Renovation 28 29 Ms. McFarland moved to table the item for one week for preparation of documents, seconded by Ms. 30 Hauptstueck and on unanimous voice vote the motion was carried. 31 32 PURCHASING OFFICE 33 34 Execute Contract for Airport and City Building Roofs 35 36 Ms. Rita Stout presented a contract between the City of Richmond and Ralph Reeder& Sons for the installation 37 of roofs for the Airport Administration Building and the City Building. The Board had formally awarded the bids 38 for this project and the contract needs to be executed as a formality for work to proceed. 39 40 The Board executed the contract for roof repairs. 41 42 Award Bid for Phase II of Downtown Renovation Project 43 44 Ms. Rita Stout, Purchasing Director, recommended to the Board that the bid for Phase II of the Downtown 45 Renovation Project be awarded to Stone Valley Paving as the lowest bidder and meeting all specifications. The 46 bid amount was 122,107.04. 47 48 It was also noted that a modification needed to be approved by the State and the project was not to exceed the 49 bid amount. 50 51 Ms. McFarland moved to award the bid for Phase II of the Downtown Renovation Project to Stone Valley Paving 52 at 122,107.04 as the lowest bidder, contingent upon approval of the Grant Modification by the State of Indiana, 53 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 54 55 BOARD OF WORKS MISCELLANEOUS 56 57 Plan Commission Appointment 58 59 Ms. McFarland moved to appoint Mr. John Barnhizer to the Plan Commission as the representative from the 60 Board of Public Works and Safety, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was 61 carried. 62 63 It was explained that Mr. Robert Wiwi would assume his position on the Plan Commission as City Engineer, 64 freeing Mr. Barnhizer to become the appointment of the Board of Public Works. 65 // Board of Works Minutes Cont'd August 17, 1989 Page 3 1 UNSAFE BUILDING HEARING 2 3 112/114 NORTH 14TH STREET 4 5 Ms. Hauptstueck opened the Unsafe Building Hearing on property located at 112/114 North 14th Street 6 pursuant to an Order issued on July 13, 1989 to Roger and Marilyn Rinehart of 1315 North B Street. The Order 7 stated that the structure be secured immediately and repaired in compliance with the Housing and Building Code 8 with repairs to begin within thirty days of receipt of the Order and completed within 120 days of receipt of the 9 order, or the property would be demolished within 31 days of receipt of the Order. 10 11 The Board determined that proper Proof of Notification of the hearing had been obtained in the form of a return 12 receipt, a Publisher's Affidavit and that Mr. Rinehart was in attendance at the meeting. 13 14 Ms. McFarland moved to accept and file the Proof of Notification, seconded by Ms. Hauptstueck and on 15 unanimous voice vote the motion was carried. 16 17 The Clerk administered the oath to give testimony to Mr. Dan Dooley, Planning Director. 18 19 Mr. Dooley told the Board that the property had been vacant for several years and shared photographs of the 20 structure. 21 22 Mr. Rinehart, being prepared to give testimony as the owner of record, told the Board that he had bought 23 plywood to secure the structure, but had not been able to get it secured as of yet. He said he would like to fix up 24 the property,but is not now financially able at this time. 25 26 Mr. Dooley presented the Board a structural condition report listing conditions needing repaired including roof, 27 porches, doors, windows, sashes, floors, water heater to be replaced, furnace checked prior to usage and 110 28 volt electric system needing rewired. Mr. Dooley also presented the Board a letter from the Fire Prevention 29 Bureau indicating the property was a dangerous fire hazard due to it being cluttered with combustible materials. 30 31 Ms. Hauptstueck asked when Mr. Rinehart bought the property and was informed two or three years ago. 32 33 Ms. Hauptstueck asked if Mr. Rinehart had investigated financial ability to repair the property and Mr. Rinehart 34 said he had not. 35 36 Ms. Hauptstueck asked about the City's Rental Rehab Program and Mr. Dooley said the owner needed to 37 provide 50%matching funds. 38 39 Mr. Rinehart said he would be interested in that program if he could afford it. 40 41 Ms. McFarland asked if Mr. Rinehart could start repair work within thirty days and Mr. Rinehart said he could not 42 to afford to do that. 43 44 Mr. Rinehart was reminded that the structure needed to be secured immediately. 45 46 Mr. Dooley told the Board that the house could still be repaired if the owner was financially able. He added the 47 Planning Department was trying to issue orders to provide the owners the option of repair or removal. 48 49 Mr. Dooley recommended to the Board that the order be affirmed and the date be modified to today's date to 50 allow time for repair estimates to be obtained by Mr. Rinehart. 51 52 Mr. Rinehart said he was able to get some estimates for repairs. 53 54 Mr. Dooley stated that Mr. Rinehart should understand his responsibility for repair or demolition and if the City 55 demolishes the property,the costs will be filed as a lien against Mr. Rinehart's real property. 56 57 Mr. Rinehart said he did understand the order and further stated that the house was in this condition when he 58 purchased it. He added that when he bought the property he could afford to fix it up, but since then 59 circumstances have changed and he cannot currently afford to repair the property. 60 61 Ms. Hauptstueck asked if he could make some of the major repairs and Mr. Rinehart said he could try. 62 63 Ms. McFarland moved to affirm and modify the Order on unsafe premises located at 112/114 North 14th Street 64 to secure the property immediately, and to repair the property to meet all housing and building codes of the City 65 of Richmond, with substantial repairs to be started within thirty days of August 17, 1989 and repairs to be // Board of Works August 17, 1989 Page 4 1 completed within 120 days of August 17, 1989 or the building will be demolished within thirty one days of August 2 17, 1989,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 3 4 Opportunity was given for other interested parties to speak. 5 6 There was no one else speaking to the Unsafe Building Order. 7 8 There being no further comment the Unsafe Building Hearing on property located at 112/114 North 14th Street 9 was closed. 10 11 ADJOURNMENT 12 13 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned. 14 15 16 17 18 19 20 Carrie Hauptstueck, President 21 22 23 24 25 26 27 28 ATTEST: 29 Mary Merchanthouse, City Clerk 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65