HomeMy Public PortalAbout01-26-1989 7
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, JANUARY 26, 1989
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session January 26,
2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck
3 and Mr.Willis in attendance. Absent: None . Media in attendance: Palladium Item and WHON/WKLQ. The
4 following business was had to-wit:
5
6 BID OPENING
7
8 RENOVATION OF SOUTHVIEW SCHOOL
9
10 Mr. Barden opened the bidding for the renovation of Southview School. Having received all bids, Ms.
11 Hauptstueck moved to close the bidding,seconded by Mr. Barden and on unanimous voice vote the motion was
12 carried.
13
14 Mr.Stout presented the Proof of Publication,which was found to be in order. Ms. Hauptstueck moved to accept
15 and file the Proof of Publication,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
16
17 Purchasing Director Rita Stout opened the following bids and explained she would only read the base bids since
18 there were several alternates to also be bid.
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20 1. A.B. Cochran of Indianapolis, Indiana. The bid was on the proper form, signed, notarized and
21 accompanied by a bidders bond and financial statement. The bid did not note if any addendums had
22 been received. The base bid was 471,000.
23
24 2. CPM, Inc. The bid was on the proper form, signed, notarized and accompanied by a bidders bond
25 and financial statement. The base bid was 499,000.
26
27 3. Nationwide Roofing and Sheet Metal. The bid was on the proper form, signed, notarized and
28 accompanied by a bidders bond and financial statement. The base bid was 460,546.
29
30 4. Oberle Construction and Engineering of Richmond, Indiana. The bid was on the proper form,signed,
31 notarized and accompanied by a bidders bond and financial statement. The base bid was 518,000.
32
33 5. Harry H. Verkler Construction of South Bend, Indiana. The bid was on the proper form, signed,
34 notarized and accompanied by a bidders bond and financial statement. The base bid was 508,000.
35
36 6. Brumbaugh Construction, Inc.of Arcanun,Ohio. The bid was on the proper form,signed, notarized
37 and accompanied by a bidders bond and financial statement. Two bid prices were included,one being
38 496,812. and the other being 559,307. Ms. Stout felt the later was the base bid, but needed to review
39 the documents for verification.
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41 Ms. Hauptstueck moved to refer the bids for the renovation of Southview School to the Park Superintendent,.
42 Purchasing Director and consulting architect for award by the Park and Recreation Board on January 31, 1989,
43 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
44
45 POLICE VEHICLES
46
47 Mr. Barden opened the bidding for approximately seventeen police vehicles. Having received all bids, Ms.
48 Hauptstueck moved to close the bidding, seconded by Mr. Willis and on unanimous voice vote the motion was
49 carried.
50
51 Mr. Barden examined the Proof of Publication and found it to be in order. Ms. Hauptstueck moved to accept and
52 file the Proof of Publication,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
53
54 Ms. Stout opened the following bids:
55
56 1. Bradley Chevrolet of Franklin, Indiana. The bid was on the proper form, signed, notarized and
57 accompanied by a bid bond. The bid for seventeen four door Caprices was 13,153./each and for three
58 detective vehicles at 8,974./each.
59
60 2. Major Chevrolet of Long Island City, New York. The bid was on the proper form, signed, notarized
61 and accompanied by a bid bond. The bid for seventeen four vehicles was 13,318.32./each and for
62 three detective vehicles at 7,825./each.
63
64 3. Hertz Corporation of Vandalia, Ohio. The bid was on the proper form, signed, notarized and
65 accompanied by a bid bond. The bid was for three detective vehicles (1988 Ford Tempos) at 6,580./
each.
Board of Works Minutes Cont'd
January 26, 1989
Page 2
1 4. Avis Rent a Car of Columbus,Ohio. The bid was not on the proper form but was accompanied by a
2 bid bond. The bid was for three detective vehicles at 7,299./each.
3
4 5. Tom Wilson Chevrolet of Martinsville, Indiana. The bid was on the proper form,signed,notarized and
5 accompanied by a bid bond. The bid for seventeen four door Caprices was 13,692./each and for three
6 detective vehicles at 8,753./each.
7
8 6. Tom Brookbank Chevrolet of Richmond, Indiana. The bid was on the proper form,signed, notarized
9 and accompanied by a bid bond. The bid for seventeen four door Caprices was 13,792./each and for
10 three detective vehicles (Cavaliers) at 8,910./each.
11
12 Ms. Hauptstueck moved to refer the bids for police vehicles to the Police Chief and the Purchasing Director for
13 evaluation and recommendation,seconded by Mr.Willis and on unanimous voice vote the motion'was carried.
14
15 APPROVAL OF MINUTES OF JANUARY 12. 1989
16
17 Mr. Hauptstueck moved to approve the minutes of the previous meetings as prepared,seconded by Mr. Willis
18 and on unanimous voice vote the motion was carried.
19 -
20 APPROVAL OF CLAIMS FOR PAYMENT
21
22 Ms.Hauptstueck moved to approve claims for payment in the amount of 4,050,683.35, seconded by Mr.Willis
23 and on unanimous voice vote the motion was carried.
24
25 PUBLIC REQUESTS AND COMMENTS
26
27 Complaint on Litter Problem around the Radisson Hotel
28
29 The individual requesting the item on the agenda was not in attendance at the meeting, but Mr.Willis explained
30 he had been involved and it was a problem with the placement of the trash containers at the rear of the hotel. He
31 said the Sanitary District would address the problem
32
33 Residential Handicapped Parking Requests
34
35 1200 North D Street. 312 SW 4th Street and 224 North 21st Street
36
37 Major Don Ponder explained to the Board that Traffic Captain Williams was unable to be in attendance at this
38 meeting and he had no information on the requests.
39
40 Mr.Barden announced the requests would be tabled for one week for action.
41
42 DEPARTMENT REQUESTS AND COMMENTS
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44 Fire Department
45
46 Declaration of Obsolete Equipment
47
48 Assistant Chief Gene Murray requested the Board to declare one 1954 Maximum Pumper and one 1961
49 American LaFrance Pumper as obsolete equipment and of minimal value in order that the Fire Department could
50 dispose of the vehicles in a timely fashion.
51
52 Mr. Barden explained that the vehicles were in such a state of disrepair they were unworthy of being driven and
53 the City would assume no liability for the condition of the vehicles when disposed of.
54
55 Mr.Willis moved to declare one 1954 Maximum Pumper and one 1961 American LaFrance Pumper as surplus and
56 obsolete with minimal value and unworthy of being driven, with the City to assume no liability for the vehicles,
57 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
58
59 December Monthly Report
60 •
61 The December Monthly Report of the Richmond Fire Department showed a total of 80 runs with an estimated fire
62 loss of 43,150.
63
64 Ms. Hauptstueck moved to accept and file the December Monthly Report of the Richmond Fire Department,
65 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
Board of Works Minutes Cont'd
January 26,1989
Page 3
1 Purchasing Department
2
3 Award Contract for Abandoned Vehicle Storage
4
5 Ms. Stout informed the Board that the proposals for a three year contract for storage of abandoned vehicles had
6 been reviewed by herself, Mr. Barden and Chief Nimitz. She said proposals had been received from J Street
7 Auto for a 1,500.00 annual payment, Pardo's for a 251.00 annual payment and H&H for a 50.00 year payment.
8
9 Ms. Stout said the proposal from J Street was non-responsive in supplying necessary information requested on
10 the bid documents and Pardo's was not properly zoned for storage of vehicles and the recommendation was to
11 award the proposal to H&H as the only responsive bidder.
12
13 Mr.Willis questioned the dollar difference and problems with awarding the proposal to the lowest bidder with such
14 a difference in the dollar amount.
15
16 Ms. Stout stated again that the highest bidder had not complied with supplying very pertinent information,
17 including information on related felonies.
18
19 Mr.Willis indicated the Board would need good data to be able to award the proposal per the recommendation.
20
21 Ms. Stout explained that the information regarding prior felonies was not filled out on the bid documents as
22 requested and therefore the proposal was not responsive.
23
24 Mr. Marvin Pardo requested to address the Board and informed them that he was properly zoned for vehicle
25 storage.
26
27 Ms. Stout said she had inquired of the Planning Office to make certain that all facilities were zoned properly and
28 was informed that the zoning at Pardo's was not proper.
29
30 Mr. Pardo stated he was zoned M-1 Light Industrial Special Use for vehicle storage.
31
32 Ms.Stout said she questioned the zoning specifically because Mr. Pardo had marked his bid documents that he
33 was not in compliance with zoning.
34
35 Mr. Dennis Bronston, upon questioning, told the Board that he was aware the property was zoned M-1 Light
36 Industrial,but was not aware of any special use zoning to allow vehicle storage.
37
38 Ms. Stout said that the third item in the specifications required zoning for storage and secured properly and Mr.
39 Pardo had indicated on the bid form that he was not in compliance with the zoning. She said Planning verified
40 that the zoning was not correct.
41
42 Mr. Bronston said he was confident that the information given Ms.Stout was correct.
43
44 Mr.Willis said he was not going to debate the zoning, but rather recommended that the matter be tabled until all
45 the facts were verified.
46
47 Mr. Willis also suggested that the current contract with H&H be extended for thirty days until matters can be
48 settled.
49
50 Mr.Jim Ramey of J Street Auto told the Board he has had prior problems with the City regarding the impound area
51 and if the Board does not feel he deserves the contract he felt that Mr. Pardo should be awarded the proposal.
52 He said he will not be awarded the bid, even though his bid is fair, because of personal differences with the
53 Police Department.
54
55 Mr.Willis said he was not ready to make a decision and felt the Board needed to be better informed.
56
57 Mr.Willis moved to table the award of the proposal for abandoned vehicle storage to February 2, 1989,seconded
58 by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
59
60 Mr. Willis moved to extend the existing contract with H&H for the storage of abandoned vehicles from January
61 31, 1989 to March 1, 1989,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
62
63 Change Order No. 1-1989 - Railroad Spur for Landis Plastics
64
65 Ms. Stout presented the Board Change Order No. 1-1989 for the railroad spur for Landis Plastics.
/o
Board of Works
January 26, 1989
Page 4
1 Mr. David Horth of Central Engineering explained to the Board that the spur was being built on a base not stable
2 enough to support trains. He said there was a necessity to add filter and fiber paper and compact to bring it to
3 acceptable standards.
4
5 Ms.Stout stated this was an additional 5,036.71 dollars and the funds are available.
6
7 Mr.Wilis agreed that was a reasonable way to correct the problem.
8
9 Mr. Horth said that Norfolk and Southern were also in agreement.
10
11 Mr.Willis moved to approve and execute Change Order No. 10-1989 for the construction of a railroad spur for
12 Landis Plastics in the amount of 5,036.71, seconded by Ms. Hauptstueck and on unanimous voice vote the
13 motion was carried.
14
15 Animal Control Proposal
16
17 Ms.Stout read the following letter to the Board:
18
19 In reference to the above and after discussion with Joe Nimitz, Ken Barden and Jane Brookbank, it is
20 the suggestion of this office that a consultant be hired to give the City assistance in dealing with this
21 matter.
22
23 I have been in contact with a consultant that deals with Animal Control and Welfare Consulting Services
24 for Municipal Agencies. He has advised that he would contact with the City to go through the following
25 steps:
26
27 1. Interview the individuals responsible for animal control at this time.
28
29 2. Interview Community groups as to what they feel is needed.
30
31 3. Present alternatives to the City as to how to handle the animal control
32
33 The fee for this service would be approximately$2,000.to$3,000. This fee would include: air-fare, lodging and
34 meals. (Please see attached letter from B.William Evans)
35
36 I have, also, contacted Association of Cities and Towns to see if they have any input as to consultants in the
37 state that handles this subject. As of this date I have not received any information back from IACT.
38
39 Mr. Evans has advised that he could be scheduled mid February to start on this project.
40
41 If this is approved an'appropriation would have to be presented to Council to cover this expenditure.
42
43 I would suggest this appropriation be for$4,000.to make sure we cover all expenditures.
44
45 Mr.Willis asked if Mr. Evans would aid in writing the specifications for a proposal for animal control functions and
46 Ms.Stout said he would do that and also assist us in finding persons qualified to do the animal control functions:
47
48 Mr. Barden said that this will be an expert third party that can identify proper enforcement procedures for the City
49 and he felt the Board should give a recommendation to the Council in support of the appropriation.
50
51 Mr. Willis moved to make a request to the Common Council, upon the recommendation of the Purchasing
52 Director, City Attorney and Chief of Police, to appropriate 4,000.00 for professional services to develop proper
53 ordinances and procedures for animal control, seconded by Ms. Hauptstueck and on unanimous voice vote the
54 motion was carried.
55
56 Planning. Permits and Inspections
57
58 Building Reports. 1988 Annual and December Monthly
59
60 Mr. Dennis Bronston informed the Board that 1988 had been a very good year with 45 new single family dwelling
61 starts and he felt the City was finally realizing the efforts towards economic development along with successes
62 with the Rental Rehab, Home Owner Rehab and Home Equity Programs. -
63
64 The December Monthly Report showed a total of 164 permits issued at an estimated building cost of 2,528,658.
65
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Board of Works Minutes Cont'd
January 26,1989
Page 5
1 Mr. Willis moved to accept and file the Annual and Monthly Building Reports of the Department of Planning,
2 Permits and Inspections,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
3
4 BOARD OF WORKS MISCELLANEOUS
5
6 Contract for 1989 with Human Rights Commission Director
7
8 The Contract for 1989 with Mr. James Mathewson for services as Human Rights Commission Director was
9 presented to the Board. The only changes in the contract were to pay a set rate of 200.00 per case investigated
10 without additional pay for probable cause cases.
11
12 Ms. Hauptstueck moved to approve and execute the contract between the.City and Mr. James Mathewson for
13 services as Human Rights Commission Director for 1989, seconded by Mr.Willis and on unanimous voice vote
14 the motion was carried.
15
16 North 10th and Main Parking Lot Lease
17
18 Mr. Barden informed the Board that the property leased by the City at 10th and Main and used as a parking
19 facility had been sold by the estate of Ferdinand Kurdy to a new owner. He said the new owners were willing to
20 allow the same lease arrangement and the Board would need to terminate the lease with Kurdy's and execute a
21 lease with the new owners.
22
23 Mr.Willis moved to terminate the leave for property at 10th and Main with Ferdinand Kurdy and to approve a new
24 lease with the current owners, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was
25 carried.
26
27
28 ADJOURNMENT
29
30 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned.
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37 Kenneth E. Barden, President
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42 ATTEST:___ _
43 Mary Merchanthouse,City Clerk
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