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BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, DECEMBER 29, 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session December 29,
2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck
3 in attendance. Absent: Mr.Willis. The following business was had to-wit:
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5 PROPOSALS FOR ABANDONED VEHICLE STORAGE
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7 Mr. Barden requested all proposals for the storage of abandoned vehicles be turned in for opening. Having
8 received all proposals, Ms. Hauptstueck moved to close the bidding, seconded by Mr. Barden and on
9 unanimous voice vote the motion was carried.
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11 Mr. Barden examined the Proof of Publication and found it to be in order. Ms.Hauptstueck moved to accept and
12 file the Proof of Publication,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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14 Purchasing Director, Rita Stout opened the following proposals:
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16 1. H&H Towing. The proposal was on the proper form,signed and notarized. The bid was for a$50.00
17 payment per year for a three year contract and exception was taken to the posting of a 100%
18 Performance Bond.
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20 2. Pardo Services, Inc. The proposal was on the proper form,signed and notarized. The bid was for a
21 $251.00 payment per year for a three year contract and exception taken to the Item regarding the
22 secured and lighted storage area.
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24 3. J Street Auto Parts. The proposal was on the proper form, signed and notarized. The bid was for a
25 $1,500.00 payment per year for a three year contract, but did not note if they were in compliance with
26 all specifications.
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28 Ms. Hauptstueck moved to refer the proposals for storage of abandoned vehicles to the Purchasing Director
29 and the Police Chief for evaluation and recommendation, seconded by Mr. Barden and on unanimous voice vote
30 the motion was carried.
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32 APPROVAL OF MINUTES OF DECEMBER 15. 1988
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34 Ms. Hauptstueck moved to approve the minutes of the previous meetings as prepared,seconded by Mr. Barden
35 and on unanimous voice vote the motion was carried.
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37 APPROVAL OF CLAIMS FOR PAYMENT
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39 Ms. Hauptstueck moved to approve claims for payment in the amount of 259,636.81, seconded by Mr. Barden
40 and on unanimous voice vote the motion was carried.
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42 PUBLIC REQUESTS AND COMMENTS
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44 None were presented.
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46 DEPARTMENT REQUESTS AND COMMENTS
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48 Mayor's Office
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50 Mileage Reimbursement for City Employees
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52 Mayor Waltermann requested the Board to approve a mileage reimbursement rate to be set at the federal rate of
53 reimbursement. He said the rate now paid is.20 cents per mile and should be raised to the federal rate effective
54 January 1, 1989.
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56 Ms. Hauptstueck moved to establish the reimbursement for mileage for city employees at the approved federal
57 rate of reimbursement effective January 1, 1989, seconded by Mr. Barden and on unanimous voice vote the
58 motion was carried.
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60 Fire Department
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62 November Monthly Report
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64 The November Monthly Report showed a total of 72 runs at an estimated loss of 42,925.00. Ms. Hauptstueck
65 moved to accept and file the monthly report of the Fire Department, seconded by Mr. Barden and on unanimous
D �
Board of Works Minutes Cont'd
December 29,1988
Page 2
1 voice vote the motion was carried.
2
3 Public Transit
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5 Correction to Bus Bid Award
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7 Ms. Janet McFarland, Public Transit Administrator, informed the Board that an error had been made in the
8 amount of the previous bid award to Castleton Coach for Rose View Transit buses. She explained that an option
9 in the amount of 2,170.00 had been deducted from the price and should not have been deducted. She requested
10 the bid price be set at 128,698.86 to Castleton Coach as the low bidder with a price difference of 7,596.14.
11
12 Ms. Hauptstueck moved to amend the bid price for Castleton Coach to 128,698.86 and to affirm the bid award,
13 seconded by Mr. Barden and on unanimous voice vote the motion was carried.
14
15 Planning. Permits and Inspection
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17 1029 Sheridan Street - Unsafe Order
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19 Mr. Chester Epps, prospective purchaser of the unsafe property at 1029 Sheridan Street,told the Board he had
20 not been able to secure the cost estimates on repairs and that Mr. Bronston had not been available for him to
21 work with this week. He requested additional time from the Board to secure the repair estimates.
22
23 Mr. Barden informed Mr. Epps the item would be held until January 12, 1989 for him to have a repair schedule and
24 cost estimates for the Board.
25
26 Purchasing Office
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28 Set Bid Dates for Renovation of Southview School, Police Vehicles and Fire Pumper
29
30 Purchasing Director Rita Stout explained to the Board that it was necessary to accept bids for the renovation of
31 Southview School for the bond issue since some of the frills had been cut out do to the availability of funds. She
32 said this would be handled with addendums rather that new specifications.
33
34 She requested the date for Southview bids be on January 26, 1989.
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36 Ms. Stout requested the Board to set January 26, 1989 to also receive bids for approximately seventeen (17)
37 police vehicles and to set February 2, 1989 to receive bids for a pumper for the Fire Department.
38
39 Ms. Hauptstueck moved to set January 26, 1988 at 9:00 AM to receive bids for the renovation of Southview
40 School and 17 police vehicles and set February 2, 1989 at 9:00 AM to receive bids for a Fire Department pumper,
41 seconded by Mr. Barden and on unanimous voice vote the motion was carried.
42
43 BOARD OF WORKS MISCELLANEOUS
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45 TCI Default Item - Reeveston Cable Construction
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47 Mr. Barden explained to the Board that TCI of Indiana, Inc. has been held in default of the Franchise Agreement
48 for several years over no cable available in the Reeveston Area. Mr. Barden said that the construction of the
49 cable plant in this area is almost completed and that the Telecommunications Council has recommended that
50 this item be dropped as the last item of default.
51
52 Ms. Hauptstueck moved to release TCI of Indiana, Inc.from the item of default against the Franchise Agreement
53 with the City of Richmond regarding providing cable service to the Reeveston area, seconded by Mr. Barden and
54 on unanimous voice vote the motion was carried.
55
56 ADJOURNMENT
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58 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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64 Kenneth E. Barden, President
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ATTEST:
Mary Merchanthouse,City Clerk