HomeMy Public PortalAbout04-13-1989 J7
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. APRIL 13. 1989
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session April 13, 1989
2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Hauptstueck presided with Mr. Barden and
3 Mr. Willis in attendance. Absent: None. Media in attendance: WQLK/WFMG and WHON/WKLQ. The
4 following business was had to-wit:
5
6 BID OPENINGS
7
8 PARK DEPARTMENT MOWING EQUIPMENT
9
10 Ms. Hauptstueck opened the bidding for mowing equipment for the Richmond Park Department. Having
11 received all bids, Mr. Willis moved to close the bidding, seconded by Mr. Barden and on unanimous voice vote
12 the motion was carried.
13
14 Ms. Stout presented the Proof of Publication,which was found to be in order. Mr. Barden moved to accept and
15 file the Proof of Publication, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
16
17 Purchasing Director Rita Stout announced the bids would be available for inspection immediately following
18 opening.
19
20 The following bids were opened:
21
22 1. Lesco, Inc.. The bid was on the proper form, signed, notarized and accompanied by a bidders
23 bond. The bid was for one Triplex Reel Mower at 7,885., a no bid on the Model 84, no bid on the utility
24 tractor, no bid on the top dresser and no bid on 1471 Triplex Reel Mower.
25
26 2. Kenny Machinery Corporation. The bid was on the proper form,signed, notarized and accompanied
27 by a bidders bond. The bid was for one Triplex Reel Mower at 8,678., a no bid on the Model 84, no bid
28 on the utility tractor, no bid on the top dresser and a bid of 8,732.on the 1471 Triplex Reel Mower.
29
30 3. Indiana Turf Equipment Corporation. The bid was on the proper form, signed, notarized and
31 accompanied by a bidders bond. The bid was for one Triplex Reel Mower at 9,632., 6,189.on the the
32 Model 84,12,950. on the utility tractor, 5,907. on the top dresser and a bid of 9,608. on the 1471
33 Triplex Reel Mower.
34
35
36 Having opened all bids, Mr. Barden moved to refer the bids for Park Department mowing equipment to the
37 Assistant Park Superintendent and the Purchasing Director, seconded by Mr. Willis and on unanimous voice
38 vote the motion was carried.
39
40 AGGREGATE AND BITUMINOUS MATERIALS
41
42 Ms. Hauptstueck opened the bidding for bulk purchases of aggregate and bituminous materials. Having
43 received all bids, Mr. Willis moved to close the bidding, seconded by Mr. Barden and on unanimous voice vote
44 the motion was carried.
45
46 Ms. Stout presented the Proof of Publication, which was found to be in order. Mr. Barden moved to accept and
47 file the Proof of Publication,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
48
49 Purchasing Director Rita Stout announced the bids would be available for inspection immediately following
50 opening.
51
52 The following bids were opened:
53
54 1. Contractors United, Inc. The bid was on the proper form, signed, notarized and accompanied by a
55 bidders bond. The bid was on Section 6, Cold Mix at 23.70/ton, Base Hot Asphalt Concrete at
56 14.80/ton and Surface Hot Asphalt Concrete at 16.30/ton. All prices FOB.
57
58 2. Stone Valley Paving. The bid was on the proper form, signed, notarized and accompanied by a
59 60
bidders bond. The bid was on Section 6, Cold Mix at 23.50/ton, Base Hot Asphalt Concrete at
15.06/ton and Surface Hot Asphalt Concrete at 16.48/ton. All prices FOB.
61
62 3. Middleboro Stone. The bid was on the proper form, signed, notarized and accompanied by a
63 bidders bond. The bid was for Section 3 Stone. #1 at 4.88/ton, #2 at 4.60/ton, #4 at 5.00/ton, #12 at
64 5.80, #9C at 5.00 ton, #11 C at 5.50/ton, #73 at 4.60/ton, #353 at 4.60/ton, Screening at 3,70/ton, Rip
65 Rap at 7.10/ton and Flat Stone at 14.10/ton. An additional charge of 2.42 to added per ton for delivery.
091
Board of Works Minutes Cont'd
April 13, 1989
Page 2
1 4. Ashland Petroleum. The bid was on the proper form, signed, notarized and accompanied by a
2 bidders bond. The bid was on Section 6, Oil. RS-2,AE-60, AE-90, AE-T at .50/gal, AE-150, AE-200 at
3 .54/gal,AE-300 at.56/gal, Dust Control Oil at.50/gal and AE-P at.67/gal. The bid also had exceptions
4 attached.
5
6 5. American Aggregates. The bid was on the proper form, signed, notarized and accompanied by a
7 bidders bond. The bid was on Section 3, Stone. #11 at 5.30/ton,#73 at 4.40/ton and#535 at 4.40/ton.
8 Section 3 Gravel. #12 at 3.50/ton, #53 at 4.00/ton, #73 at 4.10/ton, Section 4 Washed Gravel FOB
9 Plant. #9 at 4.70/ton, #11 at 4.70/ton, #7C at 4.70/ton,fill sand at 2.40/ton, pea gravel at 3.40/ton and
10 fill gravel at 2.50/ton. Section 4 Washed Gravel FOB Delivered. #9 at 6.70/ton, #11 at 6.70/ton, #7C
11 at 6.70/ton,fill sand at 4.40/ton, pea gravel at 5.40/ton and fill gravel at4.50/ton. Section 5 Sand FOB
12 Plant. Fill at 2.40/ton, Shot at 2.40/ton, Concrete at 3.90/ton, Mason at 8.00/ton and Borrow at
13 3.40/ton. Section 5 Sand FOB Delivered. Fill at 4.40/ton, Shot at 4.40/ton, Concrete at 5.90/ton,
14 Mason at 10.00/ton and Borrow at 5.40/ton.
15
16 6. Stonehenge Concrete & Gravel. The bid was on the proper form, signed, notarized and
17 accompanied by a bidders bond. The bid was on Section 2, Concrete. Delivered Class A at 41.25/ton,
18 Class B at 38.25/ton and FOB Plant Class A at 35.00/ton and Class B at 32.00/ton/. Section 3 Gravel.
19 #12 at 3.50/ton,#53 at 4.20/ton, #73 at 4.20/ton. Section 4 Washed Gravel FOB Plant. #9 at 5.00/ton,
20 #11 at 4.70/ton, #7C at 5.00/ton, fill sand at 2.00/ton, pea gravel at 4.70/ton and fill gravel at 3.60/ton.
21 Section 4 Washed Gravel FOB Delivered. #9 at 6.90/ton, #11 at 6.60/ton, #7C at 6.90/ton, fill sand at
22 3.30/ton, pea gravel at 6.60/ton and fill gravel at 5.50/ton. Section 5 Sand FOB Plant. Fill at 2.00/ton,
23 Shot at 2.00/ton,Concrete at 4.00/ton, Mason at 9.00/ton and Borrow at 3.50/ton. Section 5 Sand FOB
24 Delivered. Fill at 3.90/ton, Shot at 3.90/ton, Concrete at 5.90/ton, Mason at 10.90/ton and Borrow at
25 5.40/ton.
26
27 7. Richmond Concrete, Division of Ernest Enterprises. The bid was on the proper form, signed,
28 notarized and accompanied by a bidders bond. The bid was on Section 2, Concrete. Delivered Class
29 A at 41.90/ton,Class B at 40.00/ton, FOB Plant Class A at 37.00/ton and Class B at 35.00/ton.
30
31 Having opened all bids, Mr. Barden moved to refer the bids for Bituminous and Aggregate materials to the Street
32 Commissioner and the Purchasing Director, seconded by Mr. Willis and on unanimous voice vote the motion
33 was carried.
34
35 APPROVAL OF MINUTES OF MARCH 17.1989
36
37 Mr. Barden moved to approve the minutes of the previous meetings as prepared,seconded by Mr.Willis and on
38 unanimous voice vote the motion was carried.
39
40 APPROVAL OF CLAIMS FOR PAYMENT
41
42 Mr. Barden moved to approve claims for payment in the amount of 1,788,771.69 seconded by Mr. Willis and on
43 unanimous voice vote the motion was carried.
44
45 TABLED ITEMS
46
47 None were presented.
48
49 PUBLIC REQUESTS AND COMMENTS
50
51 Temporary Closings of Idlewild Drive for Block Parties
52
53 The Board received a request from Mr. Thomas Glennan, Jr. 1700 Idlewild Drive for the temporary closing of
54 Idlewild Drive from 9:30 AM to 9:30 PM on May 28th,July 4th and September 3rd for a neighborhood party.
55
56 Mr. Willis moved to approve the temporary closing of Idlewild Drive on the dates requested, seconded by Mr.
57 Barden and on unanimous voice vote the motion was carried.
58
59 Residential Handicapped Parking
60
61 2215 Grand Boulevard-Renewal
62 439 Lincoln Street
63
64 Captain Williams, Traffic Division, informed the Board that the requests met the guidelines and recommended
65 approval.
Board of Works Minutes Cont'd
April 13,1989
Page 3
1 Mr. Willis moved to approve the residential handicapped parking spaces at 2215 Grand Boulevard and 439
2 Lincoln Street,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
3
4 Curb Cut Requests
5
6 625 Commerce Drive
7
8 Mr. Dennis Bronston reported to the Board that the Curb Cut request at 625 Commerce Drive was for a new
9 office development by McDonald's and had been reviewed by the Planning Department, Traffic Division and
10 Engineering and all recommended approval.
11
12 Mr. Willis moved to approve the curb cut request at 625 Commerce Drive, seconded by Mr. Barden and on
13 unanimous voice vote the motion was carried.
14
15 1524 NW 5th Street
16
17 Mr. Bronston reported to the Board that additional information had been received on this curb cut request just
18 today and there would be additional time needed to review the request. He asked it be continued for one week.
19 Mr. Willis also expressed some concerns with the location of the requested cut and the surrounding traffic
20 conditions and agreed the matter should be continued.
21
22 Mr. Willis moved to table the curb cut request at 1524 NW 5th Street one week,seconded by Mr. Barden and on
23 unanimous voice vote the motion was carried.
24
25 DEPARTMENT REQUESTS AND COMMENTS
26
27 FIRE DEPARTMENT
28
29 Retirement of Irvin Perkins
30
31 Chief Trotter presented the retirement of Battalion Chief Irvin Perkins after thirty-two years of service. The
32 retirement had also been approved by the Pension Board.
33
34 Mr. Barden moved to accept the retirement of Battalion Chief Irvin Perkins and to thank him for his many years
35 of service,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
36
37 Use of Apparatus in Parade
38
39 Chief Trotter requested permission to use a pumper from Engine Company No.5 in the Richmond State Hospital
40 Annual Parade on May 13th with a rain date of May 20th.
41
42 Mr. Willis moved to approve the use of Fire Department equipment in the Richmond State Hospital Annual
43 Parade, seconded by Mr. Barden and on unanimous voice vote the motion was carried.
44
45 MAYOR'S OFFICE
46
47 Acknowledge Temporary Appointments In Police Department
48
49 The Board acknowledged a letter from the Mayor's Office appointing Major Don Ponder to the rank of Acting
50 Chief, Lt.Jack Meyers as Acting Major and giving Major Ponder the authority to appoint another acting Major.
51 The letter also ordered Aaron Stevens to return to active duty on April 8, 1989.
52
53 PLANNING.PERMITS AND INSPECTION
54
55 Release of Weed Lien
56 .
57 Ms. Dana Leas requested the Board to release a Lien on property at 906 North I for the mowing of weeds. The
58 lien was filed on the wrong property owner since the property had been sold prior to filling the lien
59
60 61
Mr. Barden moved to release the lien filed against property located at 906 North I for weed removal, seconded
by Mr.Willis and on unanimous voice vote the motion was carried.
62
63 Mr. Barden moved to authorize Dana Leas to release weed removal liens as necessary in the future, seconded
64 by Mr.Willis and on unanimous voice vote the motion was carried.
65
Board of Works
April 13, 1989
Page 4
1 904/906 North I-Vacant Property Complaint
2
3 Mr. Dennis Bronston reported to the Board that the property had been owned by Mr. Oran Wilson and had been
4 sold to Rhett Baumgartner. He said the property is vacant and open and the Plan Department will initiate action
5 and report to the Board in two weeks.
6
7 627 Indiana Ave.-Junk Vehicle Complaint
8
9 Mr. Bronston reported that the BZA had denied a variance on the property at 627 Indiana Ave. and the Planning
10 Department had been told that the owners have an option on other property and will be relocating. He said if the
11 situation of storage of junk vehicles in an improperly zoned area continues, the the Planning Department wil
12 initiate correction action.
13
14 POLICE DEPARTMENT
15
16 Temporary Removal of Parking-North Service Drive
17
18 Traffic Captain Ron Williams informed the Board he had allowed the temporary removal of four parking stalls on
19 the North Service Drive behind Bank One to assist with the removal of a safe on the 6th and 7th of April.
20
21 Mr. Barden moved to ratify the action of the Traffic Division to temporarily remove four parking stalls on the North
22 Service Drive,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
23
24 Intersection of South 16th and E Streets
25
26 Due to a complaint received by the Common Council, Captain Williams presented a feasibility of a traffic light at
27 16th and South E Streets. The study indicated a light would probably increase accidents and there was nc
28 pattern of accidents in the area that a light would correct.
29
30 The Board accepted the report by the Traffic Division and referred it to Council for their information.
31
32 PURCHASING DEPARTMENT
33
34 Award Bid for Police Department Logging Equipment
35
36 Ms. Rita Stout, Purchasing Director, presented a recommendation to the Board to award the logging equipment
37 for the 9-1-1 to Dictaphone as the lowest responsive bidder. The bids had been reviewed by Gary Hardwick and
38 Major Ponder and Dictaphone meets all specifications for the recorder, computer control and 75 reels of tape
39 with a 100.00 trade in on old equipment the total bid price was 22,538.00.
40
41 Mr. Barden moved to award the bid for Police Department 9-1-1 logging equipment to Dictaphone at a net price
42 of 22,538., seconded by Mr.Willis and on unanimous voice vote the motion was carried.
43
44 Set Date to Receive Bids for Removal and Replacement of Brick Sidewalks
45
46 Ms. Stout requested the Board to set May 11, 1989 to receive bids for removal of brick sidewalks on South 6th
47 and 7th South of E Street and to replace them with concrete sidewalks. She also noted there would be a pre-bid
48 conference on April 26, 1989 and the bricks would be used for the Mainstreet Program.
49
50 Mr. Barden asked if the residents of the area had been allowed to comment on the project and felt it was
51 important they be contacted.
52
53 Mr.Willis added that the Church on 7th Street had asked for several years to repair the bricks.
54
55 Mr. Barden moved to set May 11, 1989 at 9:00 AM to receive bids for the removal of brick sidewalks and
56 replacement with concrete with ',he understanding that all questions be forwarded to the Street Department,
57 seconded by Mr.Willis and on u:,animous voice vote the motion was carried.
58
59 MBE/WBE Registration
60
61 Ms. Stout requested the assistance of the News Media to encourage all Minority Owned Businesses and Women
62 Owned Businesses to register with the Purchasing Office in order that a central listing could be maintained and
63 made available for other businesses or agencies needing that information.
64
65 ROSE VIEW TRANSIT
61l
Board of Works Minutes Cont'd
April 13,1989
Page 5
1 Leave of Absence for Driver Elmer Quinter
2
3 A request for a personal leave for a three month period starting April 1, 1989 for Mr. Elmer Quinter was
4 presented to the Board. The leave had been approved by Virginia Baker, Rose View Manager.
5
6 Mr. Barden moved to approve a three month leave of absence from Rose View Transit for Elmer Quinter to
7 begin on April 1, 1989,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
8
9 BOARD OF WORKS MISCELLANEOUS
10
11 Spring Grove Fire Contract
12
13 The Agreement for Fire Department Services between the City of Richmond and Spring Grove was presented
14 for approval. Terms of the Agreement call for fire services to be performed for 1989 for the amount of 23,918.
15
16 Mr. Barden moved to approve and execute the Spring Grove Fire Service Agreement subject to approval and
17 execution by the Spring Grove Town Board, seconded by Mr. Willis and on unanimous voice vote the motion
18 was carried.
19
20 Withdraw Petition for Vacation of East Main from 3rd to 5th
21
22 Upon request of the Wayne County Commissioners to withdraw the joint petition to vacate East Main Street
23 between 3rd and 5th, Mr. Barden moved for the Board of Public Works and Safety as joint petitioner to withdraw
24 the petition for vacation of East Main Street, seconded by Mr. Willis and on unanimous voice vote the motion
25 was carried.
26
27 ADJOURNMENT
28
29 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned.
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34 Kenneth E. Barden, President
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39 ATTEST:
40 Mary Merchanthouse. City Clerk
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