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HomeMy Public PortalAbout05-25-1989 Cam✓ BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 25. 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session May 25, 1989 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Willis in 3 attendance. Absent: Mr. Barden. Media in attendance: Palladium Item, WKBV and WHON/WQLK. The 4 following business was had to-wit: 5 6 APPROVAL OF MINUTES OF MAY 18.1989 7 8 Mr. Willis moved to approve the minutes of the previous meetings as prepared, seconded by Ms. Hauptstueck 9 and on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 . 13 Mr.Willis moved to approve claims for payment in the amount of 2,319,746.10, seconded by Ms. .Hauptstueck 14 and on unanimous voice vote the motion was carried. 15 16 PUBLIC REQUESTS AND COMMENTS 17 18 Residential Handicapped Parking 19 20 400 SW 3rd St. 21 22 The request of Verla Scott to retain a residential handicapped parking space at 400 SW 3rd was presented to 23 the Board. 24 25 Captain Williams informed the Board the request did meet the guidelines and recommended approval. 26 27 Mr. Willis moved to approve a residential handicapped parking space at 400 SW 3rd, seconded by Ms. 28 Hauptstueck and on unanimous voice vote the motion was carried. 29 30 31 19NW16thSt. 32 33 The request of Della Sanders for a residential handicapped parking space at 19 NW 16th St. was presented to 34 the Board. 35 - 36 Captain Williams informed the Board the request did meet the guidelines and recommended approval. 37 38 Mr. Willis moved to approve a residential handicapped parking space at 19 NW 16th St., seconded by Ms. 39 Hauptstueck and on unanimous voice vote the motion was carried. 40 41 White River State Park Games 42 43 Ms. Lynda Hinshaw, Regional Director for the White River State Park Games, told the Board the regional 44 competition for the games would be held in Richmond on June 16, 17 and 18th and they needed the assistance 45 of the Board for some temporary street closing for the cycling event and the five mile run. 46 47 Mr. Robbie Lee, Cycling Coordinator,said the track for the cycling event would utilize Glen Miller Park,and North 48 24th Street between North E and Glen Court. The event would be on June 17th from 9:00 AM until 3:00 PM and 49 they will provide the barricades. 50 51 Captain Williams stated he had no problems and would be willing to work with them. 52 53 Mr.Willis moved to approve the temporary closing of North 24th Street from North E to Glen Court on June 17th, 54 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 55 56 Ms. Hinshaw did request additional patrol of the area. 57 58 Mr. Kelly Karnes, 5 Mile Run Coordinator, requested permission to temporarily block Elks Road from the Park 59 entrance to Glen Hills to allow the runners to cross the street from the Park to the Arboretum. He said it would 60 only need to be blocked for about 1/2 hour starting at 8:00 AM to be completed by 8:35 AM. 61 62 Captain Williams said that could be accommodated. 63 64 Mr. Willis moved to approve the request to temporarily block Elks Road on June 17, 1989 for the 5 Mile Run, 65 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. Board of Works Minutes Cont'd May 25, 1989 Page 2 1 TABLED ITEMS 2 3 Commons Lumber Company Curb Cut Request-Sheridan Street 4 5 Mr. Tom Joiner presented a request to the Board for a curb cut onto public right of way on Sheridan Street for 6 employee parking at Commons Lumber Company. Mr. Joiner said he had spoken with Mr. Wiwi, Public Works 7 Director about materials to be used on the right of way and also spoken with Richmond Power & Light about 8 removal of light poles. 9 -10 Mr. Bronston expressed his concerns with the proposed lot not conforming to the Zoning Ordinance of the City, 11 unless the Board granted the use of public right of way as an aisle. He said without the use of the right of way 12 there would not be 30 ft. as required to access the parking spaces. He also questioned backing out into two 13 lanes of traffic. 14 15 Captain Williams commented that as proposed cars could back out and then enter the roadway. 16 17 Mr. Don McBride, Councilmember, commented that everyone on Sheridan Street has to back onto the roadway 18 and the situation will be better than it is now. 19 20 Mr. Willis moved to approve the application for the curb cut permit by Commons Lumber Company onto 21 Sheridan Street as submitted and acknowledge ten ft. of the required area for an off street parking facility is 22 public right of way in order to prevent vehicles from backing onto the roadway, seconded by Ms. Hauptstueck 23 and on unanimous voice vote the motion was carried. 24 25 Rose View Transit-Increase in Discount Passes 26 27 Ms. Virginia Baker, Manager of F.,ase View Transit, informed the Board there had not been an increase in the 28 cost of bus passes in the last five years and requested the cost of student, elderly and disabled passes be 29 increased from $12.50 to $15.00 per month with the Green Acres passes and regular passes remaining the 30 same. 31 32 Ms. Baker said the 15.00 rate still allows a 10.00 per month discount and will assist in increasing revenues to 33 meet the needs of a new funding formula to be based on ridership and locally generated revenue. 34 35 Ms. Baker said the bus lines is peaking out with ridership and have reached a plateau right now, but they do 36 need to increase revenue to keep up with state and federal cuts and the monthly pass increase for the 240 to 37 300 passes sold per month will assist in the revenue. 38 39 There was no one speaking in opposition to the increase in monthly passes for Rose View Transit. 40 41 Mr. Willis moved to approve the increase in the price of monthly passes for the senior citizens, disabled and 42 students to $15.00 per month effective July 1, 1989, seconded by Ms. Hauptstueck and on unanimous voice 43 vote the motion was carried. 44 45 DEPARTMENT REQUESTS ANf.COMMENTS 46 47 PURCHASING DEPARTMENT 48 49 Set Bid Dates for Reroofing of City Building and Downtown Infrastructure Improvements 50 51 Ms. Rita Stout requested the Board to set June 22, 1989 to receive bids for the roofing of the City Building and 52 the Airport Administration Building with a pre-bid conference to be held on June 12, 1989. 53 54 Mr. Willis moved to set June 22, 1989 at 9:00 AM to receive bids for the roofing of the City Building and the 55 Airport Administration Building, s•conded by Ms. Hauptstueck and on unanimous voice vote the motion was 56 carried. 57 58 Ms. Rita Stout requested the Boa.-d to set June 22, 1989 to receive bids for infrastructure improvements in the 59 downtown area with a pre-bid conference to be held on June 8, 1989. 60 61 Mr. Willis moved to set June 22, 1989 at 9:00 AM to receive bids for infrastructure improvements in the 62 downtown area,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 63 64 South L Street Construction Contract 65 6 Board of Works Minutes Cont'd May 25, 1989 Page 3 1 Ms. Stout presented the Board the South L Street Construction Contract with the State of Indiana and requested 2 the Board to execute the document in order that bidding procedures and construction of South L Street can be 3 properly handled by the State of Indiana. 4 5 Mr. Fred Bergner reminded the Board that Mr. John Barnhizer had been appointed construction engineer and 6 that may need to be changed with the appointment of a new City Engineer. He said this could be done later if 7 necessary. 8 9 No action was taken by the Board since all had been previously approved and the execution of the document 10 was a formality. 11 12 PLANNING, PERMITS AND INSPECTION 13 14 Curb Cut Request-Star Bank on Williamsburg Pike 15 16 Mr.Gayle Gardner,Attorney at Law, representing Star Bank informed the Board that in accordance with the City 17 Attorney they had met with City Planning, Traffic Division and the City Attorney and have concluded that it is 18 now appropriate to request an amendment to the Curb Cut Petition submitted on April 5, 1989 and amend the 19 proceedings of the Board of Public Works and Safety on April 20, 1989 regarding the curb cut petition submitted 20 by Star Bank for property on NW 5th Street(Williamsburg Pike). 21 22 Mr. Gardner said they were now requesting the cut be granted in accordance with a new plat submitted with 23 restrictions to be attached as approved by all parties concerned subject to limitation of usage as follows: (1) 24 Number of trips, as defined by the Institute of Traffic Engineers Manual of Trip Generation for various land uses 25 and (2) for similarly situation property, shall not exceed 150 trips per peak volume hour. He said these 26 restrictions are tied down, understandable and enforceable. 27 28 Mr. Willis inquired as to the action of enforcement and Mr. Gardner said enforcement would be injunctive 29 proceedings up to and including closing the curb cut. 30 31 Mr. Dennis Bronston asked how any subsequent owners of the property might be put on notice of the restrictions 32 and Mr.Willis said the City does not have any good ingress/egress ordinance and should develop one similar to 33 the state so that when property changes hands the new owners come under the requirements. 34 35 Mr. Gardner commented that when he handles sales of properties, as an attorney, he examines such items as 36 curb cuts. 37 38 Mr. Willis stated that he did not feel the reference to the traffic manual was necessary as long as the restrictions 39 included the 150 units per hour. 40 41 Mr. Gardner explained that the manual defines what terms are referenced and there is a need to tie down 42 meanings such as Peak Hour. 43 44 Mr.Gardner suggested the Board amend the prior Curb Cut Petition as submitted on April 5, 1989 and approved 45 by the Board on April 20, 1989 per the new plat as submitted. 46 47 Mr.Willis moved to amend the prior petition for a curb cut as requested by Star Bank and approved by the Board 48 and to modify the petition to refer to the plat as prepared by Mr.John Beals on April 10, 1989 and to restrict the 49 usage of the curb cut as follows: (1) Number of trips, as defined by the Institute of Traffic Engineers Manual of 50 Trip Generation for various land uses and (2)for similarly situation property,shall not exceed 150 trips per peak 51 volume hour,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 52 53 Status Report on Unsafe Buildings 54 55 741 South 5th Street 56 57 Mr. Dennis Bronston reported to the Board that following an April 7, 1988 hearing there was a title defect and 58 since that time there have been very little progress made and he continues to receive complaints. He said that 59 Mr. King,the owner, is trying to get the title cleared up and the building was secured, but without a clear title to 60 the property repairs are not being made and it remains a neighborhood blight. 61 62 The Board tabled this status report for one week to allow the City Attorney to investigate what recourse is 63 available to the City. 64 65 430 South 14th (e Board of Works May 25, 1989 Page 4 1 Mr. Bronston updated the Board regarding an December 8, 1988 hearing. He said that Ms. Clara Hall, owner, 2 has secured some funding for repairs, but no progress has been made and it continues to be a blight with 3 complaints received. 4 5 Ms. Clara Hall represented her position to the Board and stated that she had a loan waiting, but can't obtain the 6 funds until she pays off some back taxes. She said she is waiting on her income tax return to pay the real estate 7 ' taxes and then secure the loan for repairs. 8 9 Mr. Bronston reminded the Board that this was just a status report and not a hearing. 10 11 Mr.Willis said he understood the personal concerns of Ms. Hall were very serious, but the unsafe house remains 12 and the Board is close to ordering it removed. He said the Board wanted to see physical action on the property 13 and for the repairs to start within thirty days. Mr. Willis advised Ms. Hall to try and compete the repairs to the 14 property within the next thirty days or the Board would take further action. 15 16 POLICE DEPARTMENT 17 18 Contract for Security Personne, 19 20 The Board was requested to approve and execute an updated Contract between the city and any businesses 21 wanting to use off duty police officers for security personnel. This is a standard form which needs executed by 22 the Board. 23 24 Mr. Willis moved to approve and execute a form contract to be used between the City and Businesses for 25 Security Personnel,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 26 27 UNSAFE BUILDING HEARING 28 29 1529 NORTH E STREET 30 31 Ms. Hauptstueck opened an Unsafe Building Hearing on property located at 1529 North E Street pursuant to an 32 Order issued on May 5, 1989 to Ms. Mary Griffey, RR 2, Box 30, Hagerstown, Indiana, owner of record. The 33 legal description of the property :s 28' x 59' E. Middle Pt. Lot 631 E. S. and the order mandated the following 34 action: 1. Seal and secure the unsafe building immediately upon receipt of this order, and; 2. either repair the 35 unsafe building in compliance wi.h the City of Richmond's Housing Code and Building Code, with a substantia 36 beginning be made in accomplishing the repair work within 30 days of receipt of this order and repair work 37 completed within 120 days of receipt of this order, or 3. if substantial repair work has not commenced within 3C 38 days of this order,the unsafe building shall be demolished within 31 days of receipt of this order. 39 40 The Board accepted Proof of Notification of the owner of the hearing. 41 42 The Clerk administered the oath to give testimony to Mr. Dennis Bronston. 43 44 Mr. Bronston informed the Board that the structure is a two story single family frame dwelling with the foundation 45 ready to cave in and is unsecured, vacant and abandoned. He said the Fire Department has also expressed 46 concerns. 47 48 Mr. Bronston shared photographs of the dwelling with the Board. 49 50 Mr. Bronston added that the dwelling was within ten feet of an occupied building on one side and next to a Used 51 Car Lot on the other. 52 53 There was no one representing the owner of record or other interested parties speaking. 54 55 Mr. Willis moved that based on t;:e testimony received and the supporting documentation received by the Board 56 to affirm the Order on property lo ated at 1529 North E Street, seconded by Ms. Hauptstueck and on unanimous 57 voice vote the motion was carried. 58 59 ADJOURNMENT 60 61 There being no further business,Jn a motion duly made, seconded and passed the meeting was adjourned. 62 63 64 65 Carrie N. Hauptstueck,Vice President ATTEST: Mary Merchanthouse, City Clerk