HomeMy Public PortalAbout02-02-1989 / (77
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, FEBRUARY 2, 1989
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session February 2,
2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck
3 and Mr. Willis in attendance. Absent: None . Media in attendance: WHON/WKLQ and WKBV/WFMG. The
4 following business was had to-wit:
5
6 BID OPENINGS
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8 FIRE DEPARTMENT PUMPER
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10 Mr. Barden opened the bidding for the Fire Department Pumper. Having received all bids, Ms. Hauptstueck
11 moved to close the bidding,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
12
13 Ms.Stout presented the Proof of Publication,which was found to be in order. Ms. Hauptstueck moved to accept
14 and file the Proof of Publication, seconded by Mr. Barden and on unanimous voice vote the motion was carried.
15
16 Purchasing Director Rita Stout opened the following bids.
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18 1. Stephen Corporation, Amlin, Ohio. The bid was on the proper form, signed, notarized and
19 accompanied by a bidders bond. Bid for 1 custom CF 1500 R Pumper was$173,779.
20
21 2. Quality Manufacturing Inc.,Talladega,Alabama. The bid was on the proper form, signed, notarized
22 and accompanied by a bidders bond. Bid was$173,319.
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24 3. F.M.C. Corporation, Orlando, Florida. The bid was on the proper form, signed, notarized and
25 accompanied by a bidders bond. Bid was$175,871
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27 4. Hoosier Fire Equipment, Valparaiso, Indiana.The bid was on the proper form, signed, notarized and
28 accompanied by a bidders bond. Bid was$171,887 with an alternate bid of$169,977.
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30 5. Midwest Fire and Safety, Indianapolis, Indiana. The bid was on the proper form, signed, notarized
31 and accompanied by a bidders bond. Bid was$172,530 with an alternate bid of $165,485.
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33 Ms. Hauptstueck moved to refer the bids for the Fire Dept. and Purchasing Director for review and
34 recommendation, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
35
36 BULK PURCHASES OF GASOLINE AND FUEL
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38 Mr. Barden opened the bidding for the Bulk Purchase of Gasoline and Fuel. Having received all bids, Ms.
39 Hauptstueck moved to close the bidding,seconded by Mr. Willis and on unanimous voice vote the motion was
40 carried.
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42 Ms. Stout presented the Proof of Publication,which was found to be in order. Ms. Hauptstueck moved to accept
43 and file the Proof of Publication,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
44
45 Purchasing Director Rita Stout opened the following bids.
46
47 1. Warfield Oil, Richmond, In. The bid was on the proper form,signed, notarized and accompanied by a
48 bidders bond. Bid was as follows:
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50 Regular gasoline-Transport only $ .559
51 Tanker .639
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53 Unleaded gasoline-Transport only $ .629
54 Tanker .709
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56 Diesel#1- Transport only $ .571
57 Tanker .659
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59 Heating Oil #1 Transport only $ .575
60 Tanker .655
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62 Heating Oil#2 Transport only $ .515
63 Tanker .695
64
65 2. Boron Oil, Cleveland, Ohio. The bid was on the proper form, signed, notarized and accompanied
by a bidders bond. Bid was as follows:
Board of Works Minutes Cont'd
February 2, 1989
Page 2
1 Regular gasoline-Transport only $ .5985
2
3 Unleaded gasoline-Transport only $ .6685
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6 Diesel#1- Transport only $ .6000
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8 Heating Oil #1----- NO BID
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11 Heating Oil#2 NO BID
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14 3. Wayne County Farm Bureau, Richmond, In. The bid was on the proper form, signed, notarized and
15 accompanied by a bidders bond. Bid was as follows:
16
17 Regular gasoline-Transport only $ .575
18 Tanker .614
19
20 Unleaded gasoline-Transport only $ .636
21 Tanker .676
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23 Diesel#1- Transport only $ .572
24 Tanker .612
25
26 Heating Oil #1 Transport only $ .617
27 Tanker .657
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29 Heating Oil#2 Transport only $ .529
30 Tanker .569
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32 Ms. Hauptstueck moved to refer the bids for the Purchasing Director for review and recommendation,
33 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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35 APPROVAL OF MINUTES OF JANUARY 26, 1989
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37 Mr. Hauptstueck moved to approve the minutes of the previous meetings as prepared, seconded by Mr. Willis
38 and on unanimous voice vote the motion was carried.
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40 APPROVAL OF CLAIMS FOR PAYMENT
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42 Ms.Hauptstueck moved to approve claims for payment in the amount of 689,663.92,seconded by Mr. Willis and
43 on unanimous voice vote the motion was carried.
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45 TABLED ITEMS
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47 Residential Handicapped Parking Requests
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49 1200 North D Street, 312 SW 4th Street and 224 North 21st Street
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51 Captain Williams stated that all residents meet the requirements and he recommends approval.
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53 Mr. Willis moved to approve residential handicapped parking at the above listed residents, seconded by
54 Ms.Hauptstueck and on unanimous voice vote the motion was carried.
55
56 Abandoned Vehicle Storage
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58 Ms. Stout presented the Board with a letter from Mr. Dan Dooley addressing Mr. Marvin Pardo concerning the
59 zoning regulations at 115 East Main St. as it applies to use of the land for a vehicle impound storage area. Mr.
60 Dooley states the location is not zoned properly for this use and in order to obtain proper use that Mr. Pardo
61 would need to petition the Richmond City Plan Commission for Special Use rezoning to authorize a vehicle
62 impound storage area.
63
64 Mr. Pardo told the board that he now has a new location for vehicle impound storage.
65
PA
Board of Works Minutes Cont'd
February 2,1989
Page 3
1 Mr. Willis stated that was not the location stated in the bid which was submitted and the location which was
2 submitted is not properly zoned . Therefore the bid cannot be considered.
3
4 Ms.Hauptstueck moved to award the bid for abandoned vehicle storage to H & H in amount of $50. per year,
5 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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8 PUBLIC REQUESTS AND COMMENTS
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10 Mr. Barden reminds the public of a group making phone calls in the Richmond area asking for charge card
11 numbers and social security numbers. The public is under no obligation to give this information over the
12 telephone.
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14 DEPARTMENT REQUESTS AND COMMENTS
15
16 Finance Office
17
18 Per Diem Travel Allowance
19
20 Mr. Barden stated that new IRS regulations require reimbursements for meals and lodging to employees to be
21 reported on the employees W-2 form. City Controller Marge Sweet has asked the board to address this matter
22 and to advise all City Departmnts of the new guidelines as soon as possible.
23
24 Ms.Hauptstueck moved to adopt the new Federal presumptive guidelines on per diem travel allowance,
25 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
26
27
28 Purchasing Department
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30 Set Bid Dates
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32 Ms.Stout requested dates be set to receive bids for the following:
33
34 March 2, 1989 - Street Department Paver and Police Department Recorder
35
36 March 9, 1989 - Statements of Qualifications for Architectural Services for Whitewater Gorge Park
37 Project.
38
39 February 23, 1989-Renovation of Southview School Project.
40
41 Ms.Hauptstueck moved to the bid dates as requested for the above stated equipment and projects, seconded
42 by Mr.Willis and on unanimous voice vote the motion was carried.
43
44
45 Contract for Car Washing_
46
47 Ms Stout stated that the Sparkle Car Wash has been sold to a new company and is now called Sparkling Image.
48 The City has had a contract with the car wash company in past years in the amount of$10,000 for washing all
49 City owned vehicles that will go through the washing machines. The average cost per vehicle is $3.00.
50 Approximately 800 vehicles per year are washed.
51
52 The Sparkling Image is willing to accept a new contract in the same amount ($10,000. per year). Ms Stout
53 requested this contract be accepted and signed by the board.
54
55 Ms.Hauptstueck moved to approve the contract with Sparkling Image, seconded by Mr. Willis and on
56 unanimous voice vote the motion was carried.
57
58
59 Police Department
60
61 Mr. Barden stated that the Police Department requests that various car dealers be indemnified when cars are
62 loaned to the Department for undercover work.
63
64 Ms.Hauptstueck moved to indemnify various car dealers when vehicles are on loan the Police Department for
65 undercover work, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
Board of Works
February 2, 1989
Page 4
1 UNSAFE BUILDING HEARING
2
3 430 SOUTH 14TH STREET
4
5 Mr. Barden asked if there was proof of notice on the hearing? Mr. Bronston stated that the certified letter of
6 notice was returned unclaimed. It was noted, however, that Clara Hall is present at this time.
7
8 Mr. Bronston stated that an order was issued on January 9, 1988 to cause to have wrecked and removed or
9 repaired within 30 days. This was the third such order issued on the property.
10
11 At this time Clara Hall has submitted a proposal from a contractor for work to be done on the building which has a
12 detailed list. Mr. Bronston stated he is not familiar with the contractor but it seems to be a credible proposal.The
13 house is not occupied at this time and it is properly sealed.
14
15 Ms. Hall is also in the process of securing financing for the work to be done.
16
17 Mr. Bronston recommended continuing the hearing for a period of at least 30 days to allow work to begin.
18
19 Mr.Willis inquired of Ms. Hall if she has tried to secure financing through any of the City housing programs. She
20 stated that she had not and was not aware of the programs available. Ms. Hall was informed of the various
21 persons to contact for this information.
22
23 Mr. Willis moved to continue the hearing to March 16, 1989 at 9:00 A.M.,seconded by Ms.Hauptstueck and on a
24 unanimous voice vote the motion was carried.
25
26 Mr.Willis requested that a status report be given on the success of securing financing.
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28
29 ADJOURNMENT
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31 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned.
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38 Kenneth E. Barden, President
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43 ATTEST
44 Mary Merchanthouse,City Clerk
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