HomeMy Public PortalAbout09) 7G Update on the Uniform Public Construction Cost Accounting Act Process and ProceduresDATE:
TO:
FROM:
June 3, 2014
AGENDA
PARKS AND RECREATION DEPARTMEN-JTEM 7 · G ·
MEMORANDUM
The Honorable City Council
Donald E. Penman, Interim City Manager 7'8
By: Cathy Burroughs, Director of Parks and Recreation W
SUBJECT: UPDATE ON THE UNIFORM PUBLIC CONSTRUCTION COST
ACCOUNTING ACT PROCESS AND PROCEDURES
RECOMMENDATION:
The City Council is requested to review then receive and file the update on the Uniform
Public Construction Cost Account Act process and procedures.
BACKGROUND:
1. On July 16, 2013, the City Council adopted Resolution No. 13-4931 electing to
become subject to the Uniform Public Construction Cost Accounting Act and
introduced Ordinance No. 13-977 for first reading adding Chapter 11 to Title 2 of
the Temple City Municipal Code identifying the bidding process for public works
projects to comply with the Uniform Public Construction Cost Accounting Act.
Council requested staff to report back with an update on the process within one
year.
2. On August 6, 2013, the City Council waived further reading and adopted
Ordinance No. 13-977 identifying the bidding process for public works projects in
compliance with the Uniform Public Construction Cost Accounting Act.
3. On October 25, 2013, the City sent a notice to all required construction trade
journals inviting licensed contractors to submit the name of their firm to the City for
inclusion on the City's list of qualified bidders for 2014.
ANALYSIS:
Pursuant to Section 607.E of the City Charter, the City is required to follow the Public
Contract Code as part of the general law of the State when contracting for public works
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June 3, 2014
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projects. California Public Contract Code requires local agencies to competitively bid
public projects in excess of $5,000.
In an effort to streamline the process and allow for alternative methods for bidding
public projects, the City, through adoption of Resolution No. 13-4931, elected to
become subject to the Uniform Public Construction Cost Accounting Act (Act). The Act
provides a set of procedures which are more closely tailored to smaller projects and still
allows for equality among contractors throughout the bidding process. In particular the
Act allows for the following:
1) For public works projects valued up to $45,000, the City can use its own
employees or serve as its own general contractor;
2) For public works projects valued up to $175,000, the City can use informal
bidding procedures which require the City to maintain a list of contractors by
category of work and send notices to contractors on the list, listed trade
journals, or both; and
3) For public works projects valued above $175,000, the City must use the very
specific formal bidding procedures which require publication in a newspaper
of general circulation and trade journals.
During discussion of this item at the July 16, 2013 City Council meeting, the City
Council requested staff provide an update on the process within one year including a
list of qualified bidders.
The procedure to establish and maintain a list of qualified contractors, per Section
22034 of the Public Contract Code, states that during November each public agency
that has elected to become subject to the Uniform Public Construction Cost Accounting
Procedures shall mail a written notice to all construction trade journals designated for
that agency inviting all licensed contractors to .submit the name of their firm for inclusion
on the agency's list of qualified bidders for the following calendar year. Pursuant to the
defined procedures the notice was sent to the following five trade journals designated
for Los Angeles County:
• BidAmerica Online Plan Room
• BuildersNotebook
• Construction Bid board ( eBidboard) .
• McGraw-Hill Construction Dodge
• Southern California Builders Association
Three contractors requested to be included on the City's list of qualified bidders by the
November 20, 2013, deadline stated on the notice. Two additional contractors
subsequently requested inclusion on the list. Following is a summary of the contractors
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June 3, 2014
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currently on the City's list of qualified bidders for 2014 including the type of work and
license classification(s) for each:
CONTRACTOR TYPE OF WORK LICENSE
Unique Performance General Engineering & Building Contractor A,B
Construction, Inc. General construction, general building,
electrical, paintinq
J.RDMMAC Inc. General Engineering & Building Contractor A, B, C-10
Specialize in parking lots, curbs, gutters,
ADA improvements, concrete, asphalt,
masonry
David T. Wasden, Inc. General Engineering Contractor A
Specialize in the repair, installation, and
relocation of underground utilities
Ohno Construction Co. General Engineering & Building Contractor A, B, C-12,
Athletic venues, restrooms, landscaping, C-27,
parks, underground sewer, storm & utilities, C-61/D-12
earthwork & qradinq
Pacific View Commercial General Building Contractor B
Services, Inc.
The City's public works projects initiated in 2014 have all been federal or state funded
and were required to be bid publically; therefore, the streamlined bid process has not
yet been utilized. Staff will send the required notice inviting contractors to be included
on the City's list of qualified bidders for.2o()15 by November 1, 2014, and each year
thereafter as required.
CONCLUSION:
To provide the City with additional flexibility for public works contracting, the City
Council elected to become subject to the Uniform Public Construction Cost Accounting
Act through adoption of Resolution No. 13-4931 and Ordinance No. 13-977. The City
Council requested an update on the process by June 30, 2014 and a list of qualified
bidders for 2014.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.