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HomeMy Public PortalAbout07-27-1989 / , BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. JULY 27. 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session July 27, 1989 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck and 3 Ms. McFarland, in attendance. Absent: None. Media in attendance: WKBV/WFMG and WHON/WQLK. The 4 following business was had to-wit: 5 6 APPROVAL OF MINUTES OF JULY 20.1989 7 8 Ms. McFarland moved to approve the minutes of the previous meetings as prepared, seconded by Ms. 9 Hauptstueck and on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 . 13 Ms. Hauptstueck moved to approve claims in the amount of 728,153.38, seconded by Ms. McFarland and on 14 unanimous voice vote the motion was carried. 15 16 PUBLIC REQUESTS AND COMMENTS 17 18 American Cancer Society Toll Road 19 20 The request of the American Cancer Society for their annual Toll Road in connection with the Army Reserves 21 was presented. The date requested was August 19th with a rain date of August 20, 1989. The intersections to 22 be involved are K-Mart West and National Road, South 18th and Main, Richmond Square Mall and National 23 Road East and Garwood Road and National Road East. 24 25 Captain Williams told the Board he had no problems with the event. 26 27 Mr. Barden requested the motion include the City be held harmless from any injuries of those participating in the 28 event. 29 30 Ms. McFarland moved to approve the request of the American Cancer Society for their Annual Toll Road at the 31 requested locations on August 19, 1989 with a rain date of August 20, 1989 subject to the City being held 32 harmless from any injuries that might occur, seconded by Ms. Hauptstueck and on unanimous voice vote the 33 motion was carried. 34 35 Temporary Closing of South Service Drive for Elder Beerman 36 37 Mr. Ted Parker, Manager of Elder Beerman, requested the Board to temporarily close the South Service Drive 38 from 6th to 7th Streets on August 8, 1989 from 11:00am to 12:00 noon and 1:00 pm to 2:00 pm for a 39 demonstration by a professional Bike Rider on bicycle safety. 40 41 Captain Williams said he preferred to have it blocked from 11:00 to 2:00 rather than reopening it. 42 43 Ms. Hauptstueck moved to approve the temporary closing of the South Service Drive between 6th and 7th 44 Streets on August 8, 1989 from 11:00 AM to 2:00 PM for a bicycle safety demonstration, seconded by Ms. 45 Hauptstueck and on unanimous voice vote the motion was carried. 46 • 47 Residential Handicapped Parking-404 North 17th Street 48 49 The request of Thomas Mong, 404 North 17th Street, for a residential handicapped parking space was 50 presented to the Board. 51 52 Captain Williams told the Board he had inspected the area and the request does meet the guidelines. 53 54 Ms. McFarland moved to approve a residential handicapped parking space at 404 North 17th Street, seconded 55 by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 56 57 TABLED ITEMS 58 59 Dedication of Right of Way-Industries Inc. 60 61 Mr. Robert Wiwi, Public Works Director,told the Board this was a dedication of right of way by Industries, Inc.for 62 a road off of Progress Drive for a new business. 63 64 Ms. Hauptstueck moved to accept and execute the Dedication of Right of Way from Industries, Inc. for a new 65 roadway off of Progress Drive, seconded by Ms. McFarland and on unanimous voice vote the motion was carried. q9 Board of Works Minutes Cont'd July 27, 1989 Page 2 1 Curb Cut Request-1325 Rich Road 2 3 Captain Williams explained the item had been tabled because of a problem with the NW 11th Street entrance 4 being too close to an intersection. Captain Williams also requested the Board to specify that the cut be a 5 minimum of 30 ft. 6 7 Mr. Hutchings, representing Motion Industries, presented revised plans relocating the curb cut to the satisfaction 8 of the City. 9 10 Ms. McFarland moved to approve a curb cut request for Motion Industries on Rich Road and NW 11th Street per 11 the revised specifications presented on July 27, 1989 and subject to a 30 ft. width cut, seconded by Ms. 12 Hauptstueck and on unanimous voice vote the motion was carried. 13 14 DEPARTMENT REQUESTS AND COMMENTS 15 16 FINANCE DEPARTMENT 17 18 Fixed Assets Policy 19 20 Ms. Marge Sweet, City Controller, explained the to the Board that the preliminary steps were being presented to 21 establish fixed assets for the Cit,. She ask the Board to set 250.00 with a one year life expectancy as the 22 minimum limit for an item to be recorded as a fixed asset. 23 24 Ms. Hauptstueck move to approve the Preliminary Policy for Fixed Assets for the City of Richmond and establish 25 250.00 with a life expectancy of one year as the minimum limit for an item to be considered a fixed asset, 26 seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 27 28 FIRE DEPARTMENT 29 30 Request for Additional Funds 31 32 Chief Donald Trotter requested th I Board to assist him secure additional funding for the overtime budget in the 33 Fire Department. He said the need for the balance of the year would be approximately 15,732.00. 34 35 Ms. McFarland moved to refer the request for the Fire Department for additional overtime money to the City 36 Controller for preparation of an additional appropriation, seconded by Ms. Hauptstueck and on unanimous voice 37 vote the motion was carried. 38 39 Lieutenant Promotion-James Fessler 40 41 Chief Trotter requested the Board to approve the probationary promotion of James Fessler to the rank of 42 Lieutenant, effective July 24, 198f. 43 44 Ms. Hauptstueck moved to approve the promotion to the probationary rank of Lieutenant of Engineer James 45 Fessler, effective July 24, 1989, subject to having obtained the certification for the rank of Fire Officer 1 as set 46 out in General Administrative Rule 655 Indiana Administrative Code 1-1 for the State of Indiana, Section 6, 47 subsections (a) through (j) (4), within the six month probationary period, seconded by Ms. McFarland and on 48 unanimous voice vote the motion was carried. 49 50 Engineer Promotion-John Meredith 51 52 Chief Trotter requested the Board to approve the probationary promotion of John Meredith to the rank of 53 Engineer, effective July 24, 1989. 54 55 Ms. Hauptstueck moved to appr bye the promotion to the probationary rank of Engineer of Firefighter John 56 Meredith, effective July 24, 1 y 39, subject to having obtained the certification for the rank of Master 57 Firefighter/Driver Operator as set out in General Administrative Rule 655 Indiana Administrative Code 1-1 for the 58 State of Indiana, Section 4, within the six month probationary period, seconded by Ms. McFarland and on 59 unanimous voice vote the motion Baas carried. 60 61 Use of Municipal Garage for Agility Testing 62 63 Chief Trotter requested permissic r to use the Municipal Parking Garage on August 20, 1989 from 6:00 am until 64 noon for agility testing of potential applicants for the Fire Department. 65 /o Board of Works Minutes Cont'd July 27, 1989 Page 3 1 Ms. McFarland moved to approve the use of the Municipal Parking Garage for agilitiy testing of applicants for the 2 Fire Department on August 20, 1989 from 6:00 am until 12:00 noon, seconded by Ms. Hauptstueck and on 3 unanimous voice vote the motion was carried. 4 5 Grievance Resolve-Grievances 2&3-1989 6 7 Mr. Barden read the following resolve to Grievances No.2 and 3-1989 filed by Firefighters Local 1408: 8 9 The Board of Public Works and Safety of the City of Richmond, in resolve to Grievances 2 and 3-1989,filed with 10 the Board by Firefighters Local 1408, finds that if the City works a firefighter* out of rank, it is assumed that 11 person is qualified to work at the rank assigned unless otherwise proven. If a firefighter is worked out of rank it 12 will be their right to trade within the same ranks as the City has previously assigned them, unless otherwise 13 proven not qualified to be assigned to that rank. 14 15 Exchange of time shall be subject to the approval of the company officer and final approval by the Battalion 16 Chief,with approvals and denials to be in writing and no limitation placed on the number of exchanges. 17 18 19 * Reference to Firefighter denotes all ranks in the Richmond Fire Department. 20 21 Mr. Barden stated that Local 1408 was also agreeable to the Grievance Resolve. 22 23 Ms. McFarland moved to approve the Resolve to Grievances No.2&3-1989,seconded by Ms. Hauptstueck and 24 on unanimous voice vote the motion was carried. 25 26 PURCHASING DEPARTMENT 27 28 Set Bid Date for Street Construction 29 30 Ms. McFarland moved to set 9:00 AM on August 24, 1989 as the date and time to receive sealed bids for 111 31 approximately 550 lineal feet of road construction off of South L Street, seconded by Ms. Hauptstueck and on 32 unanimous voice vote the motion was carried. 33 34 Award Bids for City Building and Airport Building Roofs 35 36 Ms. Rita Stout, Purchasing Director, recommended to the Board that the bids for the roofs for the City Building 37 and the Airport Administration Building be awarded to Ralph R. Reeder Sons, Inc. of Indianapolis, Indiana as the 38 lowest bidder and meeting all specifications in the amount of 168,031.for both roofs. 39 40 Ms. Stout added that it had been indicated that work could start the week of August 21, 1989 and there would be 41 a 15 year unlimited pro-rated warranty on all work from the deck up. 42 43 Ms. Hauptstueck moved to award the bids for the City Building Roof and the Airport Administration Building Roof 44 to Ralph R. Reeder & Sons, Inc. for a total bid price of 168,031. as the lowest bidder and meeting all 45 specifications,seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 46 47 Ms. Stout told the Board that they were unaware of problems that might develop when the roofs were actually 48 being removed and constructed and there might be a necessity to come to the Board for a change order once 49 work had started. 50 51 PLANNING PERMITS AND INSPECTION 52 53 Building Division-May Monthly Report 54 55 The May Monthly Report of the Building Division showed a total of 199 permits issued at an estimated 56 construction cost of 1,517,505. 57 58 Ms. Hauptstueck moved to accept and file the May Monthly Report, seconded by Ms. McFarland and on 59 60 unanimous voice vote the motion was carried. 61 POLICE DEPARTMENT 62 63 Advancement of David Rourke to Patrolman 64 65 Acting Chief Donald Ponder presented Officer David Rourke and read the following letter to the Board: f61 Board of Works July 27, 1989 Page 4 1 I recommend that Officer David Rourke be advanced rom the rank of Probationary Patrolman to that of 2 Patrolman on the Richmond Police Department. 3 4 This officer has successfully completed his probationary period as required having served one year. 5 His hire date was July 18, 1988. 6 7 Request this be effective on July 18, 1989. 8 9 Ms. McFarland moved to approve the advancement of David Rourke to the rank of Patrolman effective July 18, 10 1989,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 11 12 The congratulation of the Board were extended to Officer Rourke. 13 14 Acceptance of Formal Report on Clicking of Police Radios 15 16 Mr. Barden acknowledged the receipt of the formal report by Acting Chief Ponder on the allegations of clicking 17 on police radios and that it had been made public earlier this week. 18 19 PUBLIC WORKS , 20 21 Rose View Transit Drivers Contract-1990 22 23 It was requested this item be tabled for one week in order that the Union representatives have the opportunity tc 24 execute the Contract Addendum. 25 26 Bus Benches Located in City 27 28 Mr. Barden informed the Board that he had requested attendance at the next Board meeting of a representative 29 from the privately owned bus bench company placing benches througout the City. 30 31 LAW OFFICE 32 33 Signal at Railroad Crossing at Hayes Arboretum Road 34 35 Captain Williams informed the Board that the traffic count on Hayes Arboretum Road was very low volume and 36 there was an average of one train per hour on this crossing. He recommended to the Board that they paint the 37 RR Crossing sign on the pavement ahead of the tracks and he felt a signal would be excessive cost for the 38 volume of traffic. 39 40 Captain Williams stated that if school buses were a concern,there were devices available for the buses to detect 41 the approach of trains. 42 43 Ms. Hauptstueck moved to approve RR Crossing signs to be painted on the pavement at the crossing on Hayes 44 Arboretum Road, seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 45 46 MAYOR'S OFFICE/Grants Administration 47 48 Continuation of Industries Road Project 49 50 Ms. Janet McFarland, Grants Administrator, explained that last fall the Board had decided to discontinue the 51 project for the expansion of Industries Road since all activity on a prior industrial development project had 52 ceased and the State had requested a determination on the project. Ms. McFarland stated that now the City has 53 several factors to request the project be reactivated such as the announcement of Hill Pet Food's intent to locate 54 on Industries Road and the City's Master Plan. She said with these factors in mind, it is now necessary tc 55 extend Industries Road. 56 57 Ms. Hauptstueck moved to approve to reinstate the project for the expansion of Industries Road (M-R165 (1)}, 58 seconded by Ms. McFarland and on unanimous voice vote the motion was carried. 59 60 BOARD OF WORKS MISCELLANEOUS 61 62 Election of President 63 64 Mr. Barden announced this would be his last meeting of the Board of Public Works and Safety as he was 65 accepting employment outside of the City. He removed himself from the Chair and requested nominations for the position of President of the Board of Public Works and Safety. /d Board of Works Minutes Cont'd July 27, 1989 Page 5 1 Ms. McFarland placed the name of Ms. Hauptstueck in nomination for the the position of President. Mr. Barden 2 seconded the nomination and there being no other nominations, Ms. Hauptstueck was elected by acclamation of 3 the Board. 4 , 5 ADJOURNMENT 6 7 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 8 9 10 11 12 13 14 Kenneth E. Barden, President 15 16 17 18 19 20 21 22 ATTEST: 23 Mary Merchanthouse,City Clerk 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65