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HomeMy Public PortalAbout03-17-1989 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 17, 1989 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session March 17, 1989 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck and 3 Mr. Willis in attendance. Absent: None. Media in attendance: WHON/WKLO,WKBV/WFMG and the Palladium 4 Item. The following business was had to-wit: 5 6 BID OPENINGS 7 8 AIRPORT HANGER - DESIGN AND BUILD 9 10 Mr. Willis opened the bidding for the design and build of a hanger for the Richmond Municipal Airport. Having 11 received all bids, Ms. Hauptstueck moved to close the bidding, seconded by Mr.Willis and on unanimous voice 12 vote the motion was carried. 13 14 Ms. Stout presented the Proof of Publication,which was found to be in order. Ms. Hauptstueck moved to accept 15 and file the Proof of Publication, seconded by Mr.Willis and on unanimous voice vote the motion was carried. 16 17 Purchasing Director Rita Stout announced the bids would be available for inspection immediately following 18 opening. She indicated only the base bids would be read aloud since there were many option included in the 19 bidding. 20 21 The following bids were opened: 22 23 1. Oberle and Associates of Richmond, Indiana. The bid was on the proper form,signed, notarized and 24 accompanied by a bidders bond. The base bid for the design and build of the airport hanger was 25 85,000. 26 27 2. Brumbaugh Construction of Arcanum,Ohio. The bid was on the proper form, signed, notarized and 28 accompanied by a bidders bond. The base bid for the design and build of the airport hanger was 29 80,500. 30 31 3. J.S. Sweet Company of Cambridge City, Indiana. The bid was on the proper form,signed, notarized 32 and accompanied by a bidders bond. The base bid for the design and build of the airport hanger was 33 99,735. 34 35 3. Gem Building, Inc. The bid was on the proper form, signed, notarized and accompanied by a 36 bidders bond. The base bid for the design and build of the airport hanger was 62,998. 37 38 Having opened all bids, Ms. Hauptstueck moved to refer the bids for the design and build of the airport hanger to 39 the Airport Manager and the Purchasing Director, seconded by Mr. Willis and on unanimous voice vote the 40 motion was carried. 41 42 APPROVAL OF MINUTES OF MARCH 2. 1989 43 44 Ms. Hauptstueck moved to approve the minutes of the previous meetings as prepared, seconded by Mr. Willis 45 and on unanimous voice vote the motion was carried. 46 47 APPROVAL OF CLAIMS FOR PAYMENT 48 49 Ms. Hauptstueck moved to approve claims for payment in the amount of 2,190,807.88 seconded by Mr. Willis 50 and on unanimous voice vote the motion was carried. 51 52 TABLED ITEMS 53 54 None were presented. 55 56 PUBLIC REQUESTS AND COMMENTS 57 58 Farmer's Market - Use of North 7th Street Parking Lot 59 60 Mr. Charlie Springer, representing the Farmer's Market, presented a request to the Board for the use of the 61 municipally owned parking facility between North 6th and 7th Streets every Saturday from dawn to noon from 62 June 24, 1989 through the end of October. 63 64 There being no problems with the annual request, Mr. Willis moved to approve the request for the use of the 65 North 7th street parking lot from June 24, 1989 to October 31, 1989 for a Farmer's Market on Saturday from Board of Works Minutes Cont'd March 17, 1989 Page 2 1 dawn to noon,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 2 3 Residential Handicapped Parking - Renewal 4 5 1012 N.W. D Street 6 7 Captain Williams,Traffic Division, informed the Board that the request for a renewal at 1012 NW D Street still met 8 the guidelines and he recommended approval for a renewal of the residential handicapped parking space. 9 10 Ms. Hauptstueck moved to approve the renewal of a residential handicapped parking space at 1012 N.W. D 11 Street,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 12 13 DEPARTMENT REQUESTS AND COMMENTS 14 15 LAW OFFICE 16 17 Dedication of Right of Way I Alley on South 18th 18 19 Mr. Barden explained the item was only to have the Board execute the document to accept the alley dedicated 20 by Mr. Dana Weigle as part of the McDonald's development as a public right of way. The Board had previously 21 approved the acceptance of the alley as dedicated public right of way. 22 23 Vacate East Main Street from South 3rd to South 5th Street 24 25 Ms. Marsha French, Wayne County Commissioner, presented the Board a Resolution adopted by the Wayne 26 County Commissioners to petition for the vacation of Main Street from 3rd to 5th Streets to be used for public 27 parking. Commissioner French requested the Board to act as a joint petitioner in the request to vacate. She 28 explained the area would be used for public parking on a one hour basis with the time limitation being enforced 29 and that Mayor Waltermann was in support of the joint effort to vacate the street. 30 31 Mr. Barden asked if the vacation might affect some activities that utilize the area such as Rose Festival and 32 Commissioner French said there was no problem accommodating activities such as Rose Festival and they 33 would like to get started with construction as soon as possible. 34 35 Mr. Willis moved to adopt and execute the Joint Resolution with the Wayne County Commissioners to petition for 36 the vacation of East Main Street between 3rd and 5th Streets, seconded by Ms. Hauptstueck and on unanimous 37 voice vote the motion was carried. 38 39 Lease Agreement with Mandarin Gardens 40 41 Mr. Barden presented a Lease Agreement between the City of Richmond as Lessor and Ho Kim and Young Kim 42 and Mandarin Gardens Restaurant of Richmond, Inc. as Lessees. The agreement was for the renegotiation of 43 the lease with new management and to execute a five year automatic option. 44 45 Mr.Willis moved to approve and execute a Lease between the City of Richmond, Indiana and Ho Kim and Young 46 Kim and Mandarin Gardens Restaurant of Richmond, Inc. under the terms specified in the agreement, seconded 47 by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 48 49 CSX Rail Abandonment 50 51 Mr. Barden reported that the State had ordered a hearing on the petition to abandon railroad between Richmond 52 and Marion by CSX. 53 54 Release of Barrett Law Liens 55 56 Mr. Barden presented several Barrett Law Liens that had been filed between 1945 and 1951 and had never been 57 formally released. He said it was necessary to release the liens to clear the titles to the properties involved. 58 59 Mr. Willis moved to approve the release of certain Barrett Law Liens as described, seconded by Ms. 60 Hauptstueck and on unanimous voice vote the motion was carried. 61 62 Fire Department 63 64 Promotion of Probationary Firefighter - Dennis Risk 65 ct.ge Board of Works Minutes Cont'd March 17,1989 Page 3 1 Chief Don Trotter informed the Board Probationary Firefighter Dennis Risk had completed his one year 2 probationary period and he recommended he be promoted to the rank of Firefighter, effective March 7, 1989. 3 4 Ms. Hauptstueck moved to approve the advancement of Probationary Firefighter Dennis Risk to the rank of 5 Firefighter, effective March 7, 1989, seconded by Mr. Willis and on unanimous voice vote the motion was 6 carried. 7 8 Use of Parking Garage for Agility Testing 9 10 Chief Trotter requested permission from the Board to use the Municipal Parking Garage on Sunday, April 23, 11 1989 for the purpose of agility test exercises. The garage would be needed from 8:00 am to 12:00 noon. 12 13 Ms. Hauptstueck moved to approve the use of the Municipal Garage for agility test exercises on April 23, 1989 14 from 8:00 am to 12:00 noon,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 15 16 Transport Easter Bunny on Fire Apparatus 17 18 Chief Trotter requested the use of a fire truck to transport the Easter Bunny for the Easter Egg Hunt at Glen 19 Miller Park on Sunday, March 19, 1989. 20 21 Mr. Willis moved to approve the use of a fire truck to transport the Easter Bunny on March 19, 1989, seconded 22 by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 23 24 Promotion to Rank of Engineer - David Stout 25 26 Chief Trotter requested the approval of the Board for a promotion of Firefighter David Stout to the probationary 27 rank of Engineer, effective March 7, 1989. All proceedings were properly handled. 28 29 30 Ms. Hauptstueck moved to approve the promotion of Firefighter David Stout to the probationary rank of Engineer, effective March 7, 1989,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 31 32 Use of Fire Department Apparatus in Rose Festival Activities 33 34 Chief Trotter requested permission to use the 1988 Kovach Firefox Pumper and the 1987 Aerial Platform and 35 participate in the Moonlight Parade on June 17, 1989 and the Rose Festival Parade on June 25, 1989. 36 37 Mr.Willis moved to approve the use of Fire Department equipment in the Moonlight Parade and the Rose Festival 38 Parade, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 39 40 Live Burn Training. 41 42 Chief Trotter informed the Board that property had been furnished by the Park Department at Springwood Lake 43 Park to be used for live burn training along with utilizing the structures Fire/Arson Investigation certification prior 44 to the burning. 45 46 He said the live burn training will be held to comply with the Indiana Department of Environmental Management 47 and all permits have been secured and are good until May 1, 1989. 48 49 Mr.Willis moved to approve a request for live burn training by the Richmond Fire Department on two structures at 50 Springwood Park Lake pursuant to Indiana Department of Environmental Management, seconded by Ms. 51 Hauptstueck and on unanimous voice vote the motion was carried. 52 53 Mayor's Office 54 55 Extension of Contract with Freeman Planning and Design 56 57 Ms. Janet McFarland, Grants Administrator, requested a ninety day extension of the contract with Freeman 58 Planning and Design to complete two unfinished grant applications and allow time for the City to evaluate the 59 need for future assistance in grants administration. 60 61 Mr.Willis moved to approve a ninety day extension to June 4, 1989 on a current contract with Freeman Planning 62 and Design for assistance with grants at a cost of 9,375., seconded by Ms. Hauptstueck and on unanimous 63 voice vote the motion was carried. 64 65 Planning, Permits and Inspection Board of Works March 17, 1989 Page 4 1 Curb Cut - 700 NW 2nd Street 2 3 The request of Oberle and Associates, Inc for a curb cut at 700 NW 2nd Street was presented. Mr. Bronston 4 explained the driveway was off of NW 2nd not near the intersection and Traffic and Planning recommended 5 approval. 6 7 Ms. Hauptstueck moved to approve a curb cut request at 700 NW 2nd Street, seconded by Mr. Willis and on 8 unanimous voice vote the motion was carried. 9 10 Continued Unsafe Building Hearing - 430 South 14th Street 11 12 Mr. Bronston reported to the Board that the owner was in the process of having a loan approved through Star 13 Bank for repairs to be made. He felt there was no need to continue the hearing with repairs moving forward. 14 15 Purchasing Office 16 17 Award Bid for Street Department Paver 18 • 19 Ms. Stout recommended to the Board that the bid for the paver for the Street Department be awarded to Best 20 Equipment as the lowest bidder also meeting all specifications. The bid from Best was 60,000.00 less a trade in 21 of 5,000.00 on old equipment for a total purchase price of 55,000.00. The bid from Indiana Equipment including 22 trade in value was 58,000. Ms. Stout said the equipment was inspected by the Street Department personnel and 23 did meet all specifications. 24 25 Mr. Willis moved to award the bid for one paver for the Street Department to Best Equipment at a bid price of 26 60,000.00 less a trade in of 5,000.00 for a total purchase price of 55,000.00, seconded by Ms. Hauptstueck and 27 on unanimous voice vote the motion was carried. 28 29 Set Date to Receive Bids for Mowing Equipment and Aggregate and Bituminous Materials 30 31 Ms. Stout requested that April 13, 1989 at 9:00 AM be set as the date and time to receive bids for various 32 mowing equipment for the Park Department and to receive bids for bulk purchases of bituminous and aggregate 33 materials for the City for 1989. 34 35 Mr. Willis moved to set April 1 , 1989 at 9:00 AM to receive bids for various mowing equipment and bulk 36 purchases of aggregate and bituminous materials, seconded by Ms. Hauptstueck and on unanimous voice vote 37 the motion was carried. 38 39 Execute Title Sheet for South L Street Extension and Utility Agreements for Sanitary 40 41 Ms. Stout requested Mr. Willis to assist with the explanation of the item. Mr. Willis stated that the project 42 engineers, Butler, Siefert and Fairman had completed the project designs to be submitted to the state and the 43 Design Title Sheet needs to be executed by the Board of Works. He said the project has met all regulations and 44 requirements and will be bid in July which require an appropriation of the Common Council for matching funds for 45 25%of the project cost. 46 47 The Utility Agreement for the Richmond Sanitary District for the South L Street Project was also presented. The 48 Sanitary District had approved and executed the agreement. 49 50 Mr. Willis moved to approve and execute the Title Sheet for design of the South L Street Extension and to 51 approve the Utility Agreements with the Richmond Sanitary District, seconded by Ms. Hauptstueck and on 52 unanimous voice vote the motion was carried. 53 54 BOARD OF WORKS MISCE.LANEOUS 55 56 Request for Left Turn Signal at Sim Hodgin and US 27 North 57 58 Mr. Barden commented he had received a request for a left turn signal at the intersection of Sim Hodgin and US 59 27 North. He requested the Traffic Division to follow up on the request. Captain Williams said he had made that 60 request in the past,but he would follow up with the State again. 61 62 Holiday Trash Pick Up 63 64 Mr. Willis announced that the schedule for the Good Friday Holiday for trash pick up would be the Thursday 65 preceding (March 23, 1989)starting at 6:00 AM. Board of Works Minutes Cont'd March 17,1989 Page 5 1 ADJOURNMENT 2 3 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 4 5 • 6 7 Kenneth E. Barden, President 8 9 10 11 12 ATTEST: 13 Mary Merchanthouse,City Clerk 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 • 51 52 53 54 55 56 • • 57 58 59 • 60 61 62 63 • 64 65