HomeMy Public PortalAbout03-30-1989 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. MARCH 30. 1989
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session March 30, 1989
2 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck in
3 attendance. Absent: Mr. Willis. Media in attendance: WHON/WKLQ,WKBV/WFMG and the Palladium Item.
4 The following business was had to-wit:
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6 BID OPENINGS
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8 POLICE DEPARTMENT RECORDER
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10 Mr. Barden opened the bidding for a recording device for the Richmond Police Department, bids having been
11 received on Marcy 23, 1989 . Having received all bids, Ms. Hauptstueck moved to close the bidding, seconded
12 by Mr. Barden and on unanimous voice vote the motion was carried.
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14 Ms. Stout presented the Proof of Publication,which was found to be in order. Ms. Hauptstueck moved to accept
15 and file the Proof of Publication,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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17 Purchasing Director Rita Stout announced the bids would be available for inspection immediately following
18 opening.
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20 The following bids were opened:
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22 1. Van Ausdal Ferrar. The bid was on the proper form, signed, notarized and accompanied by a
23 bidders bond. The bid was for one voice logger at 24,383 with reel tape being 69. per reel and a total
24 of 1,100. on old equipment.
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26 2. Dictaphone. The bid was on the proper form, signed, notarized and accompanied by a bidders
27 bond. The bid was for one logging tape recorder at 17,181. with reel tape being 60. per reel and a total
28 of 200.for trade in on old equipment. Other options were included.
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30 3. Magnasync. The bid was on the proper form, signed, notarized and accompanied by a bidders
31 bond. The bid was for one logging tape recorder at 17,901. with reel tape being 56. per reel and no
32 trade in offered. Other options were included.
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34 Having opened all bids, Ms. Hauptstueck moved to refer the bids for the recorder to Mr. Gary Hardwick, Radio
35 Technician and the Purchasing Director, seconded by Mr. Barden and on unanimous voice vote the motion was
36 carried.
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38 APPROVAL OF MINUTES OF MARCH 17,1989
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40 Ms. Hauptstueck moved to approve the minutes of the previous meetings as prepared, seconded by Mr. Barden
41 and on unanimous voice vote the motion was carried.
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43 APPROVAL OF CLAIMS FOR PAYMENT
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45 Ms. Hauptstueck moved to approve claims for payment in the amount of 1,394,055.38 seconded by Mr. Barden
46 and on unanimous voice vote the motion was carried.
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48 TABLED ITEMS
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50 None were presented.
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52 PUBLIC REQUESTS AND COMMENTS
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54 Residential Handicapped Parking
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56 1726 North B Street-Renewal
57 400 North 11th Street
58 21 North 20th Street
59 307 North 17th Street
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61 Captain Williams, Traffic Division, informed the Board that all requests except the one at 21 North 20th Street
62 met the guidelines. He said the residence at 21 North 20th had off street parking available. He recommended
63 approval for all but 21 North 20th Street.
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65 Ms. Hauptstueck moved to approve the residential handicapped parking spaces at 1726 North B Street,400
C> 0
Board of Works Minutes Cont'd
March 30, 1989
Page 2
1 North 11th Street and 307 North 17th Street and to deny the request for one at 21 NorthlOth Street, seconded
2 by Mr. Barden and on unanimous voice vote the motion was carried.
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4 MISCELLANEOUS BUSINESS
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6 A letter in opposition to the vacation of East Main Street from 3rd to 5th was presented to the Board from the
7 Richmond Community Development Corporation. The comment will be forwarded to the Plan Commission and
8 the Common Council.
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10 DEPARTMENT REQUESTS AND COMMENTS
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12 FIRE DEPARTMENT
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14 Monthly Report
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16 Chief Trotter presented the February Monthly Report showing a total of 72 runs with an estimated dollar loss of
17 30,354.00.
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19 Ms. Hauptstueck moved to accep and file the February Monthly Report of the Fire Department,seconded by Mr.
20 Barden and on unanimous voice vote the motion was carried.
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22 LAW OFFICE,
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24 G Street Bridge Construction
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26 Mr. Barden acknowledged a letter notifying the City that the bid letting for the repair and reconstruction of the G
27 Street Bridge would be on June 13, 1989 with construction to begin within three to four weeks after bid letting.
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29 Council Complaints
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31 Intersection of SW 3rd and National
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33 Captain Williams informed the Board he had investigated the complaint of a visibility problem at the intersection
34 of SW 3rd and National Road ar,d had moved the no parking sign up to allow 1 additional space for turning
35 visibility.
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37 Missing Parking Signs on North D Street
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39 Captain Williams said the No Parking signs on North D Street between 8th and 9th Streets had been ordered
40 replaced.
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42 Spring Grove Fire Contract
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44 Mr. Barden requested this item tabled until approval by the Spring Grove Town Board.
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46 Ms. Hauptstueck moved the table the Spring Grove Fire Service Contract, seconded by Mr. Barden and on
47 unanimous voice vote the motion was carried.
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49 Wayne Township Fire Contract
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51 The contract for fire services to be provided by the Richmond Fire Department for Wayne Township for 1989
52 was presented.
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54 Compensation for the City's ser:!,:;es was established at 211,120. less 10% for the loan of funds for the aerial
55 platform purchase leaving a net amount of 169,362.due in two installments.
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57 Ms. Hauptstueck moved to approve and execute the agreement between Wayne Township and the City of
58 Richmond to provide fire services for 1989, seconded by Mr. Barden and on unanimous voice vote the motion
59 was carried.
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61 Statement of Drug Free WorkpIrce
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63 Mr. Barden explained in order to qualify for federal funding the City needed to adopt a Statement regarding
64 providing a drug free workplace under the Drug Free America Act and copies need to be forwarded to all
65 departments of the City.
Board of Works Minutes Cont'd
March 20,1989
Page 3
1 The following Statement was presented.
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3 NOTICE TO EMPLOYEES WORKING ON FEDERAL CONTRACT OR GRANT
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5 The City is committed to providing a drug-free workplace and we expect the cooperation of all employees and a
6 similar commitment from the. Pursuant to the Drug-Free Workplace Act of 1988, the unlawful manufacture,
7 distribution, possession or use of a controlled substance in the workplace is prohibited. Any employee who
8 violates this rule may be subject to discipline up to and including discharge. As a condition of employment, all
9 employees must abide by this rule. In addition any employee convicted of a drug statute violation arising out of
10 conduct occurring in the workplace must notify the City of the conviction within five (5)days after the conviction.
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12 Ms. Hauptstueck moved to adopt the Statement for a Drug-Free Workplace as a Notice to Employees Working
13 on Federal Contract or Grant,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
14
15 Contractual Legal Services
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17 Mr. Barden presented a Contract for legal services to be provided for the City by Norris, Choplin &Johnson for
18 any claims or lawsuits regarding the incident of the shooting of pit bull owned by Kenneth Mong.
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20 Ms. Hauptstueck moved to approve and execute the Contract Employing Attorneys, seconded by Mr. Barden
21 and on unanimous voice vote the motion was carried.
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23 Public Works
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25 South L Street Temporary Construction Easements
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27 Temporary easements for the Construction of South L Street were presented to the Board. The easements were
28 from William Fisher and the United Pentecostal Church for temporary right of way for construction of South L
29 Street.
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31 Ms. Hauptstueck moved to accept and execute the Temporary Right of Way Easements between the City and
32 William Fisher and the United Pentecostal Church, seconded by Mr. Barden and on unanimous voice vote the
33 motion was carried.
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35 BOARD OF WORKS MISCELLANEOUS BUSINESS
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37 Formal Report on Richmond Police Officers Failure to Report to Work
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39 Major Donald Ponder, Deputy Chief, presented the following report to the Board regarding an incident occurring
40 on March 14, 1989 with Police Officers failing to report to work:
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42 This is in reply to your request for an explanation of officers failing to report for work on Tuesday, March
43 14, 1989.
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45 On Tuesday morning the Palladium-Item contacted the Police Department inquiring as to how many
46 officers were off work that day. A count of personnel that had called in sick was thirteen. We also
47 counted people that we had not seen that morning, but had not called in,thus adding four more. It was
48 later found that two were here and two were scheduled off bringing the correct total absent to thirteen.
49 The breakdown of those were as follows:
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51 I. Two Civilians
52 A. One in the hospital
53 B. One was off sick the end of the previous week and also a day after the 14th.
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55 II. Eleven Officers
56 A. Five officers which were off sick the end of the previous week or after the 14th. At least one of
57 these did seek medical treatment.
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59 B. Of the six remaining, I did contact two to confirm they were home and ill.
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61 In checking the attendance roster, it does not appear that any of the officers off on the 14th has a
62 history of absenteeism. The policy of the Richmond Police Department does not require anyone to
63 bring a doctor's slip in until they are off three-four consecutive days,so no one was contacted to do so.
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65 The F.O.P. has stated there was no organized protest on that day, so it must be believed that those
absent were ill.
Board of Works
March 30, 1989
Page 4
1 Mr. Barden asked Major Ponder if he personally verified and certified that the officers were ill and Major Ponder
2 said as stated in his report, he did not contact four of the officers, but the others were checked. He said the FOP
3 did stated there was no organized protest and he had no other reason to believe they were not ill.
4
5 Ms. Hauptstueck questioned the reference to some being sick at the end of the week and Major Ponder clarified
6 they were off the end of the week prior to the incident.
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8 In reference to a question by Mr. Barden about the incident being an organized effort, Major Ponder again stated
9 that the FOP President verified it was not an organized effort.
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11 Ms. Hauptstueck asked about the submission of Doctor's excuses and Major Ponder said they were not
12 requested and are not required until they are absent 3 to 4 working days.
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14 Major Ponder stated that he and the Chief were in error when they reported seventeen (17) members of the
15 Police Department were off on March 14th,when there were actually only thirteen,off.
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17 Mr. Barden asked if it was not the policy of the Police Department to take appropriate action if job action
18 happens and Major Ponder stated that appropriate action would have been taken if they suspected it were job
19 action.
20
21 Award Bid for Design and Build of Airport Hanger
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23 Purchasing Director, Rita Stout recommended to the Board that the bid for the design and build of the Airport
24 Hanger be awarded to Gem Builders as the lowest and best bids meeting specifications. She said the bids had
25 been reviewed by the Airport Manager and the Board and they chose to go with an alternate bid of a wood frame
26 which Gem had bid as an alternate at 62,998.
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28 Ms. Hauptstueck moved to award the bid for the design and construction of a wood frame hanger at the Airport
29 to Gem Builders at 62,998.,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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31 ADJOURNMENT
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33 There being no further business, on a motion duly made, seconded and passed the meeting was adjourned.
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38 Kenneth E. Barden, President
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43 ATTEST:
44 Mary Merchanthouse,City Clerk
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