Loading...
HomeMy Public PortalAbout08-10-1989 / iff BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA. AUGUST 10, 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session August 10, 2 1989 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. McFarland presided with Ms. 3 Silberstein (replacing Mr. Barden) in attendance. Absent: Ms. Hauptstueck. Media in attendance: Palladium 4 Item and WHON/WQLK. The following business was had to-wit: 5 6 RECEIVE BIDS FOR SOCCER FIELD LIGHTS 7 8 Ms. McFarland opened the bidding for Soccer Field Lights to be installed on the soccer field at Indiana 9 University East per an agreement between the Richmond Park Department, Indiana University East and the 10 Richmond Community Schools. Having received all bids, Ms. Silberstein moved to close the bidding, seconded 11 by Ms. McFarland and on unanimous voice vote the motion was carried. 12 13 The Proof of Publication was examined and found to be in order. Ms. Silberstein moved to accept and file the 14 Proof of Publication,seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 15 16 Ms. Rita Stout, Purchasing Director, opened the following bid: 17 18 1. Melling Electric of Richmond, Indiana. The bid was on the proper form, signed, notarized and 19 accompanied by a bidder's bond. The base bid for the total project installation was 63,300. 20 21 Having opened all bids, Ms. Silberstein moved to refer the bids to the Park Superintendent and Purchasing 22 Director, seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 23 24 APPROVAL OF MINUTES OF AUGUST 3.1989 25 26 Ms. Silberstein moved to approve the minutes of the previous meetings with exception to Mr. Barden being 27 referred to as presiding, seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 28 29 APPROVAL OF CLAIMS FOR PAYMENT 30 . 31 Ms. Silberstein moved to approve claims in the amount of170,335.54, seconded by Ms. McFarland and on 32 unanimous voice vote the motion was carried. 33 34 PUBLIC REQUESTS AND COMMENTS 35 36 Christmas Parade- Richmond Community Development Corporation 37 38 The Richmond Community Development Corporation requested permission from the Board to conduct the 39 Second Annual Wayne County Holiday Parade on Saturday, November 25, 1989. The parade would begin at 40 9:00 AM and the route would be from South 16th Street, west on Main Street to 10th and Promenade. Traffic 41 Division had given prior approval. 42 43 Ms. Silberstein moved to approve the parade route for the Second Annual Wayne County Holiday Parade on 44 Saturday November 25, 1989, subject to filing of Certificate of Insurance and indemnification of the City, 45 seconded by Ms. McFarland and on unanimous voice vote the motion was approved. 46 47 TABLED ITEMS 48 49 Bench and Billboard Company-Bus Benches 50 51 Ms. McFarland stated that a representative of the Company had been present at the last Council meeting to 52 answer questions. She said the Company had indicated their desire to cooperate with the City in regards to any 53 complaints. Ms. McFarland requested any complaints be forwarded to the Board in writing and the Board would 54 resolve them with the Bench and Billboard Company. 55 56 DEPARTMENT REQUESTS AND COMMENTS 57 58 FIRE DEPARTMENT 59 60 Monthly Report 61 62 The June Monthly Report of the Richmond Fire Department showed a total of 96 runs with an estimated fire loss 63 of 28,800. 64 65 Ms. Silberstein moved to accept and file the June Monthly Report of the Richmond Fire Department, seconded by Ms. McFarland and on unanimous voice vote the motion was carried. ( e7 Board of Works Minutes Cont'd August 10, 1989 Page 2 1 Training Officer Promotion 2 3 Fire Chief Trotter requested the Board to approve the promotion of Gerald Rigsby to the probationary rank of 4 Training Officer, effective August 7, 1989. Chief Trotter indicated the bid for the promotion had been handled in 5 accordance with General Order No.3-1986 and the Professional Negotiation Agreement. 6 7 Ms. Silberstein moved to approve the promotion of Gerald Rigsby to the probationary rank of Training Officer, 8 effective August 7, 1989, seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 9 10 BOARD OF WORKS MISCELLA.JEOUS 11 12 Common Council Complaints 13 14 South L Street Railroad Crossing 15 16 Mr. Dooley reported to the Board that he had inspected the weeds along the tracks and will issue a letter and 17 proceed with a cut order if the situation is not resolved timely. 18 19 Ms. McFarland said she also talked with Captain Williams regarding signage to warn motorists of a rough 20 railroad crossing and Captain Williams will investigate and report back to the Board next week. 21 22 NW L Street Property-Junk and Debris 23 24 Mr. Dooley reported to the Board that this property was not located within the City limits. He said they have 25 contacted the Sheriff's Office in the past to address this issue, but the Sheriff has not cooperated. Mr. Dooley 26 said they will contact the Sheriff again and if there is no cooperation, the Plan Department can pursue litigation 27 as a means to control the nuisance. 28 29 FORMAL REPORT ON RESIDENTIAL PARKING DISTRICT-400 BLOCK OF SW 2ND 30 31 Lt. Marshall Smith reported to thL.. Board that the Traffic Division had completed its survey of the 400 Block of 32 SW 2nd Street pursuant to a petition filed by the residents of the Block requesting it be designated a Residential 33 Parking District. Lt. Smith said the Traffic Division recommended the area be designated as a Residential 34 Parking District. He said off street parking was limited in the area and the biggest problem was during the school 35 year. 36 37 Lt. Smith said he has also surveyed the families in the area and only one out of fifteen families expressed no 38 concerns, all others were in favor. 39 40 Ms. Silberstein moved to forward a report to the Common Council that the criteria established in Amended 41 Ordinance No.47-1989 had been met with regards to the 400 Block of SW 2nd and the block be designated as a 42 Residential Parking District for the conditional issuance of parking permits, seconded by Ms. McFarland and on 43 unanimous voice vote the motion was carried. 44 45 RECESS AND RECONVENE OF 1HE BOARD 46 47 The Board of Public Works and Safety recessed until 9:30 for two Unsafe Building Hearings. 48 49 UNSAFE BUILDING HEARINGS 50 51 430 SOUTH 14TH STREET 52 53 Ms. McFarland opened the Unsaca Building Hearing on property located at 430 South 14th Street pursuant to an 54 Order issued on July 14, 1989 to Conrad and Clara Hall. The Order stated that the structure be secured and 55 repaired in compliance with the Housing and Building Code with repairs to begin within thirty days of receipt of 56 the Order and completed within 120 days of receipt of the order, or the property would be demolished within 31 57 days of receipt of the Order. 58 59 The Board determined that proper Proof of Notification of the hearing had been obtained in the form of a 60 Publisher's Affidavit, a hand delivered copy of the Order and that Ms. Hall was in attendance at the meeting. 61 62 Ms. Silberstein moved to accept and file the Proof of Notification, seconded by Ms. McFarland and on 63 unanimous voice vote the motion was carried. 64 65 The Clerk administered the oath tc give testimony to Mr. Dan Dooley, Planning Director. Board of Works Minutes Cont'd August 10, 1989 Page 3 1 Mr. Dooley told the Board that several orders had been issued against this property and the last one issued on 2 July 18, 1989 had been recorded. Mr. Dooley explained that the Order issued on June 26, 1989 had not given 3 proper notification and was rescinded. 4 5 Mr. Dooley presented the Board a structural condition report listing conditions needing repaired including 6 foundation repairs, dormer roof, painting, gutters, rear porch, windows and doors, interior structural beam,floors, 7 furnace and electrical system. 8 9 Mr. Dooley further informed the Board that the property had been vacant for a number of years and debris also 10 needed to be cleaned up from the interior. He added that the house could be repaired if the owner was willing 11 and had the financial ability. Mr. Dooley also indicated that the structure was locked so that entry could not be 12 gained. 13 14 There was no one else in attendance to speak in support of the finding of fact. 15 16 Opportunity was given for other interested parties or the owner of record to speak. 17 18 The Clerk administered the oath to give testimony to Ms. Clara Hall,owner of record. 19 20 Ms. Hall told the Board that she was now approved for a home repair loan with Star Bank and the bank was 21 wanting estimates filed regarding the cost of the repairs. She said she would do the cleaning and inquired how 22 to make contact with the Sanitary District to have trash hauled away. 23 24 Ms. Hall said that the bank loan officer had asked that ample time be given by the Board to finish acquiring the 25 repair estimates. 26 27 Ms. Silberstein clarified that it was Ms. Hall's intention to repair the property and that it is economically feasible. 28 29 Ms. Silberstein asked about the cost of repairs and if it would be reasonable to substantially begin repairs by 30 September 10, 1989 and complete repairs within 120 days from todays date. 31 32 Ms. Hall said that she felt that was reasonable. 33 34 Mr. Dooley said he had spoken with the loan officer at Star Bank and was able to confirm the loan was available. 35 He told the Board he felt it was a 10,000.00 to 15,000.00 repair job. 36 37 Ms. McFarland requested Ms. Hall to provide the Board a letter from the Bank committing to the loan. 38 39 Ms. Silberstein indicated that when all repairs estimates are completed, repairs might be reconsidered. Ms. 40 Silberstein recommended affirming the Order, but amending it to use today's date rather than the date the order 41 was issued and to also eliminate the section regarding sealing of the structure. 42 43 Mr. Dooley stressed to Ms. Hall that if there is no substantial beginning on repairs,the Order directs the Planning 44 Department to proceed with demolition on the 31st day. 45 46 Ms. Silberstein moved to affirm the Order on unsafe premises located at 430 South 14th Street and to modify the 47 Order to read: Either repair the unsafe building in compliance with the City of Richmond's Housing and Building 48 Code, and obtain all permits prior to commencing work, with a substantial beginning being made in 49 accomplishing the repair work within thirty (30) days of August 10, 1989 and repair work completed within 120 50 days of August 10, 1989 and/or if substantial work had not commenced within thirty (30) days of August 10, 51 1989, the unsafe building shall be demolished within thirty-one (31) days of August 10, 1989, seconded by Ms. 52 McFarland and on unanimous voice vote the motion was carried. 53 54 Ms. McFarland also requested that repair estimates also be forwarded to the Board along with the commitment 55 letter from the Bank. 56 57 Ms. Hall questioned the Board about the rear porch being torn off and Mr. Dooley said he felt that could be done 58 and a cover be put over the basement entrance. He stated he would advise it be handled in that fashion. 59 60 There being no further comment the Unsafe Building Hearing on property located at 430 South 14th Street was 61 closed. 62 63 UNSAFE ACCESSORY BUILDING-236 KINSEY STREET 64 65 Ms. McFarland opened the Unsafe Building Hearing on property located at 236 Kinsey Street pursuant to an Board of Works August 10, 1989 Page 4 1 Order issued on July 18, 1989 to Jerry and Karen Jennings. The Order stated that the structure be wrecked and 2 removed. 3 4 The Board determined that proper Proof of Notification of the hearing had been obtained in the form of a 5 returned receipt from certified mail. 6 7 Ms. Silberstein moved to accept and file the Proof of Notification, seconded by Ms. McFarland and on 8 unanimous voice vote the motion was carried. 9 10 Mr. Dan Dooley, Planning Director, still being under oath, told the Board that a notice of hearing was sent in 11 June was proper notification was not accomplished. He said this Order had been rescinded. 12 13 Mr. Dooley informed the Board that the owners are prepared to wreck and remove and he recommends the 14 Order be affirmed. 15 16 Opportunity was given for other interested parties or the owner of record to speak and there was no one in 17 attendance. 18 19 Ms. Silberstein moved to affirm the Order to wreck and remove an unsafe accessory building located at 236 20 Kinsey Street and to modify the order for removal to be caused within thirty days of August 10, 1989, seconded 21 by Ms. McFarland and on unanimous voice vote the motion was carried. 22 23 The Unsafe Building Hearing on property located at 236 Kinsey Street was closed. 24 25 ADJOURNMENT 26 27 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 28 29 30 31 32 33 34 Janet McFarland, Vice President 35 36 37 38 39 40 41 42 ATTEST: 43 Mary Merchanthouse, City Clerk 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65