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HomeMy Public PortalAbout09) 7G Update on the Uniform Public Construction Cost Accounting Act Process and ProceduresDATE: TO: FROM: June 3, 2014 AGENDA PARKS AND RECREATION DEPARTMEN-JTEM 7 · G · MEMORANDUM The Honorable City Council Donald E. Penman, Interim City Manager 7'8 By: Cathy Burroughs, Director of Parks and Recreation W SUBJECT: UPDATE ON THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT PROCESS AND PROCEDURES RECOMMENDATION: The City Council is requested to review then receive and file the update on the Uniform Public Construction Cost Account Act process and procedures. BACKGROUND: 1. On July 16, 2013, the City Council adopted Resolution No. 13-4931 electing to become subject to the Uniform Public Construction Cost Accounting Act and introduced Ordinance No. 13-977 for first reading adding Chapter 11 to Title 2 of the Temple City Municipal Code identifying the bidding process for public works projects to comply with the Uniform Public Construction Cost Accounting Act. Council requested staff to report back with an update on the process within one year. 2. On August 6, 2013, the City Council waived further reading and adopted Ordinance No. 13-977 identifying the bidding process for public works projects in compliance with the Uniform Public Construction Cost Accounting Act. 3. On October 25, 2013, the City sent a notice to all required construction trade journals inviting licensed contractors to submit the name of their firm to the City for inclusion on the City's list of qualified bidders for 2014. ANALYSIS: Pursuant to Section 607.E of the City Charter, the City is required to follow the Public Contract Code as part of the general law of the State when contracting for public works City Council June 3, 2014 Page 2 of 3 projects. California Public Contract Code requires local agencies to competitively bid public projects in excess of $5,000. In an effort to streamline the process and allow for alternative methods for bidding public projects, the City, through adoption of Resolution No. 13-4931, elected to become subject to the Uniform Public Construction Cost Accounting Act (Act). The Act provides a set of procedures which are more closely tailored to smaller projects and still allows for equality among contractors throughout the bidding process. In particular the Act allows for the following: 1) For public works projects valued up to $45,000, the City can use its own employees or serve as its own general contractor; 2) For public works projects valued up to $175,000, the City can use informal bidding procedures which require the City to maintain a list of contractors by category of work and send notices to contractors on the list, listed trade journals, or both; and 3) For public works projects valued above $175,000, the City must use the very specific formal bidding procedures which require publication in a newspaper of general circulation and trade journals. During discussion of this item at the July 16, 2013 City Council meeting, the City Council requested staff provide an update on the process within one year including a list of qualified bidders. The procedure to establish and maintain a list of qualified contractors, per Section 22034 of the Public Contract Code, states that during November each public agency that has elected to become subject to the Uniform Public Construction Cost Accounting Procedures shall mail a written notice to all construction trade journals designated for that agency inviting all licensed contractors to .submit the name of their firm for inclusion on the agency's list of qualified bidders for the following calendar year. Pursuant to the defined procedures the notice was sent to the following five trade journals designated for Los Angeles County: • BidAmerica Online Plan Room • BuildersNotebook • Construction Bid board ( eBidboard) . • McGraw-Hill Construction Dodge • Southern California Builders Association Three contractors requested to be included on the City's list of qualified bidders by the November 20, 2013, deadline stated on the notice. Two additional contractors subsequently requested inclusion on the list. Following is a summary of the contractors City Council June 3, 2014 Page 3 of 3 currently on the City's list of qualified bidders for 2014 including the type of work and license classification(s) for each: CONTRACTOR TYPE OF WORK LICENSE Unique Performance General Engineering & Building Contractor A,B Construction, Inc. General construction, general building, electrical, paintinq J.RDMMAC Inc. General Engineering & Building Contractor A, B, C-10 Specialize in parking lots, curbs, gutters, ADA improvements, concrete, asphalt, masonry David T. Wasden, Inc. General Engineering Contractor A Specialize in the repair, installation, and relocation of underground utilities Ohno Construction Co. General Engineering & Building Contractor A, B, C-12, Athletic venues, restrooms, landscaping, C-27, parks, underground sewer, storm & utilities, C-61/D-12 earthwork & qradinq Pacific View Commercial General Building Contractor B Services, Inc. The City's public works projects initiated in 2014 have all been federal or state funded and were required to be bid publically; therefore, the streamlined bid process has not yet been utilized. Staff will send the required notice inviting contractors to be included on the City's list of qualified bidders for.2o()15 by November 1, 2014, and each year thereafter as required. CONCLUSION: To provide the City with additional flexibility for public works contracting, the City Council elected to become subject to the Uniform Public Construction Cost Accounting Act through adoption of Resolution No. 13-4931 and Ordinance No. 13-977. The City Council requested an update on the process by June 30, 2014 and a list of qualified bidders for 2014. FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.