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HomeMy Public PortalAbout05-18-1989 • BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA, MAY 18. 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session May 18, 1989 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck in 3 attendance. Absent:Mr. Willis. Media in attendance:WHON/WQLK. The following business was had to-wit: 4 5 ACCEPT BIDS FOR OILS AND LUBRICANTS FOR VARIOUS CITY DEPARTMENTS 6 7 Mr. Barden requested all bids be received for oils and lubricants for the various City Departments. 8 9 Having received all bids, Ms. Hauptstueck moved to close the bidding, seconded by Mr. Barden and on 10 unanimous voice vote the motion was carried. 11 12 Mr. Barden examined the Proof of Publication and found it to be in order. Ms. Hauptstueck moved to accept and 13 file the Proof of Publication,seconded by Mr. Barden and on unanimous voice vote the motion was carried. 14 15 It was noted that due to the extreme detail in the bids with ten sections each having sub-sections,that each item 16 would not be read aloud, but be available for public inspection immediately following the opening. A detailed 17 accounting of the bids will be presented with the award recommendation. 18 19 Prior to opening, Ms. Stout announced that C&W Energy had not received Addendum No. 1 and Richert Oil had 20 declined to bid. 21 22 Purchasing Director, Rita Stout opened the following bids: 23 24 1. New Paris Oil. The bid was on the proper form, signed and notarized and accompanied a bid bond. 25 26 2.American Lubricants. The bid was on the proper form, signed and notarized and accompanied a bid 27 bond 28 29 3. Warfield Oil. The bid was on the proper form, signed and notarized and accompanied a bid bond. 30 31 4. Hydrotex. The bid was on the proper form, signed and notarized and accompanied a bid bond. 32 33 34 5. Motion, Industries. The bid was on the proper form, signed and notarized and accompanied a bid 35 bond. 36 37 38 Having received and opened all bids, Ms. Hauptstueck moved to refer the bids to the Purchasing Director and 39 the various city mechanics,seconded by Mr. Barden and on unanimous voice vote the motion was carried. 40 41 APPROVAL OF MINUTES OF MAY 11,1989 42 43 Ms. Hauptstueck moved to approve the minutes of the previous meetings as prepared,seconded by Mr. Barden 44 and on unanimous voice vote the motion was carried. 45 46 APPROVAL OF CLAIMS FOR PAYMENT 47 . 48 Ms. Hauptstueck moved to approve claims for payment in the amount of 118,603.91, seconded by Mr. .Barden 49 and on unanimous voice vote the motion was carried. 50 51 TABLED ITEMS 52 53 None were presented. 54 55 PUBLIC REQUESTS AND COMMENTS 56 57 Temporary Street Closing on North 11th for Block Party 58 59 The Board received a request from Ms. Lucinda Wright to request permission to block the 900 Block of North 9th 60 Street on May 27, 1989 from 1:00 PM to 10:00 PM for an annual block party. Also attached was a petition of the 61 residents of the area in support of the event. 62 63 Captain Williams informed the Board there had been no problems last year and he was not opposed to the 64 request. 65 Board of Works Minutes Cont'd May 18, 1989 Page 2 1 Ms. Hauptstueck moved to approve the temporary closing of the 900 Block of North 9th Street on May 27, 1989 2 from 1:00 PM to 10:00 PM,seconded by Mr. Barden and on unanimous voice vote the motion was carried. 3 4 Parking at Commons Lumber Company-Sheridan Street 5 6 Councilmember Don McBride requested the Board to allow Mr. Tom Joiner, representing Commons Lumber 7 Company,to make a proposal regarding employee parking. Mr. McBride said Commons was wanting to create 8 a parking lot in front of the office area between the building and the sidewalk to alleviate parking on Sheridan 9 Street. 10 11 Mr. Tom Joiner presented the Bo>.rd a drawing for twenty (20) spaces between the office and the sidewalk and 12 so designed to allow the employees to exit the lot without backing out onto Sheridan Street, but would require 13 backing onto the sidewalk to exit the proposed lot. 14 15 Mr. Joiner told the Board it was dangerous to have his employees parking on Sheridan Street since the street 16 was narrow and the traffic tended to be fast coming under the bridge. He said there was also a problem getting 17 delivery trucks in and out with employees parked on the street. 18 19 Mr. Barden questioned if the Boar i of Works was the proper Board to hear this request and Mr. Dennis Bronston 20 said he felt the Board of Works was the proper authority since they would be using public right of way for access 21 in and out of a parking lot on private property. 22 23 Mr. McBride informed the Board the parking would only be for employees and there would not be in and out 24 traffic from customers. 25 26 Mr. Bronston told the Board that he and Captain Williams had visited with Mr. Joiner, but this was the first time 27 he had seen the design for the parking lot. He said anytime a public right of way is used for access to private 28 property there should be concerns expressed. 29 30 Mr. Barden indicated he would like to see the request treated like a curb cut request and have Planning, 31 Engineering and the Traffic Division give a report to the Board at its next meeting. 32 33 Mr. McBride told the Board there eras no curb there and all buildings on that side of the street had to cross the 34 sidewalk for parking. 35 36 Mr. Barden informed Mr. McBride and Mr. Joiner that the Curb Cut Permits control all access points from the 37 street onto private property. 38 39 Captain Williams stated that the roadway on that portion of Sheridan Street is too narrow and if the parking area 40 can be worked out he would like tr request the Board to remove the street parking. 41 42 Mr. William Hillard, Street Commissioner, added that he would like the opportunity to advise Mr. Joiner of the 43 proper surfacing materials if any were to be used on the right of way. 44 45 Ms. Hauptstueck moved to table the matter of parking for Commons. Lumber Company to May 25, 1989, 46 seconded by Mr. Barden and on unanimous voice vote the motion was carried. 47 48 DEPARTMENT REQUESTS AND COMMENTS 49 50 PURCHASING DEPARTMENT 51 52 Reject Bids for Removal and Replacement of Brick Sidewalks 53 54 Ms. Rita Stout requested the Boa' i to reject all bids received for the removal and replacement of brick sidewalks 55 on South 6th and 7th Streets. Ms. Stout explained the bids had all come in over budget and they will not be 56 rebidding the project. 57 58 Ms. Hauptstueck moved to reject all bids received on the removal and replacement of brick sidewalks, seconded 59 by Mr. Barden and on unanimous voice vote the motion was carried. 60 61 PLANNING, PERMITS AND INS; ECTION 62 63 Curb Cut Request-404 South 1'?th Street 64 65 The request of Mr. Richard Freeman for a curb cut for a single family residence at 404 South 17th was 5.7 Board of Works Minutes Cont'd May 18, 1989 Page 3 1 presented to the Board. 2 3 Mr. Bronston informed the Board that Planning and Traffic had inspected and recommended approval of the 4 request. 5 6 Mr. Barden reminded Mr. Bronston that recommendations on the curb cuts needed to be in written form and Mr. 7 Bronston said he would forward the recommendation in writing to the Board. 8 9 Ms. Hauptstueck moved to approve a curb cut request at 404 South 17th Street, seconded by Mr. Barden and 10 on unanimous voice vote the motion was carried. 11 12 Demolition of Building on North 3rd Street 13 14 Mr. Bronston reported to the Board that the old mill building on North 3rd Street was was destroyed by a fire 15 earlier this year was to be demolished this week. He said to date no one has applied for a demolition permit and 16 he would follow up on the proposed demolition. 17 18 POLICE DEPARTMENT-TRAFFIC DIVISION 19 20 Removal of Parking on First Block of College Avenue 21 22 Traffic Captain Ron Williams requested the Board to remove parking in the first block of College Avenue on the 23 east side of the road. He said the area affected would be from National Road to the alley on College Avenue 24 and the only residence affected was one campus house. Captain Williams said he had spoken with Mr. Richard 25 Smith of Earlham College and they were in agreement with the removal of the parking and would provide other 26 parking for the campus house. 27 28 Captain Williams also told the Board that the removal of the parking will give stacking area for cars at that 29 intersection and traffic is expected to increase on College Avenue during the construction of the G Street Bridge. 30 31 Ms. Hauptstueck moved to approve the removal of parking on the east side of the first block of College Avenue 32 from National Road to the alley, effective upon proper posting, seconded by Mr. Barden and on unanimous voice 33 vote the motion was carried. 34 35 PUBLIC WORKS-ROSE VIEW TRANSIT 36 37 Proposed Increase for Monthly Passes 38 39 A proposal was presented to the Board to increase the prices of the Senior Citizen, Disabled and Student 40 Monthly Passes. The current price is 12.50 a month and the requested increase would be 2.50 making the pass 41 15.00 per month. The memo stated that the price has not been increased since established in 1984 and that 42 federal and stated funding sources will be taking locally derived income into consideration when funds are 43 allocated. 44 45 The Board expressed some concerns about increasing the rates without notifying the public and there being no 46 one in attendance to represent the request, it was decided to table the item and ask the press to assist in 47 notifying the public. 48 49 Ms. Hauptstueck moved to table the request of Rose View Transit to increase the price of monthly passes to 50 May 25, 1989,seconded by Mr. Barden and on unanimous voice vote the motion was carried. 51 52 MISCELLANEOUS BUSINESS 53 54 Spring Grove Fire Contract 55 56 Mr. Barden acknowledged the receipt of the signed agreement between Spring Grove and the City of Richmond 57 to provide fire services. This had previously been approved and executed by the Board of Public Works and 58 Safety. 59 60 Spring Grove Road Repair Contract 61 62 Mr. Barden explained to the Board that Spring Grove wished to contract with the City for the repair of Waterfall 63 Road and repair estimates ranged from 800.00 to 1,000.00. 64 65 Mr. Hillard said he had investigated and the roadway looks much worse than it is but there is some curb work Board of Works May 18, 1989 Page 4 1 needed. 2 3 Mr. Barden proposed to send a letter of intent to Spring Grove in agreement to performing the work with billing 4 for the actual cost upon completion. He said in the future Spring Grove would like to enter into an additiona 5 contract for road repairs and snow removal, but they would only deal with Waterfall Road repairs at this time. 6 7 Ms. Hauptstueck moved to authorize the Street Department to do repair work on Waterfall Road for Spring 8 Grove and to bill upon completion, seconded by Mr. Barden and on unanimous voice vote the motion was 9 carried. 10 11 Acceptance of Dedication of Public Right of Way-Dana Parkway 12 13 Mr. Barden presented the Acceptance of Dedication of Public Right of Way for a portion of Dana Parkway 14 acquired by the City in 1979 and never accepted. He said other parcels of the right of way had been accepted 15 and recorded,but this had been overlooked. 16 17 Ms. Hauptstueck moved to approve and execute and record the Acceptance of Dedication of Public Right of 18 Way for a portion of Dana Parkway deeded to the City in 1979 by Richmond 140 LTD., seconded by Mr. Barden 19 and on unanimous voice vote the motion was carried. 20 21 Set Special Meeting for May 24.1989-Alarm Permit Violations 22 23 Mr. Barden requested a special meeting of the Board be set for May 24, 1989 at 9:00 AM for hearings on Alarm 24 Permit violations. He added that if there were no appeals on the citations there would be no need for the 25 meeting, but the date needed to be established. 26 27 Ms. Hauptstueck moved to set May 24, 1989 at 9:00 AM as a special meeting of the Board of Public Works and 28 Safety for hearings on Alarm Permit violations, seconded by Mr. Barden and on unanimous voice vote the 29 motion was carried. 30 31 ADJOURNMENT111 32 33 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 34 35 36 37 38 39 Kenneth E. Barden, President 40 41 42 43 44 45 ATTEST: 46 Mary Merchanthouse, City Clerk 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65